VIVA 16TH ANNUAL USERS GROUP MEETING

October 25, 2012

Virginia Library Association

Williamsburg, VA

John Ulmschneider, VCU, VIVA Outreach Committee Chair

Kathy Perry, VIVA Director

Agenda

Welcome and VIVA Update: Kathy Perry, VIVA Director

Vendor Introductions Panel Session:

Exceptions to Every Rule: Managing the Ongoing Migration to e-Books and Streaming Media

Karim Khan, Loudoun County Public Libraries Elizabeth Kocevar-Weidinger, Longwood University

Terry Metz, Washington and Lee University Diane Smith, George Mason University Moderated by John Ulmschneider, VCU

University Librarian and Chair of the VIVA Outreach Committee

VIVA Update

VIVA, Arlington Campus Library, Founders Hall

George Mason University, MS 1D13351 Fairfax Drive, Arlington, VA 22201

We’re moving to Arlington!

VIVA Budget Update

VIVA Budgets from All Sources

FY06

FY07

FY08

FY09

FY10

FY11

FY12

FY 1

3 (e

st.)

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

$18,000,000

Private NonprofitPublic InstitutionsNew General As-semblyGeneral Assembly

Estimated VIVA Budget from All Sources, FY2013

General As-sembly, 39%

Public Institu-tions, 36%

Private Institu-tions, 16%

New General As-sembly, 9%

VIVA Expenditures 2010-12

Collections 93%

ILL 3%

Travel & Training <1%

Central Administration 3%

Updates on Committee Work

VIVA’s Balanced Scorecard Strategy Map

CUSTOMERDeliver Value EquitablyMaximize Access

FINANCIALMaximize ResourcesDemonstrate ValueFund for the Present & the Future

PROCESSStrengthen CommunicationNurture EngagementEnsure Efficient & Effective

Operations

LEARNING & GROWTHBuild Staff

Capabilities Explore Wider

Vision

Optimize VIVA Culture

Steering Committee

Gene Damon, Chairperson Retreat Action Items

Organization Committee Scholarly Publishing and

Respository Services Universal Borrowing Collection Analysis Video Preservation Cooperative Cataloging

Outreach Committee

John Ulmschneider, Chairperson Completed new brochure: Delivering

VALUE: Equitably, Cooperatively, and Cost-Effectively

Working on a long-term review of VIVA communications and publicity

Reviewing the VIVA website with an eye toward streamlining the communications

Resource Sharing Committee Ralph Alberico, Chairperson 14th VIVA Community Interlibrary Loan

Forum Successful loading of the VIVA holdings

shared by all of the public institutions into the OCLC WorldCat Knowledge Base

Upcoming development of training materials for the OCLC WCKB and Direct Request for Articles service

Balanced Scorecard Project: ILL Turnaround Times, Preliminary Results

Based on stats received from five of the six doctoral institutions from the period of February to April 2012, a total of over 10,000 books and articles  

Goal had been under 48 hours

Articles Loans Overall0

10

20

30

40

50

Average Lending Times in Hours Threshold

2012 Interlibrary Lending Among VIVA Members

Privates, 28%

Public 2-

Year, 5%

Pub-lic 4-Year

& Doc-toral

s, 66%

VIVA Interlibrary Loans to Other VIVA Members, FY1996-2012

1995

-96

1997

-98

1999

-00

2001

-02

2003

-04

2005

-06

2007

-08

2009

-10

2011

-12

-

20,000

40,000

60,000

80,000

100,000

120,000

140,000

Privates Public 2-YearPublic 4-Year

Over 1.8 million books and articles shared!

Resources for Users Committee Sharon Gasser, Chairperson Cancellation of American Journal of

Psychiatry as of December 31, 2012 Expiration of the MLA contract (July 1,

2013) and a new RFP committee established for this resource

Review of APANet Review of Oxford Reference Online in 2013 E-books, e-books, e-books!

Update on Cost Sharing

Public Institutions: Mergent and IEEE cost sharing formulas are

being analyzed for FY14 Private Institutions:

Mergent, Oxford Reference Online, and ProQuest Dissertations and Theses are moving to Private Pooled Funds

E-books Overview

General Assembly allocated new funds in each year of the upcoming biennium (FY’s 2013 and 2014).

The intent for this new base funding includes e-books, particularly STEM-H (Science, Technology, Engineering and Mathematics and Health) titles.

A cooperative cataloging subcommittee has been tasked with developing protocols to help members work working with records from these e-book initiatives.

RFI: Academic E-book Packages VIVA conducted a Request for Information for Academic

E-Books with a response deadline of February 22, 2012. RFI Committee

Tara Cassidy (VCCS), Chair Erin Crane (Liberty University) Anna Creech (University of Richmond) Dawn Dawson (University of Virginia) Elizabeth Kocevar-Weidinger (Longwood University) Meg Manahan (George Mason University) Ex Officio:

Amanda Echterling (JMU Procurement) Kathy Perry (VIVA)

The RFI Committee completed a survey of VIVA institutions about their current spending practices related to e-books and their interest in e-book products.

RFI: Academic E-book Packages VIVA was looking for: 1) competitive pricing, 2)

less restrictive DRM, 3) unlimited simultaneous use, and 4) ability to continue ILL.

Negotiations are underway for packages from two vendors: Elsevier: E-book frontlist collection for 2013

(~650 titles) Springer: Four subject collections for 2013:

Behavioral Science (~85 titles), Biomedical and Life Science (~560 titles), Computer Science (~1,100 titles), and Earth and Environmental Science (~285 titles).

RFP: Demand Driven Acquisitions for E-Books

VIVA conducted a Request for Proposal for Demand Driven Acquisitions for E-Books with a response deadline of September 27, 2012.

RFP Committee Cheri J Duncan (James Madison University), Chair Alison Armstrong (Radford University) Tara Cassidy (VCCS) Anna L Creech (University of Richmond) Dawn Dawson (University of Virginia) O'Brien, Leslie (Virginia Tech) Suzy Szasz Palmer (Longwood University) Ex Officio:

Amanda Echterling (JMU Procurement) Kathy Perry (VIVA)

RFP: Demand Driven Acquisitions for E-Books

Today November December January February

The RFP Committee met this morning to review the responses and determine finalists.

November 13th: One day Vendor Fair at Virginia Commonwealth University

November 14th: Evaluation form is due from VIVA members

December 6th: Recommendation goes to the Steering Committee

February 20th: Tentative start date for the DDA program

January 15th: Tentative Award date

VIVA Full-Text DownloadsFY03 – FY12

FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY120

1,000,0002,000,0003,000,0004,000,0005,000,0006,000,0007,000,0008,000,0009,000,000

10,000,000

Grand Totals for Full-Text Downloads

To...

Notable Usage Trends: OVID LWW

FY09 FY10 FY11 FY120

50000

100000

150000

200000

250000

300000

350000

400000

OVID Lippincott Williams & Wilkins Total Access Collection: Full-Text Requests

PrivatePublic 2 YearPublic 4 YearPublic Doctoral

Notable Usage Trends: Safari

FY09 FY10 FY11 FY120

500000

1000000

1500000

2000000

2500000

ProQuest Safari Tech Books: Full-Text Requests

PrivatePublic 2 YearPublic 4 YearPublic Doctoral

Vendor Introductions

APA: Neil Lader

Bowker:  Randy Boecker

EBSCO: Ann Murdock

Gale: Kate Vincent

IEEE: Joe Vaitkus

OCLC:  Christine Kirby

OUP:  Jenifer Maloney

ProQuest: John Baudassi and Kim Robinson

Exceptions to Every Rule: Managing the Ongoing Migration to e-Books and Streaming Media

Terry MetzUniversity Librarian Washington and Lee

University

Karim KhanBranch Manager, Rust

Library Loudoun County Public Libraries

Elizabeth Kocevar-Weidinger

Instruction/Reference Services Librarian

Longwood University

Diane SmithAssociate University

Librarian for Research and Education Services

George Mason University

Moderated by John UlmschneiderUniversity Librarian, Virginia Commonwealth

University and Chair of the VIVA Outreach Committee

Panelist Presentations

To Karim’s PresentationTo Liz’s Website

To Terry’s PresentationTo Diane’s PresentationTo John’s Presentation

V

www.vivalib.org