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5 using templates

What Are Styles?

A style is a set of formatting characteristics, such as font name, size, color, paragraph alignment and spacing. Each template contains styles you can quickly and easily apply throughout your document. Using only these styles will ensure consistency within each document as well as with all other Casey materials.

How to Use the Typography Styles in the Templates

Step 1: On the Home tab, click the Styles Dialog Box Launcher. The Styles task pane opens. Under List choose the Styles in Use option.

Step 2: Paragraph styles are identified with a paragraph symbol: ¶. Click anywhere in a paragraph and then on the desired Style to apply to the entire paragraph.

For more specific help visit: http://office.microsoft.com/en-us/word-help/style-basics-in-word-HA010230882.aspx#BM2c

typography styles in word

To style a single paragraph, click anywhere in the paragraph. To select more than one paragraph, click anywhere in the first paragraph and drag to anywhere in the last paragraph that you want to select. You do not need to select the entire paragraph.

tip

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5 using templates

The advantage of using these templates is that all the document formatting has been created for you. The templates should be stored in the Microsoft Office’s “My Templates” folder on your computer. Please use the following guidelines for locating, opening and saving a template as a .docx file.

how to find, open and save templates

Step 1: Launch Word. Click the File tab, and choose New from the menu. A New Document dialog box appears. The top row lists all the templates currently stored on your computer.

Step 2: Click on the template you want. Word displays a thumbnail image of what your chosen template looks like. Always choose the correct template for the font you want to use. The templates are all labeled by font name (Arial or AGaramond)

Step 3: Click the Create button. Word displays a document using your chosen template. The formatting is already done so all you need to do is add new text.

Step 4: When you’re done, click the File tab, and choose Close. A dialog box appears asking if you want to save your document. Click Save As to rename and save your document (.docx).

For more specific help visit: http://office.microsoft.com/en-us/templates/learn-about-templates-in-office-2010-HA101976901.aspx?CTT=1

Templates are “Read Only” and cannot be altered. Choose Save As and create a new .docx file.tip

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using templates5The top margins for second pages are set up as 1.25 inches in the templates. However, if the template placeholder text has been deleted from the bottom of page one, follow these instructions:

Step 1: Put your cursor at the end of the first page. Go to the top menu bar and choose Insert/Break/Section Break (Continuous).

Step 2: To change the top margin on page 2. Put your cursor at the beginning of the text.

Step 3: • Go to Page Layout tab (1.) • Select Margins (2.) • Scroll down to Custom Margins (3.) • In the Page Setup popup box that appears, go to Margins tab, change the Top margin to 1.25” (4.) • At bottom of page setup popup box, Change Apply to: This point forward (5.)

how to change margins on second pages

Templates are “Read Only” and cannot be altered. Choose Save As and create a new .docx file.tip

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using templates5Always choose the correct template for the font you want to use. Do not change the fonts in the templates. The templates are all labeled by font name (Arial or AGaramond).

Step 1: Open the Styles palette by clicking on the tiny box with an arrow pointing to the lower right corner (see below).

Step 2: Start typing using the Normal style for text. All Word documents usually default to Normal style when first opened. In the AGaramond templates, the Normal style is 11 pt AGaramond and line spacing is “at least 15.5 pt.” The headlines use the Knockout font. Add an extra return between paragraphs. In the Arial templates, the headlines use the Arial font. In the “Styles” menu, choose “Subhead 2” for the orange heads and “Knockout Bold Subhead” for the secondary heads (see below).

how to choose correct templates and access style sheets

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using templates5Tip 1: Use hyperlink style for hyperlinks, which has is a medium blue and does not have an

underscore.

Tip 2: In the new editorial standards, periods are used instead of hyphens for phone numbers.

Tip 3: For Templates 1 and 2, the document title in the orange bar should be lower case un-less you are using acronyms such as JDAI.

Tip 4: When using Template 3 (wide banner with a box), the head should be entirely in the beige area and a separate short title should fall in the orange box. Titles in the orange box should always be lower case, flush right and 1/8 inch from both the bottom and right sides of the box. For one-word masthead titles in the box, place a return before the single word.

additional helpful tips