LANCASTER COUNTY, PAHAZARD MITIGATION PLAN
MUNICIPALITY WEBINARJanuary 30, 2013 11:00 a.m.
AGENDA
1. Welcome and Introductions
2. Project Overview
3. Hazard Mitigation Planning Process
4. Stakeholder Participation
5. Planning Timeline
6. Question and Answer Session
WELCOME AND INTRODUCTIONS
• Project Team • What is your background? – Municipal Official– Elected Official– Private Sector Employer– Educator– Critical Infrastructure Representative – Commonwealth of Pennsylvania – Federal Representatives
What Is Hazard Mitigation?
PROJECT OVERVIEW
PROJECT OVERVIEW
Hazard mitigation is any sustained action taken to reduce or eliminate long-term risk to life and property resulting from natural and human-made hazards.
PROJECT OVERVIEW
PROJECT OVERVIEW
PROJECT OVERVIEW
What Is a Mitigation Plan?
PROJECT OVERVIEW
PROJECT OVERVIEW
A Mitigation Plan is a community-driven, living document that communities use to reduce their vulnerability to hazards.
PROJECT OVERVIEW
Why Have a Mitigation Plan?
PROJECT OVERVIEW
Communities must have a plan to apply for and receive mitigation grants. These grants can augment local mitigation activities already being done. Ultimately, these actions reduce vulnerability, and communities are able to recover more quickly from disasters.
PROJECT OVERVIEW
Hurricane Sandy Presidential Declaration (DR 4099) for 16 Pennsylvania Counties
The President issued a Major Disaster Declaration that includes Public Assistance for 16 counties in Pennsylvania and Hazard Mitigation for all 67 counties. The declaration for Public Assistance includes the following counties: Bedford, Bucks, Cameron, Dauphin, Forest, Franklin, Fulton, Huntingdon, Juniata, Monroe, Northampton, Pike, Potter, Somerset, Sullivan and Wyoming. County and local governments, authorities, school districts, private non-profits, private nonprofit fire departments and private nonprofit rural electric cooperatives are eligible for assistance. All categories of assistance (Categories A through G) are included for these counties…
All 67 counties in Pennsylvania are eligible to apply for assistance under the Hazard Mitigation Grant Program. More details concerning this program will be made available at a later date. However, all counties should consult their Hazard Mitigation Plans for the potential projects already identified in their counties. Visit www.pema.state.pa.us for more information on this declaration.
PROJECT OVERVIEW
What is the planning process that is currently occurring in my community?
PROJECT OVERVIEW
Project Background
• The project began in September 2012
• Funded by a Federal Hazard Mitigation Grant
• Project Planning Team- Lancaster County Emergency Management Agency- Lancaster County Planning Commission - Delta Development Group, Inc.
• Project Partner Roles - County- Community - Delta Development Group, Inc.
PROJECT OVERVIEW
Primary Objectives
• Assess Current Conditions, Risks, and Capabilities that Exist Within the County
• Establish a strategy to reduce the effects of hazards on the County
• Generate and Deliver County All-Hazard Mitigation with FEMA “approval pending community adoption”
PROJECT OVERVIEW
Six-Step Planning Process1. Organize resources and convene a Planning Team (PT).2. Conduct a risk assessment.3. Assess capabilities.4. Create a mitigation strategy.5. Determine the plan’s maintenance process.6. Obtain Mitigation Plan approval and adoption.
PROJECT OVERVIEW
Hazard Mitigation Planning Process
Engage Community and Write the Plan
Receive “approved
pending adoption”
Formally Adopt Plan
Implement plan and execute projects
Begin 5 year
update process
Planning Phase (1-2 years)
Implementation Phase (5 years)
Update Phase (1-2 years)
What are the components of a Hazard Mitigation Plan?
HAZARD MITIGATION PLAN COMPONENTS
HAZARD MITIGATION PLAN COMPONENTS
• Community Profile
• Planning Process
• Risk Assessment
• Capability Assessment
• Mitigation Strategy
• Plan Maintenance
• Plan Adoption
HAZARD MITIGATION PLAN COMPONENTS
Community Profile
Risk Assessment
Capability Assessment
Mitigation Strategy
Planning Process
Plan Maintenance
Plan Adoption
What does the community look
like?
What hazards do we face?
What does everyone bring to
the table?
How do we reduce our
vulnerability to disasters?
Break the cycle of disaster
Community Profile• Geography and Environment
• Community Facts
• Population and Demographics
• Land Use and Development
HAZARD MITIGATION PLAN COMPONENTS
Planning Process
• Plan Development and Participation
• The Planning Team
• Public and Other Stakeholder Participation
• Meetings
• Incorporating Existing Planning Mechanisms
HAZARD MITIGATION PLAN COMPONENTS
Risk Assessment• Identifying Hazards
• Profiling Hazards
• Vulnerability Assessment
HAZARD MITIGATION PLAN COMPONENTS
Capability Assessment• Emergency Management
• Participation in the NFIP
• Planning and Regulatory Capability
• Administrative and Technical Capability
• Fiscal Capability
• Political Capability
HAZARD MITIGATION PLAN COMPONENTS
Mitigation Strategy• Goals and Objectives
• Mitigation Techniques
• Mitigation Action Plan
• Mitigation Projects
HAZARD MITIGATION PLAN COMPONENTS
Plan Maintenance• Monitoring, Evaluating, and Updating the Plan
• Incorporation into Other Planning Mechanisms
• Continued Public Involvement
• The Plan is to be updated five years after the plan becomes official
HAZARD MITIGATION PLAN COMPONENTS
Plan Adoption• Contains copies of the adopted HMP from each of the
municipalities that participate
HAZARD MITIGATION PLAN COMPONENTS
As a member of the community what is my role in the planning process?
STAKEHOLDER PARTICIPATION
STAKEHOLDER PARTICIPATION
The role of the community
• Provide Local Information
• Identify a potential project in your community
• Actively Participate in the Planning Process
• Adopt the plan after the plan is “approved pending community adoption”
• Work with the County to apply for funding to execute hazard mitigation projects
How can I provide input into the planning process?
STAKEHOLDER PARTICIPATION
STAKEHOLDER PARTICIPATION
Community Members
•Evaluation of Identified Hazards and Risk• Hazard Ranking Worksheet • Evaluation of Mitigation Strategy • Comment on the HMP Draft
Municipal Officials
•Evaluation of Identified Hazards and Risk• Capabilities Assessment Worksheet• Hazard Ranking Worksheet • Evaluation of Mitigation Strategy •NFIP Survey • Comment on the HMP Draft• Identify a Project in your Municipality
STAKEHOLDER PARTICIPATION
Evaluation of Identified Hazards and Risks
• This worksheet allows you to evaluate hazards and to identify any new hazards that may exist.
• PART I: Note any changes in frequency, magnitude, or geographic extent by placing “NC,” “I,” or “D” in the second column within the past five years
• PART II: Evaluate the list of hazards to determine if other hazards exist in the County
STAKEHOLDER PARTICIPATION
Capability Assessment Survey
• Capability Assessment Survey
• Information Used to Evaluate Jurisdictional Capabilities and Plan Development
• One Per Jurisdiction
STAKEHOLDER PARTICIPATION
Hazards Ranking Worksheet
• Contains the preliminary results of the Risk and Vulnerability Assessment
• Provides an opportunity to comment on the ranking of hazards in the County
• Distributed at the Risk Assessment Review Meeting
STAKEHOLDER PARTICIPATION
Evaluation of the Mitigation Strategy Worksheet
• Contains the preliminary mitigation strategy for the County
• Allows the opportunity to determine if goals and objectives are in line with that of the community
STAKEHOLDER PARTICIPATION
National Flood Insurance Program Survey
• Asks various information related to zoning and ordinances related to flooding in the community
STAKEHOLDER PARTICIPATION
Public Draft Comment Form
• Provide feedback on the draft HMP
STAKEHOLDER PARTICIPATION
Project Submission
• Identify a potential project within your community
• Does not guarantee funding is available or a grant will be awarded, but having the project in the plan helps
TIMELINE & FURTHER INFORMATION
What is the timeline for the project, and how do I find more information about the HMP?
PLANNING TIMELINE
Date Task ItemSeptember 2012 Planning Process BeganOctober 17, 2012 Stakeholder Kick-off MeetingOctober 17, 2012 →November 30, 2012 Hazard Vulnerability AssessmentOctober 17, 2012 →November 30, 2012 Risk AssessmentNovember 1, 2012 →December 7, 2012 Draft Mitigation Strategy
December 18, 2013 Public Meeting to Review Mitigation Strategy
December 7, 2012 → February 8, 2013 Develop the Multi-Hazard Mitigation Plan Week of March 22, 2013 Public Meeting to Review DraftWeek of March 22, 2013 Submit Draft to PEMA for ReviewWeek of April 19, 2013 Initial Submission to FEMA Region III“Approval Pending Community Adoption” Presentation of Plan to County
Commissioners for Adoption
PROJECT WEBSITE
Lancaster County Hazard Mitigation Plan Project Web Site:http://lancema.us
PROJECT CONTACTS
Kyle OverlyDelta Development Group, Inc.
Phil Colvin Lancaster County EMA