Word Lesson 10 Working with Templates and Styles Microsoft Office 2010 Advanced Cable / Morrison 1

Word Lesson 10Working with Templates and Styles

Microsoft Office 2010 Advanced

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Cable / Morrison Microsoft Office 2010 Advanced2

Objectives

Create a custom document template. Create a new document based on a

document template. Attach a template to a document and make a

template global. Apply and change styles.

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Cable / Morrison Microsoft Office 2010 Advanced

Objectives (continued)

Create and modify styles. Copy, edit, and delete styles. Reveal and clear formats. Use a template to share building blocks.

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Cable / Morrison Microsoft Office 2010 Advanced4

Vocabulary

boilerplate text document template global template Normal template

style style sheet template

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Working with Templates

A template is a file that affects the basic structure of a document and contains document settings.

Word has two basic types of templates:– A document template contains document

settings, content, and styles that are available only to documents based on that template.

– A global template contains document settings that are available to all documents.

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Working with Templates (continued)

Word’s default global template is the Normal template (Normal.dotm).

You can create additional global templates. You can only use one document template to

create a document, but you can use multiple global templates.

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Creating a Custom Document Template: Boilerplate text is standard text that is

reusable in documents. To create a customized document template:

– Go to the Save As dialog box.– In the Save as type box, select Word Template

(*.dotx).

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Creating a New Document Using a Custom Template:

You can use your custom template to create a new document.– This method is quick and efficient.

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Creating a Personal Template: By default, Word stores styles and building

blocks in the Normal template. All users of the computer have access to the

Normal template. You can create your own personal template

to store styles and building blocks.

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Creating a Personal Template (cont):

Save options in the Advanced options for working with Word

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Attaching a Template and Making a Template Global:

A template can be attached to a document.– Styles in the attached template are only available to that

one document. A template can be temporarily global.

– Available to all open documents and all new documents created during the Word session

A template can be permanently global.– To do this, store it in Word’s startup folder.

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Attaching a Template and Making a Template Global (cont):

Templates and Add-ins dialog box

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Working with Styles

A style is a set of predefined formats you can apply to characters, paragraphs, tables, and numbered and bulleted lists.

Several styles are available from Word. You can create your own styles. Saving styles in a template ensures

formatting consistency across multiple documents.

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Working with Styles (continued)

Applying and Changing the Formatting of Styles:

The Styles pane lists the styles available in the template that is attached to the document.

14Styles pane

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Applying and Changing the Formatting of Styles (cont):

The Apply Styles pane is smaller and shows only the current style.– Allows you to scroll through

all the available styles and apply, update, and modify them.

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Apply Styles pane

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Creating Styles Based on Formatted Text: Styles can be created for characters,

paragraphs, tables, and lists. A style can be quickly created based on

formatted text.

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Creating Styles Based on Formatted Text (cont):

Create New Style from Formatting dialog box

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Creating Styles Using Commands and Existing Styles:

A new style can be based on an existing style.

When you base a new style on an existing style, the new style inherits the characteristics of the existing style.– This can save a lot of time when creating a new

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Copying Styles from Other Templates or Documents:

Styles can be copied:– From a document to a template– From a template to a document– Between two templates– Between two documents

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Editing and Deleting Styles:

A style can be easily modified.

A style can be removed from a template.

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Modify Style dialog box

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Revealing and Clearing Formats: A style sheet is a list of all styles that are

used in a document or available in a template.

The Style Inspector pane:– Shows the currently applied paragraph- and text-

level formatting– Offers options for creating a new style or

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Revealing and Clearing Formats (cont): Style Inspector pane

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Revealing and Clearing Formats (cont):

The Reveal Formatting pane shows paragraph settings.– Enables the user to verify

the existing formats and quickly edit the formats if desired

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Using a Template to Share Building Blocks:

Templates make it easy to share styles and settings.

To share a template in a team environment, you can either:– Distribute the file to all team members.– Save the file in a central location, such as on a

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Summary

In this lesson, you learned: You can create a customized document

template by opening a blank document or by modifying an existing document or an existing template.

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Summary (continued)

When you attach a template to a document, you have access to the styles and building blocks stored in the template. When you make a template temporarily global to all open documents, the template is available to all new documents you work with during that Word session.

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Summary (continued)

Word’s Normal template provides many styles, but you can create your own styles. Using styles helps you format documents consistently.

You can change document formats by applying new styles. When you override style formats in a document, the changes apply only to the selected content, but the original style settings are unaffected.

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Summary (continued)

Styles can be copied from documents to templates, and vice versa.

Revealing formats enables you to view them as you work with a document. You can see the style information in the Style Inspector pane. More details about the style settings are provided in the Reveal Formatting pane.

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Summary (continued)

The Clear All option on the Styles pane and the Style Inspector pane enables you to remove applied styles quickly and restore the document text to the Normal style.

Templates make it easy for you to share styles and building blocks with others.

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