Oracle EBS
Oracle Account Receivables
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Training Agenda
Areas Covered:
– Overview
– Integration
– Concepts
– Setup
– Use case in ERP
– Q&A
Topics:
– Overview
– Integration
– Setup
– AR Workbenches
– Managing Customers
– Customer Relationships
– Customer Profile Classes
– Receivables Activity
– Auto accounting
– Transaction types
– Transaction sources
– Receipts adjustment
– Use Case in Oracle ERP
– Q&A
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Overview:
The Accounts Receivables (AR) module is used to create,
manage and control the cash flow of any organization. From
invoice generation, credit memo issues to customer account
management, the Receivables module simplifies the collection
process.
With the Receivables module you can:
Control credit limits prior to committing product
Effectively manage customer relations with historical
information
Create mechanisms to aid in reducing DSO
Manage the customer database to ensure accurate contact
and address locations
Merge different account histories
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Overview:
Features of Oracle Accounts Receivable Module:
Maintain Customer Profiles
Key information is managed in the receivables module to ensure
accurate communication Address changes are centrally maintained
to avoid key addresses from being changed Credit limit
determination can be controlled across multiple sites for any
customer.
Auto Lock Box
Eliminates manual entry into the Receivables module if the customer
directly pays to the bank Report is generated to aid in adjusting
failed transactions Process receipts with multiple currencies Bank file
validation is received upon successful load.
Post Quick Cash
Temporary holding tables to provide review capabilities
Quick Cash is a manual entry system to provide immediate account
updates.
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Integration:
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AR Workbenches:
Oracle Receivables provides three integrated workbenches to perform
most of the day-to-day Accounts Receivable operations.
Receipts Workbench
Transactions Workbench
Collections Workbench
Each workbench helps find critical information in a flexible way, see
the results in a defined format, and selectively take appropriate action.
Detail windows display only one receipt or transaction at a time, but
provide more information about the record because they contain more
fields and tabbed regions.
Summary windows, by contrast, can display multiple records at once
but require "drill down" to the detail window to view additional
information about the current record.
View the detail accounting lines for an item in the form of a balanced
accounting entry (i.e., debits equal credits) by choosing View
Accounting from the Tools menu.
View the detail accounting as t-accounts
Create Profile
Classes
Enter
Customers
Create
Invoices
Invoices
Send to
Customers
Use
iReceivables
Receipts Collections
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AR Workbenches:
Receipts Workbench:
Use the Receipts Workbench to perform receipt-related tasks
Receipts Workbench contains Receipts, Receipts Summary,
Receipt Batches and Receipt Batches Summary.
In the Receipt Workbench, the Tools pull down menu lets you
perform operations in addition to those provided by the action
buttons.
In the Receipts Workbench, view the sum of multiple receipts in
the Receipt Totals window, and review the functional currency gain
or loss resulting from a currency exchange rate adjustment in the
Receipt History window.
Enter receipt
Apply to
customer
account or
invoice
Update
customer
balance
Clear
receipt
Reconcile
bank
statement
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AR Workbenches:
Transactions Workbench:
Use the Transactions Workbench to process invoices, debit
memos, credit memos, on-account credits, charge backs, and
adjustments.
Transactions Workbench contains Transactions and
Transactions Summary, Transactions Batches and Transaction
Batches Summary
In the Transactions Workbench, the Tools pull down menu lets
you perform operations in addition to those provided by the
action buttons.
In the Transactions window there is no Copy button, but still
copy a transaction by choosing Copy To from the Tools menu.
Similarly, the Balances button does not appear in the
Transactions Summary window, but can be displayed in the
Transaction Balances window by choosing Balances from the
Tools menu.
Enter receipt
Deposit Guarantee Standard invoice
Copy
Correct invoice Overinvoice Invalid
transaction Underinvoice
Process and print Void
Generate statement Interface to Oracle General Ledger
Print and send invoice to customer
Delete
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AR Workbenches:
Collections Workbench:
In the collection workbench, all the receipts will be remitted
into the bank, for clearance and the remitting of receipts , jobs
done by the collectors.
Use the Collections Workbench to review customer accounts
and perform collection activities such as recording customer
calls and printing dunning letters.
Use the Collections workbench to also place a customer
account on credit hold, place items in dispute, view the dunning
history for a transaction, and correspond with customers by
recording customer calls.
Custome
r account Schedule
r
Account
overview Aging
Release/
credit
hold
Corres-
pondenc
e
• Account detail
• Call
• Print statement
• Print dunning
Account detail
Account
detail
Transactio
n
overview • Account detail
• Call Call
Customer
workbench
A
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AR Workbenches:
Collections Workbench:
Account
detail
Call
• Customer account
• Transaction overview
• Correspondence
Customer Account
Adjust Balances Activity Trans./Receipt
workbench
Dispute
history
A
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Managing Customers:
Enter Customer Information
Use all of the following methods to enter customer information, for example, addresses, phone numbers, contact names, and business purpose:
◦ Standard
◦ Quick
◦ Interface
Setting Customer Tax Attributes
• Standard: The taxing function refers to the
tax tables to determine if the customer
requires tax addition. If so, it selects the
appropriate taxing method.
• Exempt: No tax addition; Manually enter the
tax exemption number and reason
• Required: The taxing function always uses
tax addition
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Managing Customers:
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Managing Customers:
Using Standard and Quick Customer Entry
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Managing Customers:
Customer Form Flow
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Managing Customers:
Entering Customer Addresses N Customers Customer Accounts
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Customer Relationships:
Customer Relationships:
Create customer relationships to control:
Payment of unrelated invoices
Sharing of pricing entitlements
Consolidation of business addresses
Link one customer to another.
Enforce invoicing and receipt-application controls.
Can only exist between two customers.
Are not transitive: If A is related to B and B is related to C, A
and C are not related.
Can be reciprocal or nonreciprocal.
Allow you to select a related customer’s ship-to address
during order entry.
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Customer Relationships:
Customer Relationships:
(N) CustomersCustomer AccountsRelationships
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Customer Profile Classes:
Customer Profile Class Characteristics:
(N) CustomersProfile Class
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Customer Profile Classes:
Customer Profile Class Characteristics:
(N) CustomersProfile Class
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Receivables Activity:
Receivables activities are those activities, which are
added apart from the revenue account.
Adjustments
Earned Discount
Unearned Discount
Finance Charges
Bank Errors
Etc
Define receivables activity for Adjustment
N---AR—SET UP---RECEIPT----RECEVIBALES ACTIVITY
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Auto Accounting:
By auto accounting, the GL account will be defaulted when the
transaction is saved.
Auto accounting will work as aliases
To define auto accounting for auto invoice clearing account,
n---AR---SET UP---TRANSACTION ---- AUTO ACCOUTNING
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Transaction Types:
TO DEFINE CREDIT MEMO TRANSACTION TYPE
N---AR---SETUP ---- TRANSACTION---TRANSACTION TYPE
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Transaction Sources:
TO DEFINE INVOICE TRANSACTION SOURCE
N---AR—SET UP--- TRANSACTION---SOURCES
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Receipts Adjustments:
To adjust the Receipts, below 2 setups has to be
done.
1. We have to define approval limit
2. We have to define receivables activities for
adjustments
To raise a receipt for adjustment,
N---AR----RECEIPTS-----RECEIPTS
Select Apply.
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Receipts Adjustments:
Select Adjustments and apply.
After adjustment the balance becomes zero
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Transaction Workbench:
INVOICE TRANSACTION:
N
AR TRANSACTIONS
TRANSACTIONS
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Transaction Workbench:
INVOICE TRANSACTION:
Provide all the details at Lines,
Distributions.
Create Draft accounting and verify before
Final accounting.
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Transaction Workbench:
INVOICE TRANSACTION:
Create Draft accounting and verify before Final accounting.
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Receipt Workbench:
TO RAISE THE RECEIPTS
N- AR---RECEIPTS---RECEIPTS
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Q&A: