WELCOME TO ABE ADMINISTRATOR 101! We’ll begin at 10:00. Everyone is currently muted to reduce background noise. Please introduce yourself using the chat

WELCOME TO ABE ADMINISTRATOR 101!

• We’ll begin at 10:00.

• Everyone is currently muted to reduce background noise.

• Please introduce yourself using the chat function (name, site, consortium, role, etc.).

• If you are having any tech issues, please chat to Karla Vien for assistance.

ABE ADMINISTRATOR 101ABE MANAGER WEBINAR

BRAD HASSKAMP, MINNESOTA DEPARTMENT OF EDUCATION

KARLA VIEN, LITERACY ACTION NETWORK

HOW TO SHARE IDEAS & QUESTIONS

• Type using the webinar’s chat function

• Raise your hand and ask over phone or headset during Q & A periods when unmuted

• Ask Karla if you have any questions or need technical assistance

AGENDA

Adult Basic Education is not basic; it is a complex, comprehensive system. Today’s orientation topics include:

ABE delivery system

Funding

Policy & accountability

MINNESOTA ABE

The mission of Adult Basic Education in Minnesota is to provide adults with educational opportunities to acquire and improve their literacy skills necessary to become self-sufficient and to participate effectively as productive workers, family members, and citizens.

MINNESOTA’S ABE

DELIVERY SYSTEM

MINNESOTA’S ADULT BASIC EDUCATION SYSTEM


DEFINING “ADULT EDUCATION”

Academic instruction and education services below the postsecondary level that increase an individual’s ability to:

• Read, write, and speak in English and perform mathematics or other activities necessary for the attainment of a secondary school diploma or its recognized equivalent;

• Transition to postsecondary education and training; AND

• Obtain employment.

Source: Workforce Innovation & Opportunity Act, Sec. 203

MINNESOTA’S ABE SYSTEM

MN ABE SYSTEM


FUNDING

ABE CONSORTIUM GRANTS

Due: June 1 each year

Every Year: ABE Performance Report

• Table A and NRS Tables 1-13

Details: Spring Grant Application Meetings (April)

ABE NARRATIVES• Due: June 1 every 5 years for each

consortium

• Takes 6-12 months to complete

• Review: Year before yours is due (June)

•Workshop: Every fall (Sept or Oct)

• Submit: Online or paper

• Content: 10 sections

FY 2011 FY 2012 FY 2013 FY 2014 FY 2015

State ABE Aid $44,864,723 $45,628,787 $46,495,881 $47,433,028 $48,047,113

Federal ABE Aid $4,918,864 $5,022,396 $5,085,523 $4,804,353 $4,697,800

Grant programs $982,196 $1,018,670 $1,012,407 $913,794 $913,791

TOTAL $$50,765,783 $51,669,853 $52,593,811 $53,151,175 $53,658,704

Enrollment 74,847 73,323 74,736 69,623

Student Contact Hours

5,775,962 5,986,652 5,931,207 5,548,927

Average Annual Cost Per Student

$678 $705 $704 $763

FUNDING TRENDS

All approved ABE programs in Minnesota receive funding from 2 sources:

State ABE Aid Federal ABE Aid

FUNDING SOURCES

State ABE appropriation segmented into 4 components:

1. Base population aid = $1.73 per resident, $3,844 minimum

2. Contact hour rate = $5.60 per prior year contact hour

3. K-12 Limited English Proficient (LEP) rate = $46.62 per K-12 LEP Unit

4. Over age 20 no diploma rate = $7.83 per district resident without a high school diploma

To view your consortium’s state aid spreadsheet, go to the MDE website.

FY 2015 ABE STATE AID

Up to 3% annual increase in State ABE Aid

• Subject to a corresponding statewide ten year average growth in contact hours

• ABE base aid will increase every year by 3% if ABE contact hours grow by 3% or more annually on average over the prior ten year period

INCREASE IN STATE ABE AID

Federal Distribution Formula:

• States receive their federal allocation based on census counts of adults without high school diplomas.

Minnesota’s Federal Money to Consortia:

• Local consortia receive federal funding based on the number of prior year contact hours for ABE enrollees who are below the Adult Secondary levels.

FY 2015 federal contact hour rate = $0.67

FEDERAL ABE AID

• You work with an ABE site. Last year, this site normally had 11 students come per day for a 2-hour ESL class, 9 students come for 3 hours per day for GED instruction, and 6 students typically come for about 90 minutes per day for drop in tutoring. You typically enroll 2 students per day, which takes 1.5 hours per intake.

Looking at this year’s contact hour rates: 1. How many contact hours did your site generate on an average day?

2. How much state funding (contact hours portion) did your site generate last program year per class day? (Remember that the FY2015 state contact hour rate is $5.60.)

3. How much federal funding did your class generate last program year per class day? (Remember that the FY2015 federal contact hour rate is $0.67.)

4. How much state and federal contact hour funding would your site lose if all students typically came 30 minutes late to class?

WHAT DOES ALL THIS MEAN?

•61 contact hours/day average

• State contact hour funding = $341.60

• Federal contact hour funding = $40.87

• Total contact hour funding = $382.47

• Daily funding lost (late students) = -$81.51

WHAT DOES ALL THIS MEAN?

•The amount a consortium receives in contact hour revenue may not increase over the previous year by more than the greater of 11% or $10,000.

CONTACT HOUR GROWTH CAP

A consortium may not receive more than $22 per prior year contact hour in total state aid revenue

GROSS REVENUE PER CONTACT HOUR

State & federal grants

• EL/Civics

• FastTRAC

• Other workforce center and collaborative grants

Foundation grants

Contracts for service

• Workplace Literacy

• County Jails

Private donations

OTHER SOURCES OF ABE FUNDING

• Go to the Minnesota ABE Funding Information Web Site at www.mnabe.org

FOR MORE INFORMATION…

http://www.mnabe.org/program-management/abe-funding-information

ABE POLICY, ACCOUNTABILITY & THE NRS

2014

POLICY HELPS US ANSWER KEY Q’S1.Who does ABE serve?

2.What do we need to know about our ABE students?

3.What do we teach?

4.How do we record our efforts?

5.How do we measure success?

WHO does ABE serve?

ABE STUDENT ELIGIBILITYAdult Basic Education means services or

instruction below the postsecondary level for individuals:

• At least 17 years old; AND

• Not enrolled or required to be enrolled in high school; AND

• Meet at least one or more of the following:• Unable to speak, read, or write in English;• Do not have a high school diploma; OR• Need basic literacy skills development.

TO INCREASE OUR UNDERSTANDING, LET’S PLAY…

Now That’s

Accountability!

Student: JH

A potential learner comes in asking for GED classes. He is 16 years old. Is he ABE eligible?

Now That’s Accountability!

STUDENT: ARIANA


A potential learner is 18 years old. Is she ABE eligible?

Student: Raj

A potential learner is a high school graduate. Is he ABE eligible?


WHAT do we need to

know about ABE students?

WHAT INFORMATION DO WE NEED FROM ABE STUDENTS?

• Student First Name• Student Last Name• Student Sex• Student Ethnicity• Student Date of Birth• Student Intake Date• Student Pre-test Info• Student Entry Level• Student’s Last Grade

Completed• Location of Last Grade

Completed• Student Labor Force Status

• Student Contact Hours

• Student Class Participation

• Student Post-test Info

• Current Student Level

• Student Exit Date

ABE STUDENT LABOR FORCE STATUS

LABOR FORCE STATUSWHO IS COUNTED AS UNEMPLOYED?

Persons are classified as unemployed if they:

•Do not have a job,

•Have actively looked for work in the prior 4 weeks, AND

•Are currently available for work.

From the Bureau of Labor Statistics

Actively looking for work:

• Contacting:

An employer directly or having a job interview

A public or private employment agency

Friends or relatives

A school or university employment center

• Sending out resumes or filling out applications

• Placing or answering advertisements

• Checking union or professional registers

• Some other means of active job search

From the Bureau of Labor Statistics


Passive methods do not qualify:

• Attending a job training program or course,

•Reading about job openings in newspapers or on the Internet.


EMPLOYED, UNEMPLOYED, OR NOT IN THE LABOR FORCE?

Now, let’s check your understanding with…

Student: Faduma

EMPLOYED, UNEMPLOYED OR NOT IN THE LABOR FORCE?

• Faduma has completed applications with

three hospitals for jobs. However, she

won’t finish the FastTRAC CNA course

until June and doesn’t want to start work

before then.

• Probable Answer : Not in the Labor Force

Student: David


•David has not had roofing jobs yet for this

summer. He typically works only during

the summer and not in the winter. He

has been asking his buddy who has a

construction crew about jobs.

• Probable Answer : Unemployed

Student: Omar


•Omar is 22 years old, and is about to be

released from the county jail. He has

been completing applications and

resumes, hoping to find work.

• Probable Answer : Not in the Labor Force

Student: Mai


•Mai is registering for classes. She has

difficulty with conversation in English.

When you ask her if she has a job, she says

she helps her brother at his restaurant on

Friday, Saturday & Sunday. That is all the

information you get; you don’t know if she

gets paid.

• Probable Answer: Employed

QUESTION


What is the NRS?

QUESTION: NRS

NationalReporting

System


QUESTION


The NRS defines how many official adult student levels?

QUESTION: STUDENT LEVELS

12


QUESTION

Name the adult student levels defined by the NRS.


QUESTION: STUDENT LEVELS

1. Beginning ESL Literacy2. Low Beginning ESL3. High Beginning ESL4. Low Intermediate ESL5. High Intermediate ESL6. Advanced ESL

7. Beginning ABE Literacy8. Beginning Basic Education9. Low Intermediate ABE10. High Intermediate ABE11. Low Adult Secondary12. High Adult Secondary

These are also called EFLs, or Educational Functioning Levels


WHAT do we teach ABE

students?

Defining ADULT EDUCATIONAcademic instruction and education services below the postsecondary level that increase an individual’s ability to:

•Read, write, and speak in English and perform mathematics or other activities necessary for the attainment of a secondary school diploma or its recognized equivalent;

• Transition to postsecondary education and training; and

•Obtain employment.

(Source: Workforce Innovation and Opportunities Act, Section 203)

ABE ELIGIBLE CONTENT

• Core Content Areas:•Reading•Writing•Mathematics•Speaking• Listening• ESL/ELL•GED/H.S. Diploma

What’s the Policy?

You have a new potential learner come to your ABE class at the correctional facility. She just wants to study budgeting skills. Should she be an ABE student?

Student: AB


CONDITIONAL CONTENT

• Conditional content is supplemental to core content instruction

• Conditional content areas: •Citizenship/civics•Basic technology skills• Employability skills•Study skills•Health or financial literacy


You have a potential learner who only wants to learn computer skills so he can get a job. Should you enroll him in ABE?


Student: Sheldon

COMPUTER LITERACY

Essential, but conditional content:

1) Must be an eligible ABE student; AND

2) The student must be participating (enrolled) in core literacy instruction


What do you need from this learner if he wants to only take a computer skills course?


Student: Sheldon

CONDITIONAL WORK REFERRAL

The following conditional content can be allowed without student participation in core content areas (and under specific referral conditions):

• Basic Technology Skills (e.g.- Basic Computer Literacy)

• Job Seeking Skills (e.g.- Résumé Writing, Interviewing, and Job Searching)

• Soft Skills Necessary for Work (e.g.- SCANS skills)

CONDITIONAL WORK REFERRALEligibility and Referral Requirements –the

adult must be:

• At least 17 years old; and

• Referred in writing by a state or local governmental agency (Workforce Center, workforce investment board, or MFIP providing agency) specifically for one or more content areas.

• Note: Referral by a college or other post-secondary educational/training institution does not count.


CONDITIONAL WORK REFERRAL

Exemption from NRS:

• Conditional Work Referral Adults are not required to pre- and post-test.

• The adult will not be counted in any of the NRS tables but will be counted on Table A for revenue generating (contact hour) purposes.


HOW do we record our

ABE efforts?

RECORDING STUDENT ATTENDANCE

• All ABE consortia must be able to verify the accuracy of daily student contact hours reported to the MN Department of Education

• Program staff are responsible for recording accurate student attendance

• Can you count ABE contact hours for:

• Registering a new student?

• Testing a new student?

• A student’s homework?

• Counseling a student?


CONTACT HOUR POLICY

BROAD DEFINITION: ABE Contact Hours are:

• In-person interaction time

• ABE student with ABE-funded staff

•Working on educational skills and goals


DISTANCE LEARNING


Proxy hours: •Time allocated for successful lesson completion for student work outside of class with approved distance learning curricula

Distance Learning

Contact Hours VS. Proxy HoursDo NOT double count hours!

Do not count contact hours for time when the student is working in the classroom on a distance learning curriculum if you are also counting proxy hours for that

completed work!

QUESTION

What are the two names of the state ABE database?


QUESTION: ABE DATABASES

Minnesota’s ABE Databases are:

MABE & MARCS


HOW do we measure

success with ABE students?

How do you determine“educational gain” in ABE?

Educational Gain

in ABE =Completing

a NRS Level on an approvedstandardizedassessment


QUESTION

When do ABE programs give students a pre-test?


QUESTION: PRE-TEST

When to pre-test ABE students? • As soon as possible!

(Required to be pre-tested in their first 12

contact hours with the ABE program.)


QUESTION

What tests are allowed in Minnesota for official NRS pre- and post-testing?


QUESTION: ALLOWABLE TESTS

CASASTABE

BEST Plus


QUESTION

When do ABE programs give students a post-test?


QUESTION: POST-TEST

ABE programs cannot post-test a

student until they earn 40 contact

hours since their previous test.


QUESTION

NRS has many reports (A, 1-13)Table A displays enrollees while Tables 1-12 display participants.

What is the difference between an enrollee and a participant?


QUESTION: ENROLLEE/PARTICIPANT

Enrollees are any adult student with contact hours in the program year.

Participants are enrollees with at least 12

contact hours in the program year.


QUESTION

The ABE databases produce tables A & 1-13 that programs submit annually. Programs should check them regularly.

What are the most important tables for programs to check?


QUESTION: MOST IMPORTANT

The most important tables to check are:

Table A: Shows enrollees & contact hours

Table 4: Shows participant level completions

Table 4B: Shows post-tested participants


A CLOSER LOOK AT TABLE 41. What level has the most students?2. What was the average overall participant

level completion rate?3. Compare data with the state targets. In

which levels did the program meet or exceed state targets?

4. In which levels did the program not meet state targets?

5. What can you do with this information in your role?


QUESTION

What is the start date of the program year in Minnesota ABE?


QUESTION: PROGRAM YEAR

Minnesota’s ABE Program Year starts

MAY 1The program year dates May 1 – April 30.


NRS Cohort Follow UpFor all exited participants with a recorded Social Security Number:WHO WHAT BY WHOM

Marked as “unemployed” Checked for obtaining employment

State

Marked as “employed” Checked for retaining employment

State

Who took all five test of the GED

Checked for obtaining a GED State

Enrolled in Adult Diploma Classes & are at the High Adult Secondary Level

Checked for obtaining a diploma

Local Programs

Who have a diploma, GED OR are in a “transitions” class

Checked for entering post-secondary

State

UPCOMING POLICY CHANGES

Federal Law Change

•Workforce Innovation and Opportunity Act (WIOA)

•Details coming in April 2015…

Stay Tuned!


•Minnesota Department of Education –ABE Web Site:

www.mnabe.org

•National Reporting System (NRS):

www.nrsweb.org/


http://www.mnabe.org/

http://www.nrsweb.org/


FEDERAL ACCOUNTABILITYMDE-ABE reports MN’s aggregated NRS data

annually to the Office of Career, Technical, and Adult Education (OCTAE) – US Department of Education (USED)

• State NRS results are ranked along side each other

Negotiate NRS targets annually

• Trend = continuous improvement

ACCOUNTABILITY: LOCALLY

Consortium NRS data is reviewed regularly (local programs should be monitoring data monthly).

How does your program monitor the data?

CONSEQUENCES OF LOW PERFORMANCE

• Report Card

• Program Improvement Process

For more info, check the ABE Program Improvement Policy


A YEAR IN ABE: FALL

• PD efforts launch (STAR, MNI, LEA, DL 101, etc.)

• Fall Managers’ Meeting

• Fall Regional Events

• ABE Narrative Writers Workshop

• Program Improvement Workshop

• MCEA Conference

• MLC Volunteer Management Conference

• MinneTESOL Conference

• ABE Support Services Conference

A YEAR IN ABE: WINTER/SPRING

• Spring Regional Events

• ABE Program Improvement Plans Due (Feb. 1)

• COABE Conference (March/April)

• ABE Application RFP released (Due June 1)

• EL/Civics Grant RFP released

• Grant Application Meetings (April)

• Current Program Year ends (April 30)

• New Program Year starts (May 1)

• ABE Five-Year Narratives Due (June 1)

A YEAR IN ABE: SUMMER

• New Fiscal Year starts (July 1)

• New EL/Civics grant cycle starts

• New Supplemental Service grants start

• ABE Summer Institute

• New FastTRAC Grant Application RFP Released/Applications Due

• ABE Regional Transitions Aid Plans (Summer and Fall)

COMING SOON!

CCRS Intro Webinar

•Wednesday, Jan. 28 (3:00-4:00pm)

• For more information

Web Chat with MNABE

•Monday, Feb. 2 (1:00-2:30pm)

•Registration info: www.mnabe.org (calendar)


•Minnesota ABE Web Site (www.mnabe.org)

•Literacy Action Network (www.literacyactionnetwork.org)

•National Reporting System (NRS) (www.nrsweb.org)

http://www.mnabe.org/

http://www.literacyactionnetwork.org/


WWW.MNABE.ORG• The Minnesota ABE web site

is the best place to check for policy and accountability information.

Two section highlights:

ABE Law, Policy and Guidance

Accountability and NRS

QUESTIONS?

Contact:

•Other local ABE administrators

•Brad Hasskamp, State ABE Policy & Operations Specialist, at 651-582-8594 or [email protected]

• Todd Wagner, State ABE Director, at 651-582-8466 or [email protected]

mailto:[email protected]

mailto:[email protected]

Documents

WELCOME TO ABE ADMINISTRATOR 101! We’ll begin at 10:00. Everyone is currently muted to reduce background noise. Please introduce yourself using the chat