What Is New At Kuali Student

Rick SkeelFunctional Director, Kuali Student

AACRAO Tech

2014

Kuali Student –A Community of

Universities Working Together

Founders

University of Maryland, College Park

University of Toronto

University of Washington

University of Utah

North-West University, South

Africa

Indiana University

Partners

Boston College

Stellenbosch University, South Africa

Iowa State University

KS Community

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A Community of Higher Ed institutions

Direct and consistent voice in how software is built

Resources shared/leveraged across schools

Development guided by functional process owners

Phased or incremental implementations are possible,

even encouraged

Control by the community, not the vendor

Upgrade on your schedule

Best practices approach to system software

What is Community Source?

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Not a vendor

We are a collaboration

Institutions and companies with shared a values

We have no sales force, just people who believe in

collaboration, cooperation, and a shared model of

development

A Hands Down approach

Participants are at the table making decisions at

every stage

Partners fully understand the system up front

What Community Source is Not!

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Yes, as far a the cost of the software and ongoing

maintenance is concerned

Free like a puppy, not a beer

No direct cost to download and implement the

software

No ongoing maintenance fees each year

Costs are not hidden

Each institution will need implementation support,

either in-house or through a vendor

Training costs to maintain the system locally

These are no different than the costs of a vended

solution

Is Community/Open Source Really Free?

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What is Kuali Student?

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What is Kuali Student?

Kuali Student is a student-centric next generation student system that …

… is one of seven modules that support the full student academic lifecycle

… is being incrementally produced by an international community

… institutions can deploy incrementally over time to replace current systems

… aims for a rich user experience through user-centric design

… delivers on the promise of service-oriented architecture

Modules

KS Curriculum Management

KS Enrollment

KS Accounts

KS Admissions

KS Financial Aid

KS Program Audit

KS Scheduling

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KS Product Status

KS Curriculum Management

Enrollment

Student Accounts KS Admissions

KS Financial Aid

Delivered In development Future

KIMPeople and Permissions

KRMS Rules

KEWWorkflow

KRADRapid Application Development

rice

Collaborative Functionality

AcademicPlan

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ENR1 Functional Areas

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Institution Facing Student Facing

Program OfferingProgram

Assessment

Program

Enrollment

Course Offering

Course

Assessment

Academic

Record

People and

Permissions

Course

Registration

Setup

Course

Program

Common

Past/Current

Development Future DevelopmentDeveloped as Needed by

Other Functional Areas

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Course Offering

• Create and manage module offerings

• Eligibility requirements

• Schedule of classes

• Interface with Scheduling

Course Registration

• Students and administrators register for modules

• Evaluate eligibility

• Manage exceptions, overrides, and holds

• Waitlists

Course Assessment

• Grading rosters

• Submit grades

• Manage late grades and grade changes

• Award credit

Course-Related Functionality

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Program Offering

• Manage credential and other program offerings

• Logistical attributes

• Requirements

• Enrollment limits

• Selection criteria

Program Enrollment

• Evaluate eligibility

• Enroll and update relationship in a program

• Withdrawal

Program-Related Functionality

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Program Assessment

• Evaluate satisfactory progress and program completion

• Assess honors

• Request and grant exemptions

• Interface with Program Audit

Academic Planning

• Explore programs

• Run program audits

• Student develops learning plan

• Advisor interacts with learning plan

Program-Related Functionality

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Common Functionality

Setup

• Academic calendar

• Holds and exemptions

• Registration appointments

People and Permissions

• Create student and instructor person records

• Manage person information

• Manage advisor relationships

• Authorization roles and permissions

Academic Record

• Record module and program outcomes

• Calculate GPAs and credit totals

• Request and generate documents

• Transfer credit articulation

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How is Kuali Student being delivered?

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Dive deep into a

functional area to provide

substantial value

Leverage “implementing

institution” to validate

delivery of working code

Utilize agile development

methodologies

Key Product Strategies

Agile Kuali Student DevelopmentToday1:15 – 2:00 PMRoom 406

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Expose technical gaps and

defects through

production-like deployment

Perform sample

customizations

Deploy fuller dataset

Conduct functional review,

including usability testing

Implementing Institution Review

KS Enrollment

Implementing

Institution

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What Has Been Done To Date

And What Is Next For KS?

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Curriculum Management (CM) 1.2 has been available since January, 2012 http://kuali.org/downloads

UMD greatly contributed to the development of CM 1.2

CM 2.0 founders release is now available. CM 2.0 public release will be available to the world in Jan 2013

UMD will have CM 2.0 in QA by April and in production Summer 2013

CM Sustainability Model is being formulated. It will Include: Support and Maintenance plan

Contribution process

CM Roadmap

Curriculum Management Roadmap Highlights

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CM Update - Implementations

University of Maryland In Production

North-West University In Production

Boston College In Production

University of Washington In Production

University of Toronto In Progress

University of Hawaii In Progress

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Curriculum Management (CM): Overall Scope

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Courses Create

Programs

Modify

RetireLearning Unit

Proposal Process

Administrative Screens

Group

View

CourseCatalog

Ideas Analyze

Curriculum Management

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LU - Any learning-related activity

Course

Exam

Activity

Seminar

Internship

Service Learning experience

All credit and non-credit learning activities, whether traditional or non-traditional, are learning units.

CLU – Canonical Learning Unit

LU managed/maintained in CM (catalog of modules, e.g.)

LUI – Learning Unit Instance

An individual instance of a CLU

Learning Unit

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Kuali CM Out of the Box

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How You Can Make Kuali Yours

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Learning Objectives

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Dependency Analysis

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View Existing Courses

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Cluster

Course Offering: Next Gen Design

CHEM 152: General Chemistry

CHEM 152 for Autumn 2012

LectureLecture + Lab

Lecture BLecture A Lab AA Lab AB

Reg Group 0101: Lecture A + Lab AA

Reg Group 0102: Lecture A + Lab AB

Reg Group 0201:Lecture B

Course

Course Offering

Format Offering

Activity Offering

Registration Group

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Manage Course Offering information

Define Scheduling Requests

Deploy Waitlists

Define Seatpools

Define Course Eligibility Rules

Define and schedule Final Exams

Manage Status of Course Offerings

Approve

Cancel, Suspend

Reinstate

What is Course Offering?

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Course Offering Macro Lifecycle

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Draft

Open

Locked

Final Edits

Published

Rollover; Central Admin Review

Release to Departments for Editing

Mass Scheduling; Central Admin Review

Departmental Review; Adhoc Scheduling

Available in Schedule of Classes;Limited Editing

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Course Offering - Rollover

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Managing Schedule of Classes

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Creating a Course

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Creating a Course Offering

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Reviewing Schedule of Classes

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Student UX- Course Registration

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Students will build registration

cart prior to date of actual

enrollment, adding module(s) to

the system.

Search for available modules.

Select credit or grading options,

if allowed by institution.

Cart remains intact until cleared

by the student, allowing for

multiple interactions.

KS Enrollment - What Will The Student See?

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Cart provides compressed

view of all modules entered.

Includes key information for

each module.

Includes summary data about

credits and grading.

KS Enrollment – Compressed View

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Individual modules can be

expanded.

Additional module information

will be displayed when

expanded.

Editing options available when

expanded, including removal

from the modules in the cart.

KS Enrollment – Expanded View

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Final Schedule View

Includes currently registered

modules.

And any waitlisted modules.

KS Enrollment – Final Schedule View

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A suite of interactive

planning tools that

allow students to

maximize

opportunities on

campus and plan for

graduation success.

Kauli Student Academic Planning

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Academic Planning

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Contribution model

UW contributed MyPlan code

IU began converting MyPlan to KSAP

IU contributed additional features in parallel

PDT will continue KSAP conversion Focus will be

on reconciling and aligning the UW and IU

contributions

Feature development ongoing at UW and IU

Design and Development Approach

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Multi-term

Planning

Students can

add:

Courses,

Placeholders,

Recommended

Courses

Academic Planner

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Multiple

Schedule

Options

Students can

specify

“blocked” times

Launched from

the Planner

Can be

integrated with

Reg Cart

Schedule Builder

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Questions?

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Rick Skeel

Functional Director, Kuali Student

rskeel@ou.edu

Feel Free To Contact Me

AACRAO Tech 2014