PROPOSEDPOLICE STATION/EOC
OVERVIEW
Special City Council Meeting
March 26, 2013
Opening Remarks
Vision NeedSizeLocationCostLocal Economic Impact
HISTORICAL PERSPECTIVE OVER A DECADE1999-2013
Vision
1999-2010
Since 1999 the current site was a temporary measure
Considerable discussion and analysis 2001 Minute Excerpts forward on this projectDialogue on location- on or off of US 17 and
even @ ASACC Site on MLK BoulevardIn 2010 Design Plans were provided to
Council and approved
1999-2010
In 2010, $230 s.f.; $5 M Construction costs; 16,000 s.f. heated/cooled
Build for future- 30 yearsPopulation Projection: 30,000; Surge 12-
13,000Meet our Vision PlanPrequalify contractors
1999-2010
National avg 230 s.f./employeePlan was for 213 s.f./employee Service Standard 2.2 officers/thousand
populationAnticipate 66 sworn and 15 civilian
2011 - 2013
April 19, 2011 – Project overview 14 page agenda item, photos, size, cost, location
May 17, 2011 – Funding Strategy PlanFebruary, 2012 - Vision Plan UpdateMay 15, 2012 - Comprehensive update on this
Capital Project: Sources and Uses, Site Readiness to Proceed, Action Steps, and Council direction
July 3, 2012 – Adopt Rezoning OrdinanceJuly 17, 2012 - Funding Strategy Update (2nd
time)
2011-2013
July 26, 2012 - Planning & Zoning Board approved the Site Plan. In their packet it showed the building footprint, square footage, and building façade
August 7, 2012 - Adopt Ordinance to re-open Wilson Avenue due to land rights
August 7, 2012 - Council approved the Site Plan
October 2, 2012 - Council approved addtl architectural fees due to building footprint shift from closure of Wilson Avenue
2011-2013
November 7, 2012 - Council adopts plan for adaptive reuse of former police station site
December 4, 2012 - Council approves Request for Qualifications (RFQ) process with a tentative timeline subject to change
December 4, 2012 - Funding Strategy Update (3rd time)
March, 2013
March 5, 2013 - Mayor asks for City Manager to give brief update under Comments section of agenda
March 26, 2013 - Special Council Meeting
20-MINUTE VIDEO CURRENT FACILITY 205 SPRING ST
CURRENT ORGANIZATIONFUTURE FACILITY COMPONENTS
Need
Need
The Honorable Rick Beseler, Sheriff , Clay County
Green Cove Springs Police Department
Citizens
Volunteer ChaplainP/T Crime AnalystDEA Federal Task
Force
Detective Criminal Investigations
Detective Criminal Investigations
Clay County Drug Task ForceSr Police Secretary
City Counc il
City Manager
Chief of Police
P/T Evidence/Property Room Alpha Day Shift
Patrol Sergeant
Patrol Officer
Patrol Officer
Alpha Night ShiftCommunications
E911 Section
Patrol Sergeant
Patrol Officer
Patrol Officer
Communications Supervisor
Communications Officer
Communications Officer
Communications Officer
P/T Communications Officer
P/T Communications Officer
P/T Communications Officer
P/T Communications Officer
Bravo Day Shift
Patrol Sergeant
Patrol Officer
Patrol Officer
Bravo Night Shift
Patrol Sergeant
Patrol Officer
Patrol Officer
P/T Officer
Peak Shift Officer4PM-2AM
P/T School Crossing Guard
P/T School Crossing Guard
Volunteer Evidence Room
Volunteer Evidence Room
Volunteer Admin. Services
Patrol Section P/T Officers
P/T Officer
P/T Officer
P/T Officer
P/T Officer
P/T Officer
Volunteer Marine Unit
Volunteer Marine Unit
Operations L ieutenant
Green Cove Springs Police DepartmentSworn Positions - 19Civilian Positions - 5Part-Time Sworn - 6Part-Time Civilian -7
Police Department Volunteers - 6
Future Facility Components
LobbyStorageMechanical RoomsOfficesConference RoomsRestroomsEvidence Vaults
Future Facility Components
LockersPhysical Fitness Training AreaArmoryBriefing RoomTraining RoomInterview RoomPrisoner Booking Room
Future Facility Components
CommunicationsBreak RoomSallyport
Sworn Strength
16 17 1829
5566
10
60
1990 2000 2010 2020 2030 2040
Officers
Officers
All Calls for Service
15
25
35
2006 2007 2008 2009 2010 2011 2012
Thou
sand
s
Calls
Calls
20,000 SQUARE FOOTEMERGENCY OPERATIONS CENTER (EOC)
POPULATION PROJECTIONSDESIGN ELEMENTS
Size
Emergency Operations Center (EOC)
Video EOCChief Lorin Mock, Director, Clay County
Emergency Management John Ward, Asst Director, Clay County
Emergency Management
Critical Facility
Serve dual purpose as Community Meeting Room
Serve dual purpose as Emergency Operations Center
Provide Veteran’s Memorial @ EntranceShare Local HistoryBuild Capital WealthAttract Business and Industry
Population Projections
Exclude impact from Outer BeltwayExclude impact from Reynolds Industrial Park
Build-outPotential Impact from Reynolds per
Comprehensive Plan is 3,919 dwelling units 10,133 population and 8 M S. F. Development, 1,500 Time Share Units, 1,650 Boat Slips
Exclude Annexations
Population Projections
2015 2020 2025 2030 2035 2040
193,700 206,500 216,800 224,700 230,200 233,700
204,800 229,200 252,500 274,700 295,700 315,700
218,400 252,400 287,400 323,300 360,100 398,000
Source: UF Bureau of Economic Business Research (BEBR)
Low
Medium
High
Clay County, Florida 191,143
Population Projections
2010 2020 2030 2040 2060
190,865 237,400 284,400 325,900 417,090
Source: Northeast Florida Regional Planning Council
Clay County, Florida
Population Projections
2015 2020 2025 2030 2035 2040
212,698 237,398 261,502 284,400 305,802 325,898
7,361 7,816 8,199 8,590 8,931 9,241
Source: UF Shimberg Center
Clay County
Green Cove Springs
Population Projections
Area 2010 2020 2025
Clay County 221,293 303,040 330,703
Green Cove Springs
9,294 13,940 15,874
Source: City of Green Cove Springs Comprehensive Plan for 2025 Data & Analysis
LAND PURCHASEDISCUSSION
Location
Idlewild Avenue Site Expenses
Final Land parcel purchase was in 2008Architect$1.4 Million inception to date
Site Characteristics
3.1 acresFrontage on SR 16 (1001 Idlewild Avenue)Abuts Wilson AvenueAdjacent to Melrose AvenueOn-site StormwaterOff-street Parking
COMPARE & CONTRASTPER SQUARE FOOT
Cost
Funding Strategy: Sources
Forfeiture
Surtax Grant E-911 ExcessReserves
Loan Balance
Cost
$750,000 $630,000 $400,000 $175,000
$289,093
$3,100 $5.3M
Federal 14%
Local 12%
State 8% Local 3%
Local 5%
Debt 57%
Total100%
Source: December 4, 2012 Staff Report
$2.244M = 43%
Funding Strategy: Uses
Element Range Range
Construction $3,600,000 $4,200,000
Site Work $842,000 $912,000
Demolition $75,000 $85,000
E-911 Equipment $175,000 $175,000
FFE $125,000 $125,000
Subtotal $4,817,000 $5,497,000
Contingency @7.5%
$361,275 $412,275
Part-timeConstr Mgr
$55,600 $55,600
Inspector $30,000 $30,000
TOTALS $5,263,875 $5,994,875
Source: December 4, 2012 Staff Report
$4.5 M $5.1M
Bid Tabulations
Bid Item Batson-Cook
Charles Perry Partners
Dana B. Kenyon
McCree Design Builders
Sauer
Construction
$5,195,000
$5,193,000
? $4.975M $5,429,635
Sitework $380,000 $369,000 ? $788,565 $386,565
Demolition $22,000 $35,000 ? $60,000 $80,800
TOTALS $5,597,000
$5,597,000
$5,773,330
$5,823,565
$5,897,000
Cost S. F. $279.85 $279.85 $288.67 $291.18 $294.85
Time 300 days ? 395 days 305 days 442 days
Source: March 25, 2013 Bid Tabulation
Funding Strategy: UsesElement Range
$180 s.f.Range $210 s.f.
Low Bid $280 s.f.
Construction $3,600,000 $4,200,000 $5,195,000
Site Work $842,000 $912,000 $380,000
Demolition $75,000 $85,000 $22,000
E-911 Equipment
$175,000 $175,000 $175,000
FFE $125,000 $125,000 $125,000
Subtotal $4,817,000 $5,497,000 $5,897,000
Contingency @7.5%
$361,275 $412,275 $442,275
Part-timeConstr Mgr
$55,600 $55,600 $55,600
Inspector $30,000 $30,000 $30,000
TOTALS $5,263,875 $5,994,875 $6,424,875
Source: December 4, 2012 Staff Report and March 25, 2013 Bid Tabulation
Funding Strategy: Sources
Forfeiture Surtax E-911 ExcessReserves
Loan Cost
$750,000 $630,000 $175,000 $289,093 $1,785M $3.6M
Federal 14%
Local 12% Local 3% Local 5% 49% Total100%
Source: December 4, 2012 Staff Report and March 25, 2013 Bid Tabulation
$1.844M = 51% $181 s.f.20,000 s.f.
Financing Options (Surtax Only)
Extend Surtax beyond December 31, 2019Surtax is a local option sales tax of an
additional penny $630K/year Pledge in various combinationsAllocate a portion of surtax, nte $255K for 7
years, =$1,785 MAllocate 100% of Surtax for 2 years = $1,260Impact other CIP uses in areas of parks and
recreation, streets, facilities
Financing Options (Surtax Only)
Fixed vs. Variable Interest RatesAbility to RefinanceConstruction Drawdown BasisInterest only during ConstructionFlexible Repayment PeriodsDuration of Loan: 6 and 20 yearsNegotiate Prepayment
Cost Comparisons
City Hall c. 200426,709 s. f.Built to Category 2, 110 mph standard ≠ EOC
CapabilityLimited Generator Power first floor only;
$200K1.4 acresNo parking requirements$4,037 Million$151.15 s.f.
Cost Contrasts
Proposed Police Facility c. 201316,000 s.f. under air, total 20,000 s.f.1,940 s.f. for EOC portion @ $400,000 w
match = $533,500 is $275 s.f.Built to Category 5, 160 mph standard =EOC
CapabilitySelf-Sufficient for 72 hours: (Electric, Water,
Fuel, etc.)
Cost Contrasts
3.1 acresParking requirements$4.5 Million$5.6 Million lowest bidder
Construction Bid Costs and Time
$5.597 M - $5.897 M$279.85 s.f. - $294.85 s.f300 days – 442 days
Re-Design Options
Investment in FutureDo not delete perceived arbitrary elementsLessen Impact New Construction Documents:
Architect, and civil, mechanical, electrical, plumbing, landscape architect
Recommend use of planned siteMaintain architectural style for
communications, no cell tower on site
Cost Factors
Interest rates are at low pointConstruction costs are on riseConstruction TypeSquare Footage
WORKFORCE$5 M CONSTRUCTION PROJECT
Local Economic Impact
Jobs, Wages
Direct effect: 38 jobs, $1.3 M wages, $1.783 Value added to goods at each stage of process
Indirect effect: 26 jobs, $858,853 wagesEffects are during construction period which
is close to one year as a result of this economic stimulus
Source: State Department of Economic Opportunity
APPROVE/REJECT BIDSLOAN ORDINANCE
Decision-Making Process
ConclusionVisionProposed PlanTestimonialsBidsSources and Uses
ConclusionCapital ImprovementsDirect accumulation of wealthPolicy Decision
Policy Decision Develop 1001 Idlewild Avenue Site100% Construction Docs since 2010SJRWMD Permit expires October 26, 2015Geotechnical Report Site Plan approved August 7, 201212 months post site plan approval, begin
construction August 7, 2013
Policy Decision Options Accept bids as is, Category 5 160 mph
wind speedAccept bids with value engineering
$500K, still Category 5 Redesign to building standard,
Category 3, 111-129 wind speed, retain 20,000 s.f. footprint
Redesign to building standard, Category 3, revise s.f. footprint
Policy DecisionArchitect can provide on April 9th the time
and cost estimates associated with Options
Time for ClosureLoan Ordinance, $1,785M
Closing RemarksPublic CommentCouncil CommentSet Special Session on April 9, 2013Bids, Loan Ordinance