Embed Size (px)
DESCRIPTION
Briefing: AFMOA MEPRS Dashboard/Vector Check. Speaker: Dawn Simmons Date: 27July 2010 Time:1640-1730. Objectives. Describe the rational behind the Dashboard. Explain what determines if your data is an outlier. Describe the Major Components of the - PowerPoint PPT Presentation
Citation preview
MEPRS 2010From Source to Resource:
Data Quality Solutions for Today's MEPRS Challenges
26 – 29 July
Lansdowne, VA
Briefing: AFMOA MEPRS Dashboard/Vector Check
Speaker: Dawn Simmons
Date: 27July 2010Time: 1640-1730
Explain what determines if your data is an outlier
2
Objectives
Describe the rational behind the Dashboard
Describe the Major Components of the Dashboard
Discuss the feedback timeline
Vector Check Review
When you succeed
WeSucceed
3
AFMO tracks and manages the success of
the Air Force MEPRS Program
AFMOA provides feedback to TMA
Historical Records
Our standards are high
We have the answer before the question
is asked
Quick Reference
Why the Dashboard?
4
To provide a high level view of the latest data transmitted into the EAS IV Repository
To identify outliers in MTF data To highlight potential technical or
functional errors Feedback to
AFMOA MEPRS Via Vector Check
The Dashboard
Based on 12 month rolling average
Workload and FTEs 2 standard deviations
Expenses1 Standard Deviation
5
-1 2-2 1
Normal
Something has changed
Potential ProblemFeedback Required
An outlier is a piece of data that is significantly different from all the other data.If you put all of your data in order from least to greatest, the only place(s) you can have outliers are at the very beginning and/or the very end.
Outliers
Dashboard Components
Workload data is retrieved fromThe CHCS WAM file
The expense data is retrievedFrom CRIS
Personnel data is extracted from DMHRSI
7
Workload
Assigned and Available to “A” ,“B” and “FBN” Major variances typically are changes in the services that are offered If there is a significant change in services offered
– You should reply to the dashboard via Vector Check Dental Weighted Procedures will soon be added
8
AFMOA Dashboard Components: Workload
2010
Workload
OCT NOV DEC JAN FEB MAR APR Total Visits 527,793 432,366 444,696 437,449 411,296 444,778 300,239 Assigned Outpatient FTEs 9,475 8,988 8,923 8,428 7,927 6,964 5,013 Available Outpatient FTE 8,226 6,960 7,275 6,830 6,419 6,817 4,799 TOTAL OUTPATIENT EXPENSE $180,342,552 $154,350,435 $158,376,111 $152,391,207 $138,666,951 $127,765,804 $95,873,740 Cost Per Visit $342 $357 $356 $348 $337 $287 $319 Dispositions 2,691 2,320 2,323 2,140 2,081 1,721 1,141 Assigned Inpatient FTEs 1,061 958 1,000 922 873 634 379 Available Inpatient FTEs 901 845 851 797 743 621 359 TOTAL INPATIENT EXPENSE $24,514,850 $23,646,504 $24,601,196 $23,546,609 $23,034,732 $16,244,380 $11,050,015
9
Expense
AFMOA Dashboard Components: Expenses
2010
Values OCT NOV DEC JAN FEB MAR APR
Expenses
Total Expense $375,143,810 $317,433,899 $320,481,163 $313,112,970 $281,568,399 $261,341,246 $191,854,047
Depreciation $2,264,412 $2,179,210 $2,143,793 $2,108,802 $1,917,185 $1,584,372 $996,790
Unallocated Expense -$2,076 $273 -$157,682 $2,318 $0 $2,318 -$6,954
Adjusted Expense $368,377,624 $311,102,770 $313,836,950 $306,656,495 $275,050,606 $256,239,691 $187,897,820
Free Receipts (Reported) $4,501,774 $4,151,919 $4,500,420 $4,347,673 $4,600,608 $3,517,184 $2,959,437
Free Receipts Variance -$683,738 -$434,363 -$167,444 -$276,707 $452,845 -$346,911 $125,938
Transmission Days 90 96 93 80 60 -5 -4
10
Total Expense of all MEPR Codes Depreciation uses Direct Expense from all EA MEPRS Codes Adjusted Expense=Total Expense minus all EA, EDH, EDI, and EDK Codes Free Receipts = Per the Free Receipts Calculator Free Receipts Variance = The difference between what the FR Calculator
Shows and what you reported
KPI Definition FORMULA
Total Expense Includes expense from all MEPRS Codes
Total Direct Expense+Purified Expense+Stepdown Expense From D+Stepdown Expense From E for all MEPRS .
Depreciation Decrease in value of equipment that meets the established investment threshold, depreciation expense as reported in EAS.
Direct Expense from all EA MEPRS Codes
Unallocated Expense in MEPRS "E & D" codes that have not been distributed during the allocation process
Total Direct Expense+Purified Expense+Stepdown Expense From D+Stepdown Expense + Expense contributed
Adjusted Expense Total expense minus EA and EDH, EDI, EDK
Total Expense minus all EA, EDH, EDI, and EDK Codes
Free Receipts Reported
Non-reimbursable expense for police & fire protection, and other base support activities.
"Total expense less “ EA%, EDH%, EDI%, EDK%" multiplied by .01508 (the sum of percentage for each ED code) .
Free Receipts Variance
The difference Free receipts as calculated using the "FREE Receipts Calculator" and what was actually reported
"Total expense less "EA%, EDH%, EDI%, EDK%" multiplied by .01508 (the sum of percentage for each ED code) .
11
AFMOA Dashboard Components: Expenses
12
FTEs
AFMOA Dashboard Components: FTE
13
KPI Definition FORMULA
Assigned FTE Total Civilian and Military FTEs that are assigned to the MTF.
1000
Available FTE Total Civilian and Military FTEs that are available to the MTF
1251
Non Available FTE Non available time to the work center 300
% FTEs Reported (Available + Non-Available)/Assigned (1251+300)/1000=155%
Total FTEs Reported
Available + Non-Available 1,551
Employee Types Active Duty Guard Reserve Civilian Local National Contractor Volunteer
14
Component: FTE
2010
OCT NOV DEC JAN FEB MAR APR
FTEs
Assigned FTEs 29,562 27,893 27,973 26,633 25,323 22,244 15,695
Available FTEs 32,205 27,568 28,526 27,600 25,710 26,879 18,327
Non Available FTEs 4,132 5,862 7,893 4,791 3,870 3,244 2,280
Percent FTEs Reported 122.9% 119.8% 130.2% 121.6% 116.8% 135.4% 131.3%
Total FTEs Reported 36,338 33,430 36,419 32,391 29,581 30,123 20,607
Assigned Contractor FTEs 316 321 329 323 265 233 180
Available Contractor FTEs 5,035 4,411 4,939 4,266 3,969 4,141 2,996
Available Volunteer FTEs 178.52 116.1 141.66 124.56 149.33 139.12 98.3
Assigned Local National FTEs 349.4 349.5 352.75 357.6 334.72 311.71 178.47
Available Local National FTEs 321.66 268.88 249.85 286.8 265.82 291.57 170.47
15
Component: FTE
AFMOA Dashboard Components: FTE
16
KPI Definition FORMULA
Assigned FTE Total Civilian and Military FTEs that are assigned to the MTF.
1000
Available FTE Total Civilian and Military FTEs that are available to the MTF
1251
Non Available FTE Non available time to the work center 300
% FTEs Reported (Available + Non-Available)/Assigned (1251+300)/1000
Total FTEs Reported
Available + Non-Available 155%
Component: Contractors
17
Contractor Type
Contractor Type Assigned Available
NS = Non-personal services (not on manning document)
SC = Services (must be assigned to a UMD position, counts as assigned FTE)
X
18
REPORT DEFINITION
TRIGGERS Data Element Definition Formula Red YellowAssigned Contractor FTE
Total Contractor FTEs that are assigned to the MTF in a UMD position N/A >0
Assigned FTEsTotal Civilian and Military FTEs that are assigned to the MTF.
Calculated by dividing the number of assigned days by the number of days in the month for those individuals counted as part of the MTF assigned strength. 2 STDV 1 STDV
Available Contractor FTE Total Contractor FTEs that are available to the MTF
Available FTEsTotal Civilian and Military FTEs that are available to the MTF
Calculated by dividing the total number of available hours by 168. 2 STDV 1 STDV
Available Inpatient FTEs
FTEs available to "A" MEPRS Codes; Includes FTEs available to inpatient Cost Pools 2 STDV 1 STDV
Available Outpatient FTEs
FTEs available to "B" & "FBN" MEPRS Codes; Includes FTEs available to outpatient Cost Pools 2 STDV 1 STDV
Average Cost per Disposition Total Inpatient Expense/Dispositions
='SumOfTotal Inpatient Expense'/Dispositions 2 STDV 1 STDV
Average Cost Per Visit Total Outpatient Expense/Visits ='Total Outpatient Expense'/Visits 2 STDV 1 STDV
Depreciation
Decrease in value of equipment that meets the established investment threshold, depreciation expense as reported in EAS.
Direct Expense from all EA MEPRS Codes 2 STDV 1 STDV
AFMOA Dashboard Components: Definitions
19
Vector Check
https://vc.afms.mil/AFMOA/SGA/SGAR/SGAR_MEPRS/Lists/MEPRS%20Dashboard%20Feedback/AllItems.aspx
20
Vector Check: Feedback
AFMOA MEPRS Master Phone Roster
21
Vector Check: Master Phone Roster
https://vc.afms.mil/AFMOA/SGA/SGAR/SGAR_MEPRS/Lists/MEPRS%20MASTER%20ROSTER%20UPDATES/
Master Roster Update File
22
Workload Detail Report
Reports are updated monthly on the same date as the dashboard. They may be used to research
data anomalies or as a quick reference
FTE Detail Report
Expense Detail Report
Other Supporting Tools
We’re Here to Help
23
Air Staff
MTF’sInitial support contact is the Gunter Support Desk
AFMOAGunter Support Desk
All technical andFunctional supportIssues should initiate at the Gunter Support DeskEmail: [email protected]
Gunter will contact AFMOA on all pertinent issuesEmail: [email protected]
AFMOA will consult with Air Staff on all policy issues
AFMOA POC MAJCOM
Sheri Weis and Dawn Simmons
AETC, AFDW, AMC, AFSOC, USAFA
Jeff Zukowski and Dave Collins
AFMC, AFSPC, USAFE, PACAF
Keith Andre Paulette Richards
AFGS, ACC
24
AFMOA MEPRS Teams
25
Name MAJCOM Phone DSN (969)
Mr. Keith Andre AFGS, ACC 210-395-9228 [email protected]
Mrs. Paulette Richards
210-395-9225 [email protected]
Ms. Dawn Simmons
AETC, AFDW, AMC, AFSOC, USAFA
210-395-9239 [email protected]
Mrs. Sheri Weis 210-395-9123 [email protected]
TSgt Jeff Zukowski
AFMC, AFSPC, USAFE, PACAF
210-395-9207 [email protected]
Mr. Dave Collins 210-395-9206 [email protected]
Contact Us
26
