Copyright Information Copyright © 2009 by Dubai Trade. All rights reserved This document and all associated attachments mentioned therein are the intellectual property of Dubai Trade. This document shall be used only by persons authorized by DUBAI TRADE, for the purpose of carrying out their obligations under a specific contract with DUBAI TRADE. Unauthorized copying, printing, disclosure to third party and transmission of this document to any other destination by any media will constitute an unlawful act, attracting appropriate legal actions. Control Document Notification This is a controlled document. Unauthorized access, copying, replication and usage for a purpose other than for which this is intended are prohibited. This document is being maintained on electronic media. Any hard copies of it are uncontrolled and may not be the latest version. Ascertain the latest version available with DUBAI TRADE.
DPW Request – Cargo Gate Pass User’s Manual ____________________________________________________________________________
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 2 -
Document Details
Document Information
DOCUMENT NAME Request – Cargo Gate Pass
PROJECT NAME
BUSINESS UNIT DP World
AUTHOR(S) Dubai Trade Training Department
LAST UPDATED DATE Nov 1, 2010
CURRENT VERSION 1.0
Revision History
VERSION DATE AUTHOR DESIGNATION DESCRIPTION OF CHANGE
Approval History
VERSION DATE NAME DESIGNATION COMMENTS
Distribution
VERSION LOCATION
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 3 -
E-Gate Pass – Request
This service enables Free Zone Customers to create in/out gate pass from/to Jebel Ali.
1. Login to Dubai Trade
2. Go to Request > e Gate Pass Request
System populates the e gate pass request form
3. Enter a Bill of Entry (Declaration) number
Note: once a Bill of Entry (declaration) number entered, system searches for that one without
considering the other fields.
4. You can also search by:
- Gate Pass Type (in/out)
- Cargo Type (General Cargo/ Container, Vehicle Cargo, or Bulk Cargo)
- Dates (from – to) “from-to date range is 30 days”
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 4 -
5. Click the Search button to view the search results
Note: “Opposite Move” is usually used when making a gate pass for goods returning to free
zone after the “Temporary Admission”, and this is applicable to Mirsal I bills only.
System displays your search results in the BOE list
6. Select targeted bill(s) and click ‘Add’
Note: click „details‟ next to any bill to view its details
Note: click „remove‟ next to any selected bill to remove it from the list
7. Click the ‘Next’ button to proceed
In this step we have different scenarios for different types of cargo:
Note:‟ Multiple Clearance‟ can be done with all Declarations, except Export and Temporary
Admission ones.
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 5 -
Scenario one: (General Cargo/Container)
System displays all line items under each BOE
Enter gate pass quantity
Enter Vehicle Details
Note: to add more vehicles for the same line item click the „Add Vehicle‟ button
Note: you can apply same vehicle details to different line items by selecting targeted items then
clicking „Apply to Selected‟
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 6 -
Scenario two: (Vehicle Cargo)
- Click ‘Add Vehicle Cargo’ to select chassis numbers for which gate pass will be issued.
Note: you can search by Chassis number, Engine number, or search all (blank search) - Select targeted chassis number(s)then click Ok
- Enter vehicle details (the vehicle which will transport those chassis) or select self driven (if
chassis will be driven)
Note: you can apply same vehicle details to different line items by selecting targeted items then
clicking „Apply to Selected‟
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 7 -
Scenario three: (Bulk Cargo)
System displays all line items under each BOE
Enter gate pass quantity
Enter Vehicle Details
Note: you can apply same vehicle details to different line items by selecting targeted items then
clicking „Apply to Selected‟
8. Click ‘Next’ to proceed to the next step
9. Check you gate passes details, if everything is ok then click next to proceed to the next step
Note: a different gate pass will be generated for each vehicle.
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 8 -
System displays the charges:
Note: gate pass charge is 35 Dhs. (DPC „document processing charge), plus 5 Dhs. for extra
vehicles in the same BOE (Declaration)
10. Select the Mode of Payment:
- E-Payment (please refer to below Rosoom manual)
- Advance Deposit (System shows avail balance)
11. Enter you payment reference number (optional field)
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 9 -
12. Click the ‘Confirm’ button
System then generates your gate passes
You Can Print:
Payment Receipt from ‘Print Receipt’
Gate Passes from ‘Print GP’
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 10 -
Rosoom (e Payment Manual)
E-Payment
Credit Cards (Master Card & Visa Card) Direct Debit (Emirates Bank International, Commercial Back of Dubai, and Standard
Chartered) Pre-Funded (MOFI e-Dirham)
Note: ensure pop-up blocker is turned off Go to Tools > Pop-up Blocker
Credit Card (Master Card)
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 11 -
Enter card number, expiry date, and the verification code then click on Pay
Note: after clicking on Pay; wait until you are redirected back to Dubai Trade.
System confirms that transaction was completed successfully and gives the e-Receipt number
Credit Card (Visa)
Enter card number, expiry date, and the verification code then click on Pay
Note: after clicking on Pay; wait until you are redirected back to Dubai Trade.
System confirms that transaction was completed successfully and gives the e-Receipt number
Direct Debit (CBD > Attijari)
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 12 -
Enter the User ID and Password then login
Note: Do not forget to press the Return to Dubai World link on the confirmation page of the Bank.
System confirms that transaction was completed successfully and gives the e-Receipt number
Direct Debit (EBI > e-Wallet)
Enter the User ID and Password then login Note: after clicking on Pay; wait until you are redirected back to Dubai Trade.
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 13 -
System confirms that transaction was completed successfully and gives the e-Receipt number
Direct Debit (Standard Chartered)
Enter the User ID and Password then login Note: after clicking on Pay; wait until you are redirected back to Dubai Trade.
System confirms that transaction was completed successfully and gives the e-Receipt number
e-Dirham (MOFI e Dirham)
Enter the card number and PIN code then pay.
Note: after clicking on Pay; wait until you are redirected back to Dubai Trade.
System confirms that transaction was completed successfully and gives the e-Receipt number.
System accepts it and gives you the receipt. You can click on Print Receipt (A) to can view, print, or save.
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 14 -
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 15 -
Printing the Gate Pass
Once payment is successful and you have been redirected to the Dubai Trade page, the
following confirmation will be shown
Gate Pass Reference No. is generated. This can be used in Enquire, Amend or Cancel
services to search for all egatepasses under that reference number.
Transaction ID is also generated.
Request Cargo Gate Pass Dubai Trade ____________________________________________________________________________
- 16 -
Click on Print GP in order to download and print a copy of the gatepass(es)
Non-Inspection cargo would need to exit Gate 7
For Inspection cargo, driver must proceed to Gate 3 for inspection
In any case, Gate pass must be surrendered and stamped at the Security gate office.