with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 1

PowerPoint Presentation to AccompanyGO! with Microsoft® Excel 2007

Comprehensive 1e

Chapter 6Using Named Ranges, Templates, Lookup Values, and

3-D References

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 2

Objectives

• Create Formulas Using Named Ranges

• Utilize Lookup Lists• Customize and Use Microsoft-

Created Templates• Transpose Data in a Worksheet and

Apply Cell Styles

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 3

Objectives

• Use 3-D References to Link Data in Worksheets and Workbooks and Create a Workspace

• Create Hyperlinks

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 4

Create Formulas Using Named Ranges

• A named range identifies a group of cells that can be used in a formula, rather than the cell references.

• A named cell is identified by a name rather than the cell reference.

• Using a name in a formula makes it easier to understand.

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 5

Create Formulas Using Named Ranges

• Reviewing a formula using names makes the formula easier to understand: =SUM(FirstQuarterSales)

rather than

=SUM(C20:C30)

• You can define a name for a cell range.• By default, names are absolute cell

references.

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 6

Create Formulas Using Named Ranges

Name box with defined name

Named cell is active.

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 7

Utilize Lookup Lists

• Data in Excel can be retrieved quickly from another worksheet or workbook using a lookup function.

• The first step in a lookup function is to create a table array—also called a lookup list.

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 8

Utilize Lookup Lists

• To retrieve values in a vertically arranged table, use the VLOOKUP function.

• The HLOOKUP function (horizontal) searches the value in the top row of a table.

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 9

Utilize Lookup ListsVLOOKUP Function Arguments dialog box

Required arguments

Definition of Lookup_Value

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 10

Customize and UseMicrosoft-Created Templates

• A template is a workbook that has the structure already determined.

• Formats and formulas are completed.• Excel provides a library of templates.• You can download a prebuilt template,

personalize it, and save it for future use.

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 11

• Click the Office menu

and click New.– A list of available templates appears.– Options include: agendas, budgets, invoices,

schedules, and more.

Customize and UseMicrosoft-Created Templates

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 12

Customize and UseMicrosoft-Created Templates

• Excel workbooks are generally saved as Excel files. – They can be saved in other formats. – The Save As drop-down list displays those

other format styles. • The default directory for saving a

template is the Templates directory, which Excel displays.

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 13

Customize and UseMicrosoft-Created Templates

Templates directory

Save as type

List of choices

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 14

• Data in columns and rows on a worksheet can be rearranged without retyping them.

• When you transpose a block of data, you shift the vertical and horizontal orientation of the data.

Transpose Data in a Worksheet and Apply

Cell Styles

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 15

Transpose Data in a Worksheet and Apply

Cell Styles

Paste Special dialog box

In the second column in the last row, click Transpose.

On the Home tab, in the Clipboard group, click thePaste button arrow, click Paste Special.

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 16

• Cell styles: – A defined set of formatting characteristics,

such as fonts and font sizes, cell borders, and cell shading.

Transpose Data in a Worksheet and Apply

Cell Styles

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 17

Transpose Data in a Worksheet and Apply

Cell Styles• To apply cell styles:

– First, select the range.– From the Home tab, In the Styles group,

click the Cell Styles button.– The Cell Styles gallery displays a palette of

styles that can be applied to selected cells or ranges.

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 18

Transpose Data in a Worksheet and Apply

Cell StylesCell Styles button

Cell Styles gallery

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 19

Use 3-D References to Link Data in Worksheets and Workbooks

and Create a Workspace

• Data in a worksheet can be linked.• Linking helps ensure accuracy.• Changes made in one workbook are

also made in all linked workbooks.

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 20

• 3-D reference: A reference that refers to the same cell or range of cells on multiple sheets.

Use 3-D References to Link Data in Worksheets and Workbooks

and Create a Workspace

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 21

• Workspace: A group of worksheets saved together with a file name that can open all of the files simultaneously.

• In order for the workspace to work, all related documents must be located on the computer.

Use 3-D References to Link Data in Worksheets and Workbooks

and Create a Workspace

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 22

Use 3-D References to Link Data in Worksheets and Workbooks

and Create a WorkspaceSave Workspace button

Save Workspace dialog box

Save as type: Workspace

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 23

Create Hyperlinks

• Moving between worksheets is accomplished by clicking the worksheet tab.

• A hyperlink is text in a cell that you click to go to another location in a worksheet or workbook or web page.

• To create: Click the Insert tab and in the Links group, click the Hyperlink button.

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 24

Create Hyperlinks

Insert Hyperlink dialog box

Link to area

Look in area

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 25

Covered Objectives

• Create Formulas Using Named Ranges

• Utilize Lookup Lists• Customize and Use Microsoft-

Created Templates• Transpose Data in a Worksheet and

Apply Cell Styles

with Excel 2007 Comprehensive 1e © 2008 Pearson Prentice Hall 26

Covered Objectives

• Use 3-D References to Link Data in Worksheets and Workbooks and Create a Workspace

• Create Hyperlinks