Word Lesson 11 Customizing Tables and Creating Charts Microsoft Office 2010 Advanced Cable / Morrison 1

Word Lesson 11Customizing Tables and Creating

Charts

Microsoft Office 2010 Advanced

Cable / Morrison1

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Cable / Morrison Microsoft Office 2010 Advanced2

Objectives

Rearrange the rows and columns in a table. Sort table data. Adjust column and row spacing, modify table

styles, and split a table. Draw a table and split table cells.

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Objectives (continued)

Change text alignment in table cells and align a table.

Calculate sums and create other formulas in a table.

Embed worksheet data into, or link worksheet data to, a Word document.

Create and modify a chart.

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Vocabulary

caption destination file embedded object gridlines import linked object source file

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Cable / Morrison Microsoft Office 2010 Advanced

Rearranging Table Contents

You can rearrange the contents in a table.– Move table contents.– Copy table contents.– Paste table contents.

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Sorting Table Contents

To reorder the contents of a table, you can use the Sort feature.

You can choose to:– Sort a single column without rearranging the data

for the remaining columns.– Sort all the data based on a specified column.

Sorts can be based on as many as three criteria in multiple columns.

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Sorting Table Contents (continued)

Sort dialog box

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Modifying Table Structure and Formats

Adjusting Column and Row Spacing: Word offers several options for controlling

column and row spacing. You can set a tab stop.

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Left-aligned tab stop on the Ruler

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Modifying Table Structure and Formats (continued)

Adjusting Column and Row Spacing (cont): You can use the following options:

– Distribute Rows– Distribute Columns– AutoFit Contents– AutoFit Window– Fixed Column Width

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Modifying Table Styles and Creating a New Table Style:

Word offers many built-in table styles that are already formatted.

Table gridlines are the lines that distinguish the cell boundaries.

A caption is a label that identifies or describes an illustration, a table, or a picture.

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Modifying Table Styles and Creating a New Table Style (cont):

Modify Style dialog box

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Splitting a Table: You can divide the table content into two or

more separate tables. When a table wraps to the next page, it does

not include header rows.– Use the “Repeat as header row at the top of each

page” option.

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Drawing a Table and Splitting Cells: Draw Table tool allows you to:

– Use a pen pointer to draw a table boundary.– Draw column and row lines within the boundary,

creating cells of various sizes. You can split a cell into two or more rows

and/or into two or more columns.

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Changing Alignment and Rotating Text:

You can change the settings for horizontal and vertical alignment of contents in a cell.

Direction of text in a cell can be changed by rotating the text.

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Options in the Alignment group on the Table Tools Layout tab

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Changing Alignment and Rotating Text (cont):

You can reposition the table anywhere in the document.

You can change the table alignment settings.

15Table Properties dialog box

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Using Quick Tables: You can create a

professional-looking table quickly by using a Quick Table.

16Built-In quick tables

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Performing Math Calculations

Word provides a calculation feature that enables you to add numbers in text and in tables.

You can specify number formats or choose a function from the list of frequently used functions in Word.

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Performing Math Calculations (continued)

Calculating Sums in Tables:

You can calculate a sum by inputting a SUM formula using the Formula button.

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Formula dialog box

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Performing Math Calculations (continued)

Creating Other Formulas in a Table: You can perform complex math calculations

in tables.

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Symbols for operators in formulas

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Integrating Word and Excel

To import data means to bring the data into a document from another compatible application.

Options to import Excel data into a Word document:– Copy and paste worksheet data.– Integrate the worksheet into the Word document

as a linked or embedded object.

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Integrating Word and Excel (continued)

Inserting an Excel Worksheet in a Word Document:

You have access to:– All of the data formatting and calculation options

from Excel– All Word features

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Copying Worksheet Data into a Word Document:

When copied and pasted into a Word document, the worksheet data is converted to a table.

You can edit and format the data as any other Word table data.

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Embedding and Linking a Worksheet in a Word Document:

An embedded object becomes part of the destination file.– Can be edited in the destination file

A linked object is inserted as a static object and accesses data stored in the source file.– Cannot be updated in the destination file

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Creating Charts

Charts provide a visual display of data and make the material easier to understand.

Word offers several options for chart types. When you use the Insert Chart feature, a

sample chart is embedded in the Word document and an Excel worksheet opens.

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Creating Charts (continued)

Insert Chart dialog box

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Summary

In this lesson, you learned: To rearrange table contents, you can copy

and paste data, drag and drop rows and columns, and sort data.

Word offers several ways for you to control column and row spacing.

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Summary (continued)

Sorting can be based on as many as three criteria at a time, and when sorting a single column, the data in the other table columns is not reordered.

If a table gets too big and cannot fit on a page, you can repeat the header rows when the table wraps to the next page. Or, you can split the table content into separate tables.

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Summary (continued)

The Draw Table tool and the Draw Eraser tool enable you to create custom tables with cells of various sizes.

Word provides several options for aligning text within a table cell, and you can also specify the alignment of the entire table.

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Summary (continued)

The Formula button enables you to perform math calculations in tables, such as adding, subtracting, multiplying, dividing, and averaging.

You can insert data from an Excel worksheet into a Word document and then edit and format the data in the Word document.

You can easily create charts in Word using an Excel worksheet to enter the chart data.

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Word Lesson 11 Customizing Tables and Creating Charts Microsoft Office 2010 Advanced Cable / Morrison 1