Village of Lincolnwood Parks and Recreation

Board Meeting Tuesday, October 9, 2018

7:00pm Council Chambers

Lincolnwood Village Hall – 6900 North Lincoln Avenue

Agenda I. Call to Order

II. Approval of Minutes of August 14, 2018 Meeting

III. Audience Participation and Letters/Notes/Emails from the Public

IV. Old Business

V. New BusinessA. Touhy Avenue Overpass Lighting PolicyB. Proesel Park Playground Renovation UpdateC. Inaugural Truck-or-Treat Special EventD. 2018 Turkey Trot UpdateE. Annual Daddy Daughter Dance Update

VI. Chairperson’s Report

VII. Commissioners’ Reports

VIII. Director’s Report

IX. Staff Report

X. Adjournment

Posted: October 5, 2018

9/25/2018

Touhy Avenue Overpass Lighting Policy Page 1

Touhy Avenue Overpass Lighting Policy Introduction The Touhy Avenue Overpass is equipped with adjustable lighting features that can be utilized to recognize and celebrate the Village of Lincolnwood, Village recognized holidays, public events, and other festivities. This lighting policy will provide a process for non-profit groups and charities to request bridge lighting in recognition of special events or a significant date. Village Overpass Lighting Plan

• The Village maintains the right to adjust the plan at any time to extend/shorten durations or to add/eliminate certain events. The following events/holidays are permanently reserved by the Village:

i. Valentine’s Day -February 14th - (Red, Pink) ii. St. Patrick’s Day - March 17th - (Green)

iii. Earth Day - April 22nd - (Green, Blue) iv. Memorial Day - TBD - (Red, White, Blue) v. Independence Day - July 3 - 5 -(3 days) (Red, White, Blue)

vi. Halloween - October 31st - (Orange, Purple) vii. Veterans Day - November 11th - (Yellow)

viii. Hanukkah - TBD - (9 days) - (Blue, White) ix. Christmas - TBD - (9 days) - (Red, Green)

*Holidays that fall on a weekend will be lit the business day before the weekend. For questions regarding the policy, please contact the Village at (847) 673-1540.

UPCOMING EVENTS

Date Event Location Wednesday, October 3 Social Club Trip All Seasons Orchard Monday, October 8 School’s Out Program Community Center Wednesday, October 10 Social Club City Style Lunch The Gage Wednesday, October 17 Social Club Theatre Trip Drury Lane – Little Shop of

Horrors Saturday, October 20 Pumpkins in Proesel Proesel Park Tuesday, October 23 Social Club Lunch Bunch Shallots Bistro Friday, October 25 Superhero Station Community Center Monday, October 29 Session II After School

Programs Begin School District 74 Campus

Tuesday, October 30 Social Club Lunch Fogo De Chao Wednesday, October 31 School’s Out Program Community Center Wednesday, October 31 Trunk-or-Treat Aquatic Center Parking Lot

LINCOLNWOOD PARKS & RECREATION Staff Report: October 2018

2

ADMINISTRATIVE OPERATIONS

Staff News:

New Hire Dan Peck joined the Parks and Recreation team on September 24 as our new Community Outreach and Marketing Coordinator. Dan’s primary responsibilities include marketing and promotion of all department programs and special events as well as securing sponsors to support department programs and special events. Dan comes to the Village with significant experience in the private sector working for Tria Architecture. Welcome Dan! Touhy Overpass Update The Touhy Overpass is nearing completion. Thank you again to the Park Board for your support, work and contributions on this project. It’s a beautiful gateway into the Lincolnwood Community and a wonderful enhancement for path users. The Ribbon Cutting Ceremony has been scheduled for Thursday, October 11 at 5:30pm. Hope you can join us!

Community Helper Day On Friday, October 5, the Parks and Recreation Department participated in Community Helper Day at Todd Hall School. Staff presented to the Pre-Kindergarten students about how Parks and Recreation professionals help the community. After the presentation the students participated in an arts and craft activity in which they had to draw their favorite activity at park. Each student also received a fabric Frisbee with the new Parks and Recreation Department logo to color. This is always a nice community outreach opportunity for the department. Global Fitness Spot Update Within the coming week the surface of the Global Fitness Spot will be changed over to cement and a retaining wall will be added. The existing surface is crushed limestone and the retaining wall will replace plantings that are not surviving due to constant sun exposure and low soil pH levels. In 2015 the Horwitz Family dedicated the fitness equipment in the Global Fitness Spot to their late daughter Madeline as a living memorial to her life which was cut short. She was 30 years old. The Horwitz Family donated $15,000 to make the aforementioned updates to this site. We are appreciative and thank them for their continued support of the Global Fitness Spot.

3

RECREATION

Highlights: 42nd Annual Lincolnwood Turkey Trot Planning for the upcoming Turkey Trot is well underway. This month, our team is excited to announce that Dick Pond Racing will be providing pacers for the 5K and 10K runs and Orangetheory Fitness Edgebrook-Skokie will be leading pre-race stretching for the second year in a row. Registration for the race as of October 4 at 12pm is included in the chart below.

2018 2017 2016 430 422 303

Family Fun Fest Family Fun Fest took place on Sunday, September 16th at Centennial Park from 1pm-3pm. Approximately 100 participants enjoyed this family friendly event. Activities included: music and games, a gaga pit and bounce house, a coloring station, bubble play zone, sidewalk chalk drawing, bag-o and kayaking. Sponsors for this event included: Safe and Fair Foods and Meatheads. .

4

Trunk or Treat New this year the Parks and Recreation Department is planning the inaugural Trunk-or-Treat event on Wednesday, October 31 from 5-7pm. This fun, safe, and neighborly trick-or-treating experience for kids and adults of all ages will take place in the Proesel Park Family Aquatic Center Parking Lot and will feature a “Monster Bash” theme. Participants will decorate their car and pass out Halloween treats during the event. The most creatively decorated trunk in the “Monster Bash” theme will receive a family of two Aquatic Center pass for summer 2019.

Touch-a-Truck Approximately 300 people attended the annual Touch-A-Truck event held on Saturday, September 8 from 10am-12pm in the Village Hall parking lot. This year’s event featured trucks from Lincolnwood’s Police Department, Fire Department, and Public Works Department, a school bus, tow truck, Groot garbage truck and antique cars. Children also had the opportunity to ride on a trackless train through the park. Thank to our sponsor Northshore University HealthSystem for helping to support this event.

5

School’s Out Program The Department is teaming up with School District 74 to offer a “School’s Out” program. This program, which will occur on the next day off of school which is October 8, creates a fun environment for children who will be off from school that day. Participants will create autumn themed crafts, enjoy the outdoors through a scavenger hunt and participate in fall-themed games. The program will be held at the Community Center.

Youth Programs

Afterschool Programs In-house after school programs for the fall session include Basketball and Soc-Key. These programs are a held at the School District 74 campus and instructed by a Parks and Recreation Department employee. The chart below displays total enrollment during fall 2018 compared to fall 2017.

Contracted programs for the fall of 2018 include: Karate and We Got Game: Basketball Skills. These programs are also held on the School District 74 campus and the department contracts with an outside company to provide these programs. The chart below depicts the number of participants in each program compared to 2017.

02468

10121416

Soc-Key Todd HallBasketball

Rutledge HallBasketball

In House Youth Programs: Fall Session 1

2017

2018

02468

10121416

Gen-Ki Karate We Got Game- Basketball

Contracted Youth Programs: Fall Session 1

2017

2018

6

Club Kid The Parks and Recreation Department partners with School District 74 to offer Club Kid, an afterschool program for Kindergarten through 5th grade. The chart below displays Club Kid enrollment at the beginning of 2018 school year compared to the 2017 school year. A total of 27 participants were enrolled at the beginning of the 2018 school year compared to 37 participants enrolled at the beginning of the 2017 school year. The decrease in enrollment numbers can be attributed to children aging out of the program.

16 16 18 17

20

25

30

25

30

26

0

5

10

15

20

25

30

35

Mondays Tuesdays Wednesdays Thursdays Fridays

Club Kid Beginning of Year Comparisons

2018

2017

7

Lincolnwood Social Club (Ages 55+) Social Club activities during August and September included: Annual Fireman’s Lunch, Lunch Bunch at Pita Inn, Musuem Tour at Dreihaus Museum, Theatre production of Anything Goes and Tootie, City Style Lunch at Dutch & Doc’s, Lake Geneva Boat Tour & Day Trip, Lunch Bunch at Coletti’ and a trip to All Seasons Apple Orchard.

0

5

10

15

20

25

30

Trips Lunch Bunch Fireman's Lunch Theatre City-Style Lunch

Social Club Participation

17-Aug

17-Sep

18-Aug

18-Sep

8

Senior Exercise Drop-in senior exercise is for adults 55 and older and combines four types of exercise (cardio, strength, balance, and stretching) recommended by the National Institute of Health (NIH) to stay healthy and independent. This program covers all four elements in a drop-in format (pay at the door). The chart below depicts total participation numbers for the months of August and September.

Adult programs Below are fall registration numbers for adult programs. Adult programs consist of Juzz Dance and fitness programs including: Zumba & Peace Yoga.

143 148

100

110

120

130

140

150

2018 2017

Drop-In Senior Exercise

Number of Participants

0

50

100

150

200

250

300

350

400

August September

Adult Programing

2017

2018

9

Community Center A variety of events were held at the Community Center throughout the months of August and September. A total of $17,375 in rental revenue was generated during the months of August and September compared to $10,213 in rental revenue generated during this same time period in 2017.

16

10

26

9

14

23

0

5

10

15

20

25

30

August September Total

2018

2017

10

OVERALL STRATEGIC OBJECTIVES

The following charts display the status of strategic objective focus area.

4

8

29

0

5

10

15

20

25

30

Not Started On Track Achieved

Parks and Recreation Department Overall Strategic Objectives 2016-2019

0 1

9

02468

10

Not Started On Track Achieved

Park Development & Maintenance

1 4

12

0

5

10

15

Not Started On Track Achieved

Program & Services Development

3 3

7

0

2

4

6

8

10

Not Started On Track Achieved

Public Relations & Marketing

0

4

1

0

1

2

3

4

5

6

Not Started On Track Achieved

Grants & Partnerships