Comprehensive List of Excel Keyboard Shortcuts - 97 Shortcuts to Boost Your Productivity _ Chandoo

SELECTION

SELECTION

Comprehensive List of Excel Keyboard

Shortcuts

Posted on February 22nd, 2010 in Featured , Learn Excel - 51 comments

Few weeks back I have invited all of you to share your excel keyboard shortcuts in a open thread. Morethan 50 people commented on that post and shared a hundred excel keyboard shortcuts with us. Therewere so many wonderful keyboard shortcuts and tricks buried in the comments section of that post.During the weekend, I spent sometime to collect all these beautiful shortcuts and arranged them neatlyso that you can easily learn them.

Special thanks to all the commenters on the original post. Without you I couldn’t havelearned these shortcuts.

Here is the complete list of excel keyboard

shortcuts.

Shortcuts for SelectionShortcuts for EditingShortcuts for NavigationShortcuts for FormattingShortcuts for FormulasShortcuts for Excel OptionsShortcuts for Auto CompleteShortcuts for Everything Else

Note: I have *ed some of the most important shortcuts. These are very useful and extremely timesaving ones. You may want to remember a few to boost your productivity.

Select the whole column

CTRL + SPACE

Select the whole row

SHIFT + SPACE

Comprehensive List of Excel Keyboard Shortcuts - 97 shortcuts to boost y... http://chandoo.org/wp/2010/02/22/complete-list-of-excel-shortcuts/

1 of 23 5/25/2011 11:23 AM

SELECTION

SELECTION

SELECTION

SELECTION

SELECTION

SELECTION

SELECTION

SELECTION

SELECTION

SELECTION

SELECTION

SELECTION

Select table

SHIFT + CTRL + SPACE bar

Save

CTRL + s

Select visible cells only

ALT + ;

Select entire region

CTRL + A

Select range from start cell to far left

SHIFT + Home

Select range from start cell to end in direction of arrow

SHIFT + End + arrow

Select a continuous range of data (e.g. pivot), no matter where your cursor is.

CTRL + *

Select blank cells

F5 + ALT + S + K + ENTER

Select all cells with comments

CTRL + SHIFT + O

Select all cells that are directly or indirectly referred to by formulas in the selection

CTRL + SHIFT + {

Select all cells with formulas that refer directly or indirectly to the active cell

CTRL + SHIFT + }

Selects all the way to a1 from cursor position

CTRL + SHIT + HOME


2 of 23 5/25/2011 11:23 AM

SELECTION

NAVIGATION

NAVIGATION

NAVIGATION

NAVIGATION

NAVIGATION

NAVIGATION

NAVIGATION

NAVIGATION

NAVIGATION

FORMULAS

FORMULAS

Select cells in the direction of arrow

CTRL + SHIFT + Arrow

Previous sheet

CTRL + Page Up

Next sheet

CTRL + Page Down

Launch GO TO Dialog (from here you can select special or jump to a cell or range)

F5

Go to top left (will go to top left of freezed pane if set)

CTRL + Home

Go to last non-blank cell

CTRL + end

Go to previous sheet

CTRL + PgUp

Go to next sheet

CTRL + PgDn

Print

CTRL + p

Toggle between workbooks in a given session of excel.

CTRL + TAB

Change the type of cell reference from relative to absolute or semi-absolute

F4

Repeat whatever you did last

F4


3 of 23 5/25/2011 11:23 AM

FORMULAS

FORMULAS

FORMULAS

FORMULAS

FORMULAS

FORMULAS

FORMULAS

FORMULAS

FORMULAS

FORMULAS

FORMULAS

FORMULAS

Debug portions of a formula (select and press)

F9

Sum range

ALT + =

Enter array formula

CTRL + SHIFT + Enter

Select array formula range

CTRL + /

Display range names (can be used when typing formulas)

F3

Evaluate formulas. (its easy to remember when working with some “tuf” formulas!)

ALT + TUF

Copy a formula from above cell and edit

CTRL + '

Display the formula palette after you type a valid function name in a formula

CTRL + A (while writing a formula)

Alternate between displaying cell values and displaying cell formulas

CTRL + ` (Single Left Quotation Mark)

Calculate formulas

F9

Select all precedent cells

CTRL + [

Select all dependent cells

CTRL + ]


4 of 23 5/25/2011 11:23 AM

FORMATTING

FORMATTING

FORMATTING

FORMATTING

FORMATTING

FORMATTING

FORMATTING

FORMATTING

FORMATTING

FORMATTING

FORMATTING

FORMATTING

Format Selection (cells, objects, charts)

CTRL + 1

Bold a cell’s content

CTRL + B

Format Painter – Paste formats from selection

ALT + EST

Format as number with 2 dp

CTRL + SHIFT + 1

Format as local currency

CTRL + SHIFT + 4

Format as percentage with 0 dp

CTRL + SHIFT + 5

Hide row

CTRL + 9

Hide column

CTRL + 0

Unhide row

CTRL + SHIFT + 9

Unhide column

CTRL + SHIFT + 0

Display the style command format menu

ALT + '

Sets/removes strikeout in current cell

CTRL + 5


5 of 23 5/25/2011 11:23 AM

FORMATTING

FORMATTING

FORMATTING

FORMATTING

FORMATTING

FORMATTING

FORMATTING

EXCEL OPTIONS

EXCEL OPTIONS

EXCEL OPTIONS

EXCEL OPTIONS

EXCEL OPTIONS

Show/hide the top bar when you have a group

Crtl + 8

Single border around selected cells

CTRL + SHIFT + 7

Sort

ALT + DS

Insert hyperlink

CTRL + K

Freeze panes

ALT + WFF

Remove grid lines or (alt+t)ov(alt+g)[enter]

ALT + WVG (2007+)

To wrap lines

ALT + HW (2007+)

Save as

F12

Collapse the ribbon (press again to expand)

CTRL + F1

Opens print preview

CTRL + F2

Maximize the current window

ALT + SPACE X

Activate next window

ALT + TAB


6 of 23 5/25/2011 11:23 AM

EXCEL OPTIONS

EXCEL OPTIONS

EXCEL OPTIONS

EVERYTHING ELSE

EVERYTHING ELSE

EVERYTHING ELSE

EVERYTHING ELSE

EVERYTHING ELSE

EVERYTHING ELSE

EVERYTHING ELSE

EVERYTHING ELSE

EDITING

Activate previous window

ALT + SHIFT + TAB

Close an excel workbook

crtl + F4

Split screens

ALT + W + S

Create a pivot table in new sheet (of course after selecting the range)

ALT + DPF

Create a pivot table in the same sheet.

ALT + DPN

Show visual basic editor

ALT + F11

Macro dialog

ALT + F8

Apply/remove filter

ALT + DFF

Keep filter on columns, but show all rows

ALT + DFS

Insert pivot table

ALT + NVT

Turn filter on or off

CTRL + SHIFT + L

Paste values only

ALT + ESV


7 of 23 5/25/2011 11:23 AM

EDITING

EDITING

EDITING

EDITING

EDITING

EDITING

EDITING

EDITING

EDITING

EDITING

EDITING

EDITING

Edit a cell, place cursor at the end

F2

Show in-cell drop down with previously entered values

ALT + Down arrow

Fills down value from cell above

CTRL + D

Add a comment or Edit comment

SHIFT + F2

Insert new sheet

SHIFT + F11

Insert row

CTRL + +

Delete row

CTRL + -

Copy

CTRL + C

Paste

CTRL + V

Cut

CTRL + X

Undo

CTRL + Z

Get a line break inside the cell

ALT + Enter (while editing the cell)


8 of 23 5/25/2011 11:23 AM

EDITING

EDITING

EDITING

EDITING

EDITING

EDITING

EDITING

EDITING

EDITING

AUTO COMPLETE

AUTO COMPLETE

Clear all contents

ALT + EAA

Copy

CTRL + insert

Paste

SHIFT + Insert

Make chart/pivot chart

F11

Edit a cell in Apple Macs

CTRL + U

Copy the value from the cell above the active cell into the cell or the formula bar

CTRL + SHIFT + "

Copies whatever is in the cell to the left of it.

CTRL + R

Delete box (cell, row, column)

ALT + ED

Insert box (cell, row, column)

ALT + IE

Enter current date

CTRL + ;

Enter current time

CTRL + :

Thanks to the contributors

Here is a list of people who contributed these shortcuts.

Vipul, Dau, Stružák, Paul, Eliavs, Pavel S, Fabrice, Noone, Clarity, Jp, Pascal, Jair, Yoav, Nimesh, Bill,Patricia, Mike, Iesmatauw, Chrisham, Harvey, Pranav, Rohit Choudhary, Rohit1409, Rickard, Sachin,


9 of 23 5/25/2011 11:23 AM

Gerald Higgins, Ericlind, Zzz, Felipe, Sridhar, Halva, Catherine, Lavkesh Bhatia, Rick Rothstein, VishalHaria, Ak, Daniel Ferry, Mehdi Raza.

Thank you

Share your shortcuts

I know this post is unusally lengthy. But I wanted the list to be as comprehensive as possible. If you

know some shortcuts that are not listed, please share them using comments.

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Comments

1) Finnur February 22, 2010

Bookmarked. Great post.

2) Stef@n February 22, 2010

Heyhere are some short-cuts – sorry, but only in germanregards stef@n

ALT + ‘ ( Apostroph ) FormatvorlageALT + = Formel SUMME einfügenALT + (Pfeil nach unten) Anzeige der AutoEingabe – ListeALT + EINGABE Zeilenumbruch innerhalb einer ZelleALT + F1 Einfügen DiagrammblattALT + F11 Anzeige des VB-EditorsALT + F2 Speichern unterALT + F4 BeendenALT + F8 Anzeigen Dialogfeld “Makro”ALT + SHIFT + F1 Einfügen TabellenblattALT + SHIFT + F2 SpeichernF1 Online-Hilfe oder Office-AssistentF2 Bearbeiten aktive ZelleF3 Einfügen eines Namens in eine FormelF4 Wiederholung der letzten AktionF5 Gehe zuF6 Wechseln zum nächsten AusschnittF7 RechtschreibungF8 Markierung erweiternF9 Alle Blätter berechnenF10 Menüleiste aktivierenF11 Erstellen DiagrammF12 Speichern unterSHIFT + F1 Direkthilfe


10 of 23 5/25/2011 11:23 AM

SHIFT + F2 Bearbeiten ZellkommentarSHIFT + F3 Einfügen einer Funktion in eine FormelSHIFT + F4 Weiter SuchenSHIFT + F5 SuchenSHIFT + F6 Wechseln zum vorherigen AusschnittSHIFT + F8 zur Markierung hinzufügenSHIFT + F9 Aktives Tabellenblatt berechnenSHIFT + F10 Anzeigen KontextmenüSHIFT + F11 Einfügen TabellenblattSHIFT + F12 SpeichernSHIFT + BildAb Erweitern der Markierung um eine Bildschirmseite nach untenSHIFT + BildAuf Erweitern der Markierung um eine Bildschirmseite nach obenSHIFT + Leertaste gesamte Zeile markierenSHIFT + Pfeiltaste Erweitern der Markierung um eine ZelleSHIFT + POS1 Erweitern der Markierung bis zum ZeilenanfangSHIFT + Rücktaste Reduzierung der Markierung auf die aktuelle ZelleSTRG + – ( Minuszeichen ) Zelle löschenSTRG + ! Zahlenformat “Zahl mit Tausendertrennzeichen, 2 Dezimalstellen + Vorzeichen” zuweisenSTRG + ” Zahlenformat “Wissenschaft mit 2 Nachkommastellen” zuweisenSTRG + # Wechseln der Anzeige zwischen Zellwerten und ZellformelnSTRG + $ Zahlenformat “Währung + 2 Nachkommastellen” zuweisenSTRG + % Zahlenformat “Prozent ohne Dezimalstellen” zuweisenSTRG + & Zahlenformat “Standard” zuweisenSTRG + ( Spalte einblendenSTRG + ) Zeile einblendenSTRG + * markieren des aktuellen BereichsSTRG + . ( Punkt ) aktuelles Datum einfügenSTRG + / Markieren der aktuellen MatrixSTRG + : ( Doppelpunkt ) aktuelle Uhrzeit einfügenSTRG + ; ( Semikolon ) Kopieren des Wertes aus der Zelle darüberSTRG + _ ( Underscore ) Gesamtrahmen zuweisenSTRG + + ( Pluszeichen ) leere Zelle einfügenSTRG + > alle Rahmen löschenSTRG + < Zelleninhalt von darüber liegender Zelle kopierenSTRG + § (Paragraph) Datumsformat "01.Jan 00" zuweisenSTRG + 0 ( Null ) Excel97: Ein-/Ausblenden der Standard-Symbolleiste, Excel 2003: Spalte ausblendenSTRG + 1 Format ZellenSTRG + 5 Formatierung "Text durchgestrichen"STRG + 6 Wechseln dem Ein-/Ausblenden von Objekten und dem Anzeigen von PlatzhalternSTRG + 8 Excel 97: Spalte ausblenden, Excel 2003: Standard-Symbolleiste ein-/ausblendenSTRG + 9 Zeile ausblendenSTRG + A alles markieren bzw. nach Eingabe eines Funktionsnamens: Anzeige der FormelpaletteSTRG + Ä Markieren aller Zellen, deren Formel die aktuelle Zelle referenziert ( direkt )STRG + BildAb Wechseln zum nächsten Blatt innerhalb der ArbeitsmappeSTRG + BildAuf Wechseln zum vorherigen Blatt innerhalb der ArbeitsmappeSTRG + C markierten Bereich kopierenSTRG + EINGABE alle markierte Zellen erhalten aktuellen EintragSTRG + ENDE Bewegen an das Ende des TabellenblattesSTRG + F SuchenSTRG + F2 aktive Zelle anzeigenSTRG + F3 Festlegen eines NamensSTRG + F4 Fenster schließenSTRG + F5 Wiederherstellung der FenstergrößeSTRG + F6 Wechseln zum nächsten ArbeitsmappenfensterSTRG + F7 Verschieben FensterSTRG + F8 Fenstergröße ändernSTRG + F9 Arbeitsmappe minimierenSTRG + F10 Maximieren oder Wiederherstellen des ArbeitsmappenfenstersSTRG + F11 Einfügen einer Excel (4.0) MakrovorlageSTRG + F12 öffnenSTRG + K Hyperlink einfügenSTRG + Leertaste gesamte Spalte markierenSTRG + N neue ArbeitsmappeSTRG + O öffnenSTRG + P Drucken


11 of 23 5/25/2011 11:23 AM

STRG + Pfeiltaste Bewegen an den Rand des aktuellen DatenbereichsSTRG + POS1 Bewegen an den Anfang des TabellenblattesSTRG + R Zelleninhalt von linker Zelle kopierenSTRG + Rücktaste aktive Zelle anzeigenSTRG + S SpeichernSTRG + SHIFT + A nach Eingabe eines Funktionsnamens: Einfügen der Argumentnamen und KlammernSTRG + SHIFT + ä Markieren aller Zellen, deren Formel die aktuelle Zelle referenziert ( direkt oderindirekt )STRG + SHIFT + EINGABE Eingabe einer Formel als MatrixformelSTRG + SHIFT + ENDE Erweitern der Markierung bis zur letzten verwendeten Zelle (rechts unten)STRG + SHIFT + F Formatierung FettSTRG + SHIFT + F12 DruckenSTRG + SHIFT + F3 Erstellen eines Namens unter Verwendung von Zeilen- und SpaltenbeschriftungenSTRG + SHIFT + F6 Wechseln zum vorherigen ArbeitsmappenfensterSTRG + SHIFT + K Formatierung KursivSTRG + SHIFT + Leertaste alle Zellen markierenSTRG + SHIFT + O Markieren aller Zellen mit KommentarSTRG + SHIFT + Pfeiltaste Erweitern der Markierung bis zur letzten nicht-leeren ZelleSTRG + SHIFT + POS1 Erweitern der Markierung bis Tabellenblatt AnfangSTRG + SHIFT + TAB Wechseln zur vorherigen ArbeitsmappeSTRG + SHIFT + U Formatierung UnterstreichungSTRG + SHIFT + ü Markieren aller Zellen, auf die sich die aktuelle Formel bezieht ( direkt oder indirekt )STRG + TAB Wechseln zur nächsten ArbeitsmappeSTRG + U Zelleninhalt von darüber liegender Zelle kopierenSTRG + ü Markieren aller Zellen, auf die sich die aktuelle Formel bezieht ( direkt )STRG + V Einfügen aus ZwischenablageSTRG + W Fenster schließenSTRG + X Ausschneiden der MarkierungSTRG + Y Wiederholung der letzten AktionSTRG + Z Rückgängigmachen der letzten Aktion

3) Vipul February 22, 2010

Thanks Chandoo

4) Cyril Z. February 22, 2010

Hello Chandoo.

Nice list of shortcuts. But some of them doesn’t work in French. Here’s what I found.How about a multilingual sheet of shortcuts ?

Select blank cells :F5 + ALT + S + K + ENTER => F5 + ALT + C + D + ENTERSelect all cells that are directly or indirectly referred to by formulas in the selectionCTRL + SHIFT + { => ALT + L + RS + S + N + {S|T} {Direct|All}Select all cells with formulas that refer directly or indirectly to the active cellCTRL + SHIFT + } => ALT + L + RS + S + A + {S|T} {Direct|All}Evaluate formulas. (its easy to remember when working with some “tuf” formulas!)ALT + TUF => ALT + UVCopy a formula from above cell and editCTRL + ‘ => Not FoundAlternate between displaying cell values and displaying cell formulasCTRL + ` (Single Left Quotation Mark) => Not FoundFormat Selection (cells, objects, charts)CTRL + 1Single border around selected cellsCTRL + SHIFT + 7 => CTRL + 0SortALT + DS => ALT + éTFreeze panesALT + WFF => ALT + NVFCreate a pivot table in new sheet (of course after selecting the range)ALT + DPF => ALT + SYTNCreate a pivot table in the same sheet.ALT + DPN => ALT + SYTF


12 of 23 5/25/2011 11:23 AM

Clear all contentsALT + EAA => ALT + LEA

5) Ethoros February 22, 2010

“Selects all the way to a1 from cursor position

SelectionCTRL + SHIT + HOME”

You might get a smelly finger if you use that shortcut

Think you missed the F out

6) Leonel Q. February 22, 2010

I think it would be cool if you add a Printer friendly button.

7) kjo February 22, 2010

gr8 job..Chandoo.. n all others..

How about translating german contribution by stef@n ??

Regards.

8) Hui... February 23, 2010

ChandooOne you missed

CTRL + ALT +F9Rebuilds the internal links within a spreadsheet and then saves

I think it is similar to the Open, Repair option in 2007

9) chrisham February 23, 2010

Chandoo, great post!Chandoo there’s yet a very important shortcut key that should get mention for its huge benefit. TheCTRL +. (Period) helps bring back the yellow diamond shaped Symbol that usually is available only onthe Top Cell of a selected Column. So instead of scrolling your way all the way to the top, with a click ofCTRL +. makes this accessible immediately, and by clicking on it, giving you a number of options likeconverting text to number etc etc.

10) chrisham February 23, 2010

Chandoo, how about having a seperate blog for Excel VBA shortcut keys???

11) oldchippy February 23, 2010

Hi Chandoo,

Here’s another useful one for the formatting group.To erase all formatting from your selected cellsAlt + E + A + F (easy to remember E[rase] + A[ll] + F[ormats]Note that dates/times format to general numbers/decimals

12) Chandoo February 23, 2010

Very good additions Stef@n and Cyril.

@Leonel: I am trying to prepare a print.css for my blog. It is one of those low priority tasks, so I kind ofneglected it. I could use plugins but they un-necessarily slow down the blog.

@Hui.. I didnt forget it. I just dont know it thanks for sharing the beautiful shortcut.

@Chrisham: Wow, I didnt know that. thank you Also, my VBA programming is very limited. I neverhad to use shortcuts in that. But if you know some good ones, send them over to me (chandoo.d @gmail.com) I will upload a new post later next week.


13 of 23 5/25/2011 11:23 AM


@Ethoros: Aw, crap. I cant believe I did it. I am gonna leave it there as a testimonial to your keen eye.

14) Pushkaraj Petkar February 23, 2010

I think this excel is helful for all the people but when you have try to do it.


Hello again.

I was trying to use Chrisham’s shortcut in my french Excel and I found this weird shortcut :

CTRL + . (period form numpad only)This one change the corner selected (turns clockwise) in a selection range.

CTRL + SHIFT + ; (SHIFT+; = . period with french keyboard) bring “Photo” icon in the quick toolbar.Doesn’t seem to do anything else.

Cyril


err.. should have written CTRL+, (comma)

Sorry

17) scotty February 23, 2010

Nice list of shortcuts. It’s good to be reminded of the old Alt + menu key shortcuts (I just wish more ofthem still worked in XL 2007). Although the list is great, an Excel table would be much, much better!

18) sk1412 February 23, 2010

Hey togethermy idea:let’s create a list / table of all short-cuts

shortcut – english – german – french – … – … – …

good idea ?? Stef@n

you can translate it withhttp://translate.google.de/#

19) sk1412 February 23, 2010

ANDdon’t forget short-cut’s like

Alt + 0155 “ø”Alt + 0216 “Ø”Alt + 0241 “ñ”Alt + 241 “±”Alt + 184 “©”Alt + 0137 ” ‰”Alt + 230 “µ”AltGr + E “€”

regards Stef@n

20) sk1412 February 23, 2010

AND test the following short-cutssome of them seemed UNUSED?!


14 of 23 5/25/2011 11:23 AM

Stef@n

STRG = CTRL !!

Alt + F3Alt + F5Alt + F7Alt + F9Alt + F10Alt + F12Alt + n. obenAlt + n. rechtsAlt + n. linksAlt + Pos1Alt + EntfAlt + EinfgAlt + EndeAlt + Shift + 0Alt + Shift + 1Alt + Shift + 2Alt + Shift + 3Alt + Shift + 4Alt + Shift + 5Alt + Shift + 6Alt + Shift + 7Alt + Shift + 8Alt + Shift + 9Alt + Shift + >Alt + Shift + ;Alt + Shift + :Alt + Shift + _Alt + Shift + *Alt + Shift + `Alt + Shift + °Alt + Shift + F3Alt + Shift + F5Alt + Shift + F6Alt + Shift + F7Alt + Shift + F8Alt + Shift + F9Alt + Shift + F10Alt + Shift + F11Alt + Shift + F12F3Shift + F7Strg + ´Strg + ^Strg + BStrg + DStrg + EStrg + IStrg + JStrg + LStrg + MStrg + QStrg + TStrg + F1Strg + F2Strg + Shift + 0Strg + Shift + ßStrg + Shift + `Strg + Shift + #Strg + Shift + AStrg + Shift + BStrg + Shift + C


15 of 23 5/25/2011 11:23 AM

Strg + Shift + DStrg + Shift + EStrg + Shift + FStrg + Shift + HStrg + Shift + IStrg + Shift + JStrg + Shift + LStrg + Shift + MStrg + Shift + NStrg + Shift + PStrg + Shift + QStrg + Shift + RStrg + Shift + TStrg + Shift + VStrg + Shift + WStrg + Shift + XStrg + Shift + YStrg + Shift + ZStrg + Shift + F1Strg + Shift + F2Strg + Shift + F5Strg + Shift + F7Strg + Shift + F8Strg + Shift + F9Strg + Shift + F11Strg + Alt + F3Strg + Alt + F5Strg + Alt + F6Strg + Alt + F7Strg + Alt + F8Strg + Alt + F9Strg + Alt + F10Strg + Alt + F11Strg + Alt + F12

21) sk1412 February 23, 2010

Hey Chandooif you don’t like so LONG comment’s

– please delete my threads –regards Stef@n


@Sk1412: What gives you the idea that I dont like long comments… ? I *love* lengthy elaborate andpassionate discussions. That is the whole purpose of this blog.

Thank you so much for your shortcuts and ideas.

I like your idea “let’s create a list / table of all short-cuts

shortcut – english – german – french”

Unfortunately we cannot use google translate to do this. I will make a base template and release it laterthis week or next week. Folks from other countries and fill it and send it back to me. Once it is ready we

have a complete list of international shortcuts


Nice Idea… I’ll will put in my list as soon as it is ready for this !!!

But don’t prepare this sheet instead of taking care of your nice twins

24) Subodh Gupta February 24, 2010

Chandoo, you mentioned…Copy the value from the cell above the active cell into the cell or the formula bar


16 of 23 5/25/2011 11:23 AM

EditingCTRL + SHIFT + ”

You can also use CTRL + D.

25) Subodh Gupta February 24, 2010

Never mind what I said… It’s there already.

26) MADACCOUNTANT March 15, 2010

Try CTRL ~ (tilde). This command will view any worksheet formulas. This is great for quick on the flyeyeballing a worksheet that you are reviewing.

This is my second post, not sure if the first one went through.

27) Stef@n March 16, 2010

HeyCTRL ~ (tilde)isSTRG #in Germanybut it doesn’t work in switzerland :O…what i mean:It does not seem quite so easy to create a “comprehensive” overviewbest regardsStef@n


Greetings,Stef@n

I am not sure about what the translation is for this in Switzerland (Swedish), however the purpose of thecommand (CTRL ~ ) is to view all of the cell data and range formulas in a worksheet in one view. Maybewe can try something together to make it work for you. Let me know what your feedback is…. are yougetting a message in EXCEL when you use this command?Also, maybe you have a Global setting function that might prevent this from working? Let’s see what wecan come up with together.

29) Stef@n March 17, 2010

HeyI think that problem is the keyboard layoutIn Germany there is a button (next to the key input)you can typed on the following charactersAltGr + shift * ~ (tilde)So: in many countries, the keyboard layout is different.ie: Ctrl (AltGr) ~ does not work at all.

The following formulas only when you press Ctrl #

the only way is, in my view – the use of vba

Sub formulasHide ()ActiveWindow.DisplayFormulas = FalseEnd SubSub formulasFade ()ActiveWindow.DisplayFormulas = TrueEnd Sub

regards Stef@n


Stef@n


17 of 23 5/25/2011 11:23 AM

Thanks for the info. I never really thought about how this may work in other countries. let me know if Ican help on anything else.

Best regards,Michael

31) batGnat March 18, 2010

Quick reference sheet:

EXCEL : http://www.its.qut.edu.au/assist/userguides/exfiles/xl.pdfWORD : http://www.its.qut.edu.au/assist/userguides/exfiles/office.pdf

32) Pedro April 16, 2010

Not forgot the original source at Microsoft Office Excel 2007 shortcut and function keys here:http://office.microsoft.com/en-us/excel/HP100738481033.aspxand the Ribbon, Help, and other Microsoft Office keyboard shortcuts here:http://office.microsoft.com/en-us/excel/HA101680811033.aspx?pid=CH100947761033and how to disable user interface items and shortcut keys here:http://technet.microsoft.com/en-us/library/cc179143.aspxAnyone want to generate a pdf with everything?

33) Chandoo April 19, 2010

@Pedro.. I am in the process of collecting all the shortcuts in to one big sheet so that anyone candownload and master these. If you would like to collaborate, pls. drop me an email.

34) Pedro April 19, 2010

@Chandoo.. Professionally I am interested about Accessibility in Office System as shown here:http://www.microsoft.com/enable/products/office2007/and keyboard navigation:http://office.microsoft.com/training/Training.aspx?AssetID=RP100664581033&CTT=6&Origin=RC100664431033and keyboard shortcuts:http://www.microsoft.com/enable/products/keyboard.aspxbut in Spanish language as shown here:http://office.microsoft.com/es-es/excel/HP100738483082.aspxYou should know that keyboard shortcuts methods are different in different languages and with differentkeyboard layouts, so your mammoth project to assemble all in one piece it should apply only to Englishlanguage and there is no automatic translator to translate the keyboard shortcuts methods.For my part, once you publish the English sheet, I could be able to develop the corresponding Spanishversion.

35) Joe April 30, 2010

Great list. Love the Select Visible Cells Only. That saves a lot clicks with Edit/GoTo/Special/Visible CellsOnly.Thanks!

36) Hui... June 3, 2010

Not technically Excel Shortcuts but these works just the same

Windows Button + Right/Left Arrow – Toggles from Current Window position to Left Half Display, RightHalf Display and Back to Current ViewWindows Button + Up Arrow – Toggles from Current Window position to Full Screen Display and back tocurrent positionWindows Button + Down Arrow – Toggles from Current Window position to minimised position

37) Hui... June 3, 2010

Alternate Keyboard Shortcut for Right Click – Press the Menu Button which is located between the Alt andCtrl keys on the Right Side of the Space Bar.

38) Excel Shortcuts June 9, 2010


18 of 23 5/25/2011 11:23 AM

I added custom keyboard shortcuts using Simple Shortcuts (http://www.simpleshortcuts.net)… It’saddictive. They have these cool customizable cycles that save me a ton of time. It looks like they’reworking on a new program called Smart Shortcuts (http://www.smartshortcuts.com) that is supposed tobe even better. I can’t wait to try it…

39) oldchippy June 11, 2010

Chandoo,

I haven’t seen this one yet in the list – Ctrl+6

When you have a chart covering your dataset toggle Ctrl+6 to clear the chart out of the way and backagain

40) Oli June 25, 2010

I know you can drag sheet tabs with the mouse to re-order them and even drag them from oneworkbook into another but I didn’t know (until about 5 mins. ago) – if you hold the Ctrl key and thendrag the sheet tab it will create a duplicate.

PS Is it common knowledge that the office button (xl 2007) when clicked once (to open the menu alsoturns red and if you click it once more will act as an ‘Off’ button completely closing Excel. Not great if you

stutter a mouse click – everything shuts!

41) Lock July 14, 2010

anyone tried the ALT + PGUp or ALT + PGDown. It pages left and right, so easy to scan accross a tablerather than using left/right arrow, or CTRL & left/right arrow which can take you too far.

Another v. easy method to generate your own shortcuts is to use icons. Eg, the paste values icon, withthe name “&V” means that if I now type ALT + V it will paste values.

42) neeraj August 17, 2010

Hi,

Use full information for all that people whom r learning Excel

43) S23 November 24, 2010

Thanks to Google Translate : Here is the translation of Stef@n’s shortcuts:Hope this helps!!

ALT + ‘(apostrophe) styleALT + formula = SUM insertALT + (arrow down) display the AutoComplete – ListALT + ENTER line break within a cellALT + F1 Insert Chart SheetALT + F11 Display the VB EditorALT + F2 SaveALT + F4 QuitALT + F8 displays dialog box “macro”ALT + SHIFT + F1 Insert sheetALT + SHIFT + F2 SaveF1 online help or Office AssistantF2 Edit active cellF3 Paste a name into a formulaF4 Repeat last actionGo to F5F6 Move to next paneF7 SpellingF8 Extend a selectionF9 Calculate all sheetsF10 Activate the menu barF11 Create chartF12 Save AsSHIFT + F1 This?SHIFT + F2 Edit cell comment


19 of 23 5/25/2011 11:23 AM

SHIFT + F3 Paste a function into a formulaSHIFT + F4 Find NextSHIFT + F5 SearchSHIFT + F6 Move to the previous paneSHIFT + F8 to add to the markSHIFT + F9 Calculate active worksheetSHIFT + F10 Display shortcut menuSHIFT + F11 Insert sheetSHIFT + F12 SaveSHIFT + PgDn Extend selection up one screen downSHIFT + PgUp Extend selection up one screen to the topShift + Space Select entire rowSHIFT + arrow key Extend the selection by one cellSHIFT + POS1 expand the selection to the beginning of the lineSHIFT + Backspace reduce the selection to the current cellCTRL + – (minus sign) Delete the cellCTRL +! Number Format number with thousands separator characters, 2 decimal places + sign “toassignCTRL + “number format” Science with 2 decimal places AssignCTRL + # change the display between cell values and cell formulasCTRL + $ number format currency and 2 decimal places AssignCTRL +% number format “percentage with no decimal places” to assignCTRL + & number format “default” assignCTRL + (column ShowCTRL +) Line ShowCTRL + * mark the current scopeCTRL +. insert (point) current dateCtrl + / Select the current matrixCTRL +: (colon) Insert current timeCTRL +; (semicolon) copying the value from the cell aboveCTRL + _ (underscore) assign overall frameworkCTRL + + (plus sign) Insert a blank cellCTRL +> delete all framesCTRL + <cell content of about copy-lying cellCTRL + § (paragraph) Date Format 01.Jan 00 "assignCTRL + 0 (zero) Excel97: hide the Standard toolbar, Excel 2003: Hide ColumnCTRL + 1 Format CellsCTRL + 5 Formatting text crossed out "CTRL + 6 Jump to hide objects, and displaying placeholdersCTRL + 8 Excel 97: Hide column, Excel 2003: hide standard toolbarCTRL + 9 Line HideCTRL + A Select all or to enter a function name: Display the Formula PaletteCTRL + Ä Select all cells, that the current formula cell references (directly)Ctrl + Page Down Move to the next sheet in the workbookCTRL + PgUp Switch to the previous sheet in the workbookCTRL + C Copy selected areaCTRL + ENTER select all cells receive current entryCTRL + END Move to the end of the sheetCTRL + F FindCTRL + F2 active cell'sCTRL + F3 to set a nameCTRL + F4 Close windowCTRL + F5 Restore the window sizeCTRL + F6 Switch to the next workbook windowCTRL + F7 Move windowCTRL + F8 Resize windowCTRL + F9 Minimize workbookCTRL + F10 Maximize or restore the workbook windowCTRL + F11 Insert an Excel (4.0) macro sheetCTRL + F12 to openCTRL + K Insert HyperlinkCtrl + Space Select entire columnCTRL + N New WorkbookCTRL + O OpenCTRL + P Print


20 of 23 5/25/2011 11:23 AM

CTRL + arrow key Move to the edge of the current data regionCTRL + POS1 Move to the beginning of the worksheetCTRL + R to copy cell contents of the left cellCTRL + Backspace active cell'sCTRL + S SaveCTRL + SHIFT + A to enter a function name: Insert the argument names and parenthesesCTRL + SHIFT + ä select all cells whose formula the current cell is referenced (directly or indirectly)CTRL + SHIFT + ENTER to enter a formula as an array formulaCTRL + SHIFT + END Extend the selection to the last used cell (bottom right)CTRL + SHIFT + F bold formattingCTRL + SHIFT + F12 PrintCTRL + SHIFT + F3 to create a name using row and column labelsCTRL + SHIFT + F6 Move to the previous workbook windowCTRL + SHIFT + K italic formattingCTRL + SHIFT + Space all cellsCTRL + SHIFT + O Select all cells with commentsCTRL + SHIFT + arrow key Extend the selection to the last non-blank cellCTRL + SHIFT + POS1 Extend the selection to beginning of worksheetCTRL + SHIFT + TAB Move to the previous workbookCTRL + SHIFT + U Underline formattingCTRL + SHIFT + ü Select all cells to which the current formula (directly or indirectly)CTRL + TAB Move to the next workbookCTRL + U content of cells overlying cell copyCTRL + ü Select all cells to which the current formula (direct)CTRL + V Paste from clipboardCTRL + W Close windowCTRL + X Cut the selectionCTRL + Y Repeat the last actionCTRL + Z Undo the last action

44) Rahul December 2, 2010

Hi,

I am about to buy a new laptop soon, probably with bundled office 2010. Are the shortcuts different on2010 from 2007?

45) anupam December 2, 2010

I have tried to translate the german shortcuts given by Stefan…….though I dont know German but I didit in seconds:

Heyhere are some short-cuts – sorry, but only in Germanregards stef @ n

ALT + ‘(apostrophe) styleALT + formula = SUM insertALT + (arrow down) display the AutoComplete – ListALT + ENTER line break within a cellALT + F1 Insert Chart SheetALT + F11 Display the VB EditorALT + F2 SaveALT + F4 QuitALT + F8 displays dialog box “macro”ALT + SHIFT + F1 Insert sheetALT + SHIFT + F2 SaveF1 online help or Office AssistantF2 Edit active cellF3 Paste a name into a formulaF4 Repeat last actionGo to F5F6 Move to next paneF7 SpellingF8 Extend a selectionF9 Calculate all sheets


21 of 23 5/25/2011 11:23 AM

F10 Activate the menu barF11 Create chartF12 Save AsSHIFT + F1 This?SHIFT + F2 Edit cell commentSHIFT + F3 Paste a function into a formulaSHIFT + F4 Find NextSHIFT + F5 SearchSHIFT + F6 Move to the previous paneSHIFT + F8 to add to the markSHIFT + F9 Calculate active worksheetSHIFT + F10 Display shortcut menuSHIFT + F11 Insert sheetSHIFT + F12 SaveSHIFT + PgDn Extend selection up one screen downSHIFT + PgUp Extend selection up one screen to the topShift + Space Select entire rowSHIFT + arrow key Extend the selection by one cellSHIFT + POS1 expand the selection to the beginning of the lineSHIFT + Backspace reduce the selection to the current cellCTRL + – (minus sign) Delete the cellCTRL +! Number Format number with thousands separator characters, 2 decimal places + sign “toassignCTRL + “number format” Science with 2 decimal places AssignCTRL + # change the display between cell values and cell formulasCTRL + $ number format currency and 2 decimal places AssignCTRL +% number format “percentage with no decimal places” to assignCTRL + & number format “default” assignCTRL + (column ShowCTRL +) Line ShowCTRL + * mark the current scopeCTRL +. insert (point) current dateCtrl + / Select the current matrixCTRL +: (colon) Insert current timeCTRL +; (semicolon) copying the value from the cell aboveCTRL + _ (underscore) assign overall frameworkCTRL + + (plus sign) Insert a blank cellCTRL +> delete all framesCTRL + <cell content of about copy-lying cellCTRL + § (paragraph) Date Format 01.Jan 00 "assignCTRL + 0 (zero) Excel97: hide the Standard toolbar, Excel 2003: Hide ColumnCTRL + 1 Format CellsCTRL + 5 Formatting text crossed out "CTRL + 6 Jump to hide objects, and displaying placeholdersCTRL + 8 Excel 97: Hide column, Excel 2003: hide standard toolbarCTRL + 9 Line HideCTRL + A Select all or to enter a function name: Display the Formula PaletteCTRL + Ä Select all cells, that the current formula cell references (directly)Ctrl + Page Down Move to the next sheet in the workbookCTRL + PgUp Switch to the previous sheet in the workbookCTRL + C Copy selected areaCTRL + ENTER select all cells receive current entryCTRL + END Move to the end of the sheetCTRL + F FindCTRL + F2 active cell'sCTRL + F3 to set a nameCTRL + F4 Close windowCTRL + F5 Restore the window sizeCTRL + F6 Switch to the next workbook windowCTRL + F7 Move windowCTRL + F8 Resize windowCTRL + F9 Minimize workbookCTRL + F10 Maximize or restore the workbook windowCTRL + F11 Insert an Excel (4.0) macro sheetCTRL + F12 to open


22 of 23 5/25/2011 11:23 AM

CTRL + K Insert HyperlinkCtrl + Space Select entire columnCTRL + N New WorkbookCTRL + O OpenCTRL + P PrintCTRL + arrow key Move to the edge of the current data regionCTRL + POS1 Move to the beginning of the worksheetCTRL + R to copy cell contents of the left cellCTRL + Backspace active cell'sCTRL + S SaveCTRL + SHIFT + A to enter a function name: Insert the argument names and parenthesesCTRL + SHIFT + ä select all cells whose formula the current cell is referenced (directly or indirectly)CTRL + SHIFT + ENTER to enter a formula as an array formulaCTRL + SHIFT + END Extend the selection to the last used cell (bottom right)CTRL + SHIFT + F bold formattingCTRL + SHIFT + F12 PrintCTRL + SHIFT + F3 to create a name using row and column labelsCTRL + SHIFT + F6 Move to the previous workbook windowCTRL + SHIFT + K italic formattingCTRL + SHIFT + Space all cellsCTRL + SHIFT + O Select all cells with commentsCTRL + SHIFT + arrow key Extend the selection to the last non-blank cellCTRL + SHIFT + POS1 Extend the selection to beginning of worksheetCTRL + SHIFT + TAB Move to the previous workbookCTRL + SHIFT + U Underline formattingCTRL + SHIFT + ü Select all cells to which the current formula (directly or indirectly)CTRL + TAB Move to the next workbookCTRL + U content of cells overlying cell copyCTRL + ü Select all cells to which the current formula (direct)CTRL + V Paste from clipboardCTRL + W Close windowCTRL + X Cut the selectionCTRL + Y Repeat the last actionCTRL + Z Undo the last action

46) HARISH January 13, 2011

NICE

47) Guru March 31, 2011

Hi can plz help???tis short cut is not workingSelect visible cells only ALT + ;

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23 of 23 5/25/2011 11:23 AM

Documents

Comprehensive List of Excel Keyboard Shortcuts - 97 Shortcuts to Boost Your Productivity _ Chandoo