MEPRS Processing

FY10 Tri-Service MEPRS Conference

Suspense Dates

Financial Files

• STANFINS– Downloaded from DFAS Corporate Server– Must be copied prior to import into EASi

• GFEBS– Pushed to EAS production server– Automatically available for import into EASi

Man Hour / Workload Reconciliation

• DMHRSi– EAS Summary View Report

• WAM– Monthly Statistical Report

Import Files• Financial (STANFINS/GFEBS)

– Each file is validated separately

• DMHRSi

• WAM

• WMSNi

• Import Validation ECUs– Address all Errors/Warnings

Document comments should be clear, understandable; especially helpful when required to correct/retransmit prior year/mo data

Financial Files Processing

• STANFINS– Import/validate this file first– Contains the majority of records with Prior Year

Obligations

• GFEBS– Import/validate this file second

DMHRSi Files Processing

• DoD EASIV Create File– Import and Validate this file– Errors usually due to

HR ErrorsIncomplete man hour / workload reconciliationNot all steps taken to review

EAS Assigned Personnel ReportEAS Summary View Report

CHCS/WAM Files Processing

• File pushed from CHCS/WAM via CHCS Electronic Transfer Unit (ETU)– Automatically available for import

• Contact AMPO MEPRS Analyst for assistance if not available– EAS Help Desk trouble ticket will be required– Provide screen print of CHCS/WAM ETU showing

successful transmit of file(s)

Workload

• WMSNi―Must be imported after CHCS/WAM file

WMSNi data overwrites the Nursing Minutes Of Service data captured in the CHCS/WAM file

• Enter Manual Datasets

Reports

• Run allocation– Correct Pre-Allocation Validation ECUs– Re-run allocation

• Refresh reports– Expense Allocated Summary Report

Validate all intermediate accts have fully purified/allocatedThis will ensure unallocated expenses are not transmitted

in the dataMEWACS Outlier

Financial Reconciliation

• Refresh Reports (cont.)– Financial Reconciliation

Systems Interface - Financial PureDirect Expense AcceptedSystems Interface - Personnel PurePersonnel Accepted

• Balanced Financial Reconciliation must be completed and submitted to AMPO prior to transmitting EAS Data

• Transmit EAS Data

Monthly Narrative

• Monthly Narrative– 3 working days following transmission

Allows time to run discrepancy queries locally» Unauthorized FTEs Reported in Ancillary Accounts » Inpatient Workload with Zero/Negative Expense» Outpatient Workload with Zero/Negative Expense» Zero Inpatient Workload with Expense » Zero Outpatient Workload with Expense

Address discrepancies, outliers, and anomalies in narrative

Documents to AMPO

• Financial Reconciliation– AMPO Analyst– Army MEPRS Functional Mailbox

• Monthly Narrative– AMPO Analyst– Army MEPRS Functional Mailbox– DQ Team (Karen Lameo/Sandy Palasciano)