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Village of Lincolnwood Parks and Recreation Board Meeting
Council Chambers
6900 N. Lincoln Ave. Lincolnwood, IL 60712
July 12, 2016 7:00p.m.
AMENDED AGENDA
I. Call to Order
II. Approval of Minutes of June 14, 2016 meeting
III. Audience Participation and Letters/Notes/Emails from the Public
IV. Old Business
V. New Business A. ComEd Bike Path Touhy Overpass Presentation B. Consideration of a Request from M-NASR to hold Trivia Craze
Fundraiser at the Community Center on Saturday, October 22 from 6:30-10pm
C. Pickle ball Program
VI. Chairperson’s Report
VII. Commissioners’ Reports
VIII. Director’s Report
IX. Staff Reports
X. Adjournment
Posted: July 8, 2016
Lincolnwood Park and Recreation Board Meeting Lincolnwood Village Hall – Council Chambers
June 14, 2016 DRAFT MINUTES
CALL TO ORDER
The meeting was called to order at 7:29 P.M. PRESENT AT MEETING
Park Board Members: Reese Gratch, Laura Tomacic, Art Lovering, Amy Kaniff, Grace Diaz Herrera, Victor Shaw; Sarah Hardin; Village Board liaison Jennifer Spino Parks and Recreation Department Staff: Laura McCarty, Katie Gamroth, Melissa Rimdzius Audience: John Dzarnowski FGM Architects
APPROVAL OF MINUTES
On motion to approve Tomacic/Kaniff the meeting minutes of the May 10, 2016. 7-0, motion passed.
AUDIENCE PARTICIPATION/LETTERS FROM THE PUBLIC
OLD BUSINESS NEW BUSINESS
A. Tour of Proesel Park Aquatic Center
B. Presentation of the Proesel Park Aquatic Center Master Plan McCarty- As noted in presentation John- As noted in concept presentation Board Discussion:
• Family changing rooms; purpose, quantity to be added, size and amenities • Improvements or movement to current concession stand • Questions updates to existing bathhouse • Discusses additional “soft costs” in concept presentation • Questions closeness of adult pool to the outfield of three, proximity of activity pool to
LWoods • Comments on how existing pool space and deck space remain the same, all involved in the
concept is just an addition • Discusses options of phasing the project and proposed added amenities • Questions impact on daily operating expenses and staffing • Questions parking impact
McCarty- Brought the plan forward tonight for feedback, looking to have open house sessions to get more feedback from the public
C. Nomination and Motion for a New Parks and Recreation Board Chair Gratch- Notes she has been chair for a long time and would like someone else to have the opportunity, then nominates Sarah Hardin as new Parks and Recreation Board Chair
Move to approve nomination for Sarah Hardin as New Parks and Recreation Board Chair . Gratch/Tomacic 7-0
CHAIRPERSON’S REPORT – COMMISSIONERS’ REPORTS –
DIRECTOR’S REPORT – McCarty- Thanks Reese for her dedication. Congratulates the staff for a good start into the summer. Updates the board on the ITEP grant proposal for Centennial Park Lovering- Any update on the bike path? McCarty- Still working out issues with the soil, hoping to have it started soon
STAFF REPORTS
A. SUPERINTENDENT OF RECREATION – GAMROTH As noted in report
B. SUPERINTENDENT OF PARKS AND FACILITIES – RIMDZIUS Rimdzius-Provided updated pool numbers. Tomacic- Do you have any rentals booked in the pods? Rimdzius- We do not rent all three every weekend, but yes we do have rentals booked.
C. RECREATION SUPERVISOR – ANTOSZ As noted in report
D. COMMUNITY OUTREACH AND MARKETING COORDINATOR – VERING As noted in report
E. YOUTH PROGRAMS COORDINATOR - FLETCHER As noted in report
ADJOURNMENT Meeting adjourned at 8:42 P.M. Park Board Minutes prepared by: Katie Gamroth, Superintendent of Recreation
Park and Recreation Board President: ___________________________________________ ___________ Signature Date
DIRECTOR’S REPORT July 2016 Laura McCarty, Parks and Recreation Director [email protected]
Lincolnwood Fest The Friends of the Community Center will once again plan and implement Lincolnwood Fest, a four day festival in Proesel Park. The festival will be held July 21-24. Music, food, a beer/wine tent, a car show, business exposition and a carnival will be featured as part of the weekend’s activities. Event hours are: Thursday, 5-10pn, Friday, 5-11pm, Saturday, Noon-11pm and Sunday, 10am-9pm. The Parks and Recreation Department will have a booth on Saturday and Sunday afternoon for a couple of hours in which we will have the opportunity to promote department programs and events. Booth visitors will also have the opportunity to participate in our new “Plinko” game in which they will have the chance to win fun prizes. Hope to see you at the Fest! IMRA Playground and Aquatic Facility Safety Visits On July 20 and 21 safety inspections will be conducted by our IMRA Risk Manager. The purpose of these inspections is to identify hazards and/or risk recommendations within our playground and aquatic facilities. The playground inspections will utilize recognized practices/standards in order to evaluate our playground safety and maintenance program. GG Rowell Playground Equipment Each year to ensure our playground equipment is maintained and in compliance with national playground safety standards, equipment is replaced and updated. This year the equipment at GG Rowell will be replaced. Staff will begin the formal RFP process this month and the goal is to have the new playground equipment installed by the end of November.
Superintendent of Recreation July 2016 Katie Smith Gamroth [email protected] Social Club The summer is a wonderful time for the Social Club. With the nicer weather we see more of our members out and about. This past June the group enjoyed lunch trips and a theater trip to see “My Fair Lady” at the Cahn Auditorium in Evanston. This July we have added dinner trips into our program offerings. The dinner programs will be set up the same way as our “Lunch Bunch” program. Members will register with the Parks and Recreation Department and meet at the restaurant on the appropriate day to enjoy dinner with the group. If successful, the dinner program will be offered during the longer days of the summer months. Along with the new dinner program, the social club is scheduled for the following activities in July:
Chicago Trolley Tour Dinner at Brick House
Deathtrap at Drury Lane Theater Afternoon Tea at the Community Center
Lunch at Tuk Tuk Thai
Fall Program Guide The Fall brochure will head off to the printer early July for delivery to residents in early August. Staff have added many new programs for Fall 2016, including:
Youth Improv at the Community Center Adult Improv at the Community Center
Youth Dance at the Community Center Nordic Fitness at Centennial Park
Youth Athletic classes at Rutledge Hall R.I.P.P.E.D 50+ at the Community Center
ACA It is hard to believe that it has been three years since the camp first went through the American Camping Association’s accreditation process. The 2016 summer is the summer for recertification. Staff have been updating past standards with current information and gathering documentation for new standards that have been added in the past few years. The camp is scheduled for a site visit during July, in which ACA visitors will review compliance standards as well as inspect all camp sites to confirm that the day camp program is compliant with their standards.
Superintendent of Parks & Facilities July 2016 Melissa Rimdzius [email protected] Aquatic Center Gorgeous June weather has helped us get this summer season off to a great start! With over 10,000 pass holder visits in the first month of operation; our team has enjoyed seeing many returning and new pass holders already this season. Several Aquatic Center programs and events began in June and will continue throughout the summer, such as adult fitness classes, swim lessons for all ages, Monthly Theme Nights, Safety Break Storytime, Thursday Morning Play Dates, and Lincolnwood Lightning Swim Team. A new water safety program, American Red Cross Longfellow’s WHALE Tales, will begin at the Aquatic Center on July 17th. This is a drop-in program for children ages three through eight that will feature two new water safety rules each week. Daily Attendance & Revenue: Included below are charts that summarize daily attendance and revenue totals for the season thus far.
Daily Attendance Totals: June 4-July 7
Daily Attendance 13,188
Facility Revenue Totals: June 4-July 7
Daily Admission: Resident $15,266
Daily Admission: Non-Resident $24,202
Concession Stand Revenue $34,982.25
Merchandise Sales $523
Total Revenue $74,973.25
Season Pass Sales: Pool pass sales have continued throughout the first month of the summer, and Non-Resident passes sold out on June 17. Below is a chart that outlines season pass sales, including monthly updates and last season’s pass sale totals for reference. The blue column shows the most up-to-date total pass sales for this season.
Season Pass Holder Totals
Pass Type July Update (As of 7/7/16)
June Update (As of 6/7/16)
May Update (As of 5/4/16)
2015 Totals
Resident 2648 1208 324 1412
Non-Resident SOLD OUT 1915 1795 1787
Business 1 1 0 6
Totals 4649 3124 2119 3205
Parks & Facilities The Proesel Park Picnic Shelter is scheduled to host a total of 30 private shelter reservations this season. The facility is fully booked through September 18, 2016 and there are 11 weekend rental dates available for the remainder of the season. Playground Inspections took placed at the end of June and beginning of July. Staff identified areas that needed repair or attention and submitted work orders through the Village’s Public Stuff mobile application. The completed inspection reports are attached to this report.
Youth Programs Coordinator July 2016 Aryn Fletcher [email protected] Community Park and Aquatic Center Playdates A total of two Community Park and Aquatic Center playdates have been offered this summer. The first playdate was held on June 23 at Centennial Park in which participants decorated and flew kites. A total of four participants attended. On June 30, the second Community Park playdate was held at Flowers Park in which participant made wooden flags and painted fireworks for the 4th of July. Approximately 20 participants attended. The Summer Concert Series and Movies in the Park The Lincolnwood Summer Concert Series has been going very well this summer and the weather each week has been perfect.
There are three more concerts scheduled for the month of July and each concert also includes a children’s activity. On July 7 Jose Valdes and the Mambo Stars will perform and the children’s activity will be the “Boulder Dash Competition,” on July 14 Final Say will perform and the children’s activity will be the “ 4 Person Pedestal,” and the 2016 Summer Concert Series will close with a performance from the Second Hand Soul and the children’s activity will be the “Bungee Sports Challenge.” During the month of August we will offer two Movie in the Park nights. The first is scheduled for August 4 in Proesel Park and we will show “The Incredibles” and the second will be held on August 18 at Centennial Park in which the “Goonies” will be shown. Lincolnwood International Soccer Academy The academy finished its Spring season on June 21 with a practice and an end of the season party. There will be a soccer camp held the week of August 22-26 for kids ages 5-14 before the Fall season begins on September 8.
Community Center Program Supervisor July 2016 Linda Vering [email protected] Summer Concert Series in Full Swing In June, we welcomed four great bands to Proesel Park: The Wind Gypsys, Dixie Crush, Dick Diamond & the Dusters, Shout Out, and The Rhythm Rockets. The weather has been great, so we’ve had a large turnout, approximately 300 people for each of the concerts. We are hoping that the weather in July will continue to draw large crowds. Email Marketing The following targeted emails were created and sent to promote various programs/events in June:
Aquatic Center Pass Holder Email
Community Park Playdate – Flowers Park
Community Park Playdate – Centennial Park
Summer Concert Series – Rhythm Rockets
Summer Concert Series – Shout Out
Summer Concert Series – Dick Diamond & The Dusters
Summer Concert Series – Dixie Crush
Summer Day Camp (2 emails)
Nordic Walking in Lincolnwood Sponsorship We have sponsorship agreements with NorthShore University HealthSystem, Liberty Bank, Physicians Immediate Care, and Lincolnwood Public Library to sponsor various special events throughout the year.
Liberty Bank Jose Valdes & The Mambo All Stars
Movie in the Park
Pumpkins in the Park
Turkey Trot
Loeber Motors Lincolnwood International Soccer Academy
Turkey Trot
NorthShore University HealthSystem
Luau Night at Proesel Park Family Aquatic Center (July)
Touch a Truck (Sept)
Pumpkins in Proesel Park Halloween Event (Oct)
Turkey Trot (Nov)
Physicians Immediate Care Family Fun Fest (Sept)
Summer Day Camp Family Picnic (July)
Touch a Truck (Sept)
Pumpkins in Proesel (Oct)
Turkey Trot (Nov)
Lincolnwood Public Library Concert – Rhythm Rockets
Pool Theme Night – (Aug)
Family Fun Fest (Sept)
