Workforce Learn Online Trainer Reference Guide€¦ · Workforce Learn Online Trainer Reference Guide 10 To assign a lesson to a group of individuals by CSV: 1) Log in to Workforce

Workforce Learn Online Trainer Reference Guide

2019

Workforce Learn Online

Trainer Reference Guide

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Contents

Trainers Reference Guide ....................................................................................................................................................... 2

Logging In To Workforce Learn Online.................................................................................................................................... 3

Reviewing Users Accounts ...................................................................................................................................................... 5

Assigning a Lesson ................................................................................................................................................................... 7

To assign a lesson to an individual .................................................................................................................................. 7

To assign a lesson to a group of individuals by CSV ...................................................................................................... 10

To unenroll a user from a course .................................................................................................................................. 10

Reviewing User Grade Reports ............................................................................................................................................. 12

Querying Reports .................................................................................................................................................................. 15

Definitions ............................................................................................................................................................................. 19

Trainer ............................................................................................................................................................................ 19

Learner ........................................................................................................................................................................... 19

Course ............................................................................................................................................................................ 19

Module ........................................................................................................................................................................... 19

Navigation Bar ............................................................................................................................................................... 19



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Logging into Workforce Learn Online

* Either of these instructions will take you to the main log in page for Workforce Learn Online.

You may access the log in page to Workforce Learn Online by going directly to the site as stated below:

1) URL: https://train.augusta.edu/d2l/home

or by going directly to the AU PAWS website at:

2) URL: http://paws.augusta.edu

3) Once you log in to PAWS, select the drop-down arrow next to I Would Like To and select Go to Workforce Learn

Online.

https://train.augusta.edu/d2l/home



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4) The log in page for Workforce Learn Online will appear.



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5) Enter your Username: AU JagID (NetID) 6) Enter your Password: AU Password

*Please note this is the same Username and Password you use to access your email account in Outlook.

Reviewing Users Accounts

1) To view a user’s account, log in to Workforce Learn Online.

2) From the Home Page, click on Admin Tools and select Users.

3) You can search for users by first name, last name, full name, username or AU email address.



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4) From here, you can access data such as User Information, Enrollments and User Progress.



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5) From here you will be able to see all the user’s enrollments, in addition to all data pertaining to those

enrollments.

Assigning a Lesson To assign a lesson to an individual: 1) Log into Workforce Learn Online

2) Click Select a Course at the top of the Home Page.



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3) Enter the course that requires a learner assignment and select it from the drop-down list of courses. 4) Browse to Classlist from the navigation bar once the selected course page opens.

5) Select Add Participants.

6) Select Add Existing Users from the drop-down box that opens.



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7) Type in the users name in the Search for user box.

8) Check the box beside the user and choose a role from the drop-down (generally Learner).

9) Click Enroll Selected Users.

10) Select Done to complete this enrollment or select Add More Participants if assigning the module or enrolling others

in a course.



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To assign a lesson to a group of individuals by CSV:

1) Log in to Workforce Learn Online.

2) Enter the course that requires learner assignments.

3) Browse to Classlist from the navigation bar.

4) Add Participants > “Import users from a file on your computer.”

CSV Format

Sample Org Defined ID, Sample First Name, Sample Last Name, Sample Email, Sample Role,

For example, to enroll “jrandall” and “anwilson”

JRANDALL,Joshua,Randall,[email protected],Learner,

ANWILSON,Tony,Wilson,[email protected],Learner,

To unenroll a user from a course:

1) Access the course.

2) Once the course page opens, select Classlist.

3) Type the user’s name in the Search For box.



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4) Once the user’s name appears, check the box next to the user’s name and select Unenroll.

5) A Confirmation Box will appear for you to confirm you want to unenroll this user.

6) Click Yes to confirm and the user is unenrolled.



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Reviewing User Grade Reports 1) Log in to Workforce Learn Online.

2) Click Select a Course.

3) Type in the name of the course representing the grades report you would like to review and select it once it

appears in the drop-down box.



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4) Once the course you want to review is opened, select Class Progress.

5) Search for a specific user by typing their name in the search box.

6) Once the Class Progress page opens, click on the user’s name to open the Progress Summary page.



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7) From the Class Progress tool, you can view a Summary, Grades, Objectives, Content, Discussions, Dropbox,

Quizzes, Checklist, Surveys and Login History. This example has Content displayed.



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Querying Course Reports 1) Navigate to the course in which you want to report on and click Grades.

2) Click Enter Grades.

3) At this screen, you can search for a particular user by name, or a set of users by department number, or you can

choose Show Search Options.



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4) Show Search Options will allow you to search by a Score on a quiz, or the final adjusted or final calculated grade.

5) To create custom reports and export the gradebook to Excel or CSV for further manipulation, click Export.



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6) Choose the Key Fields, Grade Values, User Details and Grades you would like included in the report and choose

Export to CSV or Excel.

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7) When the Export Grades Box appears, click Download to process the file.



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8) Click the file name to download it to your computer.



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Definitions

Trainer A trainer is a course or content manager providing the training.

Learner A learner is a user that is receiving the training.

Course A course is the holding area for content, tests, and other related modules.

Module A module is a section of the course.

Navigation Bar The Navigation Bar is the primary navigation bar at the top of the page.

Documents

Workforce Learn Online Trainer Reference Guide€¦ · Workforce Learn Online Trainer Reference Guide 10 To assign a lesson to a group of individuals by CSV: 1) Log in to Workforce