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A project proposal from the ECSSS Diocese of Wau in South Sudan for five sustainable bore holes to provide clean safe drinking water coupled with hygiene and sanitation training in the Warrap State area.
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A project to provide safe clean drinking water and enhance the sanitation
of people living in areas of Warrap State in Wau Diocese South Sudan
Organization and Contact Persons
Title of the action: Improved Access To Clean Safe Drinking Water and hygiene/ sanitation and Sustainable
Livelihoods for the Poor and Vulnerable Internally Displaced Persons and Rural
Communities Households in Fragile situation Areas in Warrap State, South Sudan.
Location(s) of the action: Turalei, Majoknoon, Akon, Kuajok, Maan aguei in Warrap State , South Sudan.
Name of the applicant Episcopal Church of South Sudan-Christian Action for Relief and Development (ECSS-
CARD)
Contact person Rev. Rt. Moses Deng Bol
Email [email protected]
Phone No Tel:+254716641233 Kenya
Physical Address Episcopal Church of the Sudan-Christian Action for Relief and Development (ECS-
CARD) Hai Mozephin, Opp Wau Teaching Hospital C/O ECS Provincial Office P.O. Box
110 Juba South
B. Primary Project Contact:
Rev. Peter Anguei Akook Title: Project Manager
Claric Achieng Owino Finance Officer
C. Full Name of Implementing Organization and Address
Episcopal Church of South Sudan-Christian Action for Relief and Development (ECS-CARD)
Hai Mozephin,
Opp Wau Teaching Hospital
C/O ECS Provincial Office
P.O. Box 110 Juba South
D. Referred by:
Canon Nancy Norton
Executive Director
The Anglican Relief and Development Fund
800 Maplewood Ave.
Ambridge, PA 15003
412-216-0277
www.anglicanaid.net
E. References:
Inyani kalisto Adrawa
Program Officer FNS and Basic Education
ICCO-Cooperation
Tel: +211955 577 004 /+256 772 910 135.
official /[email protected]
private/[email protected] private
Website: www.icco.nl1
Skype: adrwa.kalisto
Country State Anglican Diocese Anglican Province
South Sudan Warrap Diocese of Wau South Sudan
Proposal Development Process Following Bishop Moses Deng visit to IDPs Camps in Warrap state, Twic and Gogrial West County respectively both host
communities and IDPs leaders concurrently approached the bishop and presented their priority needs which are affecting
them. Additionally Bishop Moses personally had the privilege to observe and interview some communities all of which
revealed that the major problem facing both host communities and IDPs was water shortage. A problem of which they had
tried several times to dig wells but these wells ran out of water.. Water related diseases are rife, in the target areas and the
child mortality rate is high. Illnesses caused by drinking contaminated water and the lack of personal hygiene/sanitation are
the biggest threat to children nationwide and Warrap State is without exception. (Deng, 2014)i
1 Bishop Moses Deng trip to Warrap State, Twic and Gogrial West County
According to an assessment of the target groups, 50% of leaders said various social economic problems
associated with water shortage are the high work load and burden of water on women, poor hygiene at home
and long queues waiting in the line to the extent that there are those who fetch water up to midnight.
Interviewed target groups said, the situation was worsened by the arrival of thousands of IDPs from neighbouring
states following ongoing conflict, combined with most of the traditional water sources being inaccessible, often
unreliable and with unsafe drinking water. The average that people living in rural areas have to travel is between
four to six hours to get to the water sources and then spend another three hours waiting in a queue. The water
shortage in the area is particularly problematic for breastfeeding mothers and children.
Most of the water collected is very poor quality and affects children, mostly subjecting them to illness and
preventing them going to school. Children, especially girls, also often have to help fetch water, which leaves them
with no time to attend school even when they are well.
3. How the project fits into it.
This project falls under the Episcopal Church of South Sudan-Christian Action for Relief and Development (ECSS-
CARD) Diocese of Wau strategy plan. Strategically ECSS-CARD underlines the unavailability and inaccessibility of
safe drinking water as a priority for the poor and vulnerable in fragile situations. This project has surpassed the
recently phased out water project in Warrap state. ECSS-CARD acknowledges the tremendous need of Water in
the target areas as a fundamental need and right among the target groups.
The project description
Water is essential for sustaining life and access to clean and safe drinking water is a fundamental need and a
human right. Unfortunately South Sudan has one of the worst health levels in the world, access to clean water
and sanitation services is a huge problem in the country and a large contributor to health conditions. The
increasing number of internally displaced people adds to the challenge. Since South Sudan is prone to numerous
shocks that can rapidly deteriorate the situation of an already very vulnerable population who are in need of safe
drinking water, sanitation and hygiene are scarce. Both residents and IDPs have limited access to clean and safe
drinking water and hygiene/sanitation. Clean safe drinking water is an immediate and critical need to keep
people alive and prevent illness and the spread of disease. There are hundreds of thousands of people in Gogrial
West and Twic County of Warrap state in need of water, sanitation and hygiene assistance.
Both host communities and IDPs are living in chronic and dire social housing conditions, in rundown and
hazardous shelters with decaying infrastructure. The greatest burden and most unbearable threat to their lives is
the inaccessibility and unavailability of clean safe drinking water which results in high mortality rates amongst
children and women. Across the targeted areas women are wasting precious time collecting dirty water, children
are dying from preventable diarrhoeal diseases. Where there is a lack of safe drinking water and sanitation, it is
children who suffer most. Their health, well-being and education are all affected. As children are generally more
vulnerable to the effects of not having safe drinking water and hygiene/sanitation, we seek to prioritize their
needs alongside those of adults.
Project Summary and Program Scope
Warrap state health levels had been deteriorated by tribal conflict resulting in vulnerability to all sort of diseases,
these constraints are further exacerbated by food insecurity, strife and poor governance which handicap
effective and inclusive policies. This is combined with the already existing challenge of lack of awareness and
practice of personal hygiene/sanitation, with most community members not washing their hands after going to
the toilet or before preparing food. The majority of communities do not have latrines or defined sites for refuse
disposal. In some villages or camps, it is not unusual for livestock and humans to share a living space and often
there is no separate room designated as a kitchen. These factors all lead to high incidences of bacterial and
diarrhoeal diseases further adding to the problem.
It is crucial at this point that the target group are provided with a safe, dignified and habitable environment both
in the IDPs camps and residents homes.
It’s in this line that ECSS-CARD proposes to assist IDPs alongside the host community residing in Warrap state
with five boreholes in five locations, that is Mana-aguei, Majoknon Turalei, Akon and Kuajok respectively, to
Improve accessibility and availability of clean safe drinking water for 12,500 individuals living in 1,200 HHs both
IDPs and the rural communities.
Project Methodology
The 5 month project proposal with a total budget of 93,560 USD is set to commence on 1st May 2014. It seeks to
decrease the incidence of general access to unclean, unsafe drinking water, hygiene and sanitation among the
internally Displaced Persons and host community in Warrap State.
It’s in this line the following goal and objectives have been formulated.
Goal:
To reduce rates of the prevalence of diarrheal diseases and improve access to good quality, safe drinking water
among Internally Displaced Persons and the resident community households in Warrap State.
Objective:
To provide sustainable boreholes with clean safe drinking water and strengthen IDPs and resident’s to effectively
apply hygiene and environmental sanitation in Warrap State.
The specific approach of the intervention leading to the accomplishment of the above goal and objective are: drill
five boreholes, construct concrete platforms and install hands pumps. Increase access to quality safe drinking
water and hygiene/sanitation. Strengthen the capacity of target groups to be self-sustained, to effectively
address illness associated with waterborne diseases and to ensure women’s participation in the household
addressing health issues in addition to peace building and conflict prevention as a cross cutting issue.
Realisation of this intervention requires a holistic developmental methodology which will be applied to
strengthen the capacity of target groups in water management and hygiene/sanitation, to handle day to day
maintenance of the facilities as required, when the community are equipped to manage the new infrastructure.
As such the creation of a demand-driven service delivery to the target group, prioritising community ownership
while reinforcing and working through existing structures will be applied while acknowledging the rights-based
approach (claim-making capabilities of target groups) to gain access to clean safe drinking water, hygiene and
sanitation.
4. Critical Needs to be Met by The Project:
A. Expansion of the Kingdom of God through the proclamation of the Gospel.
During the formulation of this proposal and in line with Anglican Relief Development Funds the two organizations
had strategized to expand the Kingdom of God through proclamation of the Gospel. ECSS-CARD by the virtue of
being the Anglican Development arm of the Diocese of Wau is strategically placed to integrate the spread of the
gospel of Christ to nonbelievers in all target groups and demonstrate Christian values. ECSS-CARD therefore, with
a holistic approach will ensure that in all project communities activities, meetings, gatherings, committees, and
groups, Christians and local pastors will be members of the committee, attend all the meetings for the purpose of
sharing the gospel and given the fact that ECSS-CARD staff are 99% pastors this will be an advantage to spread
the gospel.
B. Describe the beneficiary group’s needs and problems of beneficiary population.
A Serious problem exists in the rural villages of Mana aguei, Majoknon Turalei, Akon and Kuajok Warrap state
both residents and IDPs are lacking access to clean safe drinking water and live in an unhygienic environment
resulting in the death of children from common illness and infections that are attributable to drinking
contaminated water and eating unhygienic food. As mentioned earlier the target group are generally lacking
awareness and practice of personal hygiene or environmental sanitation. There is unavailability and
inaccessibility to safe water sources combined with their unreliability resulting in high incidences of bacterial and
diarrhoeal diseases. The information on the ground is scarce, in a community needs assessment with target
group leaders it was said to Bishop Moses Deng Bol, people take some days without bathing leave alone washing
clothes for a week, the prevalence of high mortality rates resulting from drinking unsafe water are numbered,
while animals death from lack of water are countless. The project is expected to drill five boreholes and train
women on hygiene and sanitation.
C. Critical needs to be met by the project.
1. Inaccessibility and Unavailability of water sources.
Accessibility and availability of safe drinking water is one of the critical challenges face by the IDPs and host
communities that needs immediate intervention. The average daily consumption is still as below 5.8 litres per
person per day, only 48%. The documents on the target areas on water and sanitation are very terrifying
according to (SSRRC-IOM+Villages+Assessment Warrap State has shown that, on average one hand pump serves
1,289 people. Highlighting the pressing need to improve access to safe drinking water. Although many successful
interventions have been made, access to water, particularly in Gogrial West and Twic is still concerning,2 while
according to WASH BASELINE Knowledge, Attitude and Practice Survey Report on Gogrial West and Twic county
Warrap state, conducted by Action Contre La Faim International reported that, In the dry season, up to 99% of
the population gets drinking water from safe water sources in town that is from hand pumps and protected hand
dug wells while 50% in rural areas have access to a safe water source though it is problematic due to the
overwhelming influx of population. As per now 80% of the target population gets their drinking water from
unsafe water sources during the rainy season and this only improves in the dry season when surface water is not
available. The use of water from open sources for drinking only diminishes when it is not available. The survey
also indicated that women and female children predominantly collect the water for everyday use in the
household. Females do 99% of the water collection.3
Only 48% of the women travel less than one hour to get water from the nearest safe water source, 83% spending
more than one hour queuing time to get water; this was before the arrival of IDPs, at the moment 98% spend
their time queuing for 3 hours. This is not in accordance with Sphere standard. Considering the distance to the
safe water point, queuing time at the water point and number times they have to fetch the water for everyday
use in the household, women are being overburdened. Not only are they expected to collect water but also to do
other domestic work. ACF also noted that about 40% of the target population has poor water storage practices.
Use of open containers for storage is a common practice. Additionally, the dipping method of drawing water
from the storage container is a dominant practice by many households and it’s unsafe. 4
2. Hygiene and sanitation.
Documentation about sanitation in target areas are chilling according to Key Indicators for Warrap conducted by
the National Bureau of Statistics in 2011 which indicated that only 52% of the population has access to improved
sources of drinking water, 92% of the population does not have access to any toilet facility. Only 20% of the
population has access to improved sanitation.5 The ACF survey further indicated that regarding sanitation almost
the entire population practices open defecation (96%) and only 4% of 124 households interviewed use traditional
latrines. In a similar scenario, 96% of the total population does not properly dispose of the children’s stool. While
hygienic hand washing at the most critical times is very poor.
About half (45%) of the population do not wash their hands during the key times. 76% of the respondents wash
hands with water only. 93% of the respondents do not have knowledge on the importance of hand washing at
critical times. Again it is on the issue of solid waste management that the survey revealed 80% of the total
population interviewed said that they throw the household wastes to the bush/garden or leave them in the
2 The International Organization for Migration (IOM),the Southern Sudan Relief and Rehabilitation Commission (SSRRC) STATE REPORT
WARRAP Village Assessments and Returnee Monitoring Analytical Report, Maps and Statistical Tables 2009 3 WASH BASELINE Knowledge, Attitude and Practice Survey Report on Gogrial West and Twic county Warrap state, conducted by Action
Contre La Faim International May 2012 5 Key Indicators for Warrap conducted by National Bureau of Statistics 2011
compound.6 This is not a good practice as leaving wastes just anywhere will provide a breeding ground for vector
diseases such as mosquitoes, flies, etc.
Diarrhoea incidence: 70% had a household member who suffered from diarrhoea in the last two weeks. 32% of
the total population interviewed said they do not have any knowledge on the causes of diarrhoea, knowledge
and practices on hygiene & sanitation. Bathing shelters: Only 17% of the total population has bathing shelters.
That means, 83% of them either take bath in the open or at the water point. The population seems to be having
good practice on what times they take bath. At least 96% said they bath once or twice daily.
Drying racks: 41% of the total respondents have drying racks and tables for drying household utensils after
washing. This shows that about 59% do not have a good practice on handling household utensils. They either dry
them on the ground or do not wash them at all.
The project is proposed to be implemented in the areas that experienced very high level of returnees, IDPs along
with resident communities. IDPs are estimated at about 70% to 80% and returnees 30% of the population in
some of the areas. Therefore the project beneficiaries are expected to be more than 70% from IDPs and
returnees.
D. List of targeted groups and estimated number of beneficiaries
County Payam Status HHs Male Female Children Total
Twic County Majoknoon IDPs/Residents 240 600 800 1,100 2,500
Turalei IDPs/Residents 240 540 910 1,050 2,500
Gogrial West
County
Maan-Angui IDPs/Residents 240 500 900 1,100 2,500
Akon IDPs/Residents 240 600 810 1,090 2,500
Kuajok IDPs/Residents 240 520 840 1,140 2,500
Total Result 1,200 2,760 4,260 5,480 12,500
Within target groups, extremely vulnerable categories will include FHHs IDPs and host communities HHs with
many dependent members such as children, elderly and handicapped persons.
6 WASH BASELINE Knowledge, Attitude and Practice Survey Report on Gogrial West and Twic county Warrap state, conducted by Action
Contre La Faim International May 2012
E. Name the location (town, city, state) where the project will be implemented and explain why this particular
location is a critical area of need for this project
Majoknon and Turalei.
The two payams are local in Twic County Warrap state. Twic County hosted the higher number of IDPs nearly
eight thousand currently residing in the different camps in Twic County and host communities are said to be two
hundred and eleven thousand eight hundred and twenty two (211,822). Targeted groups are both two
communities who will share the two boreholes among themselves. The document existed on two payams
revealed that only 44% of the villages in Warrap State have access to improved drinking water. This is insufficient
for the population density. Moreover, hand pumps have been established in only 32% of the villages assessed
and only 12% of the villages use protected wells as a water source. 56% of villages had no access to safe drinking
water.
Twic County has only 17 protected wells and 218 hand pumps, out of this 13% of these hand pumps are non-
functional. Many villagers reported that the problem was that the capacity to maintain and repair the water
sources is largely unavailable. The main reasons given for the breakdown of hand pumps were a lack of spare
parts and/or lack of technical “know how”.7 That is according to SSRRC+IOM+Village Assessment.
Since there was no alternative communities and IDPs only option has been to drink unsafe water which is both
undrinkable and unsuitable for domestic use. The two payams suffer from a chronic shortage of water (the deficit
is estimated at 75% of the IDPs camp’s needs). In his visit to the county in March 2014, Bishop Moses Deng Bol
confirmed that indeed there is no viable source of safe drinking water both in the IDPs camps and in the
communities, the leaders of the two communities appealed to him to help with boreholes. The only option is
therefore to drill 2 boreholes that supply clean safe drinking water to 5,000 persons both IDPs and host
communities.
Kuajok.
This is the capital city of Warrap State, it hosted both returnees from Sudan, Abyei IDPs and IDPs from recent
tribal conflict. The town estimated to have hosted hundreds of thousand population who are in need of clean
safe drinking water.
The majority of persons are depending on water purchase from donkeys for both drinking and domestic use. The
water supplied by local people contribute to the dissemination of gastrointestinal diseases among the
population, which disproportionately affects young children and people with deficient immune systems. The
quality of water sold to people is not clean and safe for human consumption because the wells are often left
uncovered as well as the tins in which the water is being carried not to mention how dirty the tins are.
The pressing issue has not been addressed despite that Kuajok is a city, the challenge of access to safe drinking
water remains unresolved. The present water supply meets only a quarter of the populations needs particular
residents who are better off in life can afford to purchase their own water for drinking and other domestic use
from water shops and commercial providers.
7 The International Organization for Migration (IOM),the Southern Sudan Relief and Rehabilitation Commission (SSRRC) STATE REPORT
WARRAP Village Assessments and Returnee Monitoring Analytical Report, Maps and Statistical Tables 2009
However, it should be noted that there are three types of vulnerable communities who live in this town for which
this project carters. These are the returnees from Sudan, the Abyei IDPs and the IDPs all of which are living below
the poverty line, they can’t afford to buy water on daily basis. Therefore, the borehole in this area is meant to
cater and support for 2,500 persons both vulnerable host Christian communities, Returnees, Abyei IDPs and IDPs
respectively.
Akon and Mana-aguei.
These two areas are in Gogrial West County. The target groups are IDPs and host communities both are
challenged by the unavailability and inaccessibility to clean safe drinking water, hygiene and sanitation. Upon the
bishop visiting these two areas the leaders of the target groups said to the bishop that water sources and
sufficiency of drinking water, distance to the source of drinking water and quality of drinking water are the major
problems facing them.
According to a secondary information source it was shown that Gogrial West County has the highest
unavailability and inaccessibility of water sources. Only 12% of hand pumps have been established in the villages
using protected wells as a water source. 28% use unprotected wells, 15% use river water and 5% use hafeers as
their water source. Protected wells and hand pumps represent 43% of the total water sources in the villages
assessed. Although many successful interventions have been made, access to water, particularly in the high
return counties, IDPs of Gogrial West are still a concern. Here, on average, 1103 people share one source of safe
drinking water, it’s unbelievable8.
Gogrial West is the most populated county in Warrap state the estimated population is said, to be two hundred
and fifty one thousand three hundred and seventy (251,370), this only the host communities, in addition to that
there are 20,000 IDPs all of which are using 180 hand pumps out of which 28% (more than a quarter) are non-
functioning and 48 protected wells. The project will support drilling of two boreholes each village with one
cartering for 5,000 persons.
5. Past Track Record
1. Water Project: Communities Gain Access to Clean Drinking Water.
Safe wells reduce waterborne disease and enable children to attend school. The current project proposed action
is to surpass the previous action in Warrap state in Greater Tonj county implemented in Athor, Kirik and Gak,
Warrap State in Wau Diocese. The project was funded by the Anglican Relief and Development Funds (ARDF) with
total cost of 68,410 USD which changed 7500 lives in Greater Tonj, Warrap state9. ECSS-CARD has now gained
experience in implementation of water projects and won confidence in the communities.
8 The International Organization for Migration (IOM), the Southern Sudan Relief and Rehabilitation Commission (SSRRC) STATE REPORT
WARRAP Village Assessments and Returnee Monitoring Analytical Report, aps and Statistical Tables 2009. 9 The Anglican Relief and Development Funds (ARDF) 2013.
10. Food Security Thematic Programme (FSTP): Supported by European Union July 2012
2. Food Security Thematic Programme (FSTP):
This project is focused on food security: Increased Food Security and Sustainable Livelihoods for Poor and
Marginalized Households in Western Bahr el Ghazal State (Wau Diocese), South Sudan. ECSS/CARD have ample
experience with previous and ongoing projects in food security and humanitarian aid in Wau Diocese. The current
project also draws on lessons learned from previous interventions and ongoing implementation of programs in
Jur River and Wau Counties in Western Bahr el Ghazal. The program is targeting, Wau archdeaconry, and Marial
Wau in the villages of Udici, Kangi, Alelthony, Ajugo, Masna 1&2, Eastern Bank, Baryar and Aweil Jadid. The
number of beneficiaries supported by this project was 2000 HHS. The success story of the beneficiaries is
available on demand or can be downloaded from our website. www.wau.anglican.org
The Program budget is 20,5821 EURO Supported by the European Union for Food Security Thematic
ProgrammE10. The main activities are: Seeds & tool distribution, farmers groups training, training in animal
traction, establishment of kitchen gardens, diversification of vegetable production, nutrition awareness and
sensitization, cassava multiplication, inventory of activities and relative marketing strategies, Training in basic
business & marketing skills (for all farmer groups).
3. Micro Finance project:
The project was made to support the returnees who came from Sudan. It was supported by the Humanitarian Aid
Relief Trust (HART) with a total amount of 10,000 USD.11
4. Humanitarian Aid Food.
ECSS-CARD has recorded experience in humanitarian aid, in 2011 the Humanitarian Aid Relief Trust (HART)
Donated 10,000 USD to support IDPs from Abyei in both Warrap state, and Western Bahr el Ghazal, in the
presence of Baroness Caroline Cox.
6. Project Leadership and Experience
Rev. Peter Aguei Akook, Project Manager:
Peter is South Sudanese, a graduate from Bishop Gwynn College, Juba faculty of Biblical studies. He has worked
for 5 months now managing food security projects funded by the European Union. Increased Food Security and
Sustainable Livelihoods for Poor and Marginalized Households in Western Bahr El Ghazal State, South Sudan.
Consortium For Western Bahr el Ghazal State), Episcopal Church of South Sudan, Christian Action for Relief and
Development, Dorcas Aid International, Christian Agenda for Development, (CAD) Catholic University, faculty of
Agriculture and Environmental Science both are implementing ongoing projects which are due to end earlier in
2015 and Interchurch Organization for Development Co-operation (ICCO) is the lead agency for the consortium.
11
Micro Finance project and humanitarian food supported by Humanitarian Aid Relief Trust (HART) 2012
Clarice Achieng Owino Project finance officer:
Clarice is a Kenyan by nationality; Graduate from Kenya Institute of Management Nairobi-Kenya with a diploma in
business management and administration specializing in financial management. Since obtaining her qualifications
she has worked for ECSS-CARD for 2 ½ years. Clarice has vast experience in finance management and control of
accounts, of which she has been entrusted to manage, the Cathedral budget, Consortium budget particular ECSS-
CARD and Mother’s Union budget. Before joining ECSS-CARD she did the same job successfully with other many
international organizations which include IRC among others.
Pio Uchalla Apai, Agriculture Extension Officer:
Pio is a South Sudanese graduate from Yei Agriculture College with a Diploma in Agriculture, since then he has
worked with ECSS-CARD as an Agriculture Extension Officer and before that he worked with other NGOs such as
Acted Organization, Hope Agency for Relief and Development (HARD) as an agriculture extension officer and with
the State Ministry of Agriculture in the section of planning.
Santino Kuol Dimo Agriculture Extension Office:
Santino is a South Sudanese degree holder from the University of Bahr el Ghazal faculty of Public Health, he has
work for ECSS-CARD for 2 ½ years as Agriculture Extension Officer and before that he has worked as a Teacher
with the state Government Ministry of Education, Western Bahr el Ghazal State.
Rt. Rev. Bishop Moses Deng Bol:
Bishop Moses is a South Sudanese Degree holder in Divinity and Master Degree holder in the faculty of
Development Studies specializing in Peace Building and Conflict Transformation from St, Pauls University. Besides
being a bishop he is Director of the Board for Christian Action for Relief and Development. Under his
management ECSS-CARD has progressively developed experience in Food Security, Water Projects, Education and
emergency interventions. As a result ECSS-CARD is well known to churches institutions, International
donors/NGOs as well as the local community, government and other funding sources.
B. What are your plans if the project leader is unable to lead the project for whatever reason?
ECSS-CARD has a proven record in implementing projects for the last 3years, such as European Union (EU) project
for Food Security Thematic Program, (FSTP), Anglican Relief Development Funds (ARDF) Water Project,
Humanitarian Aid Relief Trust (HART) micro finance Project.
For the last 3years ECSS-CARD staff have gained a lot of experience on how to manage project activities and
finance. In addition to that ECSS-CARD staff have gained trust from international donors, local community and
churches. Despite that in any event of implementation and financial irregularities, the ECSS-CARD Board of
Directors has an obligation to intervene to appoint a qualified and trustworthy person to replace the project
leader as articulated in the ECSS-CARD’s constitution. The board of directors may appoint such a person in case of
death, defrauding, incompetence or irregularity as may be deemed necessary by the board and they shall
determine their terms of reference, powers, duration and composition.
7. Steps Taken to Solve the Need (Project Details)
Addressing the need of the target groups in the target areas, the project activities will not jumpstart but prepare groundwork with local stake holders, and beneficiaries incrementally. Identification of the project site and formation of water management committees and hygienic/sanitation women’s group will be the first steps. The identification of the project site of target groups will not only be based on the mutually agreed and pre-set criteria, but should also be aligned to specific unavailability water sources criteria and inaccessibility to clean, safe drinking water criteria.
A. Result activities - improved access to safe drinking water.
1.1. The signing of MOUs between Donors ARDF and implementing Partner ECSS-CARD.
1.2. Introduction at target locations to the project. Determine community mobilization and sensitization methods and explore/ agree on consultation mechanisms and decision-making processes.
1.3. Open and Select the winning bidder. Upon awarding of a grant by the contracting authority, declared, noted and accepted the implementing partner will invite publicly tender notes from drilling companies to submit their profiles, quotation and letter of recommendation from previous work. After which the Tender Committee will meet and select the winning bidder awarded for drilling the five boreholes and installation of hand pumps in the target areas.
1.4. Formation of Water Management Committee. The committee will consist of a group of 12-15 members and elect a chairperson and deputy, one man and at least one woman. The Chairperson are contact persons both for the target groups and project staff. The WMC Chairperson will act as link between ECSS-CARD and the communities. Their role in this project will be to maintain and repair, in case of breakdown, the hand pumps and find a technical person or spare parts. The WMC will participate in water and sanitation information dissemination about basic hygiene promotion to the communities. WMC will also assist in monitoring together with other community representatives. This will be done through project staff visits. Minimum conditions such as leadership potential, pro-activeness, volunteer spirit, previous experience, enthusiasm and likability by the group will be considered. It is important to have such a criteria for selection because the nature of work is purely voluntary, but also important as it involves, organizing, coordinating and guiding the group, chairing community meetings related to water and hygiene/sanitation, representation in meetings with government, implementing partners, other stakeholders and other project-related information.
1.5. Formation of Women group and Capacity building of the target groups: Given the scope of the challenges around water and hygiene promotion in the areas selected for this proposal there is a need to train the target group on hygiene/sanitation and to strongly discourage open defecation which is a predominant practice among the population targeted. The Water Management Committee and women will receive two days training that will be focussed to enable them to have personal hygiene, avoid drinking unsafe water from seasonal surface water sources. Women are to be shown hygiene/sanitation sensitive practices at the household level.
1.6. Assessment and hydro geophysical surveying the water site, The awarded drilling company technicians with project staff and community leaders will carry out a hydro geographical survey and assess the availability of water in the selected sites before drilling. This is to avoid getting into trouble drilling at unviable water sites with inaccessibility or low flow of water. Therefore care must be taken to identify suitable places that supply enough water and are accepted by the community.
1.7. Drilling of boreholes and installation of hands pumps in the target areas. The project is expected to drill five (5) boreholes, construct concrete platforms with hand pumps called India Mark 2 or Extra India Mark 2 extract deep plus. One (1) borehole hand pump in Kuajok Town, one in Majoknon, one in Turalei in Twic County, One in Maan- aguei and one in Akon in Gogrial West County. The drilling company will be guided by the principle in the implementation of the project activities and technical standards/guidelines for the Republic of South Sudan Ministry of Water Resources and Irrigation will be followed. It is anticipated that with these interventions, access to clean safe drinking water will eventually improve the lives of the target group.
B. What is its Methodology Approach? 2.1. Participation from Government and communities:
The implementation strategy of the project aims to involve the State Government and the communities in the
management of the boreholes to ensure the smooth transition of borehole hand pumps handing over to the
State Government and community once the project ends. A Project Technical Unit (PTU) will be created under
the chairmanship of ECSS-CARD and representatives from State Resources and Irrigation and communities from
the targeted payams. Invitation to participate in the PTU will also be extended to key NGOs like ACF international,
Agency for Technical Cooperation and Development, GOAL, intermon, OXFAM GB, United Nations Children's
Education Fund, (UNCEF) and Alaska Sudan Medical Project. The PTU shall meet at the beginning and at the end
of the year to give overall policy direction, as necessary.
2.2. Discussion and share the project progress report with stakeholders.
It is planned that the project Manager will discuss the progress reports with the state government on line and
with Diocesan senior staff at least once in a month. This will keep stakeholders updated of the progress project
activities. In addition the project manager will be attending meetings with NGOs to clarify any issues that may
arise and also to appraise the stakeholders on any other issues related to the project. At least during
implementation and after; the project manager should arrange with stakeholders to visit the project sites to
assess the progress of implementation of the activities and recommendations if there are any.
2.3. Beneficiaries’ consultation meetings:
ECSS-CARD staff had carried out participatory consultative meetings with the communities in all the villages
targeted in this project to ascertain the relevance of the problems identified during need assessments to obtain
further insights. This enabled ECSS-CARD to record and analyse the needs identified which have been translated
into this project activities. Further assessment will be carryout after implementation of the project activities to
collect their views of the target group about the project progress and challenges and share among the group
members. In this case the target groups will be able to monitor and evaluate their efforts as a learning process.
They will also learn to appreciate the need to share the outcome of their efforts equitably whether such outcome
is positive (gain) or negative (loss). It should be remembered that not all gains or losses are tangible. Some are
intangible (or abstract) such as fame and reputation emanating from a successful community endeavour.
2.4. Meeting with the Local leaders/ target group leaders.
The local leaders will be involved in the project implementation and monitoring/evaluation through participation
in forums where issues like boreholes maintenance and repairing, environmental issues, hygiene and sanitation
etc are discussed. The local leaders are South Sudan Relief and Rehabilitation Commissions (SSRRC) staff, Payam
Administrators, local chiefs and religious leaders. Community meetings will also be held by the project staff
where the community will take part in monitoring the progress. Simple guidelines will be developed which staff
will use in engaging with the community members. There will be monthly, meetings with the communities so that
they keep track of the activities and progress towards the realization of the results.
2.5. Project internal synergism.
Given the challenging scope for this project and logistical complexity, the project needs a synergy that seeks to
work together with other Diocesan Departmental developments staff. This will not only add value for project
success and other Diocesan departments but also will allow the effective sharing of limited resources, like project
vehicles and motorbikes from other projects. On a hiring basis as a result it will maximise the benefits of
implementation and make them cost effective.
2.6. Peace and conflict prevention.
Given the complexity surrounding the target areas, the project staff had this idea in mind already during the
formulation of this proposal, the idea of dialogue on conflict. The project with a different cross-cutting theme in
these five locations, will undertake to ensure that youths and leaders will be identified as being key actors to
guarantee peace and stability and at the same time the efficiency and sustainability of the project will be
strategically targeted through awareness-raising interventions on efficient management of water resources and
peace building and conflict management. An effort will be made to create links between the target groups and
the local governance structures which will be used as an opportunity to stimulate dialogue on matters related to
conflict. A connection will be established with results on, Water Management Committee, awareness raising on
hygiene/sanitation training through extension workers and other local facilitators from within the payam.
Different networks to which ECSS-CARD has access will be used to address and advocate on matters arising on
conflict. At the same time collaboration is essential with other organizations already implementing peace building
activities and use of church leaders will be vital.
2.7. An effective gender approach
This is not just incorporating women as a target group in the project and add numbers of women to activities.
Women are the main key to be sensitive on hygiene/sanitation practices at the household level. The
implementing partner project staff derives its gender concept from a perspective of women as agents of change.
A gender strategy and approach is currently under development with ECSS-CARD and stakeholders. It is deemed
necessary that a strategy should also address their relative social positions and positively transform gender
relations, thanks to the participation of women involved in the camp NGOs programs. The women will be
sensitized through training in sanitation and hygiene promotion, awareness-raising interventions on efficient
management of water resources will be targeted at both population groups. The WMC and women’s group for
hygiene promotion will be trained on the human right to water, sanitation, the water quality safe for drinking, for
human consumption and food preparation.
2.8. Networking and Linkage.
Efforts must be made by the project staff to ensure that the target groups are networked and linked with other
groups such as ACF International, state Government and other development actors on the ground for the
purpose of sharing best practices. In addition to that, the project will link the target group with existing water
management committees from recently phased out water projects who had been trained on water management
skills. This will encourage the sharing of practical experience.
C. An alternative solution.
ECSS-CARD as per now has no other strategy planned as an alternative solution in case ARDF cannot fund
the project, however, the organization will try its best to sell the idea to her partners such Sudanese
Development and Relief Agency (SUDRA) and other development actors who may be interested.
8. Community Involvement
As noted earlier on, from the start project staff will engage the community to participate in project implementation, monitoring and evaluation. Strategically project plan to train the formed water management committee, women groups, and involvement of local government in line ministry, networking and linking the target groups with others development actors and community through monthly meetings. All these are phased out strategy in the plan for sustainability. To ensure effective sustainability of the project and the maintenance of the hand pump, the water management committee in their capacity will collect a certain amount per a month per household but this is subjected to discussion how much will be collected and what offer it can be (i.e. a goat or cow) depending on the community and repairman agreement to decide on what is acceptable and affordable. In the case where money is collected then it will be used for maintenance, and to hire a technical person to repair the hand pump should it break down.
9. Results and Evaluation 3.1. Water Management committee.
The project is expected to be sustainable beyond the initial phase. As a phase out or exit strategy plan the project
planned trained water management committees, this training is part of the agency’s plans towards sustainability.
Relevant technical skills will be imparted to the local resource people including, technical know-how, and water
management, drilling sustainable boreholes and training women’s groups on hygiene/sanitation will provide
longer term sustainability. Through capacity building local communities will be expected to play a vital role in for
example, the operation and maintenance of boreholes through the establishment Water Management
Committees who will be appropriately trained and will play major roles.
3.2.Community Participatory Approach
An effective participatory approach will be applied with the community members, this will ensure demand driven
activities that will be supported and managed by local communities. In addition to this Water Management
Committees will ensure effective management of the project and the sustainability of the project it once the
project implementation phase ends.
3.3. Meeting with the Local leaders/ target group leaders.
The local leaders will be involved in the project implementation through participation in forums where issues like
boreholes construction planning, hygiene and sanitation, peace building and conflict management are discussed.
The local leaders will be, South Sudan Relief and Rehabilitation Commissions (SSRRC) staff, Payam Administrators,
local chiefs and religious leaders. Community meetings will also be held by the project staff where the
community will take part in monitoring the progress. Simple guidelines will be developed which staff will use in
engaging with the community members. There will be monthly, meetings with the communities so that they keep
track of the activities and progress towards the realization of the results.
Output 1: Drill five sustainable and accessible boreholes that supply safe good quality drinking water in the
target areas.
Outcome: 2500 per project location will have availability and accessibility to good quality safe drinking water.
Output 2: Training water management and women’s groups in water management and hygiene/sanitation.
Outcome: 325 people, both committees members, women’s groups and communities in each project location
will have skills and knowledge to effectively apply water management systems, hygiene and sanitation resulting
in the reduction of the number of individuals with active and communicable water borne diseases. For objective
verifiable indicators and assumptions kindly see the logical framework document.
10. Budget and Cost of Project: kindly refer to Annex 2
Community, Organization, Donor, churches and government Contribution to this project.
Input in USD ARDF ECSS-CARD State GOVT Warrap Community and
churches
Total
Input 93560
2 Motorbikes (10800) Technical skills assistance
worth of (3500)
Labor and,
participation in action
materials worth of
(2500)
110,360
USD
11. Financial Sustainability.
Financial sustainability constitutes a huge challenge. As a phase out or exit strategy plan the organization in its
capacity will ensure that appropriate measures surrounding the financial areas are foreseen and taken under
consideration to ensure financial sustainability. These include proposal writing, project management and
resource mobilization. This will enhance the organizations bargaining power and reduce vulnerability to shocks.
12. Financial Statements: - kindly refer to the financial statement document.
13. Other Sources of Funds being considered.
ECSS-CARD has already submitted a first proposal to ARDF seeking to support IDPS in Warrap State with non-food
items and nutrition awareness, the project proposal is still under review by the ARDF management committee.
14. Partners
ICCO (Inter Church Organisation for Development Cooperation)
This is the lead agency of the Consortium, budget holder, responsible for consortium coordination, programme
management and therefore, accountable to the donor. CARD is a partner of the consortium for the FSTP project;
Increased Food Security and Sustainable Livelihoods for Poor and Marginalized Households in Western Bahr el
Ghazal State (Wau Diocese), South Sudan.
The Catholic University of South Sudan, Faculty of Agriculture and Environmental Sciences
This is an ECSS-CARD Partner that assists in two areas: 1) Information gathering with students trained in
interviewing, observation and rural community appraisal and assisting in the analysis of the information; and 2)
Community outreach: providing reliable information to rural communities on improved crop production, based
on experimental work and field trials undertaken on the University Farm. The Faculty collaborates in an active
role in both areas, recognising that it has resources in both areas – human resources /students to assist in data
gathering and dissemination and a small research farm that can generate information on sound and improved
agricultural practices.
DORCAS AID International
This is an ECSS-CARD partner consortium for the (FSTP) project
CARD
This is the development wing of the Episcopal Church of South Sudan Diocese of Wau that implements diocesan
development projects.
CAD
This is an effective local development Consortium ECSS-CARD partner in the section of food security.
SMOAF&I
This is a strategic counterpart of the consortium. Numerous consultations with the Director General and
Departments have now resulted in a mutual consensus on close collaboration, which includes capacity building
(through workshops, joint field trips and assessments) and strategy development (food security, marketing).
SMOWR&I
This is the State Ministry of Water Resource and Irrigation and is an ECSS-CARD partner in the water sector
SMOEST
This is the State ministry of Education Science and Technology Warrap State/ Western Bahr el Ghazal State.
CARD and partners work closely with duty bearers at local governance structures (County, Payam, Boma)
including line ministry departments.
Local chiefs as the institutions of customary law will play a key role in issues related to access to land, conflict
management & resolution.
At the interface with community the partners will work with community and women’s groups and other
community-based organisations, youth, women, religious organisations and other informal and formal grassroots
organisations.
15. Motivating Scripture Verse:
For He will deliver the needy who cry out, the afflicted who have no one to help. He will take pity on the weak
and the needy and save the needy from death. Psalm 72:12-13
ACRONYMS
ACF Action Contre La Faim International
ARDF Anglican Relief Development Funds
CAD Christian Agenda for Development
CUofSS-FAES Catholic University of South Sudan Faculty of Agriculture and Environmental Sciences
ECSS-CARD Episcopal Church of South Sudan-Christian Action for Relief and Development
EU European Union
CARD Christian Action for Relief and Development
FSTP Food Security Thematic Programme
FHH Female Head Household
GOVT Government
HART Humanitarian Aid Relief Trust
HH Household
ICCO Inter Church Organization for Development Co-operation
IDPs Internally Displaced Persons
IOM International Organization for Migration
KAP Knowledge, Attitudes and Practice
MOU Memorandum of understanding
NGOs Nongovernmental Organizations
PTU Project Technical Unit
Payam Administrative sub-division of county
SMOH State Ministry of Health
SMOEST State Ministry of Education Science and Technology
SMOAF&I State Ministry of Agriculture, Forestry & Irrigation
SSRRC South Sudan Relief and Rehabilitation Commission
SUDRA Sudanese Development and Relief Agency
UNCEF United Nations Children’s Education Fund
USD United State Dollar
WMC Water Management Committee.
Budget for Action- ECSS-CARD Water Project
Improved Access To Clean Safe Drinking Water and hygiene/ sanitation, Sustainable Livelihoods for the Poor and Vulnerable Internally Displaced Persons and Rural Communities Households in Fragile situation Areas in Warrap State, South Sudan
Code Description Unit # of Unit Rate in USD Cost in USD
Human Resource
1.1 Salaries (gross salaries including social security charges and other related costs, local staff) 7110
1.1.1 Director 40% Per month 4 240 960 960
1.1.2 Project Manager 70% Per month 5 380 1900 1900
1.1.3 2 Extension Officers 80% Per month 10 250 2500 2500
1.1.4 Finance Officer 50% Per month 5 350 1750 1750
2.2.1 2. Operational and Administrative Cost 7450Subtotal Human Resources
2.2.1 Fuel for 2 Motor Cycles 4 field staff Per month 5 300 1500 1500
2.2.3 Feeding and Accommodation for field staff at IDPs Camp Per month 5 350 1750 1750
2.2.3 Maintenance for 2 Motor Cycles Per month 5 240 1200 1200
2.2.4 Office Consumble Per month 5 150 750 750
2.2.5 Bank charges Per month 5 150 750 750
2.2.6 Internet service Per month 5 200 1000 1000
2.2.7 Generator 1 Per month 5 100 500 500
3.3.1 3. Activities cost for the result Action 79000
Improve access to clean safe drinking water and hygiene/Sanitation.
1.1. Water Management Committee Training in the field (5months/5locations/5sess) Days 5 sessions* 2days
*2days/15members. Training members, committee members, local leaders, churches leaders
and IDPs leaders in Akon, Kuajok, Turalei, Maanaguei and Majoknoon.
3.3.1 Kit for the field training materials 500 500 500
3.3.2 training food for the participants 7500 7500 7500
3.3.3 1.3. Drilling five boreholes and install hands pumps in the target areas
1 in Akon, 1 in Maana- aguei, 1 in Turalei, 1 in Kuajok and 1 in Manjoknoon 5 boreholes 60,000 60000 60000
1.2. Women groups training on Hygiene and sanitation (5months/5locations/5 sess*2days/ Days 5 session*2days
50 members train on Hygiene and sanitation/members incld female household
in Akon, Kuajok, Turalei, Maanaguei, and Majoknoon
3.3.4 Kit for the field training materials 1000 1000 1000
3.3.5 training food for the participants 10,000 10000 10000
6. Subtotal direct eligible costs of the Action (3-5) 14060
7. Provision for contingency reserve (maximum 5% of 5, subtotal of direct eligible costs of the Action) 1100
8. Total direct eligible costs of the Action 78400
10. Total eligible costs 93560
LOGICAL FRAME WORK- ECSS-CARD WATER PROJECT
Improved Access To Clean Safe Drinking Water & hygiene/ sanitation and Sustainable Livelihoods for the Poor and Vulnerable Internally Displaced Persons and Rural Communities Households in Fragile situation Areas in Warrap State, South Sudan
Goal Intervention Logic Objectively Vertifiable Indicators
To Reduced rates of the prevalence degree of diarrheal diseases and 90% IDPs and host communities have access 10 minute distance walk to
and improve access to quality safe drinking water among internally boreholes that reliable and supply quality and quantity drinking water
Displaced Persons and host community households in Warrap State.
Objecitve To provide sustainable boreholes with clean safe drinking water and 90%Improvement in drinking amount of water and bathing twice per a day
strenghted IDPs and residents capacity's to effectively apply hygiene and sanitation at household level. effective hygienic food handling and preparation particuluar women
Outputs # Increased by 80%of IDPs and host communities access to clean 60% Reduce in proportion of target population reject access to unsafe
safe drinking water. drinking sources.
# Reduced rate diarrheal and water borne diseases by 85% 55% of target population reporting correctly measure against water born
among childre of 1-2years diseases for themselves and their children at home.
# Reduced the the prevalence incident of unhygienic and sanitation practics 70% of target groups practice hygiene and sanitation skills in all aspects of life.by 50% among IDPs women and Host communities women
Activities # Drilling boreholes in the target areas that supply clean safe drinking water Drilling five boreholes in the target areas.
12,500 persons both IDPs and Host Communities, per a borehole will benefit
# Formation of women groups and Water Management communities per project location 325 Trained women grops and committee members project, technical Water location management and health issues
Inputs # To carryout training and awareness on hygiene and sanitation in the target areas among 2 Extension workers and project manager women groups and Water Management Committee
Human Resource/ Activities Means
Human
Resource 5% staff related cost to the action from total overhead Project staff
Activities 1.1 The signing of MOUs between Donors ARDF and implementing Partner ECSS-CARD Donor to prepare Bi-lateral
Contract
1.2 Introduction at target locations to the project. Operational Cost related to action
Akon, Maanaguei, Turalei, Kuajok, and Majoknoon Motorbike, fuel, maintenance, generator, bank charge
staff feeding ,accommodation, communication,office supply
1.3 Upon awarding of a grant by the contracting authority declared noted and acceptance Diocesan Senior Manager
1.4 invitation tender note from drilling companies Committee
1.5 Opening and Selection winning process
1.6 Formation of Water Management Committee. Extension officer / Project manager, community leaders
15 member per project location, 15 in Akon, 15 in Maanaguei, 15 in Turalei, 15 in Kuajok and Training Participants feeding and training materials
15 in Maanaguei
1.7 Formation of women group and Capacity building of the target groups : Given the Extension officer / Project manger/Community leaders
scope of the challleges around water and hygiene promotion Participants feeding and training materials
50 Members per group, 50 in Akon, 50 in Maanaguei, 50 in Turalei, 50 in Kuajok, 50 in Majoknoon
1.8 Accessibility and Dyro geophysical surveying water sites Motorbikes, fuel, Maintenance
Akon, Maana- aguei, Turalei, Kuajok and Majoknoon Contracted company and Project
Manager and Community Leadersfeeding and accommodation
1.9 Drilling five boreholes and install hands pumps in the target areas Drilling Company, and project Manager
1 in Akon, 1 in Maana- aguei, 1 in Turalei, 1 in Kuajok and 1 in Manjoknoon Motorbikes, fuel, Maintenance
feeding and accommodation
1.10 Meeting with the Local leaders/ target group leaders Project manager, local authorities, communty
Akon, Maanaguei, Turalei, Kuajok, and Majoknoon leaders, IDPs group leaders/ Motorbike, fuel , Maintenance ,
County authorty, payam Administrator, Diocesan Staff, NGOs, and target group leaders food for field staff
1.11 Cross-cutting Issues, peace and conflict prevention and effective Gender approach Extension Oficers and project manager, fuel, maintenance
Akon, Maanaguei, Turalei, Kuajok, and Majoknoon staff feeding and accommodation
LOGICAL FRAME WORK- ECSS-CARD WATER PROJECT
Improved Access To Clean Safe Drinking Water & hygiene/ sanitation and Sustainable Livelihoods for the Poor and Vulnerable Internally Displaced Persons and Rural Communities Households in Fragile situation Areas in Warrap State, South Sudan
Objectively Vertifiable Indicators Source and Mean of Vertification Assumptions
90% IDPs and host communities have access 10 minute distance walk to 1. IDPs and host communities become
boreholes that reliable and supply quality and quantity drinking water Progress and quartely report acquaintance using boreholes
2. No disruption of water supply and no
major other shocks that affect accessibility availability of water
90%Improvement in drinking amount of water and bathing twice per a day Monitoring and Evaulation
effective hygienic food handling and preparation particuluar women Observations and interviews 3.Women contiuing apply
hygiene and sanitation skill at the householdand access to clean safe drinking water.
60% Reduce in proportion of target population reject access to unsafe Monitoring and Evaulation
Observations and interviews
4.Manageable potential of conflict by
55% of target population reporting correctly measure against water born Revision of plans in the in the use of water sector village leaderships and IDPs leaders
diseases for themselves and their children at home. among the target group monthly meetings
70% of target groups practice hygiene and sanitation skills in all aspects of life.
5. System has matured after 1 year
Drilling five boreholes in the target areas. project progress report when the state Government is expected to
12,500 persons both IDPs and Host Communities, per a borehole will benefit gradually take over and involvment of water
325 Trained women grops and committee members project, technical Water Monitoring and Evaulation management committee
2 Extension workers and project manager Interim and final evaluation 6. Women have effective handle the issue of hygiene and sanitation
Cost in USD Preconditions
1. Good governance attitudes and
7,110.00 practises improve ,leading to improved
accountability & responsiveness
Operational Cost related to action 7,450.00
Motorbike, fuel, maintenance, generator, bank charge
staff feeding ,accommodation, communication,office supply 2. Risks of a fragmentation in
states areas as a result from cross-
border offensive action
Extension officer / Project manager, community leaders
Training Participants feeding and training materials 8,000.00
Extension officer / Project manger/Community leaders
Participants feeding and training materials 11,000.00
Contracted company and Project 60,000.00
feeding and accommodation
Drilling Company, and project Manager
Project manager, local authorities, communty
leaders, IDPs group leaders/ Motorbike, fuel , Maintenance ,
Extension Oficers and project manager, fuel, maintenance
staff feeding and accommodation93,560.00
