Kernel W ebinar

KernelWebin

arby Mike “Salty Kernel” Menninger

[email protected] Operations Kernel, Foothills District Kernel

Visit the Council Popcorn page for helpful documentshttp://www.atlantabsa.org/pocporn

(each below is a link to a document on the webpage above)

1. 2013 Popcorn Calendar2. Unit Popcorn Sales Job Descriptions

• Use this to form your team. It lists 5 “Captain” positions and their duties. It’s easier to ask someone when they know exactly what they’ll be doing.

3. Sample Show-N-Sell Tally Sheet• Used for checking out popcorn/money for Show-N-Sell.• Change to fit your popcorn varieties.

4. Quantity per Case / Wholesale Prices5. Scout Sales Tracking

• Complicated Excel spreadsheet for tracking Cub Scout sales. Double check work. Use at own risk.

Documents That Will Help

http://www.atlantabsa.org/pocporn

https://atlantabsa.doubleknot.com/OrgHeaders/1455/2013%20AAC%20Popcorn%20Calendar%202013-08-05.pdf

https://atlantabsa.doubleknot.com/OrgHeaders/1437/Unit%20Popcorn%20Sales%20Job%20Descriptions%202013-05-06(1).pdf

• Three Ways to Sell Popcorn• Show-N-Sell• Take Order• Online

• Tracking Sales• Trail’s End Website

• Setting Up an Account• Ordering Popcorn• Ordering Prizes

• Overage/Underage Popcorn• Sell/Buy from other units• Wholesale• Still have too much

• Your Popcorn Team

Subjects of this Powerpoint

• Your unit (Pack, Troop, etc.) is a Popcorn Store... without a storefront.Stores buy at wholesale and sell at Retail.

• Scouts are the salesmen on commission.For Packs, Den Leaders are like the managers.

• What’s a popcorn store need?

• Atlanta Area Council gives you popcorn.You pay for it later.

Up first, Show-N-Sell.

POPCORN!

What is Show-N-Sell?Selling at store fronts.

Show-N-Sell Popcorn

Step 1Setup Locations, Date and TimeSuggest at least 2 for each den, patrol, etc.

Show-N-Sell Popcorn

Pack 123 Kernel

Can we sell popcorn in front

of your store?

Sure

Please do

Our pleasure

Of course

No, sorry.

+ Other Stores+ Chartered Org

Certainly

Yes!

Step 2aWith Comm., decide how much & what kinds to order.This might be hardest decision.

Pack 123 Kernel

Let’s get $1000 (retail) worth of

popcorn.Okay

Show-N-Sell Popcorn

Pack Committee

We can sell more than that!

Oof, that’s too much.

Use past sales, unit budget, Scout goals, etc.

Step 2bDecide where to store popcorn.

Show-N-Sell Popcorn

Garage or BasementTrailer

watch for heat

Storagewatch for heatChartered Org

Pack 123 Kernel

Step 3Order Show-N-Sell Popcorn by Aug 28.

Show-N-Sell Popcorn

(this is so easy)$1000 of popcorn coming right up!

Step 4Pickup ordered popcorn Sep 14.

Show-N-Sell Popcorn

$1000 worth of Popcorn (retail)

Step 5Execute the Sell at your locations!Collect money $$$!

Show-N-Sell Popcorn

Logistics & Issues of Show-N-Sell Popcorn1. Ordering cases, not bags/tins

• 1, 6, 8 or 12 per Case (more later)

2. Order a variety, but not every flavor.That’s a lot of inventory to try and sell everything at a store.

3. Make sure you can access the storage throughout sales period

4. You will not sell all popcorn. (more later)

5. Method for tracking popcorn/cash (next slide)

Show-N-Sell Popcorn

Show-N-Sell Popcorn: Sample Tally SheetSAMPLE PACK POPCORN

SHOW-N-SELL TALLY SHEET

Den in Charge of Sale:

Date of Sale:

Time Span of Sale: Begin Time: End Time:

Location of Sale:

Adults in Attendance:

1 Key Leader 2 3 4 5

Scouts in Attendance: Print neatly to ensure proper credit to each Scout! Include their den number if not all in same den.

1 11. 2 12. 3 13. 4 14. 5 15. 6 16. 7 17. 8 18. 9 19. 10 20.

When finished, return popcorn to original box. Do not mix different flavors in the same box.

If you run out of a popcorn flavor call me at xxx-xxx-xxxx. If I am available, I’ll bring more. Thanks! Popcorn Kernel

Starting Cash $ . CHANGE FLAVORS TO

WHAT YOUR OFFERING!

Starting Qty Ending Qty Total Sold

(Subtract) Multiply

by Profit

Cheese Lovers (1 Per Case) x $30

Sweet & Savory (1 Per Case) x $40

Buffalo Cheddar (8 Per Case) x $15

18 Pack Unb. Butter (Microwave) (6 Per Case) x $20

18 Pack Butter Light (Microwave) (6 Per Case) x $20

Jalapeno Cheddar Cheese (8 Per Case) x $15

Georgia Tin (6 Per Case) X $30

Sour Cream & Onion Tin (6 Per Case) x $20

Caramel Corn (12 Per Case) x $10

Profit Sub Total (in #3 below)

1. Total Cash Count on hand

2. Less Starting Cash (from above)

3. Less Profit Sub Total (from above)

DIFFERENCE (+ Difference = Donations , - Difference = Error)

Total $ Sold # of Scouts Divide $/# = Earnings Per Scout

You can download this to modify from the Council Popcorn website.

What is Take Order?

Door-to-door, friends, family, etc.TAKE an ORDER for popcorn

Deliver later.

Makes the most money.

Take Order Popcorn

Step 1Decide on ...

- Kick Off Date: Pack Mtg, Troop Mtg, Special Mtg, etc.- Unit Prizes / Awards (not from Trail’s End)

Take Order Popcorn

Pack 123 Kernel

Awards?

Top Seller Prize

Pack Committee

Top Den/Patrol Prize

Door Prizes

Pie in Cubmaster’s Face

Refund DuesFree Overnight Trip

Local Business Freebies

Take Order PopcornA Note on Unit Prizes / Awards

It is possible for a Scout to sell enough popcorn he won’t have to pay for anything in scouting. We suggest you structure it so the more a particular Scout earns, the less that particular Scout will pay for trips, banquets, uniform, dues, camping, equipment, etc. It’s their money. And parents will be more interested when it affects their wallet. (Troops for the most part already do this. This is directed at Packs.) Yes, some of the money should stay with the unit to pay for unit costs. But many units give a half or more back to the scout instead of lumping all Scout earnings into one account. This does require more tracking, but is rewarding (and more fair) to the family that works hard to sell.

This isn’t a Council mandate so it’s up to you to decide.

Step 2Have an Awesome Kickoff! Get kids excited! At minimum ...

- Hand out & explain popcorn forms- Demonstrate how to (and how not to) sell door-to-door- Explain flavors & costs (not in detail, don’t bore them)- Explain rewards / incentives / unit awards

Take Order Popcorn

Pack 123 Kernel

Are you ready to sell some

popcorn?!?

Yes!

Step 3Scouts get selling.Collect money at Point-of-Sale (if possible) in this order:

1. Cash or Check2. Credit Card (Square, Paypal, etc.)3. Pay Later

Take Order Popcorn

Take Order Popcorn

Paypalpaypal.com2.70% per swipe

Squaresquareup.com2.75% per swipe

Use these to capture credit card sales. Great for Show-N-Sell.Many units had success using them. Yes, you lose a little bit in

charges, but that beats losing the sale all together.

Readers and Accounts are Free.

Step 3Suggestion: Checks made out to parents. At turn in, parents write one check on their account to pack. Helps Treasurer from dealing with several hundred checks and lots of cash.

Put Scout’s name on check.

Take Order Popcorn

Step 3Alternative: Take Show-N-Sell door to door. Many have had success in having the corn right there at the door. Good for planned neighborhood canvassing by a den, pack or patrol.

Take Order Popcorn

Step 4: Collect money & orders• At least 1 week before due (Oct 16): Parents are

notorious for taking their time and missing deadlines.• Leave forms with Scouts so they can deliver later• Collect 1 check from parents• Use a spreadsheet

Take Order Popcorn

Pack 123 Kernel

Step 5. Tabulate how much popcorn you need to order.a. Take total Sold Door-to-Doorb. – subtract left over from Show-N-Sellc. = Equals Total you need to orderd. Round up to Container size (maybe)

Take Order Popcorn

Door to Door = 40 Caramel CornLeftover Show-n-Sell = - 10 Caramel Corn

Need = 30 Caramel Bags

BUT there are 12 bags to a container. Round up...

Order for Take Order“3 Caramel Containers”

=(or trade with another unit ... more later)

Pack 123 Kernel

Step 6Order Popcorn at Trail’s End Website by Oct 16.

Take Order Popcorn

$10,000 (retail) Ordering(this is a little harder)

$10,000 of popcorn coming right up!

Take Order PopcornStep 7Pickup ordered popcorn on Nov 9.

Step 8: Give popcorn to Scouts to deliver- Usually on same day as pickup, step 7- This is the reason they keep forms

Take Order Popcorn

Step 9Turn in Money & Top Seller Forms by Dec 5.2nd Qualification for extra 5%.

Take Order Popcorn

$$$$$ to

Trail’s End OrderingDonations

Flat donations...• First: Apply to Military Popcorn

• Either by individual scout or by unit• Then anything < $30 is donation to unit

• ex: If have $90, buy $50 & $30 Military. $10 to unit.

• Note: Still apply ALL donations to Scout’s prize level

Remember, you’re a popcorn store.• You’re selling popcorn at RETAIL cost

• The Council bills you at WHOLESALE cost

• Your Unit keeps the difference.• Rest goes to Council & Trail’s End

• Council pays you back 5% if attend Kick Off and pay by Dec 5.

So, how did you make money?

Example ...You order $3,000 (retail) for Show-n-SellYou order $7,000 (retail) for Take Order

If sell all, $10,000 in unit’s bank account.

In November, Council bills you at 70% of Retail.You’ll pay $7,000.

The 30% that’s left is your profit: $3000


Extra 5%?If you ...

1. Attended an August Kick-Off AND2. Pay your bill by December 5

Council will mail a check in January.

5% of $10,000 = $500

$3,000 + $500 = $3,500


Trail’s End Ordering

Trail’s Endwww.trails-end.com

There two systems which can easily be confused ...

Popcorn Systemsell.trails-end.com

This is the system wherea) Scouts will advertise and try

and get grandma to buy popcorn online.

b) Leaders will see what the Scouts have sold on-line and use to add into their prize earnings

This is the system wherea) Popcorn Kernels will order

Show-N-Sell and Take Order bulk orders

b) Popcorn Kernels will start to order the Scouts’ prizes.



SCOUTS• Scout’s page for on-line sales

LEADERS• YOUR page for managing Unit Orders

COUNCILS• AAC’s page ... you won’t use

Trail’s End OrderingScouts

Enter Scout’s Birthday


Choose 4 Digit Unit #ex: Pack 565 should be Pack 0565.

Council is Atlanta Area

Enter YOUR District

Enter YOUR Unit


Scouts will see their on-line sales (to grandma

for example) here.


Scouts will step through this process to sell to

grandma, etc.

SCOUTS• Scout’s page for on-line sales

LEADERS• YOUR page for managing Unit Orders

COUNCILS• AAC’s page ... you won’t use

Trail’s End OrderingLeaders: Trails-End.com


Even if you had one last year, will have

to recreate it.

Validation code:the word popcorn


Will see Scout’son-line sales here.


Will see list of Scouts and Leaders here.



Search around and see what resources it

has to offer.


Popcorn info here. Lists ALL Trails End

options so will show some the AAC is not

selling.


This is the Unit Kernel’s Main Entrance for ordering popcorn.

or may see this screen if browser remembers you.Pick Popcorn System


Or if the system remembers you, you might see this page.

Trail’s End OrderingLeaders: Popcorn System

Who can give you access?Ask in this order...

• Previous Unit Kernel• District Kernel• Katherine Bass or

Mike MenningerBookmark This Page

Trail’s End OrderingLeaders: Adding a User

How to add / modify a User

Trail’s End OrderingLeaders: Adding a User

How to add / modify a User

Trail’s End OrderingLeaders: Adding User

Click SAVE AND EXIT when done.


From here, you can send account info to new user or change info.


EMAIL LOGIN INFO sends your new user their ... uh ... login info. EDIT USER lets you change their password to something easier.


Click CHANGE USERNAME AND PASSWORD (it’s a link) to set it to something more easily remembered.

Trail’s End OrderingPull Downs NOT To Use – Scouts

We suggest you don’t try and track den and scout sales using this system. Many have found it to be tedious (smaller packs might want to try. Up to you.) We suggest you track all sales in a spreadsheet and then bulk order Show-N-Sell, Take Order and prizes for the whole unit.

Trail’s End OrderingPull Downs – Browse on Own

Browse these other pull downs. There’s helpful information in them ... maybe.

Trail’s End OrderingOrdering

This is the main ordering link.


Change to see previous years’ orders.

Main ordering links for unit orders.


This is the ordering screen. Let’s zoom in a little.


You’ll need to have some number here. 1 or 2 or your number of scouts. Doesn’t matter because I don’t think if affects anything. But your order won’t process without it.


You’ll order your corn by putting the number of cases you want in here. Remember CASES not bags or tins.(Note: don’t order Military popcorn for Show-N-Sell, of course.)


How many bags or tins are in each case?Look for the ratios at the left.For example• The Cheese Lover’s Collection is

1:1 = 1 Tin per case.• But the White Chocolate Pretzels is

1:8 = 8 Bags per case. Remember, you order CASES not individual bags or tins.


You can view adjustments, print your unit invoice and save your changes with these buttons. Nothing is finalized at this stage.


But when you click SUBMIT TO COUNCIL, you’ve committed your order. If you see you have an error, contact your District Kernel for a change.


This is where you’ll order Scout prizes after you submit your Take Order order. If will take you to this page ....


This is a new system and so can’t walk you through it. However, you’ll be able to order for the whole unit and it seems to me a modern-day ordering system with clear instructions. If you have issues, contact your District Kernel.

Trail’s End OrderingOverages / Underages

You WILL have extra popcorn because of ...- Show-N-Sell not absorbed into Take-Order- Rounding up to Container


Remember this problem from previous?We need only 30 bags, but have to order 36 because there are 12 to a case.

Door to Door = 40 Caramel CornLeftover Show-n-Sell = - 10 Caramel Corn

Need = 30 Caramel BagsBUT there are 12 bags to a container.

Round up...Order for Take Order

“3 Caramel Containers”=


Need only 30 Caramel Corn Bags 12 to a Container

Must Order 36 .... or ....

So you can do 1 of 3 things ...1. Arrange Buy/Sell with another unit BEFORE

ordering at Trail’s End (preferred)


Either• Order 2 Containers: 24• Buy 6 from another unit

Or• Order 3 Containers: 36• Sell 6 to another unit

BUY 6 from Unit

SELL 6 from this

box.

So you can do 1 of 3 things ...1. Arrange Buy/Sell with another unit BEFORE

ordering at Trail’s End (preferred)


In Foothills, we’ll set up an open Google Doc spreadsheet that anyone can modify. Units post Have/Need info to find other Kernels. Note below that Rocky Balboa has 4 extra Kettle Corns and Adrian Pennino needs 4. A perfect match.


Ask your District Kernel what they’ll do. If they have no plans, you can take it upon yourself to find other units on your own.


Districts have a Swap Day

In conjunction with the spreadsheet, some Districts will have a Swap Day on the same day as Take Order pickup in the afternoon. Kernels can come and buy or sell what they need. Ask your District Kernel to plan such an event if possible.

One of the biggest issues Kernels have in buying product from another unit is understanding how much they pay for it. Remember, your unit is a store that makes profit from the difference between Wholesale and Retail. If you buy from another unit at Retail, you’ve wiped out your profit.

So say it with me....Buy and Sell between units at WHOLESALE.

(Note: wholesale is 70% of retail)

Think of it this way, when you buy it from Council, you’ll buy it at Wholesale cost. So if you’re getting from another unit, you should still get it at wholesale cost. The other unit is paying Wholesale costs, too. If you’re the selling unit, you’re won’t lose money. In fact, you’re saving money by getting rid of extra corn that you would otherwise be stuck with (and that you paid Council for). You’re just acting as a middle man with no loss or profit.

The following slides walk through a sample transaction to hopefully clarify this...


Pack 123Pack 456Council

Take Order Sales:18 Caramel Corn @ $10

$180 in hand


$300 in hand

Let’s look at two packs in a simple example.Both packs sold Caramel Corn. See how much below.




$180 in hand


$300 in hand

Hey Pack 123, I’ll order1 case and buy 6 from you.

Great, I’ll buy 3 cases and have 6 extra. Works out!

Packs work out a swap before theyorder from Council/Trail’s End.




$180 in hand


$300 in hand

Trail’s End3 Cases Caramel Corn

Packs then order from Council / Trail’s End

Trail’s End1 Case Caramel Corn Please



Has 12 : Needs 18 Has 30 : Needs 24

Wholesale is 70% of Retail so ...

1 box = $120 Retail$84 Wholesale

$180 in Bank $300 in Bank

3 boxes =$360 Retail$252 Wholesale



Pack 123 opens up a box and gets ready to swap.

Has 12 : Needs 18 Has 30 : Needs 24$180 in Bank $300 in Bank





Packs trade at Wholesale Cost6 Bags @ $10 Retail = $60 x 0.7 = $42 Wholesale

So Pack 456 takes $42 out of bank and pays Pack 123.

Has 12 : Needs 18 Has 30 : Needs 24$180 in Bank $300 in Bank



$42$138 in Bank



Has 12 : Needs 18 Has 30 : Needs 24$342 in Bank



$138 in Bank

Packs trade at Wholesale Cost6 Bags @ $10 Retail = $60 x 0.7 = $42 Wholesale

So Pack 456 takes $42 out of bank and pays Pack 123.



Council now bills each pack at 70%.




$138 in Bank

Pack 456, you ordered 1 case: $84.

$84 $54 in Bank



$138 – 84 = $54The $54 is their profit: 30% of the 18 bags they sold

180 x .3 = 54




$54 in Bank

Pack 456, you ordered 1 case: $84.






$54 in Bank

Pack 123, you ordered 3cases: $252.

Now for Pack 123

$252 $90 in Bank






$54 in Bank

Pack 123, you order 3cases: $252.

$342 – $252 = $90The $90 is their profit: 30% of the 30 bags they sold

360 x .3 = $90






$54 in Bank

If Pack 123 charged Retail instead,Pack 456 would lose $18 ($60-$42=$18).

It would be like Pack 456 was working for Pack 123.


Say it (again) with me...Swap at WHOLESALE cost (70%)

I hope that helps.If not, drop me a line and we can chat

[email protected]


Still can’t get rid of it. Some suggestions, option 3.• Gift to Chartered Org

• Church staff, school staff, PTA, etc.• If at a Show-N-Sell, buy “yourself” a bag with the

donations, open it up as a sample bag and to snack on.

• Raffle, unit door prizes or part of unit awards• Continue to sell (reduced cost? wholesale?)• Gift to Unit Leaders for job well done• Gift to involved parents for job well done• “Just Eat It!” - Weird Al Yankovick

Your Team

DistrictPopcorn Kernel

UnitPopcorn Kernel

Kick-OffCaptain

Pick-UpCaptain

Show-N-Sell Captain

Take OrderDistribution

Captain

Optional:Prize

Captain

Assistant Popcorn Kernel

UnitCommittee

See Unit Job Descriptions

Hand Out

Don’t do it on your

own!

Your TeamDistrict

Popcorn Kernel

UnitPopcorn Kernel

Kick-OffCaptain

Pick-UpCaptain

Show-N-Sell Captain

Take OrderDistribution

Captain

Optional:Prize

Captain

Assistant Popcorn Kernel

UnitCommittee

Getting people to help is one of the hardest Scouting job. Asking in general at a meeting almost never works. Right? So don’t do it. Try these steps.

1. Have someone in mind. All Captain positions are great short-tem roles for parents who aren’t registered leaders.

2. Ask them in-person. Phone calls and emails reduce the success rate.3. Tell them why they can do it. Be positive. Say why it’s important.4. Have their Job Description (from the handout) ready to give to them.

People want to know what specifically is expected of them.5. Be honest and tell them how much time it will take.

The “1-hour a week” thing is funny, but it’s not honest.6. If they say yes, keep them in the loop, support them, treat them like you’d want to

be treated if you’d volunteered for something (which you did!)Treat them nice and maybe next year they’ll be the Kernel!

7. Success rate for this process: 85%(okay, I made that stat up, but it is really, really good.)

Who to Contact?

Problems? Issues?Start the call with your District Kernel and then on to Katherine or Mike.

If you have a problem, there’s a good chance someonealready has or will have your same problem.

1st: Your District Kernel (links to a document)

2nd: Katherine Bass: Council [email protected]

ORMichael Menninger: Council Operations Kernel

[email protected]

https://atlantabsa.doubleknot.com/OrgHeaders/1437/2013%20District%20Popcorn%20Kernels(3).pdf

https://atlantabsa.doubleknot.com/OrgHeaders/1437/2013%20District%20Popcorn%20Kernels(3).pdf

mailto:[email protected]

mailto:[email protected]