WFS Australia - EmpLive Workforce Management Solution

EmpLive® Workforce Management Solutions

EmpLive Workforce Management Solutions

Overview

EmpLive® is a cloud-based workforce management suite designed to simplify and automate an organisation’s rostering, attendance, and pay rule calculation processes.

The suite’s � exible and robust award interpreter, convenient self-service, data collection options, and detailed reports give employers all the tools they need to manage diverse and multi-site workforces in real time.

Furthermore, EmpLive tightly integrates with virtually any payroll system, providing greater e� ciency by sending work hour and pay data directly to payroll. Demonstrated to produce measurable gains, EmpLive is relied on by hundreds of organisations in industries such as retail, healthcare, hospitality, security, aged care and recruitment, who report saving as much as 10% of their annual payroll costs through more e� cient workforce management.

Suite Features Cloud Delivery

» A true web-based application, available from virtually any device with no software to install

» Automatic updates with the latest features and enhancements, at no extra cost

» Complete con� dence, because the solution is fully managed by our cloud hosting experts

Powerful Solutions

» Dynamic Rostering

» Time & Attendance

» Award Interpretation Engine

» Seamless Payroll Integration

» Employee Self-Service

Decision Support

» Real-time Exceptions and Alerts

» Detailed Reporting

» A Single Source of Workforce Data

“EmpLive has now eliminated data entry and processing errors with payroll. Automating this has resulted in signi� cant payroll savings for us.”

— Kerrie Boylett, GM Administration, Merivale Group

“EmpLive being in place across our 200 plus retail sites has been fantastic. Savings were made from day one with managers now able to see when overtime was being incurred when rostering sta� . Our only challenge is ensuring our managers take full advantage of the power of [the solution].”

— Janine Armstrong, GM HR, Reliance Petroleum

2


Rostering EmpLive’s con� gurable rostering tool helps you to easily build rosters based on the requirements of your business. Dynamic rosters populate from a powerful rules engine, which checks employee skills, availability, leave and other speci� ed rules to ensure compliant rosters and tightly align sta� ng levels with business demand.

Roster Costing Roster costs are broken down by date range, day, shift and employee. All dollar amounts displayed have been calculated via the award interpreter.

“...the team at [WFS Australia] was responsive, helpful and provided intelligent and � exible solutions.The system has streamlined and improved the management of our rostered workforce, as well as being cost e� ective.”

— Arlene Reid, HR Manager, Melbourne Racing Club

Roster codes signify employee status on shifts, e.g. employee on leave, sick, or their response to shifts ooered to them via SMS or Employee Self-Service. View shift status at a glance— green/red colours clearly indicate shifts that are � lled and un� lled. Employees can be added to rosters dynamically (Auto� ll by the rules engine), or from a list populated by the search tool or typed in directly via the user-friendly auto-complete feature.

Managing Rosters

Roster summary—displays total hours, employee rostered hours, roster costs and budget.

Minimising Roster Costs

ROI Example

A client with 100 employees reported a 2% saving on their annual payroll

Annual Payroll $4,000,000

2% Saving $80,000

Including many other e� ciencies

3


Time & Attendance EmpLive Time & Attendance enables you to e� ciently manage your workforce in real time. Our automated award interpretation engine handles even the most complex awards—reducing administrative e� ort, streamlining compliance, and providing a complete view of work-hour and pay data across your organisation.

The solution is highly con� gurable, and you can select to have employees enter time directly online or through the use of our integrated data collection terminals (also called time clocks). EmpLive terminals also capture and record employees attendance status’ and any exceptions to rostered times, ensuring that managers are quickly informed of any issues. Timesheet approvals are all handled in the system, with automatic enforcement of rules and alerts, expediting the process and reducing the risk of costly errors. Managers and payroll sta� gain a clear view of timesheet status, as well as any exceptions and comments requiring their attention.

“Since implementing [EmpLive across our four aged care facilities we have noticed a huge decrease in payroll errors and queries back to the pay o� ce.”

— John Stuart, CEO, Twilight Aged Care

ROI Example

A client with 150 employees reported an 8% saving on their annual payroll


8% Saving $416,000


Coloured exceptions highlight timesheet anomalies, such as arrived late, early, failed to clock in, sick, etc. Automated award interpretation allows managers to see a breakdown of the employee hours they are approving and the comments � eld records manager notes against timesheet entries. Displays the shift the employee was rostered for and highlights any variation between the planned roster and actual hours worked.

Intuitive Employee Timesheet

4


Employee Self-Service EmpLive’s Employee Self-Service (ESS) allows employees to take an active part in ensuring their information and personal details are up to date. An integral part of the uni� ed suite, ESS delivers ready access to timely information from virtually any web-enabled device.

Self-service features include: View notices sent from management

View and update contact information

Update availability to work

Apply for leave

View rosters

View and submit timesheets

Accept and con� rm shifts

Providing direct, role-based access to workforce management tasks delivers a wide range of bene� ts for your organisation, including:

Automate approval work¬ � ows and improve employee service levels

Facilitate quick responses to employee enquiries about rosters, timesheets, pay, etc.

Eliminate paper timesheets, rosters, and leave tracking � les

Provide HR and managers with a single, reliable source of employee data, including:

» Employee contact, role, and availability details

» Skills, abilities, and certi� cations

» Expiry dates for certi� cations that are tracked and reminders sent out

» Hours worked, leave requests, and approved leaves

» An unlimited number of con� gurable � elds to match your needs

“EmpLive has streamlined many areas of our organisation with that added bene� t of sta� being able to access it via the internet.”

— Cheryl Lynn, Director of Care, Premier Care

“The uptake of EmpLive by our managers and department heads has been great. We are all seeing the bene� t of this tool especially in the budgeting and � nal shift costing.”

— Joel Aurisch, Payroll Manager, About Life

5


Cloud Delivery The EmpLive suite is a pure web-based application, available through a browser without the use of plug-ins or other downloads. Professionally hosted in our secure Sydney data centre, taking advantage of the cloud confers the following bene� ts:

Rapid deployment

Convenient access and increased user adoption

Reduced support needs

Lower costs for implementation and upgrades

No upfront software cost

No infrastructure costs (servers / other software)

Seamless expansion as your organisation grows

Ready access to the latest features and improvements

ROI Example

A client with 900 employees reported a 10% saving on their annual payroll


10% Saving $2,700,000


Australian employers are harnessing the cloud:

6


Transforming Your Workforce Processes Speak with our clients and you will � nd that EmpLive’s powerful rostering and timekeeping automation provide a signi� cant return on the investment. Yet, cost savings are merely one of the advantages of implementing this powerful suite.

This � exible platform can help your organisation shift from reactive and administrative to nimble and strategic. Here are some of the ways that gaining a complete view of your labour activities, creating more consistent and scalable processes, and putting timely information in your managers’ hands can transform your organisation:

Maximise payroll e� ciency – Automatically calculate award interpretations, catch timesheet errors well before they a� ect payroll, and eliminate “time theft” with fully integrated biometric terminals (time clocks), so that your payroll costs re� ect exactly the amount that employees are due

Actively manage labour costs – Sophisticated rostering capabilities enable supervisors to rapidly create and adjust rosters based on the best combination of available skills and personnel

Boost accountability and morale – Employees gain more con� dence in how their shifts and pay are determined, and also play a more active role by selecting their availability online

Give your supervisors more focus – Real-time access allows them to identify and resolve issues directly, rather than sending enquiries to your payroll o� ce

Simplify labour compliance – Key regulatory requirements are automatically met in the system, eliminating hours of work and dramatically reducing risk

Measure and enhance productivity – Standard reports provide objective, data-based guidance on how to improve your business

Contact us today to learn how the EmpLive suite—backed by our team of dedicated experts—can help your organisation optimise its workforce processes.

“The web-based functionality of EmpLive has made it very easy to roll out across our 200+ sites. [EmpLive’s] ease of use and simplicity has been signi� cant in helping us manage our people, costs and compliance.”

— Ben Thompson, CEO, The EI Group

BR-003-WFS-AU

Rostering • Time & Attendance • Award InterpretationLeave Management • Employee Self ServiceCloud-based workforce management+61 2 8399 1688 | wfsaustralia.com | [email protected]

Documents

WFS Australia - EmpLive Workforce Management Solution