EXTENSION TO, INTERNAL / EXTERNAL ALTERATIONS and EXTERNAL WORKS

REV B

at

ST STEPHEN’S COMMUNITY HALL BRADFORD, BD5 7BH

for

BRADFORD TRIDENTMAYFIELD CENTRE

WEST BOWLINGBD5 9NP

AUGUST 2015

INDEX

1 THE PROJECT AND THE TENDER PROCESS1.1 The Project1.2 The Tender Process1.3 The Tender Criteria1.4 The Tender Submission Process1.5 Tender Queries and Clarification1.6 What is Required at Tender Submission Stage1.7 The Tender Assessment Process

2 GATEWAY CRITERIA

3 QUALITY ASSESSMENT3.1 Principles of Assessment3.2 Quality Assessment Questions

3.2.1 Company Details3.2.2 Relationship with Bradford Trident3.2.3 Financial3.2.4 Relevant Experience and Capacity3.2.5 References3.2.6 Health and Safety3.2.7 Environmental Matters3.2.8 Equality and Diversity3.2.9 Insurance

4 COST ASSESSMENT – PRELIMINARIES4.1 Preliminaries

5 COST ASSESSMENT – DETAILED PROJECT PRELIMINARIES5.1 Detailed Project Preliminaries

5.1.1 Drawings5.1.2 Inspection5.1.3 Site Boundaries5.1.4 Site Access5.1.5 Collateral Warranty Agreements5.1.6 Planning Permission and Building Regulation Approval5.1.7 Contractor’s Design5.1.8 Master Programme5.1.9 CDM Regulations5.1.10 Control of Noise, Pollution and All Other Statutory Obligations5.1.11 Commissioning of Service Installations5.1.12 Temporary Accommodation5.1.13 Site Meetings5.1.14 Operations / Maintenance Manual5.1.15 Management and Staff5.1.16 Temporary Services5.1.17 Removal of Rubbish and Cleaning the Works on Completion5.1.18 Scaffolding5.1.19 Acceptance

5.1.20 Steelwork Connections

6 COST ASSESSMENT – SCHEDULE OF WORKS6.1 Site Preparation6.2 Sub-Structures6.3 External Walls and Structural Element6.4 Roof6.5 Windows and External Doors6.6 Internal Walls6.7 Internal Doors6.8 Wall Finishes6.9 Floor Finishes6.10 Ceiling Finishes6.11 Decoration6.12 Fixtures and Fittings6.13 Sanitary Installation6.14 Mechanical Installation6.15 Electrical Installation6.16 Mains Supply to Building6.17 Builders’ Work in Connection With Services6.18 Drainage6.19 External Works6.20 Provisional Sums6.21 Any Other Works Shown on Drawings

7 FINANCIAL TENDER OFFER – SECTIONAL BREAKDOWN

1 THE PROJECT AND THE TENDER PROCESS

1.1 The Project

1.1.1 The project involves extension to, internal / external alterations and external works at St Stephen’s Community Hall.

1.1.2 The Client is Bradford Trident, Mayfield Centre, West Bowling, Bradford, BD5 9NP and the end user will be St Stephen’s Community Hall.

1.1.3 The works are planned to start on site on Monday 16 November 2015 and complete on Friday 26 February 2016, or other agreed dates.

1.2 The Tender Process

1.2.1 This is a single stage tender where all interested parties are able to submit a tender, provided that they follow the process detailed below and that they meet the gateway criteria.

1.2.2 Tenderers must submit all documentation by: Monday 19 October 2015 at noon.

1.2.3 Tender submission shall be by email only. Paper submissions will not be accepted. Please return your tender to shaista@bradfordtrident.co.uk. Emails must be titled: TENDER for St Stephen’s Community Hall.

1.2.4 The tender process is designed to be accessible to competent and experienced companies of all sizes above a minimum size.

1.3 The Tender Criteria

There are three elements to the tender process: -

1.3.1 Gateway Criteria – Tenders should read through the gateway criteria and check that their company complies with the requirements. If your company does not comply with the gateway criteria then your tender will not be considered.

1.3.2 Quality Criteria – You will need to provide answers to a series of questions. These answers will be assessed using a point scoring system to allow your company’s organisation, financial standing and relevant experience to be considered within the tender process.

1.3.3 Cost Element – Drawings and a specification are provided to allow you to submit a fixed cost tender for the work.

1.4 The Tender Submission Process

1.4.1 Tenderers must submit all accompanying documents, fully completed, to reach Bradford Trident before Monday 19 October 2015 at 12 noon.

1.5 Tender Queries and Clarification

1.5.1 Tenderers should seek to clarify any point of doubt or difficulty with Bradford Trident before submitting a tender. Clarification requests concerning any matters of principle or remaining doubt or difficulty which Tenderers consider are not adequately covered in the Invitation to Tender documents should be made to Bradford Trident. All requests for clarification must be received in sufficient time to enable Bradford Trident to supply the information at least six days before the date specified for the receipt of tenders.

Queries shall be addressed to Shaista@BradfordTrident.co.uk, Finance Manager, Better Start Bradford.

1.6 What is Required at Tender Submission Stage

1.6.1 The tender submission should take the form of this document completed by yourselves, with the relevant answers to questions and prices submitted in the appropriate portions within the document. The document is provided in Microsoft Word format for ease of completion by yourselves. We have covered this on a section by section basis below.

1.6.1.1 Section 2 – Gateway Criteria Complete the statement of compliance.

1.6.1.2 Section 3 – Quality AssessmentType the answers to the questions below each question. If any further information is required below attach to your submission as a separate document.

1.6.1.3 Section 7 – Financial Tender OfferComplete the tender form including the sectional cost breakdown and sign the form.

1.7 The Tender Assessment Process

1.7.1 Once all tenders are received they will be assessed against the gateway, quality and cost criteria detailed above. The full priced Schedule of Works (Section 6) breakdown will be requested from the lowest three tenderers. It is intended that the assessment of tenders will be completed within two weeks and feedback will be provided to tenderers by email.

2 GATEWAY CRITERIA

2.1 An appropriately sized competent and experienced contractor will be selected to carry out the work. To allow us to ensure that tenders are being considered from appropriate companies we have detailed below key criteria. If your company does not comply with any of these key criteria your tender will not be considered. It is vital therefore that potential tenderers check their company’s compliance at the outset before progressing with the tender.

2.2 The Gateway Criteria are:

2.2.1 You can provide financial accounts for the last two trading years.

2.2.2 Your Company has a turnover in excess of £300,000.

2.2.3 Your Company is VAT Registered.

2.2.4 Your Company has a Health and Safety Policy, along with experience of operating as Principal Contractor under the CDM Regulations.

2.2.5 Proof that you are a construction company that has experience of undertaking works of this scale.

2.3 Statement of Compliance:

We confirm that our Company complies with the gateway criteria detailed above and we can provide the requested information within two working days as proof of compliance when requested.

NAME…………………………………………………………………………………..

COMPANY…………………………………………………………………………….

3 QUALITY ASSESSMENT

3.1 Principles of Assessment

Bradford Trident seeks to appoint a suitably skilled and experienced contractor to carry out the work. Once companies have passed the Gateway Criteria, their tenders will be considered on grounds of quality and cost. 25% of the assessment will be based on the quality of the relevant contractor. The questions to allow the assessment of the contractor’s quality and competence are set out below.

3.2 Quality Assessment Questions

3.2.1 Company details3.2.1.1 Company name.

3.2.1.2 Nature of company and relevant registration number (Sole Ownership / Partnership / Private / Limited or Public Company).

3.2.1.3 Address and telephone number.

3.2.1.4 Contact email.

3.2.1.5 Date of formation / registration.

3.2.1.6 VAT registration number.

3.2.1.7 Name of lead contact.

3.2.2 Relationship with Bradford Trident3.2.2.1 Has or is any Director, Partner, Proprietor or Associate

(been) employed by Bradford Trident?

3.2.2.2 Does any Director, Partner, Proprietor or Associate have a relative(s) employed by Bradford Trident?

3.2.3 Financial3.2.3.1 Please provide a copy of the last two years accounts,

clearing showing turnover and profit / loss for each of the years.

3.2.3.2 Please advise of your projected turnover and profit / loss for the current financial year.

3.2.3.3 Has your Company ever been in a state of Insolvency, Compulsory Winding-Up, Administration, Receivership, Composition with Creditors or any analogous state or subject to relevant proceedings or had granted a Trust Deed or become otherwise apparently insolvent or the subject of a petition for sequestration?

3.2.4 Relevant Experience and Capacity3.2.4.1 Please provide details of relevant project experience on

schemes completed in the last five years.

3.2.5 References3.2.5.1 Please provide references from two clients for whom you

have provided similar services to this project within the last five years. Please provide contact details, including name, email and telephone numbers.

3.2.6 Health and Safety

3.2.6.1 Does your company hold CHAS Registration and if so, please provide details.

3.2.6.2 Does your company have experience of fulfilling the role of Principal Contractor on projects of this scale and preparing construction phase plans?

3.2.6.3 Does your company employ a Health and Safety Officer or a person competent in safety matters?

3.2.6.4 Does the company have a Health and Safety Policy?

3.2.6.5 Has your company been prosecuted by the HSE or been the subject of HSE prohibition or improvement notices? If so, please provide details.

3.2.7 Environmental Matters3.2.7.1 Does your company have a documented policy for the

management of construction works related to environmental matters?

3.2.7.2 Do you train your staff in environmental matters relative to construction work?

3.2.7.3 Does your company have recycling targets and do you monitor recycling of waste materials on projects.

3.2.8 Equality and Diversity3.2.8.1 Does your company have an equality and diversity or

equal opportunities policy?

3.2.8.2 In the last three years has any finding of unlawful documentation been made against the company by any court or industrial tribunal?

3.2.9 Insurance3.2.9.1 Please provide evidence and cover details of the

following insurances: -3.2.9.1.1 Employer’s Liability.

3.2.9.1.2 Contractor’s All Risks.

3.2.9.1.3 Public / Product Liability.

3.2.9.2 Has there been any successful claim or litigation against the company during the last three years?

4 COST ASSESSMENT – PRELIMINARIES

4.1 Preliminaries

Employer Bradford TridentMayfield CentreWest BowlingBradfordBD5 9NP

Contact Ms Gill Thornton, Programme ManagerTelephone 01274 731835

Site Address St Stephen’s Community HallNewton StreetWest BowlingBradfordBD5 7BH

Architect Design Studio-North LLP17-19 Stott HillCathedral QuarterBradfordBD1 4EH

Contact Alan Priest, PartnerTelephone 01274 727745

Principal Designer

Design Studio-North LLP17-19 Stott HillCathedral QuarterBradfordBD1 4EH

Contact Dean Woodward, PartnerTelephone 01274 727745

Form of Contract JCT Minor Works Building Contract with Contractor’s Design 2011 (MW/D)

Tender Return Date

Monday 19 October 2015 at 12 noon.

Appointment of Contractor

Friday 30 October 2015

Start on Site Monday 16 November 2015 or earlier if possible.

Contract Period 15 Weeks (including 2 weeks for Christmas) or less with Contractor agreement

Completion Date Friday 26 February 2016 or earlier with Contractor agreement.

Payment Terms 14 days from the date on the Architect’s Certificate. Monthly Valuations (95%) and one at Practical Completion (97.5%). Final payment following issue of Making Good of Defects Certificate.

Retention 5% during contract period, 2.5% after issue of Certificate of Practical Completion.

Defects Liability Period

12 Months.

Liquidated and Ascertained Damages

£900 per week

Insurance Employer to cover building insurance. Contractor to cover all the standard contractor insurances for their work.

Generally Include here for all costs in complying with:

CDM Regulations apply, but the project is not notifiable. The Contractor shall allow for preparing his own Method Statements and Risk Assessments to comply with all current Health and Safety legislation. The Contractor will be the Principal Contractor and they shall be responsible for providing the construction phase plan.

Include here for all costs in providing the following to undertake the work:

Protection.

Temporary fence and gates to site boundary to be retained throughout the contract period.

Temporary fence and gates to site perimeter for material storage (if required).

Allow for providing temporary water and power supplies to the site with connections made into

the existing supply and making good upon completion.

Temporary access, ladders and scaffolding.

Removal of any waste materials arising on site.

Highways License costs.

All costs associated with the mechanical and electrical design.

Plant, tools and equipment.

Welfare facilities (portable sanitary facility to be provided).

Builders’ clean of facilities upon completion.

All disbursements for operatives.

Site accommodation.

Telephone.

Insurances.

5 COST ASSESSMENT – DETAILED PROJECT PRELIMINARIES

5.1 Detailed Project Preliminaries

5.1.1 Drawings

The drawings which shall form the basis of tenders are distributed as tender documents are listed in Section 4.

5.1.2 Inspection

The Contractor shall visit site and inspect the site at their own expense during the tender period. They shall acquaint themselves with the site, accessibility to the site, the position and extent of all services, local conditions and any other items deemed relevant to the tender. The site are open to visit by appointment.

5.1.3 Site Boundaries

The Contractor will be responsible for the erection of a Heras fence to form the site boundary with appropriate gated access and its maintenance during the contract works.

5.1.4 Site Access

A designated access point will be made available to the site. Please note that there is no vehicular access beyond the site boundary.

5.1.5 Collateral Warranty Agreements

As a requirement of the contract, sub-contractors for the mechanical installation and the electrical installation will be required to enter into a collateral warranty agreement. Warranties shall be in the format and wording to be agreed.

If in the event that warranties are not provided for any element listed, retention will not be issued until such time that the relevant completed documentation is provided.

5.1.6 Planning Permission and Building Regulation Approval

Planning permission and building regulation applications have been submitted for the project.

5.1.7 Contractor’s Design

The Contractor shall allow for all costs associated with the design of the mechanical and electrical systems to ensure

compliance with the mechanical and electrical design intent drawings.

5.1.8 Master Programme

The Contractor shall develop a programme detailing how the project will progress from inception to completion. The programme shall show all major trades and ensure compliance with the CDM Regulations.

5.1.9 CDM Regulations

The Contactor shall include all costs associated with the preparation of a construction phase plan throughout the project to accord with the requirements of the CDM Regulations and to receive approval by the CDM Co-Ordinator.

The Contractor will be responsible for ensuring that they and all of their sub-contractors are competent for the roles that they fulfil and that they carry out their work on site in accordance with best health and safety practice.

5.1.10 Control of Noise, Pollution and All Other Statutory Obligations

The attention of the contractor is drawing to the provisions of Section 60 of the Control of Pollution Act 1974 with reference to the control of noise in relation to any construction works.

The contractor is to be held responsible for complying with such requirements together with any other stipulations to which his attention may be drawn from time to time by the competent authorities. The Contractor should allow for any costs or expenses arising from such compliance.

5.1.11 Commissioning of Service Installations

Final tests and commissioning shall be carried out on all specialist installations including electrical and water services installations in order to ensure they are in full working order prior to practical completion. All relevant test certificates shall be handed to the Architect at practical completion.

5.1.12 Temporary Accommodation

The Contractor is permitted to use the existing building as a site office and as a venue to hold site meetings.

5.1.13 Site Meetings

Monthly site meetings shall be held throughout the contract period at which the contactor shall attend, together with the Client and Consultants. The Contractor shall prepare a progress report for each meeting and raise any relevant issues at that time.

5.1.14 Health and Safety File Including Operations / Maintenance Manual

The Contractor shall prepare a Health and Safety File including Operations / Maintenance Manual for handover to the Client at completion. The document shall include:

As-built drawings. Guarantees and Warranties. Maintenance instructions. Details of Suppliers and Sub-Contractors. Emergency contact details for use during the defects

liability period. Test Certificates for mechanical, electrical and drainage

installations.

5.1.15 Management and Staff

The Contractor shall provide all management and staff necessary for the execution and completion of the contract and their tender shall be deemed to include these costs.

5.1.16 Temporary Services

The Contractor is permitted to use the existing electricity, gas and water for the purposes of construction. If there is a telephone line on site this is not to be used. The Contractor shall use mobile telephones.

5.1.17 Removal of Rubbish and Cleaning the Works on Completion

Allow for the removal of all rubbish and debris, howsoever caused and all service materials including that of all sub-contractors as it accumulates during the process of the works and on completion in order to keep the site clean and tidy at all times. No burning of accumulated rubbish will be allowed on site. Remove all protective casings and covering and clean off adhesive and other protective materials.

The Contractor should allow for a builder’s clean upon completion and this should leave the building in pristine

condition and fit for occupation.

5.1.18 Scaffolding

Allow for and provide all necessary temporary scaffolding for the proper execution and completion of the works, including maintaining, altering, adapting and dismantling as required.

5.1.19 Acceptance

The Employer is not bound to accept the lowest or any tender or to pay the costs or expenses arising from the submission of any tenders and the Employer reserves the right to obtain further tenders without obligation if so desired.

5.1.20 Steelwork Connections

The Contractor shall allow for the design of any steelwork connection details.

6 COST ASSESSMENT – SCHEDULE OF WORKS

All works to be undertaken as detailed and described on the drawings which are to be read in conjunction with this Schedule of Works.

ST STEPHENS COMMUNITY HALL

6.1 Existing Building

6.1.1 Demolition and Strip Out

6.1.1.1 Remove and dispose of metal roof, ceiling and any insulation and accessories above existing Snooker Room, including steel posts and beam at ceiling level. Include for removal and disposal of existing PVC rainwater goods to elevation where extension to be built.

6.1.1.2 Remove and dispose of plasterboard lining and framework to external walls to Snooker Room.

6.1.1.3 Remove and dispose of 2 no existing windows to Snooker Room.

6.1.1.4 Remove and dispose of floor finishing to Snooker Room.

6.1.1.5 Remove and dispose of electrical and mechanical services to Snooker Room. Temporary cap to reinstall in proposed works.

6.1.1.6 Remove and dispose of low level cupboard and floor covering in disabled WC.

6.1.1.7 Remove and dispose of suspended ceiling grid and tiles throughout Activity Room. Allow for removal and disposal of existing ceiling mounted electrical services including lighting and smoke detection.

6.1.1.8 Remove and dispose of 3 door painted cupboard and 2 door painted cupboard in two corners of Activity Room and floor covering to Activity Room.

6.1.1.9 Remove and dispose of existing external door and frame to external play area. Wall up lower half to match existing, inner leaf and outer leaf, and form opening for observation window to upper part.

6.1.1.10 Remove and dispose of existing window overlooking external play area and partially wall up and partially enlarge to form opening for new doorway into extension. Allow for new lintel above.

6.1.1.11 Form new opening in existing external wall to external play area to form new pair of doors to future storeroom. Allow for new lintel above.

6.1.1.12 Remove and dispose of existing timber door and frame to elevation facing St Stephen’s Road, including making good to allow future door to be fitted.

6.1.1.13 Remove and dispose of rubber tiled play area including existing timber fence and gate. Also allow for removal and disposal of sub-base below, assumed to be tarmacadam on hardcore.

6.1.1.14 Remove and dispose of existing pipe boxings, both vertical and horizontal and replace with new pre-formed boxings, allowing for supply and install of insulation to pipes. Supply and install pipe insulation to all heating pipes running in loft space above Activity Room.

6.1.2 New Works to Existing

6.1.2.1 Supply and install 170mm thick Rockwool floor insulation quilt to underside of Activity Room. Quilt to be installed by wedging between floor joists and holding in place with polypropylene netting stapled to underside of joists with stainless steel staples. Allow for providing access into two separate bays under Activity Room. (Please note that there is a honeycomb sleeper wall in the middle of the span.)

6.1.2.2 Supply and install cavity wall insulation to all existing external walls from 200mm below floor level up to eaves height. Allow for making good to holes in mortar where cavity insulation injected. Guarantee required from specialist installer.

6.1.2.3 Supply and install 13mm thick foil backed plasterboard to underside of existing roof trusses above Activity Room. Finished with 3mm thick plaster skim. Allow for insulated ceiling hatch 600 x 750mm nominal size with locking key. Supply and install 300mm thick glass fibre insulating quilt laid over new ceiling to Activity Room, in two layers, the first between ceiling joists and the second above and perpendicular. Take care not to block eaves. Supply and install 8 no. 215 x 65mm air bricks and liners through cavity wall gables above new ceiling, 4 no to each gable. Any new electric cables to be run above the insulation, not below.

6.1.2.4 Supply and install new central goalpost steel arrangement

across centre of Snooker Rom, consisting 152 x 152UC 30kg sat on new 450 x 450 x 200mm deep concrete foundation to each post.

6.1.2.5 To 2 no. external walls to Snooker Room supply and install new lining consisting 70mm Gyproc C stud on 1200 gauge visqueen sheet over boarded with 12mm Wbp plywood and 12mm plasterboard and skim. Cavity insulated with 70mm thick Kingspan Kooltherm K8 cavity insulation board with foil facings.

6.1.2.6 Supply and install 2 no. gray foil wrapped uPVC windows to Snooker Room complete with linings and MDF window board. Include for sealing around floor to wall junction and supply and install of MDF skirtings.

6.1.2.7 Supply and install non-slip flooring to disabled WC and lobby, including making good to floor where previous cabinet removed. Include for sealing with silicone around existing pan.

6.1.2.8 Supply and install linoleum floor covering to Activity Room including removal of all previous glue residue, formation of 2 no. hatches to underfloor void, threshold strips to all perimeter doors and overboarding with 6mm plywood fixed down at 150mm centres to existing floorboards.

6.1.2.9 Supply and install proprietary steel door and frame to suit existing opening with polyester powder coat finish to doorway facing St Stephen’s Road.

6.1.2.10 Supply and install 2 no. sun pipes to existing pitched roof. Consisting Sola tube 290 DS (350mm diameter), consisting: roof dome, dome reflector, top tube assembly, bottom tube assembly, double glazed ceiling diffuser, roof flashing and fixings.

6.1.2.11 Dismantle and relocate existing full sized snooker table. Remove to adjacent Church for storage. Return to Hall and re-erect upon completion of works.

6.1.2.12 Remove existing defective floor immediately inside existing door from play area, 2.4 x 2.4m. Replace with new flooring consisting T&G floorboards to match existing.

6.1.2.13 Supply and install 4 no. storage units each comprising 3 no. stacked 600 x 1000mm Howden Greenwich kitchen units, complete with matching end décor panel, feet, plinth and cornice above. Each pair of doors to have slide bolt

internally and morticed cabinet cylinder lock to secure. All keys to differ.

6.1.3 Proposed Extension

6.1.3.1 Excavate strip footings to perimeter and internal walls and dispose of arisings. Install foot stripping consisting 600 x 200mm deep taken down to solid ground, 1.0m minimum depth. Construct cavity walls to DPC level and cavity fill with weak mix concrete.

6.1.3.2 Install ground bearing slab and floor consisting 18mm thick T&G floorboards on 80mm Kingspan Thermafloor TF70 rigid thermoset insulation on 150mm concrete on 1200 gauge Visqueen DPM on 100mm sand-blinded well compacted hardcore.

6.1.3.3 External walls built of 320mm thick blockwork cavity wall construction with 120mm cavity. 60mm thick Kingspan Kooltherm K8 cavity insulation board with foil facings. Cavity ties at 900mm horizontal centres, 450 mm vertical centres. Ancon Clark Staifix RT2 R/R type 2 general purpose wall tie. Finished externally with 15mm thick two coat Monocouche XF through coloured render system with colour matched PVC perimeter trims, including render stop level with internal FFL. Finished internally with 13mm thick Carlite plaster and skim. Allow for DPM to connect to DPCs and 2 no. Ryton telescopic underfloor air vents to connect to 100mm sub-slab uPVC ducts to connect to existing air bricks in existing wall, to be covered by new extension.

6.1.3.4 Supply and install roof consisting galvanised purlins fixed to goalpost arrangement in Snooker Room and 1 no. steel beam across new Meeting Room, 152 x 152 UC 30kg sat on padstone to each end. Purlins to support insulated composite roof consisting Kingspan trapezoidal insulated roof panel KS1000RW. Through fixed profiled insulated panels. 115mm thick goosewing grey. Complete with all perimeter trims, flashings and seals. Perimeter trims to be Merlin grey plastisol coated. Include for proprietary insulated membrane lined gutter to rear of pitch, including removal of 2 courses of brickwork from outer leaf only and cutting back of all timber roof trusses to allow new valley gutter to pass. Allow for removal and replacement of existing roof slates and dressing of existing roofing felt into new valley gutter.

6.1.3.5 Supply and install 6 no. grey foil wrapped uPVC windows (Rehau profiles or similar) to new extension with sealed unit double glazing with 10mm toughened glass to outer face

and 6mm laminated glass to inner face. Argon filled. Projecting cill. Complete with window linings and window boards.

6.1.3.6 Supply and install polyester powder coated glazed aluminium entrance screen comprising framed fully glazed door, side panel and fanlight. Thermal break frame with sealed unit double glazing consisting toughened 6mm glass to both sides. Pivot door with anti-trap frame, fully draught stripped to all edges. Anodised aluminium threshold, wheelchair friendly, pull handle to both sides, mortice cylinder lock, self-closing.

6.1.3.7 Supply and install external quality polyester powder coated perforated roller shutter door to outside of glazed entrance screen. Power operated with remote control fobs (5 no. to be provided).

6.1.3.8 Supply and install one pair and two single internal doors. Flush paint grade with commercial quality ironmongery consisting three hinges, lever lock with Euro profile cylinders, lever handles and kick plate to both sides. Pair of flush bolts on slave leaf to pair of doors.

6.1.3.9 Supply and install reception window consisting pair of sliding glass panels set in easy glide aluminium frame. Cylinder lock to glass edge.

6.1.3.10 Supply and install fixed internal observation window between Meeting Room and Activity Room, consisting paint grade frame and double glazed sealed unit with 6mm toughened glass to both sides.

6.1.3.11 Supply and install wall mounted 500mm wide white ceramic basin with single mixer tap, click clack waste outlet and PVC waste pipe discharging to below ground drain. Finished above with 100 x 200mm white ceramic tiles with plastic edging and waterproof grout. Silicone sealed.

6.1.3.12 Supply and install ceiling mounted ceiling track consisting L-shaped track with radius corner and full height washable curtain on glide hooks.

6.1.3.13 Supply and install floor coverings to new extension as follows:

Lobby: Gradus Boulevard Stripe. Meeting Room: Gradus Stratus 2 Contract carpet tile

500mm sq. Store Room: Forbo Nairn Marmoleum 2.5mm thick.

All above floor finishes to be laid in accordance with manufacturer’s instructions using their recommended adhesives.

6.1.3.14 The following rooms to be decorated as follows:Meeting Room, Lobby, Store and Snooker Room: new plasterwork to be painted with one mist and three full coats of Johnstone’s Duracoat. Doors and woodwork trims: primer coat, one full undercoat and two full top coats of eggshell finish oil based paint.

6.2 Mechanical

6.2.1 Reposition existing 22mm plastic supply and return pipes above suspended ceiling and relocate to above bottom cord of existing trussed rafters, allowing for connecting to existing copper pipe drops. Allow for insulating all new pipes with minimum 25mm thick pre-formed pipe insulation. Allow for repositioning of 1 no. radiator in Activity Room to suit doorway to new Store and new radiators to Meeting Room, Lobby and Snooker room (Contractor designed). All with TRVs. New seven day electronic programmer. Meeting Room and Lobby to be on separate zone to remainder of building with separate controller.

6.2.2 Supply and install cold water supply to basin in Meeting Room with electric hot water insulated storage located directly behind in Storeroom. Include for thermostatic mixer under basin.

6.3 Electrical

6.3.1 Supply and install the following Contractor designed electrical services to Meeting Room, Lobby, Snooker Room, Store, Activity Room, Female WC, Male WC and Kitchen:

Replace existing consumer unit with new consumer unit including RCBOs.

New or replacement LED lighting. Emergency lighting, including 2 no. external lights. External lighting, consisting 2 no. LED bulkhead lights

adjacent new main entrance and LED floodlight to illuminate existing external steps.

Fire alarm system consisting smoke detectors throughout (heat detector to Kitchen) connected back to new fire panel in new Lobby.

Small power to four new rooms only. Power supply to any mechanical services. Intruder alarm consisting PIRs to 2 main rooms plus

Kitchen, control panel adjacent new main door, external sounder including strobe and matching

dummy box. Disabled WC alarm, including internal pull cord and

sounder and strobe to Activity Hall.

6.4 External Works

6.4.1 Demolish and dispose of existing flight of steps. Excavate to create new steps set further back with slopes to both sides. Form new external steps consisting natural stone flags (salvaged or new to Contractor choice), natural stone risers (steps to have non-slip insert to each edge) and stainless steel handrail to both sides. Include for hazard warning surface to top and bottom of steps and new tarmacadam finish to top and bottom set between concrete pin kerbs. New graded banks to be finished with topsoil and turf.

6.4.2 Excavate to create new ramp from bottom of steps to footpath near Community Hall. Form new ramp with tarmacadam finish set between concrete pin kerbs. Include for 600 x 900mm stainless steel hoop to bottom of ramp to deter skateboarders. New graded banks to be finished with topsoil and turf. Allow for repositioning of existing signboard with 2 posts set in concrete. Allow for repositioning of existing bench with 4 legs set in concrete.

6.4.3 Grub up existing footpath close to existing external play area. Form redirected footpath to new main entrance with tarmacadam finish set between concrete pin kerbs. Allow for re-turfing of former footpath where removed.

6.5 External Works (Phase Two)

6.5.1 This work is a possible addition to the contract should funding allow. The Contractor should allow for additional prelims within the rates to allow additional time to undertake the works, should this be necessary.

6.5.2 Excavate existing bank and move slope back 5m. Dispose of arisings and grade area of proposed external play area. Play area to be surfaced with two colour wet-pour polymeric proprietary play surface on shock pad, set on sand blinding on 150mm thick hardcore base (MOT Type 1) critical fall height 80cm. Install topsoil and grass seeded finish to remainder of area affected by reduced level dig outside of the play area. Supply and install 1.2m high timber fence consisting ex.75mm posts, top and bottom horizontal rails and vertical timber palisade fencing. All tanalised construction for twenty year minimum service life. Smooth sanded finish with multi-coloured paint finish consisting

primer, undercoat and two full coats of gloss, oil based paint. Include for matching gate and gate posts with self-closing device and latch on outside.

6.5.3 Excavate new land drain to rear elevation 1m deep, curved corner and side elevation consisting single size stone with geo-textile wrap and perforated pipe to bottom terminating in silt catch pit with manhole cover and outlet connecting to existing drain. Include for new PP/IC and cover to give access to existing drainage system.

6.6 Provisional Sums

6.6.1 Allow for the following provisional sums within the tender submission: -

6.6.2 Contingency allowance £5,000.00

6.6.3 Structural stiffening to existing roof trusses to accept snow load.

£2,000.00

6.6.4 Roof repairs local to sag in roof over existing entrance door from Play Area

£1,500.00

6.6.5 Timber and damp treatment £1,000.00

6.6.7 OH&P for above Provisional Sums

6.7 Any Other Works on the Drawings but not Specifically Itemised Above

7 FINANCIAL TENDER OFFER – SECTIONAL BREAKDOWN

I / We the undersigned, having examined the Drawings and Specification applicable to the above works hereby offer to execute and complete the whole of the Works at the price quoted in the Specification and Schedule of Works and strictly in accordance with the Drawings and Documentation enclosed with the Invitation to Tender, as follows.

ST STEPHEN’S COMMUNITY HALL

4 Preliminaries

5 Detailed Project Preliminaries

6 Schedule of Works

6.1 Existing Building6.2 Mechanical6.3 Electrical6.4 External Works6.5 External Works (Phase 2)6.6 Provisional Sums6.7 Any Other Works Shown on Drawings

Nett Total Tender Offer

The above figure excludes VAT which will be chargeable at the prevailing rate on the scheme.

I / We undertake in the event of your acceptance to execute with you a Form of Contract embodying all the conditions and terms contained in this offer and do hereby agree to do any additional work which may be ordered, or deduct for any work included in the drawings but not ordered to be executed, and to account for all such work as described on the drawings.

SIGNED………………………………………………………………………………..

FOR AND ON BEHALF OF………………………………………………………….

…………………………………………………………………………………………..

…………………………………………………………………………………Director

DATE.…………………………………………………………………………………..

Note: No guarantee is given of the acceptance of the lowest or any Tender and no allowance will be made for tendering.