PowerPoint Lesson 6 Working with Tables and Charts Microsoft Office 2010 Advanced Cable / Morrison 1

PowerPoint Lesson 6Working with Tables and Charts

Microsoft Office 2010 Advanced

Cable / Morrison1

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Cable / Morrison Microsoft Office 2010 Advanced2

Objectives

Change the table structure. Use the drawing tools to modify a table and

create a new table. Apply a custom table style. Use multiple slides to build a table.

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Cable / Morrison Microsoft Office 2010 Advanced

Objectives (continued)

Choose the correct chart type and identify data to be represented in a chart.

Link to data in an Excel chart. Animate chart data. Modify and animate an organization chart.

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Vocabulary

axis axis title data label data series

embedded object legend linked object plot area

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Working with Tables

Design and layout tools on the Table Tools tab can be used to modify the table’s structure and format.

Changing the Table Structure If table contents need to be rearranged, drag

and drop the data to a new location in the table.

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Working with Tables (continued)

Changing the Table Structure (continued) You can split a cell to create a new border

within a cell. You can change the column width and row

height of cells. You can merge two or more cells by using

the Table Eraser tool.

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Changing the Table Structure (continued)

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AutoFit cell boundary

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Creating a Table Using the Draw Table Tool

The Draw Table tool gives you considerable flexibility in creating a table.– Can be used to split and merge a number of cells

collectively– Enables you to size cells precisely within the table– Text can be rotated within a table cell so that it

appears vertical or stacked

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Applying a Custom Table Style When a new table is created in PowerPoint,

a style is applied to the table.– Style provides formats for shading, borders, and

effects You can change the style by:

– Applying a different style– Modifying the existing style by changing some of

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Using Multiple Slides to Build a Table in a Presentation

A table can be built using more than one slide.– Showing all the information in a table all at once

can be overwhelming for your audience Duplicate Slides command enables you to

quickly copy and paste one or more selected slides.

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Working with Charts

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Chart elements

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Working with Charts (continued)

Definitions of chart elements

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Choosing the Right Chart Type PowerPoint offers many different types of

charts. PowerPoint provides several different slide

layouts and color schemes for each chart type.

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Choosing the Right Chart Type (continued)

Change Chart Type dialog box

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Identifying the Data to be Represented in a Chart

You can specify the data that you want to include in the chart.

You can change the direction in which PowerPoint plots data.

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Identifying the Data to be Represented in a Chart (continued)

Select Data Source dialog box

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Customizing a Data Chart You can customize a chart by modifying the

chart elements.– For example:

Add a title to the chart and each axis. Position the legend. Choose data labels.

You can create an exploded slice on a pie chart to make that slice more obvious.

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Linking Chart Data An embedded object becomes part of the

destination file.– Can be edited in the destination file

A linked object is inserted as a static object and accesses data stored in the source file.– You edit linked data by editing the data in the

Excel worksheet.

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Animating Chart Data PowerPoint offers several effect options to

animate the chart elements.– For example, you can animate the chart to

appear: As one object By series or category By elements in a series or elements in a category

You can create hyperlinks in a chart.

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Modifying an Organization Chart

It is easy to add and delete text boxes in an organization chart.

To enhance the presentation of the organization chart, you can:– Animate the SmartArt graphic.– Format the elements so that they appear in

segments.

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Summary

In this lesson, you learned: After creating a table on a slide, you can easily

rearrange the content. You can also adjust the font size, AutoFit the columns, and distribute the rows and columns for equal spacing.

The Draw Table tools are useful for creating or modifying a table, especially for merging and splitting cells.

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Summary (continued)

PowerPoint provides several features for modifying table styles.

It is important to choose the correct chart type so that the data and values are represented correctly and for maximum effect.

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Summary (continued)

You can introduce parts of a table in segments, emphasizing each point individually, and building the table as you progress through the slides.

You can specify the data that is represented in a chart.

You can modify the chart elements to clarify the information represented in the chart.

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Summary (continued)

A linked object must be edited in the source application. The edits will appear in the linked object automatically if the destination document is already open, or the updates will appear when the destination document is reopened.

You can animate chart objects for progressive disclosure.

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Summary (continued)

PowerPoint offers many features to help you modify the structure of an organization chart as well as change the chart formats.

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Documents

PowerPoint Lesson 6 Working with Tables and Charts Microsoft Office 2010 Advanced Cable / Morrison 1