Anna Valls
FIRT, Re-Routing Performance Barcelona, 2013
The ICT and the Dissemination of Heritage The Experience of MAE
Vision and Mission
MAE. Documentation Centre and Museum of Performing Arts
Vision To be the reference centre for the research and information of performing arts of Catalonia Main goals To preserve the memory of the performing arts in Catalonia To support teaching and research at the various schools of our centre To disseminate our museum, archive and bibliographical collections
4 Units
MAE. Documentation Centre and Museum of Performing Arts
Research and historical library 1968
Museum 1923
School library 1923
Archive 1978
Many kinds of documentation
MAE. Documentation Centre and Museum of Performing Arts
Bibliographical and Media Collection
MAE. Documentation Centre and Museum of Performing Arts
Books,manuscripts, magazines, DVDs… : > 120,000
Set design collection
MAE. Documentation Centre and Museum of Performing Arts
Set design collection: set sketches, set models, costume renderings, backdrops… more than 16,000 items.
Archive Collection
MAE. Documentation Centre and Museum of Performing Arts
Photos: > 200,000
Posters: 6,700
Programs: > 100.000
Costumes
MAE. Documentation Centre and Museum of Performing Arts
1000 pieces of actors , tenors, dancers… Dresses and accessories like shoes, umbrellas, necklaces …
Puppetry Collection
MAE. Documentation Centre and Museum of Performing Arts
The puppetry collection contains 400 pieces
We had 35,177 documents in 885 Windows folders
We had more than 50 MSAccess databases for the archive and museum collections
Our bibliographical catalogue was run by VTLS
Our digital newspaper database was run by Knossys
Our staff didn’t include any IT engineer
We used to have old tecnology and no open source We used to pay for all the IT services
Before 2008: Working without Information Technologies
MAE. Documentation Centre and Museum of Performing Arts
Strategic Plan 2008-2013
Professionalization: two new IT engineers
Goals
Expenses reduction: open source software and our own data centre
Improve management, processes and internal communication increase efficiency
Taking advantage of IT to promote our museum collections
Human Resources
Organization
Finance
2008-2009 Project
From Puting out the fire stage to Reactive stage
2008 2009
The first computer engineer
Strategic IT planning1.0
2010
Content DM To promote museum
collections Newspaper
Data base Dspace
Hardware acquisition
Academic Internet network
MAE web Joomla
futurs students Web (joomla)
Data
Centre
2010-2011 Project
From Reactive stage to Proactive stage
2011
2nd IT Engineer
2012
‘Escena Digital’
Supporting Virtual
Campus
Anniversary
website
New backup system
Performances
Database
ECLAP European
Project
2010
Online exhibition
‘Viatge per l’escena’
Intranet
Virtualization project
Scanner II website
Strategic IT Planning 2.0
New catalogue
2012 Project
We needed an application to manage and to disseminate the archive and museum collections
We decided to develop our own application
From Proactive Stage to Innovative Stage
Proactive Stage to Innovative Stage
Partners: DuraSpace, Stanford, Virginia, Notre Dâme, Hull, etc. Main elements: Fedora, Solr, Ruby on Rails
2012 Project
Proactive Stage to Innovative Stage
2012 Project
A new single data model for all the collections with Dublin Core metadates (except bibliographical and audiovisual collections)
One single application to:
Describe documents or objects
Preserve images
Disseminate the holdings
2013
Conclusions
Weaknesses The project took much longer than we expected Some staff had difficulties to adapt the news formats and technologies of the XXI century
2013
Conclusions
Strengths
21rd Century Technology
We use one single application for all the archives and museum collections
Our information system covers: ingestion, transformation, preservation and dissemination
Our digital holdings are growing every day
We are much more efficient
2013
Conclusions
• We believe that the effort of these last six years has been worth it
• We are open to the world
• Hydraproject has asked us to become partners which makes us very