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1 11/17/14 WKU Facilities Management Snow Plan
• The Intent of this snow plan is to standardize and document the Standard Operating Procedures taken by Facilities Management to combat a winter snow or ice storm. Every storm is different, with different starting times, temperatures, accumulations and durations. This plan indentifies the general Facilities Management staff resources, equipment resources, areas of responsibility and general strategies for managing any given storm.
• The Director of EHS, WKU Police and the Facilities Management Director along with the Manager of
Campus Services will monitor conditions that will result in communications to the Chief of Police or his designee who will inform the University Provost by 5:15AM regarding weather conditions, so that they can officially designate the school as open, late or officially closed.
• The Facilities Management Director and the Manager of Campus Services will monitor the weather conditions during non-working hours and will call in the necessary grounds personnel as needed. Several products or actions may be used depending on the surface that is effected. This includes: pre-spraying of steps, closing of top floors of parking structures, barricading of entrances until safe.
Procedures for Snow Removal:
2 WKU Facilities Management Snow Plan 11/13/2014 WKU Facilities Management Snow Plan
It is anticipated that completion of snow removal will be dependent on the total snowfall accumulation and subsequently the mechanical and chemical removal the snow from sidewalks, streets and parking lots. In the event of the following weather conditions:
1. Snow flurries Power Sweep sidewalks and salt only as conditions require (minimum salt application rate)
2. Sleet Power Sweep sidewalks and salt or calcium acetate mixture, minimum salt application rate, reapply as necessary. Use of DFM staff as needed.
3. Freezing rain Manually scrape steps and handrails. Apply salt or acetate as necessary to street intersections, ramps walkways and high traffic corridors.
4. 0” to 2” snowfall accumulation (End of storm)
Power Sweep, plow and shovel as necessary. Apply salt or acetate as necessary to street intersections, ramps walkways and high traffic corridors.
5. 2” to 6” accumulation
Power Sweep, Plow, Shovel to keep roadways and sidewalks open, Salt as necessary. If possible we will wait to salt large areas until snow has ceased. It is important to conserve as much salt as possible to ensure we have adequate stock for following storms. We will keep roads and main walks open, but it is important not to use unnecessary man hours until the storm subsides.DFM staff/essential personnel as needed
3 WKU Facilities Management Snow Plan 11/13/2014 WKU Facilities Management Snow Plan
11/13/2014
In the event the campus is officially closed:
• In the event that the university is officially closed the following “WEATHER ESSENTIAL PERSONNEL” designated are to report to work. Coordination of this crew will be under the direction of our Facilities Management Director and the Manager of Campus Services and assisted by all other managers. Staff should come prepared and bring the appropriate outdoor clothing, headgear and footwear to work in outside conditions.
– Designated Maintenance and Plant Operations employees – Office employee as designated by FS manager, to direct calls and radio – One employee from the stockroom designated by the FS manager to handle supply issues – All Building Services employees who are already on site.
• If the university is closed before our BSA 4am shift begins, the following employees are designated to report to work:
4 WKU Facilities Management Snow Plan
•Designated Weather Essential Building Services Staff: 3 BSA Supervisors, see below
• Below is a list of designated BSA staff to be identified as weather essential personnel to cover the following buildings : WAB, Potter, Preston, DUC, Knicely Center and Diddle and other duties as needed once they are no longer needed for outside snow removal.
• If there is a scheduled event, BSA’s are to report to work for this event. In the event that any of these scheduled employees cannot report to work safely, they should notify the supervisor/manager and we will use are designated BSA backup list for available personnel.
WKU Facilities Management Snow Plan
Essential Personnel to be assigned by Manager of Campus Services 1. Kerry Hatchett-270-779-5000 2. Electrician- Adam Garrett-784-7596-991-3601 3. Plumber- Danny Madison-782-9277 4. Carpenter- Steve Croslin-202-6315 5. Auto- Jerry McAdoo-784-3651 6. Energy Tech-Kayla Howard-532-1259 7. Area maintenance Tech Steve Wood 270 991-2441 8. Area maintenance Tech-Ben Spitler-270-996-8537 9. HVAC-Rooks Howard-286-0092/784-5163 10. Office-Kathy Bailey 270-202-4603 11. Stockroom-Phil Kinser270-784-1289 AM BSA Team 1. Candi Boehmer 270-799-5876 2. Charlene Meador 270-991-4089 3. Kim Breakfield 270-438-9164 4. Burdetta Lindsey 270-303-0441 5. Pam Hubbard 270-392-8725 6. Raul Pena 270-991-5249 7. Terri Williams (DSU ONLY) 270-996-7240 PM Team (To be utilized to service our E&G facilities in instances of large call outs due to inclement weather). 1. Rob Bradshaw 270-303-6027 2. Kevin Gutierrez 270-535-9063 3. Bonnie Deitz 270-943-0249 4. Todd Kitchens 270-935-7220 5. Michelle Kitchens 270-799-5783 6. Linda Gann 270-791-6879 7. James Parks 270-996-2983 8. Fred Horn 270-842-2590 9. Otto Finta 707-534-0972 10. Chad Phelps 270-799-7347
11/20/2014 WKU Facilities Management Snow Plan
11/13/2014
• WKU University Policy • HR Policy #20-160 • Subject: Attendance During Adverse Weather Conditions Reference: University Policy
Application: All Non-Faculty Employees Effective Date: January 3, 2000
• While employees are expected to make every effort to be present and on time for work, it is recognized that hazardous weather conditions can result in tardiness and possible absences. Employees are encouraged to use sound judgment prior to traveling in hazardous weather conditions to prevent safety risks to themselves or others. Supervisors must be notified of anticipated late arrival or absences. During extreme or hazardous conditions, non-exempt employees will not be penalized (no loss of pay or charge to vacation time) for any tardiness up to one (1) hour after their scheduled starting time.
• Employees who are unable to safely arrive at work will be given the option of (1) not receiving pay for the period of absence OR (2) using accumulated vacation time to be charged against the absence OR (3) making up the lost time during the same workweek as approved by their supervisor/department head.
• Occasionally, due to severe weather conditions, the University President will authorize early departure from work. When this occurs, employees shall receive their regular pay for the remainder of their scheduled workday. Due to the critical services of selected departments, essential employees may be required to complete their normal hours. Supervisors/department heads shall determine essential employees. Any non-exempt employees determined to be essential who are required to work following the official closure of the University shall be paid time and one-half for hours worked. Supervisors/department heads should be contacted for appropriate pay provisions for second or third shift employees.
• During times of extremely hazardous conditions, the University President may elect to officially close the institution. All employees who are scheduled to work shall be granted paid administrative leave during the official closure period. Non-exempt employees who are required to work because of their essential responsibilities will be paid time and one-half for hours worked. At the option of the supervisor/department head, time off at the rate of time and one-half may be given in lieu of overtime pay. If time off is awarded in lieu of pay, it must be used by the employee during the same workweek.
• Any employee (exempt or non-exempt) on vacation or medical (sick) leave shall not be required to use accumulated leave for any hours/days when the University is officially closed due to hazardous conditions.
5 WKU Facilities Management Snow Plan WKU Facilities Management Snow Plan
11/20/2014
Standard Operating Procedures for Snow Removal • All Campus Services personnel are to report to the Grounds Shop. The following assignments/routes
will be given out for the following:
MAIN CAMPUS
Lewis Bohr - #56 F250 salt truck with blade Derrick Carrol -#199 3500 salt truck with blade Doug Price – Campus wide Supervison Billy Breakfield- G1 with Blade Jeff Mcadoo-G2 with Blade Terry Copas-G3 with blade and salt hopper Todd Simmons-G4 with blade and salt hopper Adam Simone – G4 with blade and salt hopper Joe Taylor– Broom2 Brett Shain – Broom3
SOUTH CAMPUS/THE CENTER
Anthony Helson-Deere Plow/back up equipment and shovel Jeremy Bowling- Deere Plow/back up equipment and shovel Terry M-#176 F550 with blade and spreader
6 WKU Facilities Management Snow Plan WKU Facilities Management Snow Plan
Priority route for Salt Truck 199
• State Street from Regents to College Heights Blvd • College Heights Blvd • Avenue of Champions • Alumni Drive • Hilltop Drive • Faculty House Drive • Ogden Drive • Virginia Garrett Loop
• All essential personnel will and remaining grounds crew will be assigned by Manager of Campus Services and Grounds Supervisor to areas to police and clean all inaccessible, entrances, steps, catwalks and ADA ramps and other areas as assigned
Priority route for Hand Shoveling
11/13/2014 WKU Facilities Management Snow Plan
11/13/2014
Priority route for Salt Truck 176 • South Campus and The Center
• Plow and salt roads and parking lots • 3 FTE will be stationed at SC and The Center with one Power Broom and one Deere Skid
Priority route for Gator with Spreader
• All slopes and sidewalks on main campus – Areas:
• Heat Plant • Schneider Hall Lot entrance • PS1 and PS2 ramps and entrances • Kentucky Street Lot entrance • North Chestnut Street Lot entrance • Presidents House • 14th Street Lot entrance • HUB Lot entrance • College Hill Lot entrance • WAB Lot entrance
7 WKU Facilities Management Snow Plan
Priority route for John Deere Gators (G1,G2G3,G4) • Structure ramps, Heat Plant ramp, Ky Bldg Parking lot, Incline at Ky St. Lot, 14th St. lot, College Hill lot,
Honors lot, HUB lot, Schneider lot, Gated Hilltop Lot, Alumni and Upper drives, PFT, Zac and Meredith, Presidents House, Centennial Mall, Ransdell Hall Lot, Adams Whitaker Lot and any sidewalks 6’ or wider
WKU Facilities Management Snow Plan
Priority Areas for Hand Shoveling of steps and sidewalks
Areas by priority that will have to have assigned essential personnel 1. Steps from 14th St, College Hill and Kentucky St. Lots 2. Ogden College Steps 3. VMH fountain steps 4. Residential Commons
11/13/2014
Areas by priority that will be assigned to Campus Services
Andrew Meffert and Darrell Blair -WAB/Potter/CAC/Chapel/Gatton/VMH Leonard Dill and Terry Grosh-DSU/GH/PS1/PS2/DFM/Bates/Mclean Anthony Helson and Bobby Glass- AC/ MMTH/Minton/TPH/GRH Glenn Bolling and Mikey Cowels- Helm/Cravens/FAC/Garrett/GWH/CH Todd Simmons and Chris Sebaugh 1700/EHS/TTAS/FACET/SSB/Honors/Alive/IH/WS Blake Briscoe – As Assigned Danny Smith – As Assigned Jeff Davis– As Assigned Bill Sleeper – As Assigned Dustyn Brooks– As assigned Chris Radus – As assigned
WKU Facilities Management Snow Plan
11/13/2014
Doug Price Supervisor #60 Billy Breakfield Asst. Supervisor G1 Terry McDonald Group Leader #176 Jeff McAdoo Sr. Groundskeeper G2 Leonard Dill Sr. Groundskeeper As assigned Leah Hopwood Group Leader As assigned Glen Bolling Sr. Groundskeeper As assigned Henry Blair Sr. Groundskeeper South Campus Joseph Taylor Sr. Groundskeeper South Campus Darrell Blair Athletics G3 Derek Carroll Sr. Groundskeeper #199 Adam Simone Sr. Groundskeeper Broom #1 Louis Bohr sr. Groundskeeper #56 James Beasley Groundskeeper As Assigned Michael Cowles Groundskeeper As Assigned Dustyn Brooks Groundskeeper As Assigned Danny Smith Groundskeeper As Assigned Terry Copas Masonry Campus Wide Salt/product Anthony Helson Landscaping As Assigned Todd Simmons Group Leader As Assigned Andrew Meffert Sr. Groundskeeper As Assigned Blake Briscoe Groundskeeper As Assigned Jeremy Bowling Groundskeeper As Assigned Jennifer Comer Groundskeeper As Assigned Bobby Glass Groundskeeper As Assigned Terry Grosh Groundskeeper As Assigned Chris Radus Recycling/Surplus As Assigned Bill Sleeper Recycling/Surplus As Assigned Chris Sebaugh Solid Waste Associate As Assigned
WKU Campus Services Snow Assignments
WKU Facilities Management Snow Plan
11/13/2014
Assignments for all other DFM departments: All DFM personnel will assist and work in coordination with the Manager of Campus Services, to ensure the overall snow removal efforts for the university. Their purpose will be to assist in snow removal tasks not requiring riding equipment. Our goal is to first clear one walking path to each building, clearing wheelchair accessible routes . Will provide assistance in shoveling and spreading de-icer and/or sand over steps and slippery walkways in their areas. All walks and steps should be shoveled, blown or swept where and when appropriate before de-icer is applied.
Building Services Department • Coordination of the Building Services efforts will be routed through the Building Services Manager to the
Campus Services Manager. The standard procedure for the staff is to start clearing all immediate entrances of all academic building entrances. Cleaning according to standard procedure but more attention to indoor public areas, entries, hallways and stairs.
• Responsible for all entrances using product to melt snow, upon direction of their supervisors • To keep entrance safe and clean. • Assist HRL staff as needed or requested. • Other duties as requested.
NOTE: The university campus will be assessed by the Facilities Management Director and the Campus Services Manager, in the event their assistance is no longer needed for snow removal, employees will be released to go home if the university has officially closed or they will resume their regular assigned duties for this day.
10 WKU Facilities Management Snow Plan WKU Facilities Management Snow Plan
11/13/2014
Maintenance Services •In coordination with the Maintenance Manager and the Campus Services Manager will be supplied with adequate equipment to assist the grounds crew with snow and ice removal. They will be assigned to specific areas depending on conditions. (i.e. hand work around residence halls, Van Meter hill side) • Trade supervisors will work in conjunction with the Manager of Campus Services and their staff will be assigned to specific areas depending on conditions. i.e. shoveling around residence halls, Van Meter hill side, etc. • Their purpose will be to assist in snow removal tasks not requiring riding equipment. Our goal is to first clear one walking path to each building, clearing wheelchair accessible routes . Will provide assistance in shoveling and spreading ice melt and/or sand over steps and slippery walkways in their areas. All walks and steps should be shoveled, blown or swept where and when appropriate before ice melt is applied.
•Other duties as requested
11 WKU Facilities Management Snow Plan
Housing and Residence Life
• Building Services employees will resume regular duties in residence halls due to buildings being occupied. Duties will also include clearing of all residence halls entrances. •HRL zone techs will assist with entrance clearings around the residence halls. •Other duties as requested
WKU Facilities Management Snow Plan
11/13/2014
Plant Operations Services •In coordination with the Maintenance Manager and the Campus Services Manager will be supplied with adequate equipment to assist the grounds crew with snow and ice removal. ZONE personnel assist Building Services with entrance clearings and sidewalks as needed.
•Other duties as requested
11 WKU Facilities Management Snow Plan WKU Facilities Management Snow Plan
11/13/2014
In Summary: The university salt storage facility is located at South Street with a capacity of approximately 100 tons of
salt. The Campus Services Manager and/or the grounds supervisor are responsible to monitor deicing chemicals and order materials as required.
The Manager of Campus Services and the Grounds Supervisor will review deicing chemical usage after snow removal to assist with inventory of supplies and to monitor the efficient and consistent use and application of deicing chemicals.
At the end of each snow event, the Facilities Management Director and the Manager of Campus Services will review procedures taken and provide a summary of events and cost analysis to include both labor and materials.
Consistent with our goals, to continually improve our work processes, we will routinely review the results of this plan and make revisions to improve the effectiveness of our snow and ice control efforts.
12 WKU Facilities Management Snow Plan WKU Facilities Management Snow Plan
5
1
8
9
7
4
36
28
27
11
2117
15
3723
34
33 31
13
1624
19
18
29
38
36
2032
30
10
AA1
DSU
PS1AA2
JJ
PHAC
AC
PS2
ASG
FAC
NE
GRHHL CH
SW
CEB GHME
EST
HIC
MMTH
SLF II
KH
PH
EBS
MH
GI
VMH
SNH
HP
WAB
CGC
BLH
TFC
CWP
AA3
KYB
GCC
HSB
ZAC
SSB
TCCW
TCNW
CEC
COHH
FSHBRH
SLF I
MCC
AACMCL
IEB
POL
MINGWH
PFT
BCH
RHH
FH
HPL
HB
OBC
FB
EH
1660
31W
STO
CAC
WS
EHS
1536513
CMC
503
PIO
501
HAZ
GRN2GRN1
1702
1700
FLC
STO
GT
22212
25
26
14
35
SNOW REMOVAL MAP SERIES KEY ²11/18/2014
By: Tommy Woodall0 500 1,000250Feet
DSU
AC
AA2
BRH
SWNE
AA1
MIN
PS1
GT
PS2
²11/18/2014 0 100 20050FeetMAP NUMBER 1
STEPS
Walkways
HL
FACMH
GCC
CGC
IEB
NE
GH
1536 WS²11/18/2014 0 100 20050FeetMAP NUMBER 2
STEPS
Walkways
CEB
MMTH
PHAC
HSB
BLH
AC
BCH
POL
GT
²11/18/2014 0 100 20050FeetMAP NUMBER 3
STEPS
Walkways
SSB
HAZ
²11/18/2014 0 100 20050FeetMAP NUMBER 4
STEPS
Walkways
HIC
NESW
GHCWP
SPC
²11/18/2014 0 100 20050FeetMAP NUMBER 5
STEPS
Walkways
PH
VMH
CHGCC
WAB
GWH
FB
CAC CMC
²11/18/2014 0 100 20050FeetMAP NUMBER 6
STEPS
Walkways
HSB
PHAC
BLH
PFT
BCH
ME
POL
1702
²11/18/2014 0 100 20050FeetMAP NUMBER 7
STEPS
Walkways
AC
DSU
CEB
SWMMTH
MIN
CWP
GT
²11/18/2014 0 100 20050FeetMAP NUMBER 8
STEPS
Walkways
²11/18/2014 0 100 20050FeetMAP NUMBER 9
STEPS
Walkways
FAC
HL
GH
MHNE
CGC
NE
PH
GCC
IEB²11/18/2014 0 100 20050FeetMAP NUMBER 10
STEPS
Walkways
1790
²11/18/2014 0 100 20050FeetMAP NUMBER 11
STEPS
Walkways
AC
CEB
MMTH
GRH
HSB
SPC
CWP
SW
MIN
1702
501 ²11/18/2014 0 100 20050FeetMAP NUMBER 12
STEPS
Walkways
KH
POL
PFT
TFCPHAC
²11/18/2014 0 100 20050FeetMAP NUMBER 13
STEPS
Walkways
CH
GCC
COHHIEB
HL
GWH
FH
VMHPH
²11/18/2014 0 100 20050FeetMAP NUMBER 14
STEPS
Walkways
1700
1660
1700
²11/18/2014 0 100 20050FeetMAP NUMBER 15
STEPS
Walkways
GRH
MMTH
SPC
513
BLH
503
501
1702
HSB
²11/18/2014 0 100 20050FeetMAP NUMBER 16
STEPS
Walkways
ASG
SLF II
SLF I
AAC
²11/18/2014 0 100 20050FeetMAP NUMBER 17
STEPS
Walkways
HL CH
EST
GCC
COHH
CGC
IEB
FH
FAC
WS1536
MH
HPL
²11/18/2014 0 100 20050FeetMAP NUMBER 18
STEPS
Walkways
PHAC
CEB
POL
HSB
AA3
GT
²11/18/2014 0 100 20050FeetMAP NUMBER 19
STEPS
Walkways
PS1
GI
KYB
HP
MCC
RHH
PIO
²11/18/2014 0 100 20050FeetMAP NUMBER 20
STEPS
Walkways
ASG
SLF I
AAC
²11/18/2014 0 100 20050FeetMAP NUMBER 21
STEPS
Walkways
CH
VMH
GWH
COHH
FH
GCC
²11/18/2014 0 100 20050FeetMAP NUMBER 22
STEPS
Walkways
AA2AA3
OBC
²11/18/2014 0 100 20050FeetMAP NUMBER 23
STEPS
Walkways
GRH
MMTH SW
HICSPC
CWP²11/18/2014 0 100 20050
FeetMAP NUMBER 24
STEPS
Walkways
FAC
HL
GH
GCC
PH
MH
CGC
NE
MCL WABFSH
²11/18/2014 0 100 20050FeetMAP NUMBER 25
STEPS
Walkways
CH
EST
GCC
COHHIEB
FH
HPL
HL
HB
TCCW
WS1536
²11/18/2014 0 100 20050FeetMAP NUMBER 26
STEPS
Walkways
JJ
ME
ZAC
²11/18/2014 0 100 20050FeetMAP NUMBER 27
STEPS
Walkways
GHFACNE
FSHBRH
MCL WAB
MH ²11/18/2014 0 100 20050FeetMAP NUMBER 28
STEPS
Walkways
EST
EBS
TCCW
SNH
COHH
HPL
HB
IEB
WS1536
GRN2GRN1
TCNW
²11/18/2014 0 100 20050FeetMAP NUMBER 29
STEPS
Walkways
SLF II
CEC
²11/18/2014 0 100 20050FeetMAP NUMBER 30
STEPS
Walkways
ME
JJ
ZAC
PFT
TFCPOL
²11/18/2014 0 100 20050FeetMAP NUMBER 31
STEPS
Walkways
KYB
MCC
RHH
PIO
FLC
CMCCAC ²11/18/2014 0 100 20050FeetMAP NUMBER 32
STEPS
Walkways
JJ
ZAC
ME
²11/18/2014 0 100 20050FeetMAP NUMBER 33
STEPS
Walkways
EST
EBS
TCCW
TCNWSNH
HPL
HBCOHH
GRN2GRN1
²11/18/2014 0 100 20050FeetMAP NUMBER 34
STEPS
Walkways
FAC
PH
VMH
FSH
WAB
GWH
GCCCH
FB
CACCMC
MH ²11/18/2014 0 100 20050FeetMAP NUMBER 35
STEPS
Walkways
GH
PH
FAC
FSH
WABMCL
FB
PS1
CAC
GI
CMC
²11/18/2014 0 100 20050FeetMAP NUMBER 36
STEPS
Walkways
AA3OBC
²11/18/2014 0 100 20050FeetMAP NUMBER 37
STEPS
Walkways
AA1
PS1PS2
AA2
AA2
²11/18/2014 0 100 20050FeetMAP NUMBER 38
STEPS
Walkways
