Financial Files
• STANFINS– Downloaded from DFAS Corporate Server– Must be copied prior to import into EASi
• GFEBS– Pushed to EAS production server– Automatically available for import into EASi
Man Hour / Workload Reconciliation
• DMHRSi– EAS Summary View Report
• WAM– Monthly Statistical Report
Import Files• Financial (STANFINS/GFEBS)
– Each file is validated separately
• DMHRSi
• WAM
• WMSNi
• Import Validation ECUs– Address all Errors/Warnings
Document comments should be clear, understandable; especially helpful when required to correct/retransmit prior year/mo data
Financial Files Processing
• STANFINS– Import/validate this file first– Contains the majority of records with Prior Year
Obligations
• GFEBS– Import/validate this file second
DMHRSi Files Processing
• DoD EASIV Create File– Import and Validate this file– Errors usually due to
HR ErrorsIncomplete man hour / workload reconciliationNot all steps taken to review
EAS Assigned Personnel ReportEAS Summary View Report
CHCS/WAM Files Processing
• File pushed from CHCS/WAM via CHCS Electronic Transfer Unit (ETU)– Automatically available for import
• Contact AMPO MEPRS Analyst for assistance if not available– EAS Help Desk trouble ticket will be required– Provide screen print of CHCS/WAM ETU showing
successful transmit of file(s)
Workload
• WMSNi―Must be imported after CHCS/WAM file
WMSNi data overwrites the Nursing Minutes Of Service data captured in the CHCS/WAM file
• Enter Manual Datasets
Reports
• Run allocation– Correct Pre-Allocation Validation ECUs– Re-run allocation
• Refresh reports– Expense Allocated Summary Report
Validate all intermediate accts have fully purified/allocatedThis will ensure unallocated expenses are not transmitted
in the dataMEWACS Outlier
Financial Reconciliation
• Refresh Reports (cont.)– Financial Reconciliation
Systems Interface - Financial PureDirect Expense AcceptedSystems Interface - Personnel PurePersonnel Accepted
• Balanced Financial Reconciliation must be completed and submitted to AMPO prior to transmitting EAS Data
• Transmit EAS Data
Monthly Narrative
• Monthly Narrative– 3 working days following transmission
Allows time to run discrepancy queries locally» Unauthorized FTEs Reported in Ancillary Accounts » Inpatient Workload with Zero/Negative Expense» Outpatient Workload with Zero/Negative Expense» Zero Inpatient Workload with Expense » Zero Outpatient Workload with Expense
Address discrepancies, outliers, and anomalies in narrative