YHA version-PI camps brochure

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PHILLIP ISLAND GROUPS & CAMPS“Surrounded by water and blessed by nature, Phillip Island is theperfect destination for your next group activity.“Phillip Island Camps is the newest, funkiest and most environmentally friendly venue onthe Island, with extensive facilities and the flexibility to provide for groups of 2 up to 160.Groups can take advantage of the self catering facilities or can take the option of fullycatered. With meeting facilities, AV equipment and a friendly team on board, Phillip IslandCamps is the ideal place to plan your next gathering.

CAMP & GROUP OPTIONS ACTIVITIESACTIVITIES• Surf, swim and beach exploration

• Bike riding (road, trail and bushland)

• Walking (coastal, hinterland and bush)

ATTRACTIONS• Natural attractions including penguinsand koalas

• Fun activities like Amaze N Things orThe Chocolate Factory

• Adrenalin attractions at the racetrack

CONFERENCING• Flexible open plan conference room

• AV equipment including LCD screen,projector and sound system

• Theatre style, boardroom or classroomconfigurations

EDUCATION• See real world environmental initiativesin action

• Discover the natural history of coastalecosystems

• Interact in a safe and flexibleenvironment

ACCOMMODATION• Group and private rooms

• Extensive facilities for catering andmeals

• Multiple relaxation spaces includingbalconies & a rooftop deck

CATERING• Self cater using our large andfunctional kitchens

• Utilise our network of local cafes andcaterers

• Options for breakfast, lunch, dinnerand breaks

SPECIAL NEEDS & DISABLED ACCESSAll rooms are wheelchair accessible. The building also features a central lift,wheelchair friendly bathrooms, and inclusive kitchen/dining facilities. Beachwheelchairs are available for hire from the local council.

PACKAGES• Choose a fully managed experience from

arrival to departure, or,

• Mix and match services and experiences

using our recommendations, or,

• Select an accommodation only option

PHILLIP ISLAND CAMPS www.phillipislandcamps.com.au10 Phillip Island Tourist Road & Bluebird Ct Phillip Island, 3925 0419 394 260

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FACILITIES & AMENITIES

SLEEPFlexible configuration of rooms for allgroup sizes

PLAYSpacious shared facilities formeals and relaxation

THE BIG WAVE COMPLEXIt’s a place to shop, eat and play. The

perfect base for a Phillip Island adventure

“Discover the magic ofPhillip Island”

More than just penguins, Phillip Island is aunique destination in Australia. Natural

beauty, animals and unspoilt beaches arefound near world class tourist attractionsand gourmet restaurants. Even with so

much to see and experience, visitors don’tfeel crowded or rushed. There’s always aquiet corner to escape to or an event to

explore, depending on

To fully appreciate this unique location,contact Phillip Island Camps and plan yourcamp, event or group getaway with expertswho deliver the perfect experience every

time.

WORKFlexible conference and trainingfacilities for learning and sharing

CAFEFrom perfect coffee to gourmet meals,it’s all next door at the Café

PARTNERS & ACCREDITATIONPHILLIP ISLAND CAMPS www.phillipislandcamps.com.au10 Phillip Island Tourist Road & Bluebird Ct Phillip Island, 3925 0419 394 260

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We have the local knowledge and connections to create your perfect,planned, No stress camp package. Here are a few examples.

Package 1,Phillip Island Wildlife Surf & Fun. 3 days 2 nights - $315 per studentSPECIAL SCHOOL CAMPS OFFER. Fully Costed Fully Planned Fully No Stress Fully MemorableThe Perfect way to explore Phillip Island for your next school camp or retreat.Our turn-keyed hassle free package is now availableWe have taken all the research, time and hassle to provide your next school camp and make it trulymemorable

Simply secure your date and we will organise the rest….. All activities can be customised.

AccommodationStudents $36 PP NIGHTTeachers $50 PP IN A PRIVATE STUDIO 2 PER ROOMTeachers $100 IN A PRIVTE STUDIO 1 PER ROOM

Catering 1 Breakfest 1 Lunch 1 DinnerStudents $45 PP NIGHTTeachers $55 PP NIGHT

EXAMPLE ONLY OF A POPULAR PROGRAMMEDay 1NOON Pelican Feeding at San Remo FREE1pm Churchill Island Farm $36 INC Penguins Koalas Churchill IslandNIGHT Penguin Parade INC

Day 29:30am Vietnam $12.50PP11am Surfing / Clip & Climb / Koalas $56PP Surfing $18PP Clip & Climb $INC KoalasNIGHT Bowling Laser Tag $17.50PP

Day 39:30am Chocolate Factory $13PP

Student RateAccommodation $72 + Catering $90 + Activities $153.00 = $315.00Teachers* $310 in Private Rooms or $210 in Shared Rooms of 2TRANSPORT NOT INCLUDED


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Package 2Basic Accommodation Only Package - $36 PP PER NIGHTWe offer a variety of accommodation options to provide you with the flexibility to tailor a solution to your needsand budget from $36 per person.More than just a bed. Our range facilities provide groups with everything they could possibly need for theirevent to be a huge success.All group bookings of 30 or more can have exclusive access and use of private common areas, which includesa fully equipped gourmet kitchen for self-catering, dining facilities, lounge, TV room, balconies and decks.We can also help you plan and deliver your event through our extensive range of extra services;

● Catering Options● Lifestyle and Education Programs● Conference facilities● Bike Hire for self-guided Island Touring● Professionally run and accredited action activities including, surfing, paddle boarding, kayaking,

snorkelling, mountain biking and guided walking & discovery tours● Transport coordination● Bookings for all key local attractions including the Penguin Parade and more● Itinerary suggestions● Local advice on the best things to do for free!

Our friendly team are committed to ensuring you will experience the best of everything Phillip Island has tooffer.

Package 3 - $36 PP PER NIGHT

Perfect for a conference, church retreat and large family group getaway.

Phillip Island Camps is the newest, funkiest and most environmentally friendly venue on the Island, withextensive facilities and the flexibility to provide for groups of 2 up to 160.Groups can take advantage of the self catering facilities in our fully appointed self catering kitchens or can takethe option of fully catered.With conference room and meeting facilities, AV equipment and a friendly team on board, Phillip Island Campsis the ideal place to plan your next gathering.

AccommodationBasic Room $36 PP NIGHTPremium Options$55 PP IN A PRIVATE STUDIO 2 PER ROOM$110 IN A PRIVTE STUDIO 1 PER ROOM

Catering 1 Breakfest 1 Lunch 1 DinnerChildren $45 PP NIGHTAdults $55 PP NIGHT

Our friendly team are committed to ensuring you will experience the best of everything Phillip Island has tooffer.


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YES CALL NOW FOR AVAILABILTYYES ACCREDITED CAMP VENUEYES AFFORDABLE FROM $36 PP NIGHTYES FULL CATERING OR SELF CATERINGYES MEETING AND CONFERENCE ROOMSYES SURFING WILDLIFE AND EDUCATIONALYES FLEXIBLE COVID CANCELLATION POLICYYES WE CAN CUSTOMIZE TO SUIT NEEDS AND BUDGETYES ALL UNDER 1 ROOF LINE WITH ENSUITED ROOM OPTIONSYES MORE ACTIVITIES AND ATTRACTIONS LIKE MOUNTAIN BIKE RIDING RANGER TALKSAMAZNTHINGS AND COAST CRUIZES TO MENTION JUST A FEW

YES CALL NOW TO EXPLORE DATES OPTIONS AND INVESTMENT DIRECT ON 0419394260

If you would like to go ahead and make a booking with us please fill in the accommodation booking formattached or contact PI Camps on direct 0419 394 260 or email us at [email protected]

RENT A WING, WHOLE FLOOR, OR ENTIRE BUILDINGPRIVATE WING (SLEEPS UP TO 48) - FROM $1,350 PER NIGHT

● 18 Multi-share beds● 20 Mutli-share ensuite beds● 2 Family rooms (Queen bed, plus one bunk bed and one single – sleeps 5)

We offer the option to add on additional Studio Suites for only $130 per room. These are located just outside the privatewing, but these guests will have access to the facilities in your exclusive section.

ENTIRE 2ND FLOOR (SLEEPS UP TO 60) - FROM $2,175 PER NIGHT

● 18 Multi-share beds● 20 Multi-share ensuite beds● 6 Studio suites ensuite (King bed, or 2 x king singles)● 2 Family rooms (Queen bed, plus one bunk bed and one single – sleeps 5)

PRIVATE STUDIO SUITES (SLEEPS UP TO 20) - FROM $1,350 PER NIGHT

● 10 Studio suites ensuite (King bed, or 2 x king singles)

ENTIRE PROPERTY (SLEEPS UP TO 134) - FROM $4,999 PER NIGHT

● 72 Multi-share beds● 20 Multi-share ensuite beds● 11 Studio suites ensuite (King bed, or 2 x king singles)● 4 Family Rooms (Queen bed, plus one bunk bed and one single – sleeps 5)

*Additional roll-away beds are available on request for all options above

See building map on the next page for an idea of area allocations.


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Room RatesPhillip Island Camps has a variety of flexible accommodation options to suit every situation. For largergroup bookings, Phillip Island Camps can configure the premises to allow guest to have exclusive,secure access to an entire floor, including the kitchen, dining, lounge and bathroom facilities.

Room Type Number ofRooms

TotalPersons

Style of bed Toileting Facilities Rate per night Extras Provided

12 Bed Room⬤

2 24 Bunk Shared $36 Per Person Linen & Doonas,Storage

6 Bed Room⬤

8 48 Bunk Shared $36 Per Person Linen & Doonas,Storage

Family Rooms⬤

4 20* Queen +2x Single

Shared $36 Per Person Linen & Doonas

4 Bed Room⬤

5 20 Bunk Private En-Suite $42 Per Person Linen & Doonas,Storage

Studio Suites⬤⬤

12 24 Kind or2x King Single

Private En-Suite $125 Per Room($62.50 p/p)

Linen & Doonas,TV & DVD

31 roomstotal

Up to 160BEDS

*20 Persons includes two per Queen Bed. **8 Persons includes two per Double Bed.***18 Persons includes two per Queen Bed.Additional mattresses and linen can be added to any room at the discretion of PhillipIsland Camps. Rates are subject to change for significant Phillip Island events, holidaysand long weekends.


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Catering MenuAt Phillip Island Camps, options for meals, snacks and drinks are extensive. To help assist inyour planning we have provided a series of standard menu options as well as some suggestionsfor a more tailored experience;

In House Catering Options Students(per person)

Adults(per person)

Full Day(Breakfast, lunch, dinner, and desert) $45 $55

Breakfast(Continental style cereals, toast, juice, tea & coffee station) $9 $9

Lunch(In-house) $15 $18

Dinner(excludes dessert) $25 $30

Morning or Afternoon Tea(Self-serve tea/coffee station or juices & scones) $8.00 $8.00

Espresso Coffee(Cappuccino, Latte etc; orders taken in advance) $4.50 $4.50

Desert(see selection below, or discuss for options) $8 $8

* Weekend, public holiday, high season surcharge may apply

Lunch OptionsChoose one each from the following;▪ Choice of fillings on fresh bread roll▪ Choice of filling on baked potato▪ Homemade sausage roll with chips

Dinner OptionsChoose one each from the following;▪ Lasagna w/garlic bread & garden salad▪ Roast beef w/classic roast veg & gravy▪ Chicken stir fry w/rice and prawn crackers▪ Chicken parma & chips w/garden salad▪ Spaghetti bolognese, garlic bread & garden

salad▪ Butter chicken curry on rice▪ BBQ night▪ Bangers & mash▪ Chicken satay & rice▪ Battered whiting & garden salad▪ Chicken noodle stir fry

Dessert Options $4.00Choose one each from the following:▪ Fruit salad & ice cream▪ Apple crumble & ice cream▪ Chocolate mousse

Extras

Phillip Island Camps can also arrange cateringfrom a selection of local restaurants, take-awayand fresh produce suppliers. This includes:▪ Pizza and Lasagna▪ Fish and Chips▪ Sushi▪ Chinese▪ Thai▪ Bakeries

Restaurant BookingsFor those looking for a night out, Phillip IslandCamps can source and book one of the manyrestaurants on and around Phillip Island, Unilisingdecades of local knowledge. Many offer set menudeals that we have exclusively negotiated.

Please speak to us when enquiring or making yourbooking and we will be happy to find a solution toyour catering needs.

Remember to consider and discuss with us dietaryrequirements of all visitors staying with us.


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Conference Room Hire RatesPhillip Island Camps has multiple rooms available for hire, each providing a different experiencebased on the needs of the group. Special rates apply for in house guest. Please discuss yourrequirements at time of booking.

Room Price

Conference RoomComes with CTV & DVD, audio system, digital projector, $250.00 Full Day Ratescreen, whiteboard & climate controlled reverse cycle air- $175.00 Half Day Rate

● conditioning. Seating configured to suit requirements● Boardroom Style (up to 40 people)● U-Shape Conference Style (up to 40 people)● Classroom Style (up to 60 people)● Banquet (up to 100 in conjunction with Cafe)● Cocktail (up to 100)● Theatre (100+)

Rooftop DeckA stunning, 360°, fourth floor view of Phillip Island awaits $POA Not available during

● Ideal for small parties, gatherings or launches peak periods● Subject to weather

Level 2 & Level 3 FacilitiesOpen plan kitchen, dining and lounge facilities with break out room $POA Not available during

● Can be exclusively booked subject to conditions peak periods unless● Please enquire for details entire floor is booked


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Things to Do…Surrounded by water, blessed with stunning natural assets and a smorgasbord of activities for all ages, Phillip

Island is a destination that will constantly surprise you. We can help your group get the most out of their visit by

pre-booking one of the many activities available to them at rates that are surprisingly affordable.

This is a small sample of only some of the attractions. For all the things to do and see please ask one of our friendly staffmembers including rates.

Activity Price PP-----------------------------------------------------------------------------------------------------------------------------------------------------------Guided Activities (includes qualified instructor & equipment)

- Surfing- Mountain Biking $56 For each activity- Ocean or Bay Kayaking- Stand Up Paddle

-----------------------------------------------------------------------------------------------------------------------------------------------------------Phillip Island Nature Parks- Additional Options On Request

- 4 Park Pass (Penguins, Koalas, Churchill Island & Antarctic) $26 Students 12 & Under$41 All other students

- 3 Park Pass (Penguins, Koalas, Churchill Island) $19 Students 12 & Under$30 All other students

Penguin Parade general Admission only $14 Students 12 & Under$18.50 All other students

Ranger Talk (25:1 Ratio students to ranger) $150 Per Hour-----------------------------------------------------------------------------------------------------------------------------------------------------------Clip and Climb Phillip Island $18 Per Student-----------------------------------------------------------------------------------------------------------------------------------------------------------Phillip Island Chocolate Factory

- Admission to Pannys Amazing World of Chocolate $13.50-----------------------------------------------------------------------------------------------------------------------------------------------------------Amaze’N Things

- Puzzles, Illusions, Maxi Golf & Maze $23 Prep – Yr 12$49 Tertiary

-----------------------------------------------------------------------------------------------------------------------------------------------------------Ten Pin Bowling and Laser Tag $18 Per Person-----------------------------------------------------------------------------------------------------------------------------------------------------------Vietnam Veterans Museum

- General Admission $13 Per Person-----------------------------------------------------------------------------------------------------------------------------------------------------------

Phillip Island Camps can help plan and organise your time to get the most out of your visit. Please don’t

hesitate to contact us with your requirements and we will help plan the perfect mix of activities for your stay.

If you have group members with mobility issues or other requirements, please notify Phillip Island Camps

prior to booking so arrangements can be made. All activities are subject to availability and additional terms

and conditions may apply from the venue. Please enquire at the time of booking.


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GROUP BOOKING FORMThanks for your interest in our accommodation. Please complete the forms and feel to contact us if you

require any assistance completing these formsPhillip Island Camps (PIC) – YHA Phillip Island (YHA)

P: 0419 394 260| E: [email protected]

GROUP CONTACT INFORMATION

Name of Group

Leaders Names

Phone (daytime)

Mobile Phone

Email

Fax

Postal Address

TIA abides by the National Policy Principles in the collection of personal information. Personal information is not disclosed to any third party except as is required by law.

ACCOMMODATION REQUIREMENTS

Number of Nights

Date + Time of Arrival (Check-in is from 2pm. If your group arrives prior to this time, wecan organise luggage storage until the rooms are available. Please indicate expected arrival time)

Date of Departure (Check out time is before 10:00am) Average age of participants

GUEST COMPOSITION

Number of Guests Males Females TOTAL

Participants Leaders

Professional Bus Driver When allocating share rooms PIC provides separate accommodation for

male & females unless otherwise requested. TOTAL GUESTS:


mailto:[email protected]

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ROOM REQUIREMENTS

Room Type Beds per roomCost per person per

nightNumber of People

Standard Dormitory 6 or 12 or Family Room $36 Premium Dormitory with private bathroom 4 Single – 2 Bunks $42

Cost per room pernight

Number of Rooms

Studio Suite with private bathroom

QueenTwin Room

Queen Bed2 King Singles

$125

Private RoomsFamily RoomsQuad Rooms

3 Single & 1 Double – 2 Bunks4 Single – 2 Bunks

$170

*Rates may change without notice and surcharges for special events, long weekends and high season may apply.

ADDITIONAL REQUIREMENTS

Towel HireTowels are only required for those group members staying in dormitoryaccommodation. Group members can bring their own towels; they are notrequired to hire towels.

$3.00per towel

Would your group like to hire towels?☐ No.

☐ Yes. The group requires towels.

Activities and ToursWe can arrange group activities and tours for your group in and aroundPhillip Island..

Prices quotedupon request

Would you like to book activities?

☐ No. ☐ Yes.

PAYMENT DETAILS

☐ Cheque

Cheques made payable to: The IslandAccommodation Pty Ltd.Post to:The Island Accommodationc/o Group Reservations CoordinatorThe Big Wave Complex10 Phillip Island Tourist RdNewhaven VIC 3925

● All prices quoted are in Australian Dollars and include GST.

● All prices are valid until 31st December 2018.

● A 25% deposit is required at time of booking or amountnominated by PIC to secure your reservation.

● Payment of balance due 21 days prior to arrival.

Electronic☐ Funds

Transfer

Bank Details:ANZ: 41 Thompson Ave Cowes VIC 3922Account Number:5272-93217BSB: 013-588Bank Swift Code ANZ BAU3MPlease quote Invoice Number on EFT.

☐ Credit Card

Card number ☐ Visa ☐ MasterCard

Expiry Date: ,Cardholders Name: ☐ I hereby authorise PIC to charge the above credit card:

1. A 25% deposit at the time of booking;2. The final balance of the invoice one month prior to the group’s arrival.


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Group Booking Terms & ConditionsMaking a group booking is conditional upon there being sufficient capacity at the property to accommodate the booking and the booking being accepted by PIC.

Payment Schedule• A 25% non-refundable deposit (minimum $250) is required to secure your booking.• The full balance is required at least 27 days prior to arrival.If these payments are not received on time, PIC reserves the right to cancel your booking, retaining all previously paid funds as a cancellation fee.

Refunds and CancellationsIn the event that you have to cancel your booking, the following cancellation policy will apply:• More than 8 weeks prior to arrival, 25% of the total balance (minimum $250) will be retained as a cancellation fee.• Between 28 and 55 days prior to arrival, 50% of the total balance will be retained as a cancellation fee.• Within 27 days of arrival, no refunds are available.

Group Numbers:• Final numbers are required at least 27 days prior to arrival.• Any increase in numbers at any stage will be treated as a request we will do our best to accommodate them, but cannot guarantee this.• If there is a decrease in group numbers of more than 10% of the total amount, the above cancellation fees will apply – unless it is within 27 days of arrival. In this case, therewill be no refund.

Notice of LiabilityThe group leader must agree to ensure that their group will abide by the PIC requirements listed below and any reasonable instructions made by the property manager or staff.The group leader must undertake:1. To accept responsibility for proven damage or loss caused the group to property occupancy, building, equipment Including safety and security systems. To

recompense PIC for any such loss or damage, including refunds to other guests that cannot be accommodated as the result of or related to serious groupmisbehaviour.

2. To abide by the conditions of payment for a booking, including the cancellation policy as detailed above.3. To ensure that any children in the group are supervised at all times. Children must be supervised in public areas that may include elevators, and rooftop areas.4. To agree that PIC does not accept responsibility for accidents which may occur to any group member, or for any damage or theft of property whilst using PIC

property.5. Not to drink alcohol excessively at the property. If members of the group are under 18, to agree not to bring alcohol onto the property premises or to return to the

premises in an intoxicated state. Leaders are particularly responsible for ensuring any group member under 18 years of age abides by PIC policies barring smokingand consumption of alcohol.

6. To follow all parking and other specific requests of the property management.7. To ensure the group does not block entrances or exits to the property at any time.8. To ensure the group does not interfere with or block access to any of the fire equipment or services throughout the building including smoke detectors, fire

extinguishers and fire exits.

General ObligationsPIC undertakes to provide the agreed services at the agreed times by the Property. This obligation does not apply under circumstances beyond the control of PIC such as:• If the group does not arrive• If the group fails to pay the deposit or balance on time

Additional Provisions1. Standard property policies will be clearly displayed or made available to all guests within the property. Group members are expected to comply with such property

policies.2. A bond may be required from group guests – at the Manager’s discretion.3. PIC reserves the right at all times and without prior notice to stop accommodating a group if one or more group members contravenes property policies. No refunds

will be given in these circumstances.4. PIC reserves the right to charge administration fees when numerous changes are made to bookings.5. PIC reserves the right to charge administration fees for late payments.6. PIC reserves the right to have event rates, minimum night stay restrictions and non-refundable periods during peak times.

MealsIf you are ordering meals, please note that all catering orders and special dietary requirements need to be finalised at least 3 weeks prior to arrival. Self catering guests mustensure the facility remains clean and safe at all times. Exhaust fans are turned on whilst cooking and supervised by group leader at all times. PIC is not responsible for foodhandling and storage.

Cancellation by YHAPIC reserves the right to terminate a booking without any obligation to pay compensation if there is sufficient cause to believe that the nature of the group’s meeting at theproperty is different than could reasonably have been expected, based on the group’s request or on the character of the group, and that PIC would not have entered into theagreement had it known the true nature of the intended meeting. Should PIC choose to exercise this right after such meeting has commenced at the Property, the group’spayment for the services rendered to that point will be retained and the balance paid as per conditions of Refunds & Cancellation.


Documents

YHA version-PI camps brochure