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WSP Criminal Records Conference
Judicial Information Systems
Sara ArmfieldCourt Education Professional
Administrative Office of the Courts
PersonRecords
S*PR- Person Records
*S- Security Settings
JISJudicial Information Systems
Law Tables
• Law tables used by all 3 court levels
• Maintained by AOC
PersonRecordsPersonRecords JIS
Judicial Information Systems
JISLaw Tables
SCOMIS
1. Criminal2. Civil3. Domestic4. Probate/
Guardianship5. Adoption/
Parentage6. Mental Illness/
Alcohol7. Dependency8. Juvenile
Offender9. Judgments
Case Types
PersonRecords
Judicial Information Systems
Superior Court Management Information System
Law Tables
PersonRecords
JCSJIS
SCOMIS
Judicial Information Systems
Superior Court Management Information System
Juvenile and Corrections System
Law Tables
PersonRecords
JCSJIS
SCOMISACORDS
Judicial Information Systems
Superior Court Management Information System
Juvenile and Corrections System
Appellate Court
Law Tables
PersonRecords
JCSJIS
SCOMIS
JABS
Judicial Information Systems
Superior Court Management Information System
Juvenile and Corrections System
ACORDSAppellate Court
JIS Applications AlsoCommunicate Externally
WashingtonStatePatrol
Caseload Forecast
Council (SGC) Local LawEnforcement
Agencies
Criminal Dispositions
Warrants
National Crime Information
Center
Criminal LFO Data
Identifiers & Billing Status
Traffic CitationsCriminal Complaints
Driver
Identifiers*Tra
ffic
Dis
posi
tions
Department of Licensing
Criminal Sentences
Secretary of
State
Felony Convictions
FTAs
Vehicle Owner Info.
*Manual only or manual and electronic exchanges
SeattleMC
SpokaneMC*
Pierce Superior
Denied Persons
Database
No Contact Orders*
Firearm Prohibition
Orders*
Departmentof Corrections
Odyssey
Law Tables
PersonRecords
JCSJIS
SCOMIS
JABS
Judicial Information Systems
Superior Court Management Information System
Juvenile and Corrections System
ACORDSAppellate Court
OdysseySuperior Court Case Management System
Odyssey data will be replicated into JIS and SCOMIS• Party information to be replicated both ways
between JIS/SCOMIS and Odyssey• Case information will be replicated one way – from
Odyssey to SCOMIS• AOC has standards for data being received by those
courts not using Odyssey. – Data exchanges are being worked out between those
courts and AOC.
OdysseySuperior Court Case Management System
• Pilot Court (Lewis County) – Goes live June 15, 2015
• Thurston, Yakima, and Franklin County Early Adopter Sites– November 2, 2015
• Snohomish County– May 2016
• Spokane County– November 2016
• Everyone else
OdysseySuperior Court Case Management System
CLJ-CMSCourts of Limited Jurisdiction Case Management System
• Very early stages• Another 6 months of requirement gathering• Procurement process of at least a year• After a vendor is chosen, another 1-2 years for
the product to be tailored to fit our requirements and rolled out to a pilot court
CLJ-CMSCourts of Limited Jurisdiction Case Management System
Navigating JIS-Link JIS and SCOMIS
Navigating JIS-Link
• Access data in JIS and SCOMIS
• Identify useful JIS and SCOMIS commands • Locate resources on Washington Courts Web site
16
District and Municipal CourtsCourts of Limited Jurisdiction (CLJ)• Use JIS to:
– Enter person data– File cases– Schedule hearings– Receipt money– Establish legal financial obligations
How the system is used
Superior CourtCourts of general jurisdiction• Use JIS to:
– Enter person data – Initiate filing of some case types– Enter protection orders– Establish legal financial obligations
• Use SCOMIS to:– Manage cases– Schedule hearings
How the system is used
Difference Between JIS & SCOMIS
JIS = People SCOMIS = Cases
Source document filed with the court:
• Paper Ticket• eTicket• Prosecutors Complaint
How is a case filed?
How is a case filed?
PersonBusinessRules
Person Business Rules
• A set of rules to maintain accuracy and integrity
• 3-matching identifiers• Name• DOB• Physical Description• Address History• Other (SID#, DOC#,
Driver’s License #, FBI#)
How is a case filed?
PersonBusiness
Rules
JIS Document is filed in JIS
• Using existing Person Record• Creating a new Person Record
• If additional information filed later, will be attached as an AKA
• www.courts.wa.gov > Access JIS Link >• Download Bluezone
Where to log in to JIS Link
• Exactly eight characters• One upper case letter• One lower case letter• One number• Only 3 special characters allowed, but not required: @, #, $• Can not use three or more consecutive characters of name
– John Smith may not use “Joh”, “John”, “Smi”, or “Smith” in password
• Changed every 90 days• Remembers last 10 passwords• Five failed attempts = revocation
– Contact Site Coordinator to be reset
Password Rules
Login to JIS-Link
Searching in JIS• DCH -Defendant Case History
– Looking up a specific persons criminal history where the person is the Defendant
• SNCI -State Name Case Index– Provides a list of cases statewide for a person
including criminal and civil cases
• CNCI -Court Name Case Index– Provides a list of cases for a specific court
Search DCHDefendant Case History
<F3> DADDCH DND
Result - DCH
Result - DCH
Select a Person Record DCH
Search - SNCI
SNCI – List of cases statewide
SNCI NMD <F3> NAD
Result - SNCI
Search - CNCI
CNCI – List of cases in one court.
Search - CNCI
Possible Person Types to search for:
IN: Individual PersonCV: Civil PersonPR: Parking DefendantOF: Law Enforcement OfficerAT: Attorney
Search CNCI
Person - PER
Person - ADH
Person - AKA
Person - IOH
Party Code: DEF OFF RSP PYR PYE RTN Person Code:
IN CV PO OF JG EX
Person - IOH
Case - CAN
Superior Court Cases Only
Case - CARI
Case - CDK
District & Municipal Court Cases Only
Case - CDT
Case - CFHS
Case - CIVI
Case - CSD
Case - CVJI
Case - DJV
Case - JTSI
Case - NCC
Case - VIO
Case – ORD/ORDI
x
Case ORD/ORDI
Case - PKV
Case - PKV
Case - PKV
Case - PLS
<F7>/<F8>
Shift <F7>/<F8>
Searching in SCOMIS
Change to another county
SCOMIS
Basic Screen
Names Screen
Docket Screen
Sentence Screen
Charge Screen
Resources• JIS-Link Resource Guide & Washington Courts
Website Resource Guide included with this presentation online at WWW.WSP.WA.GOV under Hot Topics
• Resource Guide includes:– JIS Command list for Level 22 security– Information contained on each screen– How to interpret those screens (ie. codes and
their definitions)– SCOMIS Basic Command list
Useful Links
• Washington Courts Website• Odyssey• Courts of Limited Jurisdiction Case Manageme
nt System• JIS-Link• JIS-Link Customer Manual• JIS/SCOMIS Codes Manual