Oracle EBS

Oracle Account Receivables

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Training Agenda

Areas Covered:

– Overview

– Integration

– Concepts

– Setup

– Use case in ERP

– Q&A

Topics:

– Overview

– Integration

– Setup

– AR Workbenches

– Managing Customers

– Customer Relationships

– Customer Profile Classes

– Receivables Activity

– Auto accounting

– Transaction types

– Transaction sources

– Receipts adjustment

– Use Case in Oracle ERP

– Q&A

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Overview:

The Accounts Receivables (AR) module is used to create,

manage and control the cash flow of any organization. From

invoice generation, credit memo issues to customer account

management, the Receivables module simplifies the collection

process.

With the Receivables module you can:

Control credit limits prior to committing product

Effectively manage customer relations with historical

information

Create mechanisms to aid in reducing DSO

Manage the customer database to ensure accurate contact

and address locations

Merge different account histories

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Overview:

Features of Oracle Accounts Receivable Module:

Maintain Customer Profiles

Key information is managed in the receivables module to ensure

accurate communication Address changes are centrally maintained

to avoid key addresses from being changed Credit limit

determination can be controlled across multiple sites for any

customer.

Auto Lock Box

Eliminates manual entry into the Receivables module if the customer

directly pays to the bank Report is generated to aid in adjusting

failed transactions Process receipts with multiple currencies Bank file

validation is received upon successful load.

Post Quick Cash

Temporary holding tables to provide review capabilities

Quick Cash is a manual entry system to provide immediate account

updates.

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Integration:

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AR Workbenches:

Oracle Receivables provides three integrated workbenches to perform

most of the day-to-day Accounts Receivable operations.

Receipts Workbench

Transactions Workbench

Collections Workbench

Each workbench helps find critical information in a flexible way, see

the results in a defined format, and selectively take appropriate action.

Detail windows display only one receipt or transaction at a time, but

provide more information about the record because they contain more

fields and tabbed regions.

Summary windows, by contrast, can display multiple records at once

but require "drill down" to the detail window to view additional

information about the current record.

View the detail accounting lines for an item in the form of a balanced

accounting entry (i.e., debits equal credits) by choosing View

Accounting from the Tools menu.

View the detail accounting as t-accounts

Create Profile

Classes

Enter

Customers

Create

Invoices

Print

Invoices

Send to

Customers

Use

iReceivables

Receipts Collections

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AR Workbenches:

Receipts Workbench:

Use the Receipts Workbench to perform receipt-related tasks

Receipts Workbench contains Receipts, Receipts Summary,

Receipt Batches and Receipt Batches Summary.

In the Receipt Workbench, the Tools pull down menu lets you

perform operations in addition to those provided by the action

buttons.

In the Receipts Workbench, view the sum of multiple receipts in

the Receipt Totals window, and review the functional currency gain

or loss resulting from a currency exchange rate adjustment in the

Receipt History window.

Enter receipt

Apply to

customer

account or

invoice

Update

customer

balance

Clear

receipt

Reconcile

bank

statement

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AR Workbenches:

Transactions Workbench:

Use the Transactions Workbench to process invoices, debit

memos, credit memos, on-account credits, charge backs, and

adjustments.

Transactions Workbench contains Transactions and

Transactions Summary, Transactions Batches and Transaction

Batches Summary

In the Transactions Workbench, the Tools pull down menu lets

you perform operations in addition to those provided by the

action buttons.

In the Transactions window there is no Copy button, but still

copy a transaction by choosing Copy To from the Tools menu.

Similarly, the Balances button does not appear in the

Transactions Summary window, but can be displayed in the

Transaction Balances window by choosing Balances from the

Tools menu.

Enter receipt

Deposit Guarantee Standard invoice

Copy

Correct invoice Overinvoice Invalid

transaction Underinvoice

Process and print Void

Generate statement Interface to Oracle General Ledger

Print and send invoice to customer

Delete

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AR Workbenches:

Collections Workbench:

In the collection workbench, all the receipts will be remitted

into the bank, for clearance and the remitting of receipts , jobs

done by the collectors.

Use the Collections Workbench to review customer accounts

and perform collection activities such as recording customer

calls and printing dunning letters.

Use the Collections workbench to also place a customer

account on credit hold, place items in dispute, view the dunning

history for a transaction, and correspond with customers by

recording customer calls.

Custome

r account Schedule

r

Account

overview Aging

Release/

credit

hold

Corres-

pondenc

e

• Account detail

• Call

• Print statement

• Print dunning

Account detail

Account

detail

Transactio

n

overview • Account detail

• Call Call

Customer

workbench

A

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AR Workbenches:

Collections Workbench:

Account

detail

Call

• Customer account

• Transaction overview

• Correspondence

Customer Account

Adjust Balances Activity Trans./Receipt

workbench

Dispute

history

A

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Managing Customers:

Enter Customer Information

Use all of the following methods to enter customer information, for example, addresses, phone numbers, contact names, and business purpose:

◦ Standard

◦ Quick

◦ Interface

Setting Customer Tax Attributes

• Standard: The taxing function refers to the

tax tables to determine if the customer

requires tax addition. If so, it selects the

appropriate taxing method.

• Exempt: No tax addition; Manually enter the

tax exemption number and reason

• Required: The taxing function always uses

tax addition

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Managing Customers:

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Managing Customers:

Using Standard and Quick Customer Entry

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Managing Customers:

Customer Form Flow

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Managing Customers:

Entering Customer Addresses N Customers Customer Accounts

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Customer Relationships:

Customer Relationships:

Create customer relationships to control:

Payment of unrelated invoices

Sharing of pricing entitlements

Consolidation of business addresses

Link one customer to another.

Enforce invoicing and receipt-application controls.

Can only exist between two customers.

Are not transitive: If A is related to B and B is related to C, A

and C are not related.

Can be reciprocal or nonreciprocal.

Allow you to select a related customer’s ship-to address

during order entry.

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Customer Relationships:

Customer Relationships:

(N) CustomersCustomer AccountsRelationships

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Customer Profile Classes:

Customer Profile Class Characteristics:

(N) CustomersProfile Class

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Customer Profile Classes:

Customer Profile Class Characteristics:

(N) CustomersProfile Class

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Receivables Activity:

Receivables activities are those activities, which are

added apart from the revenue account.

Adjustments

Earned Discount

Unearned Discount

Finance Charges

Bank Errors

Etc

Define receivables activity for Adjustment

N---AR—SET UP---RECEIPT----RECEVIBALES ACTIVITY

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Auto Accounting:

By auto accounting, the GL account will be defaulted when the

transaction is saved.

Auto accounting will work as aliases

To define auto accounting for auto invoice clearing account,

n---AR---SET UP---TRANSACTION ---- AUTO ACCOUTNING

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Transaction Types:

TO DEFINE CREDIT MEMO TRANSACTION TYPE

N---AR---SETUP ---- TRANSACTION---TRANSACTION TYPE

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Transaction Sources:

TO DEFINE INVOICE TRANSACTION SOURCE

N---AR—SET UP--- TRANSACTION---SOURCES

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Receipts Adjustments:

To adjust the Receipts, below 2 setups has to be

done.

1. We have to define approval limit

2. We have to define receivables activities for

adjustments

To raise a receipt for adjustment,

N---AR----RECEIPTS-----RECEIPTS

Select Apply.

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Receipts Adjustments:

Select Adjustments and apply.

After adjustment the balance becomes zero

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Transaction Workbench:

INVOICE TRANSACTION:

N

AR TRANSACTIONS

TRANSACTIONS

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Transaction Workbench:

INVOICE TRANSACTION:

Provide all the details at Lines,

Distributions.

Create Draft accounting and verify before

Final accounting.

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Transaction Workbench:

INVOICE TRANSACTION:

Create Draft accounting and verify before Final accounting.

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Receipt Workbench:

TO RAISE THE RECEIPTS

N- AR---RECEIPTS---RECEIPTS

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Q&A:

Manish Misra

Email: manish.misra@etontechnologies.com

Phone: +1-614-453-2074

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Contact Info: