VP Application Booklet

AIESEC in Uppsala 2016

Dear applicant, "If not now, when? If not you, then who?" If you are reading this you are taking the first step towards one of the most exciting, challenging and rewarding experiences you can have at university. So like Emma Watson once said – why not YOU and why not NOW! Even though the task of being a VP might seem daunting at first glance, do not let fear guide your decision. No-one feels ready or fully prepared – I certainly did not, but truth be told, you will never even come close to feeling ready if you never try. That is the beauty of AIESEC: we strive to develop young leaders - to provide a safe environment where you get a chance to learn, develop and most importantly can fail but then be able to try again. AIESEC is the perfect platform to test your wings! To me life is about taking chances and challenging myself in order to learn new things. Over a year ago I was in your shoes.. I did not feel ready, but I still took the plunge. Looking back, I am so happy that I did. Being a VP is a very different experience from being a team member. I have gotten to see how I can impact more as an EB member and at the same time coordinate the operations in my team to make us as efficient as possible. I have also learned to keep track of many projects at the same time, which has also helped me in my day to day life. One thing that I have realized, is that I am never alone in success or downfalls, because I have a network of people that want AIESEC to succeed just as much as I do. On tough days, there is always someone that can pick me up and make me look at the situation from a different perspective. Also, as a VP you get to introduce and teach new members our operations – that is the best part in my opinion. During my time as a VP, I learned how to coach, how to deal with conflicts, how to plan meetings and how to give and take constructive feedback. The most important thing is how to delegate – something that many people find difficult in the beginning, but very useful when they have mastered the task. Essentially, delegation teaches you to trust in other people – that is your team mates. All this, I think will be invaluable to my future professional and personal life. This experience has and still is a roller coaster. One day you do not know how to go forward and the next you are floating on cloud nine. It has certainly made my sometimes dull university life a lot more exciting!

Lastly, I have learned to believe in myself. I had never imagined myself to be a leader, but the thing that I have realized is that I, like you, can be a leader in my own way. The difference between a leader and person that lacks leadership, is that the leader dares to try something new, even without any guarantees of success. So, without any further ado: The applications for VP 2016 for AIESEC in Uppsala is now opened! Don't miss out on a chance of a life time! Like Emma Watson once said: If not now, when? If not you, then who? Best of luck, Julia Söderberg LCP 15/16

Application Process

To apply for the position as Vice President OGX, BD or FIN for AIESEC in Uppsala you need to submit an application consisting of the following documents:

Resume

Motivational letter in English (max 600 words)

Questionnaire (please find attached questions in the booklet) Please place all documents into ONE pdf-document and sent it to julia.soderberg@aiesec-uppsala.se. All documents should be sent to the email above before March 12th. Applications will be available and sent out through email after deadline. Elections will be held on March 15th. During the election process all candidates will be expected to:

Present themselves

Hold a motivational speech about their vision (5 min)

Participate in a Q&A session The candidate will have an interview with the review board on March 15. Think of it as a job interview. Elections will be conducted closed and the vote of confidence will be announced after the election day. The LCPe thereafter announce his or her elected EB for 2016.

TIMELINE

February 26th: Application open

March 12th: Application close

March 12th: Applications available

March 15th: Review Board

March 15th: Vote of Confidence

Transition After the elections of the executive board, the LCPe will host the first team meeting within 1-2 weeks, in order to get the transition started. During the spring, the current EB will host both functional and board transition meetings in order to prepare the new EB for their term. Please note that these meetings will be on top of your ordinary team activities. Since this term is shorter than normal, the EBe is expected to (along with the help of EBc) to finalize the planning of their term before the 1st of June so that the operations can be ongoing during the summer. At the beginning of June, Empower will take place: Empower is an EB conference to finalize the transition along with the new MC. Please make sure to attend as it will help you understand your role better.

VP Job Descriptions Duration: 1st of June 2016 – 31st of December 2016 with a possible extension of one year. General Organisational Responsibilities All Vice Presidents are part of the Executive Board of AIESEC in Uppsala. This responsibility includes:

Attend board meetings every second week

Be part of the strategic planning in the LC

Make a strategic, annual plan for your function

Attend all national conferences and functional summits

Represent your function in AIESEC in Sweden at monthly national meetings

Prepare team member job descriptions For team specific responsibilities please see down below:

Business Development

Finance

Outgoing Exchange

AIESEC in Sweden 15.16

Vice President of Business Development

Job Description

Position Role The Role of Local Committee Vice President Business Development is to create and implement

activities to engage external stakeholders into the LC’s operations, with the objective to support

the realization of the LC’s goals both short-term and long-term.

Measures of Success

- # of external stakeholders involved in the LC’s operations

- # of new partners raised.

- # of old partners retained.

- % of ER/BD initiatives that contribute to the LC’s exchange results.

- % of plan implemented.

- % of processes implemented.

- % of members retention.

Main Responsibilities: Functional planning - Conducting functional performance plan with the duration of 7 months. - Get updated and involved in the other exchange functions’ plans for better understanding and support. Implementing functional processes - Conducting sales processes from raising partners, reaching partnership agreement, partnership delivery to review and re-raise. - On-going review and adjustments for better performance and goal realization. Ensuring meaningful experiences delivery to stakeholders - Conducting national Standard & Satisfaction process. - On-going review and adjustments for better performance and goal realization. Building – Managing – Developing Sales team - Synergize with TM for team recruitment – management – development process, skills and knowledge. - Constant review and evaluate sales quality of members for better and customized development plan. - Conducting team meeting, training, coaching and bonding activities. Implementing national sales initiatives - Using national PODIO sales workspace as sales tracker and follow its regulations. - Merge national sales standard and satisfaction & sales education program into functional plan. - Actively feedback, review and propose national initiatives for better sales community connection and growth. Reporting to MCVP iGIP&BD - Submit functional plan at the beginning of the term (July).

- Attend monthly coaching

with MCVP as well as ER/BD community meeting. Background, Skills and Experience Required Competencies: team management, stakeholder management, graphic design, implementation ability, conflict management, project management, customer management, effective communication, emotional intelligence. LDM: solution - oriented, empowering others, self-aware. Personal Skills: action-oriented, resilient, teamwork, optimistic, embrace challenges, problem solving, task and time management, emotional intelligence, self leadership, presentation skills. Knowledge: The AIESEC Way, LC membership criteria, AIESEC programmes, LC Communication, Exchange Processes, Local Committee Compendium, AIESEC Leadership Development Model Skills Development

- Practical sales skill

- Network utilization and management

- Practical leadership experience

- Sales Strategic Planning

- Decision making under pressure

- Team Management skills

- Personal Management skills

- Task and time management skills

Workload

- 15 to 20 hours/week

- Transition period: March – May

- Position period: 1st June 2016 to 31st December 2016

- Availability in weekends for events

- Attend all Local and National Conferences

- Attend National BD meetings and summits (Required)

AIESEC in Sweden 15.16 Vice President for Finance Job

Description

Responsible for the financial management and legalities at Local Committee (LC). Ensure the

financial sustainability of LC by being consultant and evaluating risks of the costs/investments.

Minimum JD:

Financial Responsibilities:

Creation of the budget with the Executive Board (EB)

Follow up of the budget

Risk assessment of the LC plan and LC projects

Risk evaluation and analysis of alternative opportunities for cost and incomes

Financial updates to LC

Accounting

Reporting (quarterly & annually)

Financial Management (invoicing, following up on invoices)

Fund-raising & sponsorships (grants, funds from university)

Financial sustainability of the LC

Legal Responsibilities:

Make sure that compendiums and XPP are followed (Local, National and International)

Co-Signer of the LC

Legal consultant

Contract reviews

Minimum Monthly Operations:

Ensure that the bookkeeping is up to date by the end of the month

Follow up on the budget monthly

Analyze the ROI of investments of the LC

Analyze the financial situation of the LC

Evaluate the financial health of the LC and present possible threats and opportunities to the

EB

AIESEC in Sweden 15.16 Vice President for Outgoing

Exchange Job Description

Questionnaire

Please answer these questions as short and concrete as possible. Try to answer in a way that’s relevant for the position you are applying for. Feel free to contact the current Executive Board or any other AIESECers when answering questions. Individual perspective (max 2 pages)

Describe yourself

Describe a situation where you have had to resolve a conflict in order to achieve results

Where do you see yourself in five years? Team perspective (max 2 pages)

What role do you usually take in a team? (please exemplify)

From your point of view, what makes a team successful? (please exemplify)

From your point of view, what makes a team unsuccessful? (please exemplify) Local perspective (max 4 pages)

Please do a SWOT (Strengths, weaknesses, opportunities, threats) analysis of AIESEC in Uppsala BD, OGX or FIN (depending on what position you are applying for).

Based on the SWOT analysis, please suggest priorities, actions and/or solutions for your team and for the LC in general.

National perspective (max 2 pages)

From your point of view, what is AIESEC in Uppsala's role and responsibility…

◦ ...in Uppsala?

◦ ...in AIESEC in Sweden?

◦ ...towards the Member Committee?

◦ ...towards AIESEC International?

Future perspective (max 1 page)

Given previous answers, what do you believe is the role of the Vice President? (be creative and explain thorougly)

Imagine a world with no obstacles – where would you want to take your team and AIESEC in Uppsala?

Many thanks for your application!