Workforce Education Course Manual

THECB

Workforce Education Course Manual Workforce, Academic Affairs and Research

Texas Higher Education Coordinating Board 8/21/2012

Workforce Education Manual Page 1

Workforce Education Course Manual (WECM)

Online Maintenance System Introduction and History

The Workforce Education Course Manual (WECM) is a web-based inventory of current workforce education courses available for use by public two-year colleges. After a development period of three years, the Workforce Education Course Manual (WECM) became fully operational in 1998. It provides community and technical colleges with an inventory of pre-approved courses developed in close partnership with Instructional Specialists representing a wide variety of technical fields. It is supported by a mechanism for continually designing and updating courses, and it is complemented by a process for the implementation of courses developed to meet unique local need.

Purposes of the WECM

The purposes of the WECM are to:

• Contribute to the quality and consistency of workforce courses. • Provide Texas colleges increased assistance and flexibility in responding to employer needs.

Enhance the portability of credits and credentials for students. • Provide increased access for students to workforce education degrees and career advancement

for students. • Facilitate articulation with other providers of education at both the secondary and post-

secondary levels. • Incorporate industry-established skill standards into Texas workforce education.

Maintenance Process

Based on CIP codes and technological advances, courses are reviewed based on various triggers. The WECM maintenance process consists of an annual review and evaluation of selected courses by teams of Instructional Specialists. These specialists determine if courses need to be updated, archived, or if new courses are necessary to address the needs of business and industry. By creating a curriculum based on skill standards and maintaining continued relevance through a review process, colleges have a clear understanding of employer expectations resulting in workforce education courses that are relevant to employers and the workplace.

Guidelines for Instructional Programs in Workforce Education (GIPWE)

While the GIPWE and this manual are different in purpose and scope, they must be consistent. When revising WECM protocol, the WECM Leadership Committee (WLC) should consider the effect on the GIPWE and collaborate as appropriate with professional associations and follow Texas Higher Education Coordinating Board (THECB) procedures for GIPWE revisions.


Contents 1 Accessing the Workforce Education Manual System ........................................................................... 3

1.1 WECM URL Link ............................................................................................................................. 3

1.2 WECM Sign On Procedures ........................................................................................................... 3

A. You DO NOT have a current CB ID account. ...................................................................................... 3

B. You have a current CB ID account. .................................................................................................... 4

2 Courses .................................................................................................................................................. 5

2.1 Viewing Courses ............................................................................................................................ 5

2.2 Viewing Detail Course Information for Multiple Courses ............................................................. 8

2.3 Viewing Course Information for a Single Course .......................................................................... 9

2.4 Creating a New Course ................................................................................................................ 10

2.5 Copying an Existing Course ......................................................................................................... 17

2.6 Making an Edit versus a Minor Edit to a Course ......................................................................... 21

2.7 Changing the Status of a Course ................................................................................................. 24

2.8 Activating an Approved Course .................................................................................................. 26

2.9 Setting the Course Status to Archive Pending ............................................................................ 26

2.10 Archiving a Course Number ........................................................................................................ 27

3 Workshops .......................................................................................................................................... 29

3.1 Viewing Workshops .................................................................................................................... 31

3.2 Creating Workshops/Teams ........................................................................................................ 34

3.3 Editing/Modifying Workshops .................................................................................................... 37

4 Reports ................................................................................................................................................ 38

4.1 WECM Reports ............................................................................................................................ 39

Appendix A .................................................................................................................................................. 41


1 Accessing the Workforce Education Manual System

1.1 WECM URL Link To log into the WECM system, enter the following URL in your internet browser:

https://www1.thecb.state.tx.us/apps/wecm

1.2 WECM Sign On Procedures

Figure 1-1

A. You DO NOT have a current CB ID account. If you are new to the system, you will need to register to obtain access to the WECM application. Otherwise, proceed to Section 1.2 B, below.

To register for an Account:

Figure 1-2

1 Click the Sign Up! Link.

https://www1.thecb.state.tx.us/apps/wecm


2 Enter your first name.

3 Enter your last name. 4 Begin typing to enter your affiliation:

Note: As you begin entering text, list of THECB affiliations matching the entered text will appear. You must select a valid THECB affiliation to register.

5 Complete your Physical Address 6 Enter your email address. 7 Enter a valid password. 8 Confirm your password. 9 Enter the text in the CAPTCHA box.

10 Click the Register command button.

Your information will be forwarded to THECB personnel for approval. After your request is approved, you will receive an email confirmation stating you have access to the WECM system. You may now proceed to Section 1.2B.

B. You have a current CB ID account. To enter the Workforce Education Course Manual system, you must login:

1 Enter your E-mail address as your user name. 2 Enter your Password.


3 Click the Sign In command button. If you have forgotten your password, click the “Forgot your password” link. You will be taken to a screen that will allow you to reset your password.

4 Proceed to Section 2.1.

2 Courses

2.1 Viewing Courses

Figure 2-1

The WECM system provides several filters to search for particular courses within the course inventory. Values can be supplied for a single or multiple filters. If values are supplied for Title, Description, and EOC Outcomes, the system will return values that meet Any or All of these criteria depending on the radio button selected for the “Includes” criteria.


Filter Values Status All – Returns all courses in WECM Inventory

In Progress – Returns a list of courses with a status of “In Progress”

Pending – Returns a list of courses with a status of “In Pending”

Approved – Returns a list of courses with a status of “Approved

Archived – Returns a list of courses with a status of “Archived”

In Active – Returns a list of courses with a status of “Active”

Disapproved – Returns a list of courses with a status of “Disapproved”

Returned – Returns a list of courses with a status of “Returned”

Archive Pend All - Returns all courses in WECM Inventory

YES – Returns all courses whose Archive flag is set to yes.

No - Returns all courses whose Archive flag is not set to yes.

CIP Six-digit codes that represent instructional program codes, titles and descriptions for academic and occupational programs offered at postsecondary levels. The THECB assigns CIP codes and rubrics to courses for the purpose of classifying, recording, and reporting statistics for workforce education courses.

Rubric A common set of unique course designations for each occupational discipline. Each four-letter rubric (e.g. DFTG) identifies a cluster of skills and knowledge to be used in determining both course equivalency and degree applicability for transfer on a statewide basis.

Course # A four-digit number that indicates the course level, the SCH and/or CEU value, the course type and suggested sequence.

Fiscal Year The WECM inventory fiscal year – September 1 – August 31

WS # ALL – Returns all courses in the WECM inventory

Workshop Number – Return courses in the inventory for the selected workshop number.

Courses Regular Courses – Returns regular lecture-lab courses

Special Course – Returns Special Topics and External Learning Experiences

Title Enter all or part of a course title. The results of the search will return records that include the entered text as part of the course title.

Description Enter all or part of a course description. The results of the search will return records that include the entered text as part of the course description.

EOC Outcomes Enter all or part of an End-of-Course Outcome. The results of the search will return records that include the entered text as part of the outcomes.

Table 2-1


To search for a particular course or a group of courses:

11 Select a value from one of the selection filters [Status, Archive Pend (All/Yes/No), Fiscal Year, WS #, or Course (Regular/Special) or enter a value in a textbox filter [CIP, Rubric, Course #].

12 Click the Search command button.

If values are supplied for multiple criteria fields, the search will return all records where the supplied criteria are true for each of the filters. For example, entering a rubric value of ACNT will return all courses for this rubric.

Figure 2-2

Entering a rubric value of ACNT and course # of 1003 will return all records where both the rubric is ACNT and the course # is 1003.

Figure 2-3


The functionality of each command button appearing in the Course Search window is listed below:

Command Button Functionality

Clicking the Search command button will generate a report returning all records meeting the filter criteria.

Clears information from the textbox filters and returns the Status, Archive Pend and WS # fields to a default value of “ALL”. The course field will not change; it will maintain its previously selected value of “Regular Courses” or “Special Courses”.

Prints the currently displayed report, if applicable.

Clicking the Detail command button generates a detailed report for all courses currently displayed.

Table 2-2

2.2 Viewing Detail Course Information for Multiple Courses

Figure 2-4

When viewing a list of courses,

1 Click the Detail command button.

The following report will be generated for each course appearing in the Course Search listing:


Figure 2-5

2.3 Viewing Course Information for a Single Course 1 In the Course Search window, apply the applicable filters to find the course. Instructions for

searching for a particular course or groups of courses are described in section 2.1 of this text.

Figure 2-6

2 Click the Title column, then click the link to display course information for the selected course.


Figure 2-7

2.4 Creating a New Course To create a new course:

1 If you are not currently on the Home page, click the Home link located on the top left corner.Select the appropriate Course Type from the Selection List.

Course Types Lecture Lecture and/or Lab Clinical Cooperative Internship Practicum Special Topic

Figure 2-8


2 Click the Create New Course command button.

3 Enter the values for each field. Note: Fields that have a red asterisk (*) next to them are required to create a new course. The fields that appear on the next screen are dependent on the type of course that is being created. Below are the fields and field descriptions for each course type


Lecture Course, or Lecture and/or Lab Course

Figure 2-9

Lecture, Lecture and/or Lab Course

Field Description CIP Code Six-digit codes that represent instructional program codes, titles and descriptions

for academic and occupational programs offered at postsecondary levels. The THECB assigns CIP codes and rubrics to courses for the purpose of classifying, recording, and reporting statistics for workforce education courses. (Automatically filled if CIP Description is selected.)

CIP Description A brief description of instructional content associated with a CIP Code. (Automatically filled if CIP Code is selected.)


Course Number A four-digit number that indicates the course level, the SCH and/or CEU value, the course type and suggested sequence.


The first digit identifies course level. For SCH and CEU courses, an introductory course is denoted by a “1” and an advanced course is denoted by a “2”. An intermediate course may be denoted with either a “1” or a “2”. The second digit defines the SCH or CEU value. For example, a “3” indicates a three SCH course and “0” denotes a non-credit course (a CEU course). The third and fourth digits establish the type of course and course sequence.

00 – 59 Lecture-Lab 60 – 63 Clinical 64 – 69 Practicum 70 – 79 Local Need 80 – 85 Cooperative Education 86 – 89 Internship 90 – 99 Special Topics

Title The published WECM title for the course Min Range And Max Range

A suitable range of contact hours necessary to master minimum learning outcomes and to afford each college a choice of instructional strategies via lecture/lab components. SCH courses are assigned contact hour ranges based on the ratios outlined in Table 2 located in the Appendix. Colleges must follow the established ratios for credit and contact hour assignments. A CEU course with fewer than 7 contact hours of instruction will not receive state funding unless the specific type and length of instruction are required by local, state, or national licensing, certifying, regulatory, or accrediting agencies. The requirements for adding a course with fewer than 7 contact hours are discussed in Chapter 4 of the GIPWE. No lecture/lab CEU course can have more than 176 contact hours. CEU external learning courses must follow the same contact hour limits as the SCH external learning courses

Level The course level indicates whether the course is introductory, intermediate, or advanced, as recommended by instructional specialists. The first digit in the course number specifies the course level.

Type Instruction The type of instruction. Select Lecture for lecture only courses or Lecture/Lab for courses with a lab component.

Fiscal Year The fiscal year the course will be added to the course inventory. Lab Recommended

Check this field for courses associated with a recommended lab.

Workshop Number

The number assigned to the WECM workshop at which the course is created.

License/Certification Agency

When applicable, the name of a licensing or certifying agency, board, or association.

Vendor Flag Limited to courses which are written specifically to accommodate instructional requirements of commercial vendors. These courses are developed for use only by colleges that are authorized by a vendor. In most cases, vendor-authorized courses have generic non-vendor course alternatives. These non-vendor course alternatives contain similar outcomes as those in vendor-authorized courses; however, they are


designed generically for colleges that are not vendor-authorized. If needed, select the appropriate value for this course:

Vendor Specific Vendor Generic

Vendor Specific / Alternate

If “Vendor Specific” is selected for Vendor Flag, enter the course number of the equivalent Vendor Generic course. If “Vendor Generic” is selected for the Vendor Flag, enter the number of the equivalent Vendor Specific course.

Course Reference If the new course references another course (such as an equivalent course in the THECB Academic Course Guide Manual), enter the course number and title in this field.

Prerequisites Prerequisites suggested by the WECM Course Review Workshop. This is a specific list of prerequisite course(s), skill(s), or knowledge

Description Include overall goals, content, and major topics (based on Outcomes without restating them).

End of Course (EOC) Outcomes

Outcomes are intended for student attainment of specific competencies and are meant to be taught and measured for the award of either SCH or CEU.

Table 2-3

Clinical, Cooperative, Internship, Practicum

Figure 2-10

Clinical, Cooperative, Internship, Practicum

Field Description CIP Code Six-digit codes that represent instructional program codes, titles and

descriptions for academic and occupational programs offered at postsecondary levels. The THECB assigns CIP codes and rubrics to courses for the purpose of classifying, recording, and reporting


statistics for workforce education courses. (Automatically filled if CIP Description is selected.)



Course Number A four-digit number that indicates the course level, the SCH and/or CEU value, the course type and suggested sequence. The first two digits of the course are automatically generated. The third and fourth digits are based on the type of course being created.

60 – 63 Clinical 64 – 69 Practicum 80 – 85 Cooperative Education 86 – 89 Internship 90 – 99 Special Topics

CEU Check this box if a non-credit, continuing education unit course is also desired

Title The published WECM title for the course Level The course level is determined by the college teaching the course. Fiscal Year The fiscal year the course will be added to the course inventory. Workshop Number The WECM workshop number reviewing the course. Licensing/Certification Agency When applicable, the name of a licensing or certifying agency, board,

or association. Course Reference . If the new course references another course (such as an equivalent

course in the THECB Academic Course Guide Manual), enter the course number and title in this field.

Prerequisites Determined by the college teaching the course. Table 2-4


Special Topic

Figure 2-11

Special Topic

Field Description CIP Code Six-digit codes that represent instructional program codes, titles and

descriptions for academic and occupational programs offered at postsecondary levels. The THECB assigns CIP codes and rubrics to courses for the purpose of classifying, recording, and reporting statistics for workforce education courses. (Automatically filled if CIP Description is selected.)



Course Number The first two digits of the course are automatically generated. The third and fourth digits establish the type of course and course sequence.

00 – 59 Lecture-Lab 60 – 63 Clinical 64 – 69 Practicum 70 – 79 Local Need 80 – 85 Cooperative Education 86 – 89 Internship


90 – 99 Special Topics Title The published WECM title for the course Level The course level is determined by the college teaching the course. Fiscal Year The fiscal year the course will be added to the course inventory. Workshop Number The WECM workshop number reviewing the course. Licensing/Certification Agency When applicable, the name of a licensing or certifying agency, board,

or association. Course Reference If the new course references another course (such as an equivalent

course in the THECB Academic Course Guide Manual), enter the course number and title in this field

Prerequisites Determined by the college teaching the course. Table 2-5

4 Click the Create Course command button to save changes and add the course to the database.

2.5 Copying an Existing Course It may save you time to copy an existing course and modifying a few fields rather than creating a new course.

To copy an existing course:

1 From the Home page, select the appropriate course type from the Selection List. (if you are not currently on the Home page, click the Home link located on the top left corner):

Lecture Lecture and/or Lab Clinical Cooperative Internship Practicum Special Topic

Figure 2-12


2 Click the Create New Course command button.

Figure 2-13

3 Select the appropriate Rubric.

Figure 2-14

4 Select the Course Number to copy.

Figure 2-15

5 Click the Copy Course command button. 6 A copy of the course is created. Modify the appropriate fields.


Figure 2-16

7 Click the Create Course command button to save the new course.


Figure 2-17

A confirmation indicating the course was successfully created will display and will have a status of Pending.


2.6 Making an Edit versus a Minor Edit to a Course

Figure 2-18

There are two types of edits that can be performed. They are:

• Edit – During the course review process, it may be necessary to edit (revise) the course information. If a course has a status of “In Progress” (because it is in the process of being reviewed) or “Pending” (awaiting CB review), information can be modified by clicking the “Edit” link located in the second column. The status of the course can also be changed in the Edit window.


Figure 2-19

Minor Edit – If a course is in the “Active” status, it may become necessary to perform minor corrections. The purpose of the “Minor Edit” link is to allow the user to make small corrections to the course that do not affect the “Active” status of the course. Examples of minor edits are spelling or grammatical corrections. Some fields are not available for modification in the Minor Edit Window and can only be changed through a full edit of the course.


Figure 2-20


2.7 Changing the Status of a Course 1 From the Home Page, perform a search to locate the course In Progress.

Figure 2-21

Figure 2-22

2 In the Status column, click the “Status” link for the course whose status is changing. In Figure 2-22, the user clicked the “In Progress” link. All valid status changes will appear in a popup window, as demonstrated in Figure 2-22.


3 Click the new status in the popup window. In the example above, click the “Change to Pending” link to change the status from “In Progress” to “Pending”.

The status that a course can be changed to depends on the value of the current status. The table below describes valid changes in status.

Valid Course Status

Current Status Status can be changed to: Note Active Return to In Progress Instructional specialists review each SCH and CEU

course at least every three years for currency, frequency of utilization, and needed modifications. Such elements as learning outcomes, course descriptions, title, contact hour range, SCH and CEU options, CIP code, and rubric are also reviewed. To review and edit an “Active” course, the course will be changed to “Return to In Progress” to allow modifications. To Archive a course, it must first be changed to the “In Progress” status.

Archived Return to In Progress An archived course is no longer available for use nor eligible for state reimbursement. Archived courses will not be reinstated in the WECM course inventory. The intent of the “Return to in Progress” status change is to allow the Administrator of the WECM online system to change a course back to “In Progress” in the event the “Archived” status flag was inadvertently set.

Disapproved Return to In Progress In the case a course is disapproved, the status can be changed to “Return to In Progress” to allow for further review.

In Progress Change to Pending A course that is in the “In Progress” status is currently being reviewed by the WECM committee. Changing the status to “Pending” forwards the course to THECB for review.

Pending Approve Disapprove

Courses that are in the Pending status are being reviewed by THECB staff. THECB staff may change the status to Approve, Disapprove or Return. Clicking Return changes the status to “In Progress” allowing the committee to further review and make modifications, after which the committee can resubmit the course by changing the status to “Pending”. Table 2-6


2.8 Activating an Approved Course To activate an approved course, you must have Administrative privilege. If you do not have Administrative privilege, the Administrative command button will not appear on the screen.

1 From the Home page, click the Administration command button.

Figure 2-23

Figure 2-24

2 Click the Activate Approved Courses command button.

2.9 Setting the Course Status to Archive Pending A list of courses that will be archived at the end of the next annual cycle will be posted on the WECM website before the courses are removed from the WECM course inventory. These are “Archive Pending” courses. Generally, an archive-pending course will remain active for a minimum of one annual cycle beginning September 1 and ending August 31. In some circumstances, a different schedule will apply; but the expiration date for the course will be provided on the WECM inventory. Generally, if an archive-pending course is offered by a college and reported to the THECB prior to the official date of archival; the course will not be archived but will remain in the WECM.

To archive a course, it must be in the “Pending” or “In Progress” status. If the course is not currently in either status, refer to “Changing the Status of a Course” in section 2.7 of this guide.

To flag a course for Archival and change the course status to Archive Pending:


Figure 2-25

1 Click the “Edit” link.

Figure 2-26

2 Click the Archive Pending checkbox. 3 Enter the Archive Year (Fiscal Year). This is a required field. 4 Enter an Archive Comment. This is a required field. 5 Click the Update Course command button. This is located at the bottom of the window, so it may

be necessary to scroll down, depending on your display settings.

The course is now flagged for archive.

2.10 Archiving a Course Number Archiving is the process of removing an unused, obsolete, or inadequate course from the WECM inventory. A course may be archived through one of two processes: Interim archiving or Course Review Workshop. An archived course is no long available for use and is no longer eligible for state reimbursement. If one component of a course is archived, all components must be archived.

Archived courses will not be reinstated in the WECM. A course that is the same or very similar to an archived course can be developed as a new WECM course and assigned a new number. During the


course review period, Instructional Specialists examine courses and recommend disposition of each course. Standard reasons for archiving courses are: Obsolescence, unused during the past three years as evidenced by the THECB Data Frequency Report, duplicated outcomes, developmental level, and non-conformance with WECM protocol. Courses to be archived are flagged and posted on the WECM web site when workshop results are posted. THECB procedures allow the WECM Leadership Committee to override the recommendations of the Instructional Specialist to archive a course if a compelling reason with justification for doing so is presented. Based on field comments or other information, the WECM Leadership Committee may elect to leave courses in the WECM that would otherwise be archived. If a course is approved for removal from the WECM, that course is flagged in the WECM an archived on August 31 of the following annual cycle.

In addition to archiving conducted through the course review process, courses that have not been used for five or more years are flagged for archiving each year. These courses are archived effective August 31st of the following academic year.

To flag a course for Archive (that is, change the course status to Archive Pending):

Figure 2-27

1 Click the “Edit” link.

Figure 2-28


2 Click the Archive Pending checkbox. 3 Enter the Archive Year (Fiscal Year). This is a required field. 4 Enter an Archive Comment. This is a required field. 5 Click the Update Course command button. This is located at the bottom of the window, so it may

be necessary to scroll down, depending on your display settings.

The course is now flagged for archive.

To Archive a course:

1 From the Home Page, click the Administration command button.

Figure 2-29

2 Click the Archive Courses command button.

Figure 2-30

All courses that have been flagged for Archive in which the Archive date has passed will be permanently archived.

3 Workshops

WECM courses are added, reviewed, revised, or archived through workshops conducted through the WECM maintenance process. Several workshop models are available to assure the proper review of the various courses.


The Model I process is defined by a vast number of inventoried discipline-related courses offered by many community and technical colleges. To assure consideration of all courses, a one- to two-day Course Review Workshop is held. At the Workshop, teams of Instructional Specialists are led by workforce education administrators who serve as facilitators. This Model requires a broad representation of Instructional Specialists who are nominated by instructional administrators. Assigned to teams of five to twelve specialists, the team members must rank high on teaching skills and knowledge of subject areas; be involved in program development and course design; remain current in the discipline; and work cooperatively with colleagues.

Additionally, the WECM Project staff selects specialists striving to get equal representation from small, medium, and large colleges and from diverse regions of the state. Gender and ethnicity are important in the selection process. The WECM Project Director makes every effort to utilize expertise from all community and technical colleges throughout each year.

The Model II process involves one lead college among several, generally less than four colleges, that offer a limited number of discipline-related inventoried courses, usually fewer than 100 courses. The low number of colleges and courses can be handled effectively on a local or regional basis under the leadership of a workforce education administrator or can be accommodated at regularly scheduled workshops.

The Model III process is sponsored by a discipline-specific professional association in a workshop that is supported by the WECM Project staff and led by several workforce education administrators. The one- or two-day workshop may be conducted concurrently with an Association meeting.

The Model IV process offers an opportunity for neighboring or regional colleges that offer similar courses to convene instructional specialists at a host college for the purpose of cooperative collaboration, networking, and production of new WECM courses. Generally, a one-day workshop gives ample time for the development of WECM courses as many times faculty have previously collaborated on curriculum development by way of consortiums.

The Model V process best serves new and emerging high technology occupations encouraging the participation of a panel of industry professionals and/or employers and faculty in nominating new competencies for new courses. Following protocol set by Model I, a workshop is held near the employing community that most utilizes the new technology.


3.1 Viewing Workshops

1 From the Home page, click on the Workshops menu item.

Figure 3-1

Figure 3-2


1 Filter Values CIP Six-digit codes that represent instructional program codes, titles and descriptions

for academic and occupational programs offered at postsecondary levels. The THECB assigns CIP codes and rubrics to courses for the purpose of classifying, recording, and reporting statistics for workforce education courses.

Rubric ALL – Returns all courses in the WECM inventory that match the other selected criteria

A common set of unique course designations for each occupational discipline. Each four-letter rubric (e.g. DFTG) identifies a cluster of skills and knowledge to be used in determining both course equivalency and degree applicability for transfer on a statewide basis.

Workshop ALL – Returns all courses in the WECM inventory that match the other selected criteria


Team The WECM Workshop Team number.

Cluster ALL – Returns all courses in the WECM inventory

The Career Cluster – A list of Career Clusters are listed in Table 1 located in the Appendix of this document.

Year ALL – Returns all courses in the WECM inventory that match the other selected criteria

Year – Returns a list of course with Workshop begin and end dates within the academic Fiscal Year.

Table 3-1

The WECM system provides several filters to search for particular workshops. Values can be supplied for a single or multiple filters. If values are supplied for multiple filters, the system will return values that meet the criteria for all of the filter values.

1 Input or select a value(s) for a filter.


Figure 3-3

2 In this example, ACNT has been selected. Click the Search command button.

Figure 3-4

In this example, all workshops associated with the Rubric ACNT will appear on the screen.


3.2 Creating Workshops/Teams

Figure 3-5

To create a new Workshop:

1 On the menu bar, select Workshops.

Figure 3-6

2 Click the Create Workshop/Teams command button. 3 4 To copy information from an existing workshop, select a Rubric from the drop down list, OR Select a

CIP Code from the drop down list, OR Select a Career Cluster from the drop down list. By selecting the Rubric, from the drop down list, the valid CIP Code and Career Cluster fields will be pre-populated for you.


Figure 3-7

5 Click the Copy Workshop command button to pre-populate these fields for you. 6 Update the Appropriate fields for the new workshop. (You may enter only a CIP Code or a Cluster to

select all course rubrics in that area.) 7 Click the Create Teams command button.

The Create Teams window will appear.

Figure 3-8

8 Enter the Team number(s) next to the rubrics to be reviewed. (Leave the team number blank if the rubric is not being reviewed.)

9 Click the Create Workshop Teams command button.

You should receive a confirmation window indicating the workshop and the team(s) have been created.


Figure 3-9

2 Field Values Fiscal Year Year –The academic Fiscal Year Workshop is reviewing.

Workshop

Required Field

ALL – Returns all courses in the WECM inventory


Begin Date

Required Field

The Begin Date of the Workshop

End Date

Required Field

The End Date of the Workshop


CIP Six-digit codes that represent instructional program codes, titles and descriptions for academic and occupational programs offered at postsecondary levels. The THECB assigns CIP codes and rubrics to courses for the purpose of classifying, recording, and reporting statistics for workforce education courses.

Cluster The Career Cluster – A list of Career Clusters are listed in Table 1 located in the Appendix of this document.

Table 3-2


3.3 Editing/Modifying Workshops 1 From the Home page, click on the Workshops menu item.

Figure 3-10

2 From the Workshop Search screen, input or select a value(s) for a filter to find the workshop needing to be updated.

Figure 3-11

3 In this example, ACNT has been selected. Click the Search command button.


Figure 3-12

4 Select the Edit link for the appropriate Workshop.

Figure 3-13

5 Make the appropriate edits and click the Update Workshop command button.

4 Reports


4.1 WECM Reports

Figure 4-1

The reports available in WECM are:

Courses By Workshop Course Review Summary Report

Licensure Frequency History Description

History Course Detail

To review a report:

Figure 4-2

1 Click Reports from the main menu bar.


Figure 4-3

2 From the Select Report List box, select the appropriate report. 3 Select the appropriate filters to view selected data. Leaving the value of “ALL” in the filter list boxes

will return all data. 4 Select the appropriate Output Options

HTML – The report will display in your web browser. PDF – A PDF report will be generated. Excel – An Excel spreadsheet will be created and displayed. Active Report – Will generate a WebFocus Active Report, allowing the user to interact with the data, using analysis options similar to those found in an Excel workbook, without any connection to a WebFocus server.

5 Select the appropriate Report Source

Interim Data Report – Data that has not been released for Public view. Public Data Report – Data reports that have been released for Public view.

6 Click the Run Request command button.

Workforce Education Manual 41

Appendix A Career Clusters

1 Agriculture, Food & Natural Resources 2 Architecture & Construction 3 Arts, Audio/Video Technology & Communications 4 Business, Management & Administration 5 Education & Training 6 Finance 7 Government & Public Administration 8 Health Science 9 Hospitality & Tourism

10 Human Services 11 Information Technology 12 Law, Public Safety & Security 13 Manufacturing 14 Marketing, Sales & Service 15 Science, Technology, Engineering & Mathematics 16 Transportation, Distribution & Logistics

Table 1


Credit/Contact Hour Combinations for SCH Special Topics Courses

COURSE RUBRIC

SCH CONTACT HOUR RANGE PER SEME STER

ALLOWABLE COMBINATIONS

Lecture/wk Lab/wk Contact/sem

XXXX 119X 1 16-64 0 0 0 1

2 3 4 0

32 48 64 16

XXXX 129X

2 32-96 0 0 1 1 1 2 2

4 6 2 3 4 0 1

64 96 48 64 80 32 48

XXXX 139X

3 48-96 1 2 2 2 3 3

4 2 3 4 0 1

80 64 80 96 48 64

XXXX 149X

4 64-112 2 3 3 3 4 4

4 2 3 4 0 1

96 80 96

112 64 80

Table 2


Credit/Contact Hour Combinations for SCH/WECM and Local Need Courses

Semester Credit Hours (SCH)

Preferred* Contact

Hour Range per Semester

Preferred Combinations Other Allowable * Contact

Hour Range

per Semester

Other Allowable Combinations

Lecture Per

week

Lab Per

week

Contact Per Sem

Lecture Per

week

Lab Per

week

Contact Per Sem

1 16-48 0 0 1

2 3 0

32 48 16

16-64 1 0

1 4

32 64

2 32-80

0 1 1 1 2

4 2 3 4 0

64 48 64 80 32

32-128

0 0 0 0 2

5 6 7 8 1

80 96

112 128 48

3 48-96

2 2 2 3

2 3 4 0

64 80 96 48

48-144

1 1 1 1 1 3

4 5 6 7 8 1

80 96

112 128 144 96

4 80-128

2 2 2 3 3 3

4 5 6 2 3 4

96 112 128 80 96

112

64-160

1 2 2 4 4

9 7 8 0 1

160 144 160 64 80

5 96-144

3 4 4 4 5

6 2 3 4 0

144 96

112 128

80-176

2 3 3 3 3 5 5

9 4 5 7 8 0 1

176 112 128 160 176 80 96

Table 3


Clinical Experience SCH Course Ranges

Course Rubric and Number SCH Contact Hour Range

per Semester

XXXX1160,1161,1162, or 1163 XXXX 2160,2161,2162, or 2163 1 48-96

XXXX1260,1261,1262, or 1263 XXXX 2260,2261,2262, or 2263 2 96-192

XXXX1360,1361,1362, or 1363 XXXX 2360,2361,2362, or 2363 3 144-288

XXXX1460,1461,1462, or 1463 XXXX 2460,2461,2462, or 2463 4 192-384

XXXX1560,1561,1562, or 1563 XXXX 2560,2561,2562, or 2563 5 240-480

XXXX1660,1661,1662, or 1663 XXXX 2660,2661,2662, or 2663 6 288-576

Table 4

Internship SCH Course Ranges

Course Rubric and Number SCH Contact Hour Range per Semester

XXXX 2186, 2187, 2188 or 2189 1 48-96 XXXX 2286, 2287, 2288 or 2289 2 96-192 XXXX 2386, 2387, 2388 or 2389 3 144-288 XXXX 2486, 2487, 2488 or 2489 4 192-384 XXXX 2586, 2587, 2588 or 2589 5 240-480 XXXX 2686, 2687, 2688 or 2689 6 288-576

Table 5

Practicum SCH Course Ranges


XXXX 1164, 1165, 1166, 1167, 1168, or 1169 XXXX 2164, 2165, 2166, 2167, 2168, or 2169

1 112-160

XXXX 1264, 1265, 1266, 1267, 1268, or 1269 XXXX 2264, 2265, 2266, 2267, 2268, or 2269

2 224-320

XXXX 1364, 1365, 1366, 1367, 1368, or 1369 XXXX 2364, 2365, 2366, 2367, 2368, or 2369

3 336-480

XXXX 1464, 1465, 1466, 1467, 1468, or 1469 XXXX 2464, 2465, 2466, 2467, 2468, or 2469

4 448-640

XXXX 1564, 1565, 1566, 1567, 1568, or 1569 XXXX 2564, 2565, 2566, 2567, 2568, or 2569

5 560-640

Table 6


Cooperative Education SCH Course Ranges*

(* includes one lecture hour per week)


XXXX 1280, 1281, 1282, 1283, 1284, or 1285

XXXX 2280, 2281, 2282, 2283, 2284, or 2285

2 128-176

XXXX 1380, 1381, 1382, 1383, 1384, or 1385

XXXX 2380, 2381, 2382, 2383, 2384, or 2385

3 240-336

XXXX 1480, 1481, 1482, 1483, 1484, or 1485

XXXX 2480, 2481, 2482, 2483, 2484, or 2485

4 352-496

XXXX 1580, 1581, 1582, 1583, 1584, or 1585

XXXX 2580, 2581, 2582, 2583, 2584, or 2585

5 464-656

XXXX 1680, 1681, 1682, 1683, 1684, or 1685

XXXX 2680, 2681, 2682, 2683, 2684, or 2685

6 576- 656

Table 7

Documents

Workforce Education Course Manual