Word Lesson 17 Customizing Settings Microsoft Office 2010 Advanced Cable / Morrison 1

Word Lesson 17Customizing Settings

Microsoft Office 2010 Advanced

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Cable / Morrison Microsoft Office 2010 Advanced2

Objectives

Add and delete buttons on the Quick Access Toolbar.

Customize the Ribbon. Modify the default document formats. Modify the document display settings.

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Cable / Morrison Microsoft Office 2010 Advanced

Objectives (continued)

Change the edit settings. Change the save settings. Set AutoCorrect exceptions. Create a custom dictionary.

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Cable / Morrison Microsoft Office 2010 Advanced4

Vocabulary

main tabs tool tabs

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Customizing the Quick Access Toolbar

The Quick Access Toolbar is designed to provide quick access to the commands used most often.

You can add buttons to the Quick Access Toolbar.

You can remove buttons from the Quick Access Toolbar.

It is easy to reset the Quick Access Toolbar.

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Customizing the Quick Access Toolbar (continued)

Options to customize the Quick Access Toolbar

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Customizing the Ribbon

The Ribbon consists of two types of tabs: – Main tabs appear on the Ribbon when you

launch the application.– Tool tabs are contextual and appear on the

Ribbon only when objects are selected. You can reorganize and customize the

Ribbon.

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Customizing the Ribbon (continued)

Reorganizing Tabs, Groups, and Commands on the Ribbon

You can choose which tabs to display on the Ribbon.

You can rename all the default tabs. You can rearrange the order of the tabs

and/or the groups on the tabs.

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Options for customizing the Ribbon

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Adding and Removing Groups, Commands, and Tabs on the Ribbon

To add new commands to a tab, you must first create a new custom group.

You can create new groups on all tabs. You can add new main tabs and tool tabs. You can remove all of the new tabs, groups,

and commands that you create.

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Exporting and Importing Customizations You can share your customized Ribbon and

Quick Access Toolbar by exporting the settings to a file.

Other users can import those settings and replace their Ribbon and Quick Access Toolbar settings with the customized settings.

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Modifying the Default Document Formats

You can create and attach a personal template to a document.

Changes to the default settings will be saved in the personal template and not in the Normal.dotm template.

You can create new documents based on the new template.

You can share the new template with others.

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Modifying the Default Document Formats (continued)

Changing the Document Display Settings

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Word offers several document display options.

Options for showing document content

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Changing the Edit Settings

Word provides many default settings to help you edit document content.

You can change the default settings for editing documents.

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Options for editing

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Changing the Save Settings

You can change the default settings for saving documents, and for saving draft files.

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Options for saving documents

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Customizing the AutoCorrect Feature

The AutoCorrect feature automatically corrects commonly misspelled words immediately after an error is typed.

You can customize the list of AutoCorrect entries.

You can use AutoCorrect to quickly insert text you use over and over again.

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Customizing the AutoCorrect Feature (continued)

To store names that you do not want Word to correct automatically, you can create a list of exceptions.

17AutoCorrect dialog box

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Creating a Custom Dictionary

When you add a word to the dictionary in the spelling checker, it is added to a new custom dictionary named CUSTOM.DIC.

18Custom Dictionaries dialog box

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Summary

In this lesson, you learned: You can customize the Quick Access Toolbar

by adding and deleting command buttons. You can customize the Ribbon by

rearranging the order of the tabs and the groups and commands on the tabs.

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Summary (continued)

You can add new groups and new commands to the default Ribbon tabs, and you can create new custom tabs on the Ribbon.

To share customized Ribbon and Quick Access Toolbar settings, you can export the settings to a file.

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Summary (continued)

You can save default settings to a document template so the settings are available for other documents and on other computers without changing the default settings in the Normal.dotm template.

If you’re not comfortable with the way text and objects appear on the screen, you can modify the display settings.

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Summary (continued)

Word offers several options for editing documents, and you can customize the editing settings to fit your needs.

The default save settings include the document file format and location. For offline editing, you can also designate a location for saving documents on a document management server.

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Summary (continued)

You can customize the list of AutoCorrect entries, and you can also create a list of exceptions so Word does not correct the spelling or capitalization for unique terms and phrases.

If you often type terms that are not in the main dictionary, you can save time using the spelling checker by creating a custom dictionary to store these terms.

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Documents

Word Lesson 17 Customizing Settings Microsoft Office 2010 Advanced Cable / Morrison 1