INTRODUCTIONimages.pcmac.org/Uploads/PassChristianSD/PassChristianSD... · Web viewHaleigh Cuevas, Assistant Principal, Pass Christian Middle School 228-452-5220 Michael Crawford,

Pass Christian Public School DistrictSafety and Crisis Response Plan

2013-2014

Pass Christian Elementary School

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August 13, 2013

To: Pass Christian Public School District Employees and Students

The Pass Christian Public School Board and the Administration of the Pass Christian Public School District are dedicated to ensuring a safe environment is provided for our students. Further, all employees are provided with a safe work place and appropriate safety training. We are hereby officially implementing the safety programs outlined in this safety manual. These written programs are directed by board policies SAFE SCHOOLS (ADD), EMEGENCIES (EBC), SAFETY PLANS (EBCA), and SAFETY DRILLS AND EVACUATION (EBCB). This plan incorporates guidelines and procedures endorsed by the National Incident Management System and Joint Incident Command recommendations.

All employees are expected to comply with the minimum safety requirements outlined in this program. Administrators and Principals may develop and implement additional detailed programs for their campuses as needed upon approval by the Superintendent of Education and Pass Christian Public School District School Board. All employees are required to annually review the programs outlined in this policy manual. All employees shall review the manual as part of their orientation. Once this review is completed, employees will fill out and sign a copy of the Employee Review and Compliance Certification Form.

Safety is an important and integral element in each of our duties and is considered the single most important aspect of anything we do. It is the goal of the Pass Christian Public School District to provide a safe and healthy environment for all students, employees, parents and visitors. Thank you for your cooperation and support in these efforts.

Sincerely,

Beth John

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ContentsINTRODUCTION...........................................................................................................................................5

SCHOOL BOARD MEMBERS.........................................................................................................................7

SUPERINTENDENT OF EDUCATION..............................................................................................................7

SCHOOL SAFETY AND CRISIS RESPONSE PLAN COMMITTEE........................................................................7

SAFETY PERSONNEL.....................................................................................................................................8

SCHOOL NURSES..........................................................................................................................................9

DISTRICT INFORMATION..............................................................................................................................9

COMMUNITY RESPONSE INFORMATION...................................................................................................11

EMERGENCY SERVICES..............................................................................................................................11

MEDICAL....................................................................................................................................................11

UTILITIES....................................................................................................................................................11

MEDIA........................................................................................................................................................12

FEDERAL RESPONSE INFORMATION..........................................................................................................13

STATE RESPONSE INFORMATION..............................................................................................................13

COMMUNICATION.....................................................................................................................................13

COMMUNICATION CHAIN OF COMMAND.................................................................................................13

CENTRAL SERVICES....................................................................................................................................14

SCHOOLS...................................................................................................................................................14

GENERAL CRISIS PROCEDURES..................................................................................................................14

COMMAND CENTER..................................................................................................................................15

EMERGENCY DRILLS/PROCEDURES............................................................................................................19

TORNADOS/HURRICANE/AND INCLEMENT WEATHER..............................................................................21

ARMED/UNARMED INTRUDER..................................................................................................................23

LOCK DOWN PROCEDURE..........................................................................................................................24

EARTHQUAKE............................................................................................................................................25

INTERIOR/EXTERIOR HAZARDOUS MATERIALS..........................................................................................26

THREATS UNIQUE TO THE GEOGRAPHICAL LOCATION OF THE DISTRICT/SCHOOLS..................................27

BUS EVACUATION......................................................................................................................................28

BUS ACCIDENT...........................................................................................................................................29

SCHOOL EVACUATION PLAN......................................................................................................................30

EMERGENCY KITS.......................................................................................................................................30

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CARING FOR SPECIAL NEEDS STUDENTS....................................................................................................31

SCHOOL EVACUATION MAPS.....................................................................................................................33

DELISLE ELEMENTARY EVACUATION MAP.................................................................................................33

PASS CHRISTIAN ELEMENTARY AND MIDDLE SCHOOL EVACUATION MAP...............................................34

FIRST FLOOR..............................................................................................................................................34

PASS CHRISTIAN ELEMENTARY AND MIDDLE SCHOOL EVACUATION MAP SECOND FLOOR.....................35

PASS CHRISTIAN HIGH SCHOOL EVACUATION MAP..................................................................................36

CHILD CARE CENTER EVACUATION MAP...................................................................................................37

ON-SITE EVAUCATION AREAS....................................................................................................................38

OFF-SITE EVAUCATION AREAS...................................................................................................................39

FAMILY REUNIFICATION POINT.................................................................................................................40

CRISIS SITE STUDENT RELEASE FORM........................................................................................................42

SITE STATUS REPORT/MISSING/INJURY REPORT.......................................................................................43

PARENTAL PERMISSION EMERGENCY RELEASE LIST FOR PARENTS...........................................................44

PRESS MEDIA.............................................................................................................................................45

YEARLY STAFF TRAININGS..........................................................................................................................46

REQUIRED YEARLY DRILLS..........................................................................................................................47

YEARLY EMERGENCY DRILL FORM.............................................................................................................48

REQUIRED DISTRICT POLICES and PROCEDURES.......................................................................................49

ANNUAL DISTRICT/SCHOOL SAFETY ASSESSMENT....................................................................................57

CRIME SCENE MANAGEMENT...................................................................................................................64

PROCEDURES ADDRESSING REGISTERED SEX OFFENDERS........................................................................66

ADDITIONAL FORMS..................................................................................................................................67

STAFF RESOURCES.....................................................................................................................................69

HAZARD COMMUNICATION PROGRAM....................................................................................................70

MATERIAL SAFETY DATA SHEET (MSDS) INVENTORY................................................................................70

STUDENT ACCIDENT REPORT.....................................................................................................................71

EMPLOYEE ACCIDENT REPORT..................................................................................................................73

EMPLOYEE REVIEW and COMPLIANCE CERTIFICATION FORM..................................................................74

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INTRODUCTION

The School Safety Plan is the foundation the district and schools use to maintain a safe and secure educational environment. There are three components to a comprehensive safety plan. Those components are:

1. Policies and procedures that afford a safe school environment.2. The Safety and Crisis Response Plan.3. Programs that promote a safe school environment.

The Pass Christian Public School District plan utilizes components of the model developed and set forth by the Mississippi State Department of Education, Office of Safe and Orderly Schools.

Frank McCardle, Risk Management Director August 13, 2013

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Mission Statement

PASS CHRISTIAN PUBLIC SCHOOL DISTRICT

“COMMITTED TO EXCELLENCE”

Our Beliefs

STUDENTS EXECEL WHEN:

CURRICULUM IS CHALLENGING AND PROGRESSIVE ACTIVELY ENGAGED IN THE LEARNING PROCESS ALL HAVE AN EQUAL OPPORTUNITY TO LEARN

LEARNING IS A SHARED RESPONSIBILITY HELD TO CLEARLY DEFINED, HIGH EXPECTATIONS

ALL ARE ACCEPTED, VALUED, AND SAFE

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SCHOOL BOARD MEMBERS

Randall DeWitt, PresidentPortia Stewart, Vice President

Dr. Philip Terrell, SecretaryMargaret Kalif, Member

Walter King, Member

SUPERINTENDENT OF EDUCATION

Beth John, Superintendent of Education

SCHOOL SAFETY AND CRISIS RESPONSE PLAN COMMITTEE

Central Services

Beth John, Superintendent of Education………………………………………………………………..228-255-6200228-222-0129228-669-8067

Teresa Allen, Director of Accreditation…………………….…………………………………………….228-255-6200228-222-0123228-222-3364

Tricia Cox, Assistant Director of Special Education and District Test Coordinator…..228-255-6200Doris Flettrich, Director of Special Education and Gifted Education Supervisor........228-255-6200

228-222-0128 228-596-7106

Marsha Garziano, Business Manager……………………………………………………………………..228-255-6200 228-222-0168

228-216-4070Mona Graham, Transportation Supervisor……………………………………………………………..228-255-6206

228-222-0121 228-860-9505

Frank McCardle, Director Federal Programs, Personnel, and Support Services……...228-255-6200 601-916-7756

Brad McJunkin, Lead Computer Systems Specialist………………………………………………..228-255-6208 228-860-8690

Dean Necaise, Maintenance Supervisor………………………………………………………………….228-255-6206

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228-222-0164 228-

863-5207Susan Walters, FEMA and MSIS……………………………………………………………………………..228-255-6208

228-263-1152

District Schools

Desiree Lizana, Principal, DeLisle Elementary………………………………………………………..228-255-6219228-222-0125228-234-2822

Mandy Lacy, Assistant Principal, DeLisle Elementary…………………………………………….228-255-6219228-222-0127228-669-5229

Dr. Kenitra Barnes, Principal, Pass Christian Elementary……………………………………….228-452-5200228-222-0263

Tanya Rasa, Assistant Principal, Pass Christian Elementary……………………………………228-452-5200228-222-0456228-234-3132

Meridith Bang, Principal, Pass Christian High School………………………………………………228-452-2008228-255-0124228-357-2200

Robyn Killebrew, Assistant Principal, Pass Christian High School……………………………228-452-2008228-222-0130

Joe Nelson, Principal, Pass Christian Middle School……………………………………………… 228-452-5220 228-222-0528

228-697-5962Haleigh Cuevas, Assistant Principal, Pass Christian Middle School…………………………228-452-5220Michael Crawford, Lead Teacher, The Pirate’s Landing………………………………………….228-860-9055Rose Jenkins, Director, Child Care Center..................................................................228-452-5210

SAFETY PERSONNEL

Officer Summer Dunnam, DeLisle Elementary………………………………………………………………..….601-394-7348

Officer John Dedeaux, Pass Christian Elementary……………………………………………………………….228-216-3753

Officer John Dedeaux, Pass Christian Middle School…………………………………………………………..228-216-3753

Officer Clinton Jacobs, Pass Christian High School………………………………………………………………228-305-0326

Officer Summer Dunnam, The Pirate’s Landing………………………………………………………………….601-394-7348

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SCHOOL NURSES

Tandrea Dedeaux, DeLisle Elementary……..……………………………………………………………228-222-0402

Amber McJunkin, Pass Christian Elementary………………………………………………………….228-222-0399

Amber McJunkin, Pass Christian Middle School…………………………………………..…………228-222-0399

Meghan Smith, Pass Christian High School……………………………….…….....………………….228-234-9101

DISTRICT INFORMATION

Central Services

Pass Christian Public School District6457 Kiln-DeLisle RoadPass Christian, Mississippi 39571228-255-6200 Office228-255-9302 Fax

DeLisle Elementary School K-5

Desiree Lizana, PrincipalMandy Lacy, Assistant Principal

6303 W. Wittmann RoadPass Christian, Mississippi 39571228-255-6219 Office228-266-6222 FaxPass Christian Elementary School

Dr. Kenitra Barnes, PrincipalTanya Rasa, Assistant Principal

270 West Second StreetPass Christian, Mississippi 39571228-452-5200 Office228-452-9615 Fax

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Pass Christian High School

Meridith Bang, PrincipalRobyn Killebrew, Assistant Principal

720 West North StreetPass Christian, Mississippi 39571228-452-2008 Office228-452-6128 Fax

Pass Christian Middle School

Joe Nelson, PrincipalHaleigh Cuevas, Assistant Principal

280 West Second StreetPass Christian, Mississippi 39571228-452-5220 Office228-452-5221 Fax

The Pirate’s Landing

Michael Crawford, Lead Teacher

6457 Kiln-DeLisle RoadPass Christian, MS 39571228-255-6200 Office228-255-9302 Fax

Early Childhood Center

Rose Jenkins, Director

205 Leovy AvenuePass Christian, MS 39571228-452-5210 Office228-452-5211 Fax

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COMMUNITY RESPONSE INFORMATIONEMERGENCY SERVICES

911Ambulance… Fire… Police

Pass Christian Fire Department228-832-0638

Pass Christian Police Department228-452-3300

Harrison County Sheriff’s Department228-865-7060Harrison County Civil Defense228-865-4002

MEDICAL

Harrison County Health Department228-863-1036

Memorial Hospital228-867-4000

Garden Park Hospital228-575-7000

Biloxi Regional Hospital228-432-1571

American Red Cross228-896-1036

Poison Control Center800-222-1222

UTILITIES

Mississippi Power Company228-864-1211

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Coast Electric Power Company228-832-1761

Entex228-896-7500 Blossman Gas, Inc228-864-1162

Neill Gas228-832-2111

Pass Christian Water228-868-5765

MEDIA

Sun Herald228-896-2100

WLOX228-896-1313

WXXV 228-832-2525

SPECIAL

Crime Stoppers Hotline1- 888-827-827-4637

Connections Hotline1-888-827-4637

Rape Crisis Hotline (24 Hours)1-601-960-1234

Shelter (Abused and Neglected Children)1-228-868-8686

Animal Shelter

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1-228-863-3354

FEDERAL RESPONSE INFORMATION

FBI228-864-6131

United States Border Patrol504-670-2404

STATE RESPONSE INFORMATION

Mississippi Department of EducationRobert Laird, Crisis Response Team601-359-1028

Mississippi Department of Human Services228-897-5600

Mississippi Highway Patrol228-539-4881

SAFETY HOT LINE601-942-2445

COMMUNICATIONCommunication is crucial during an emergency situation. The superintendent will be the official spokesperson for the district. The superintendent’s designee will be responsible in the superintendent’s absence. Comments in a crisis situation will be made under the supervision of the superintendent.

The boardroom will be the location for the emergency communication post. Interviews will not be conducted as the school site. Media permission to interview students must be given by parents and be conducted off site.

COMMUNICATION CHAIN OF COMMAND

The mechanism for contacting members of the faculty and members of the crisis management team is:

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CENTRAL SERVICES Superintendent Director of Support Services Business Manager Director of Accreditation Director of Special Education Supervisor of Maintenance Supervisor of Transportation

Central Office Staff

The central office staff will: Assist in all emergencies. Set up an emergency communication post at the central office. The central office will notify the proper MDE departments. Prepare statement for the media. Aid the principal in preparing fact sheet to help those answering phones. Develop accurate and complete information regarding the incident and will coordinate

with the superintendent the release of all information. Facilitate and conduct press conferences. Maintain communication post at the central office during emergency incident.

SCHOOLS

Principal Assistant Principal Lead Teacher Secretary

GENERAL CRISIS PROCEDURES

Call - 911. Give police your name, school name and location, situation and then stay on line. Announce Emergency Crisis, repeat 3 times. Stay calm. Call - Superintendent’s office at 228-255-6200. Document the entire incident. Include names, times, steps taken and results. If possible, conduct emergency staff meeting to facilitate flow of information.

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COMMAND CENTER

Site administrator conducts operations from one location and does not leave that location.

Crisis Response Team members should report immediately to Superintendent’s office (Command Center) and initiate responsibilities.

Secure CRT binder. (This contains specific member assignments, maps of school, evacuation plan, emergency numbers and master keys).

If EMS officials replace CRT members they should await further instructions from site administrator.

Follow through with designated PARENT waiting area. Follow through with designated PRESS/MEDIA area. Facilitate distribution of maps, keys, assignments, information, and communication

devices from a central location. Facilitate district participation and flow of information with EMS officials. No unauthorized individuals should be allowed in the command center

Responsibilities of Personnel During and After EmergencyPrincipals (MS code 37-9-15)

The principal/designee is responsible for the overall direction of emergency procedures at the school site and will maintain a chain of command.

Chain of Command:

PrincipalAsst. PrincipalLead TeacherSecretary

Direct evacuation of building in accordance with procedures. Arrange for transfer of students and other individuals when their safety is threatened by

a disaster. Ascertain names of injured and send staff member with students if transported from

school. Keep the names of students who are picked up by parents or persons acting for the

parents. Notify the superintendent’s office. Prepare fact sheet to help those answering phones. Communicate event to district media spokesperson. Notify first aid providers to report to site of emergency. Take any other steps deemed necessary to ensure the safety of students, staff, and

other individuals. Maintain control and accountability of students and staff. Assist as directed by the superintendent.

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Assistant Principals (MS code 37-9-15)

The assistant principal will: Help secure buildings. Assure that multi-handicapped students are accounted for and safe. Report injuries and damage to the principal. Coordinate communication between principal, faculty, and staff. Communicate with parents.

1. Phone calls should be brief and professional.2. Use lists to contact parents of the students involved.3. Give them factual information.4. Provide them with the locations on campus that they have access to.5. Give them the names of the spokesperson that will be keeping them informed

once they have arrived on campus.6. Advise them to only give information to school and EMS officials.

Assist as directed by the principal. Maintain a list of first aid providers for his or her site.

Secretarial Staff

The secretarial staff will: Be responsible for reporting emergency. Call 911. Take enrollment cards and sign-out sheets for off-site student release. Recorder. Utilize telephones and monitor emergency radio broadcast. Assist as directed by the principal. Secretaries manage this responsibility. Pull list(s) of those classes involved and make necessary copies. Check absence/specials/schedules to affirm who is in attendance in affected classes. Collect parent contact numbers. Check list with school nurse.

Emergency lists should remain with School Law Enforcement Officials at all times.

School Nurse

The school nurse will: Report to the emergency scene. Provide first aid services to injured/casualties in a secure location. Provide information to school officials. Provide information to emergency personnel. Assist as directed by the principal.

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Establish triage as needed and coordinate medical evacuation.

Teachers

Teachers will: Provide for the supervision of students and will remain with students until directed

otherwise. Direct evacuation of students in their charge to designated areas in accordance with

school crisis response plan. Render first aid if necessary. Take grade book and call roll after evacuation. Report missing students and staff to principal. Assist as directed by the principal.

Counselors / Psychologist

Counselors will: Maintain list of high-risk students throughout the year. Identify ‘at risk’ students in current emergency. Provide assistance to students and staff. Communicate with parents. Designate a location for counseling center. Assist as directed by the principal.

Custodians/Maintenance

Custodians/Maintenance will: Be responsible for the use of emergency equipment, for the handling of school supplies,

and for the safe use of available utilities. Survey and report damage to the principal. Assist rescue operations as directed. Assist fire-fighting efforts until regular fire-fighting personnel take over. Control main shut-off valves for gas, water, and electricity and ensure that no hazard

results from broken or downed lines. Assist in disbursement of supplies and equipment. Conserve usable water and other supplies. Assist as directed by the principal.

Food Services

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Food Service personnel will: Prepare and serve food to students and staff when necessary during an emergency. Assist as directed by principal.

Bus Drivers

The bus drivers will: Supervise students if emergency occurs while students are on the bus. Transport students and staff to new location when directed. Assist as directed by the principal.

Emergency Management Director (Director of Support Services)

The Pass Christian Public School District Director of Support Services will assist school officials in disaster planning. This assistance will include the four phases of emergency management, which are:

Mitigation: Activities, which eliminate or reduce the probability of disaster. Preparedness: Activity, which can be taken prior to a disaster to save lives and minimize

damage. Response: Activities that follow a disaster and are designed to prevent loss of lives and

properties, relieve suffering, and provide emergency assistance. Recovery: Short and long-term activities which return systems to normal or improved

standards.

The Director of Support will also organize other resources in the Pass Christian Public School District as needed to assist the school district in disaster planning or response. Responsibilities include:

Collection, analysis, and dissemination of information concerning potential disasters. Establishment of warning system to assure school officials receive immediate word of

any situation that may cause a threat to the school or their students. Assistance in training of school personnel who may require special training as a result of

their disaster response assignment. Assistance in dealing with state or federal officials during the recovery phase.

EMERGENCY DRILLS/PROCEDURES

It is the duty of the principals and teachers in each building of the Pass Christian Public School District to instruct pupils in the methods of safety drills in all programs of emergency management as my be designated by the Mississippi Department of Education. These drills are to be conducted often enough to keep pupils and employees familiar with procedures. Emergency/safety drills will include evacuations for fire, bus accidents, earthquake, inclement

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weather, bomb threat, or other incidents unique to the geographical location to the district or school.

EMERGENCY RESPONSE PROTOCOLSFIRE

The following procedures will be followed in the event of a fire or explosion.

The building fire alarm system will be sounded to alert all school occupants. The fire alarm system can be operated automatically or manually.

Evacuate all occupants through the most accessible exits from the building, moving as far away as possible from the structure.

Call 911 to alert the fire department that an emergency fire/explosion condition has begun.

Designated person(s) will shut off all gas and fuel lines. Check building to ensure evacuation of all occupants is completed in an orderly, timely

manner. Alert superintendent or designee as needed. Teachers are to stay with their students and should call roll at the evacuation location. Missing students should be reported to the principal who will in turn report them to the

emergency responders. Unattended students will report to the nearest teacher. Teachers are to note student additions and report them to the principal who will in turn

report them to emergency responders.

In the event an evacuation of the building is ordered, grade books or student rosters should be taken with teachers as they exit the building to help ensure the proper accounting of students.

BOMB THREATS/EXPLOSION

Personnel in the Pass Christian Public School District shall cooperate fully with the police in planning and carrying out procedures for handling bomb threats.

The safety of students and personnel shall be the primary concern of all personnel.

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All personnel will cooperate fully with the police to help identify the person or persons making the threat.

All incidents shall be immediately reported to the administrator in charge. All incidents shall be reported to the superintendent’s office and police department

immediately. The administrator in charge will make the decision to evacuate the building, complying

with any direction given by the superintendent or any order given for evacuation by the police.

Students are to be moved to each school’s designated evacuation area until the school has been searched and determined by the police to be safe for reentry, or until such time the superintendent has officially dismissed students.

Teachers are to stay with their students and should call roll at the evacuation location. Missing students should be reported to the principal who will in turn report them to the


report them to emergency responders. Staff will assist in searching the building as prescribed by the administration and police.

However the request of an employee to be excused from participating in a search shall be honored.

Students shall not be dismissed from school until the end of the school day. Instead, if evacuated, students shall remain in designated areas until the principal and the police are satisfied that no danger exists. Teachers shall remain with their students and be responsible for them.


TORNADOS/HURRICANE/AND INCLEMENT WEATHER

Each school in the district shall have an operational weather radio. MS Code 37-11-6 (1996) Each school should be inspected and shelter areas designated. Schools should use interior hallways on the ground floor avoiding southwest, south, or west hallways, since that is the usual direction from which tornados originate. (Tornadoes usually move from southwest to northeast; however, they also move towards the east, the southeast, the north, and ever northwest.) Avoid halls that open to the outside in any direction. If there are no interior

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hallways, avoid those that open to the usual path of a tornado. Avoid windows and other glassed areas. Gymnasiums, auditoriums, or other rooms with wide-span roofs should not be used.

When a tornado warning has been issued:

An announcement will be made or an alarm will sound. Students and staff members must move to the areas of shelter in the main building. Students and staff will be moved from auditoriums, gyms, and other free-span rooms,

exiting in an orderly fashion. Direct students to sit on the floor and wait for additional instructions When all students have reached a safe area, they will be instructed to respond to a

specific command(s) to assume protective posture, facing interior walls, and away from the direction from which flying debris would be expected.

An appropriate command would be, “EVERBODY down! Crouch on elbows and knees. Place hands over backs of your heads.” It is essential that the command be instantly understood and obeyed.

Stay alert for warning signs of approaching tornado. Do not open windows. Students with physical disabilities should be safely evacuated to shelter areas and can

remain in wheelchairs or sit in chairs if they use crutches or walkers. Due to conditions they may not be able to assume the protective posture. They should be sheltered in a small room, such as a restroom in the middle of the school.

If warning signs are present and danger is imminent:

Give the command to assume a protective posture. Close all hallway and/or fire doors to limit possible wind tunnel effect. Ensure that everyone stays down in a protective posture. After the tornado or severe storm passes, instruct students to remain on floor to reduce

risk of injury from debris and broken glass. Follow all administrators’ directions for post tornado management. Missing students should be reported to the principal who will in turn report them to the


report them to emergency responders.


The superintendent is authorized to close schools and offices or dismiss them early in the event of hazardous weather or other emergencies that threaten the safety, health, and

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welfare of students and staff. It is understood that the superintendent will take action only after consultation with transportation and emergency management or weather authorities.

Parents are to be advised to monitor radio and television stations for emergency information. In addition, parents and their children should have an arrangement worked out in advance with regard to transportation during extreme weather conditions.

ARMED/UNARMED INTRUDER

Suspicious Persons or Activity

Notify the office, administrator in charge, and the School Resource Officer immediately of the location of the suspicious person.

Politely challenge the person and ask it you can help him or her. Advise the person that he or she is required to report to the office, sign in and obtain a

visitor’s badge.

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If the person is uncooperative or you feel that he or she is unapproachable, contact the School Resource Officer or administrator in charge immediately.

Report any suspicious or criminal activity to the School Resource Officer and the administrator in charge immediately.

The administrator in charge will determine if LOCK-DOWN is required, if so, follow LOCKDOWN PROCEDURES.

Unattended students will report to the nearest teacher.

Threats

Take all threats seriously! Report them to an administrator and to the School Resource Officer. Provide all details.

Note all that you heard, directly or indirectly, and all those involved.

Classroom Emergency

Contact an administrator or the office immediately. The administrator in charge will ascertain the type of emergency and, if necessary, ask

the appropriate staff members to respond to the identified area. Remain calm and help responding staff members as directed.


LOCK DOWN PROCEDURE

Call for lockdown will be made on the intercom. Teachers will immediately be sure their classroom is locked and lights are off. Teachers will move students out of the line of sight from the windows and door. Students who are out of the classroom should go to the closest classroom and be

admitted by the teacher only. For classes in the gym: Classes will lock themselves in the dressing/locker rooms or

other assessable rooms. Classes will remain locked down until the all-clear is announced.

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Schools Operating Scheduled Classes with breaks

If the lockdown is called during break, students will report to the appropriate class period which immediately follows the scheduled break for that school.

If the lockdown is called during lunch, students will report to the class period which includes their scheduled lunch.

EARTHQUAKE

Earthquakes can occur at any time with no advance warning:

The onset of a large earthquake is initially signaled by a deep rumbling or by disturbed air making a rushing sound. The immediate need is to protect lives by taking best available cover. All other actions must wait until the tremor subsides.

Staff members-administrators and teachers will take charge and give instructions in a firm, clam manner.

Advise students to remain quiet so directions can heard. Students and staff should stay put until tremors stop.

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No person should rush outdoors. The greatest danger is just outside entrances and close to walls.

If inside a building, the students and staff should assume the duck, cover, and hold position until tremors stop. (Kneeling or sitting position with their heads down and their hands covering their heads.)

Students should take cover under desks, tables, and heavy furniture, in interior doorways, or against weight bearing inside walls. Stay away from windows, light fixtures and gymnasiums, cafeterias, or other large areas.

Shut off any electrical or gas operated appliances. If outdoors, move away from the buildings and avoid utility lines. After the quake/drill is over, evacuate the building and move to an open area. Avoid fallen powers lines. Do not start fires. Do not enter buildings until competent personnel have inspected them. Students and staff should be alert for possible after-shocks. Students and staff should evacuate the building through the nearest safe exit if

instructed to do so by an administrator or emergency responder. (Follow Evacuation Procedures and Accountability System).

Teachers are to stay with their students and should call roll at the evacuation location. Missing students should be reported to the principal who will in turn report them to

the emergency responders. Unattended students will report to the nearest teacher. Teachers are to note student additions and report them to the principal who will in

turn report them to emergency responders.


INTERIOR/EXTERIOR HAZARDOUS MATERIALS

A hazardous material is any substance chemical, biological, radiological, or explosive in a quantity of form, which me be harmful to humans, domestic animals, wildlife, economic crops or property when released into the environment.

Off-Property Hazardous Materials Release

Call 911. Make sure the 911 operator understands that there is a hazardous materials

emergency.

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LOCKDOWN procedures will be initiated. The principal will notify the superintendent who will in turn notify proper departments. Close all windows and doors. Stay inside the build. Disable all heating and air conditioning ventilation systems to include the cafeteria

exhaust system. Evacuate the building only upon the order of the principal or emergency responders. Stay upwind of the hazardous materials if an evacuation order is given. Teachers are to stay with their students and should call roll at the evacuation location. Missing students should be reported to the principal who will in turn report them to the


report them to emergency responders. Help provide first aid to students. Do not approach the hazardous material.

On-Property Hazardous Materials Release

Evacuate and seal off the contaminated area. Notify the principal. Attempt to identify/describe the hazardous material to the principal who will in turn call

911. The principal will notify the superintendent who will in turn notify proper departments. Try to conduct decontamination with school assets if possible. Evacuate the building only upon the order of the principal or emergency responders. Teachers are to stay with their students and should call roll at the evacuation location. Missing students should be reported to the principal who will in turn report them to the


report them to emergency responders. Help provide first aid to students.


THREATS UNIQUE TO THE GEOGRAPHICAL LOCATION OF THE DISTRICT/SCHOOLS

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Pass Christian Public School District recognizes that it may be vulnerable to threats which are unique to the district and schools’ locations. These possible threats are, but not limited to railroad, highway/interstate, deep water, and air incidents. In the event one of these incidents was to occur, each school should:

Follow the procedures for handling similar emergency incidents (fire, explosion, hazardous materials, etc).

Follow the directions of the principal. Call 911. Notify the appropriate emergency responders. Evacuate the building only upon the order of the principal or emergency responders. Teachers are to stay with their students and should call roll at the evacuation location. Missing students should be reported to the principal who will in turn report them to the


report them to emergency responders. Help provide first aid to students.


BUS EVACUATION

Students must be evacuated in all cases when there is fire or danger of fire or when the bus stops in an unsafe position.

Fire or Danger of Fire Procedures

A bus be evacuated immediately if the engine or any portion of the bus in on fire. Students must move at least 100 feet away from the bus and remain until the driver

has determined that no danger remains. Students should be evacuated when the bus is near an existing fire and unable to

move away or when near gasoline or other combustible materials.

Unsafe Position Procedures

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If the bus is stopped due to an accident, mechanical failure, road conditions, or human failure, the driver must determine whether it is safer for students to remain on the bus or evacuate.

The bus must be evacuated if it is in the path of a train or adjacent to railway tracks. Student should be evacuated when the bus is stopped in a dangerous position or in a

position which may become dangerous, i.e., if the bus is stopped near a precipice. Students should be evacuated if the bus is stopped where there is danger or a collision

i.e., on a hill or around a curve.

Bus Evacuation

Buses may be evacuated in the following ways:

Everyone exists through the rear emergency door. Everyone exists through the front entrance door. Front half exits through the front entrance door and rear half exits through the rear

emergency door. Exit through side emergency door alone (if bus is so equipped) or in a combination of

the above. If all of the above procedures, pupils should be moved to a place of safety away from the roadway.

Additional instructions can be found in the Pupil Transportation Manual, and/or may be provided by the Mississippi Department of Education.


Bus Accident

Emergency Procedure:

Bus driver will stay with students. Bus driver will ensure that law enforcement is notified. Bus driver will ensure that transportation supervisor is notified. Bus driver must immediately check all student passengers for injury and ask whether

anyone is hurt or injured. If so, first aid shall be administered, if appropriate. The students should be evacuated from the school bus in accordance with standard

procedures only if the condition or position of the school bus creates a further hazard to the student passengers.

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Transportation supervisor will go to the scene of accident. Transportation supervisor will notify central office and building principals. Central office

will notify public relations, security coordinator, director of operations, and crisis management team coordinator.

Principal will go to the scene of accident if students are injured. Principal or designee will notify parents. Principal will send staff member with the injured students if transported from accident

site. Principal and supervisor of transportation will make list of all students on the bus at the

time of accident. Principal and supervisor of transportation will document actions and decisions

concerning bus accident.

SCHOOL EVACUATION PLAN

The principal at each school will update and post evacuation plans and evacuation areas in each room of his or her building annually. The evacuation plan and evacuation areas will be used for all emergency responses.

EMERGENCY PROCEDURES

Students and staff will calmly and quickly move to assigned evacuation areas, on-site or off-site.

Teachers will stay with students at all times. Teachers and students will maintain a minimum distance of 500 feet for fires and 1000

feet for bomb threats. Teachers will call roll to determine if any students are missing.

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Teachers will report missing students to the principal. Emergency response team members will be notified if it cannot be determined that all

persons have safely exite4d the building. Unattended students will report to the nearest teacher. Teachers are to note student additions and report them to the principal who will in turn

report them to emergency responders. Office staff will take emergency kits to the on-site or off-site evacuation locations:

EMERGENCY KITS

Emergency kits must contain the following information:

Student Enrollment Cards Student Emergency Contact Information Sign-out Sheets School Maps Emergency Response Contact Information


Caring for Special Needs Students

Schools prepare students with disabilities for disasters and/or emergencies through frequent training drills to alleviate safety problems in the event of a real emergency. Teacher and principal responsibility has greatly increased as students move into least restrictive environment (LRE).

To ensure the safety of students with different physical abilities, we realize the critical need for principals and teachers to have emergency procedures for students who need assistance to evacuate.

The following procedures should be followed:

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1. Make sure students with disabilities understand and will carry out actions required in an emergency. Each school is required to provide 30 minutes of safety instruction and conducts at least one fire drill a month.

2. A team will be in place to assist students with disabilities during the emergency. A team of adults has been organized to help meet the need of the special needs children to ensure better student safety. This team is made up of teachers, aides, and the school nurse.

3. Select a classroom that is close to an exit for location to place students with disabilities. Special attention is given to handicap accessibility of nearby exits to ease emergency evacuations for students in wheelchairs and braces.

4. Determine the ways students need help during and after an emergency based upon one or all of the following.

difficulty hearing a warning or instructions concerning evacuations, difficulty with a seeing-eye or hearing-ear dog that may become confused during emergency

difficulty operating a wheelchair or walker, difficulty understanding instructions while under stress, or having an illness aggravated by stress

A list is maintained in the principal’s office and the nurse’s station of important items that a student might need in an emergency, such as medication administration, phone numbers for the parent or doctor, or special equipment needs. Special medical alert tags are also available that identify the student’s needs in case of injury or the inability to communicate.

Individuals Requiring Special Assistance During Emergency

Name: _________________________________Homeroom/Location: _______________Assistance required: _____________________________________________________________________________________________________________________________________________________________________________________________________Person assigned to assist: ___________________________________________________Special issues/notes: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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Name: _________________________________Homeroom/Location: _______________Assistance required: _____________________________________________________________________________________________________________________________________________________________________________________________________Person assigned to assist: ___________________________________________________Special issues/notes: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Name: _________________________________Homeroom/Location: _______________Assistance required: _____________________________________________________________________________________________________________________________________________________________________________________________________Person assigned to assist: ___________________________________________________Special issues/notes: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________Name: _________________________________Homeroom/Location: _______________Assistance required: _____________________________________________________________________________________________________________________________________________________________________________________________________Person assigned to assist: ___________________________________________________Special issues/notes: _______________________________________________________________________________________________________________________________________________________________________________________________________

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SCHOOL EVACUATION MAPSDELISLE ELEMENTARY EVACUATION MAP

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PASS CHRISTIAN ELEMENTARY AND MIDDLE SCHOOL EVACUATION MAP FIRST FLOOR

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Campus First Floor Evacuation Route

Primary = RedSecondary = Green

PASS CHRISTIAN ELEMENTARY AND MIDDLE SCHOOL EVACUATION MAP SECOND FLOOR

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Campus Second Floor Evacuation Route

PASS CHRISTIAN HIGH SCHOOL EVACUATION MAP

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CHILD CARE CENTER EVACUATION MAP

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ON-SITE EVAUCATION AREAS

DeLisle Elementary School and The Pirate’s Landing

DeLisle Elementary will evacuate to the parking lots adjacent to the building. If needed, DeLisle Elementary will also evacuate to the vacant lot adjacent to Central Services.

The Pirate’s Landing will evacuate to the vacant lot adjacent to Central Services.

Pass Christian Elementary School and Child Care Center

Pass Christian Elementary and the Child Care Center will evacuate to the parking lots adjacent to the building. If needed, Pass Christian Elementary and the Child Care Center will evacuate to the parking lot of the Boys and Girls Club.


Pass Christian High School will evacuate to the parking lots adjacent to the building. If needed, Pass Christian High School will evacuate to the stadium.


Pass Christian Middle School will evacuate to the parking lots adjacent to the building. If needed, Pass Christian Middle School will evacuate to the parking lot of the Boys and Girls Club.

Central Services

Central Services will evacuate to the vacant lot located adjacent to DeLisle Elementary.

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OFF-SITE EVAUCATION AREAS

DeLisle Elementary School and The Pirate’s Landing

DeLisle Elementary and The Pirate’s Landing will be transferred to either the DeLisle First Baptist Church or the Pass Christian High School Football Stadium

Pass Christian Elementary School and Child Care Center

Pass Christian Elementary and the Child Care Center will be transferred to either the DeLisle First Baptist Church or the Pass Christian High School Football Stadium


Pass Christian High School will be transferred to the High School Football Stadium


Pass Christian Middle School will be transferred to either the DeLisle First Baptist Church or the Pass Christian High School Football Stadium

Central Services

Central Services will be transferred to either DeLisle Elementary

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FAMILY REUNIFICATION POINTDISTRICT/SCHOOLS

The Family Reunification Point for all schools will be the Pass Christian High School Stadium. In the event Pass Christian High School Stadium in unable to be accessed, the family reunification point for all schools will be War Memorial Park located on Scenic Drive in downtown Pass Christian, MS.

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EMERGENCY TEAM AT STUDENT REUNIFICATION SITE

TEAM LEADER

*__________________________________ *_____________________________Alternate

TEAM MEMBERS:

*__________________________________ *_____________________________

*__________________________________ *_____________________________

*__________________________________ *_____________________________

LOCATION

*Inside: ______________________________________

*Outside ______________________________________

FUNCTIONS

1. Account for all students and staff. Get Injury and Missing Persons Report from each teacher and report to EOC.

2. Check student emergency card for name of person(s) authorized to pick up student.

3. Release student only to an authorized person.4. If in doubt, ask for identification.5. Complete Student Release Log.

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CRISIS SITE STUDENT RELEASE FORM

Student’s name: __________________________________________________________

Teacher: ________________________________________ Grade: _________________

Student release requested by: _______________________________________________

Proof of identification: ____________________________________________________

If the person requesting release is not listed on the Parental Permission for Student Release Form, release of the student will be denied until direct parental contact has been made.

STUDENT’S STATUS:

□ Present □ Receiving First Aid□ Absent □ Evacuated to emergency department□ Missing

Requester’s signature: _____________________________________________________

Destination: _____________________________________________________________

Date: __________________________________________________________________

Time: __________________________________________________________________

Staff member approving release (please initial): _________________________________

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SITE STATUS REPORT/MISSING/INJURY REPORT

TO: ________________________ FROM: (name) _____________________ LOCATION: ____________

DATE: ______________ TIME: _________ PERSON IN CHARGE AT SITE: _____________________

Message via: 2-way Radio_____ Telephone_____ Messenger_____

EMPLOYEE/STUDENT STATUS

Absent Injured #Sent to Hosp./Med

Dead Missing Unaccounted for (away from site)

#Released to parents

#Being supervised

StudentsSite StaffOthers

STRUCTURAL DAMAGE Check damage/problem and indicate location(s).

Check√

Damage/Problem Location(s)

Gas leakWater leakFireElectricalCommunicationsHeating/coolingOther (list):

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PARENTAL PERMISSION EMERGENCY RELEASE LIST FOR PARENTS

Student name: ___________________________ Teacher name: ___________________

Parent name: _____________________________ Phone number: __________________

Parent signature: __________________________________________________________

NAMES OF PEOPLE I WILL ALLOW MY CHILD TO GO WITH IN CASE OF EMERGENCY:

Name: ___________________________________ Phone number: __________________












It is important for you to send the completed form back as soon as possible. Your child’s teacher will keep this with his or her emergency kit, and it will only be used in emergencies.

Thank you so much for taking the time to complete this form and returning it to your child’s teacher.

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PRESS MEDIA

At all times the Superintendent or designee will be the spokesperson for the Pass Christian Public School District. All information released to the media will be directed by the Superintendent or designee. All press conferences conducted by the media will be directed by the Superintendent or designee.

The media will conduct all interviews off campus. The media must have the permission of the students’ parents or legal guardians before being allowed to interview students.

WORKING WITH THE MEDIA

Make sure all employees know the location of the emergency communication post so they can direct inquiries.

Have at least two secretaries available to the coordinator of public relations. Have at least one cell phone available to the coordinator of public relations. Coordinator of public relations should maintain close contact with reporters. Build a positive relationship with the news media by providing information in an

organized manner. Develop a list of newspapers and television and radio stations in advance, including the

key contact people, phone numbers, and deadlines. Eliminate obstacles wherever possible. Plan to be quoted by name. Be very careful about going “off-the-record”. Never argue with a reporter about the value of a story. Keep a log of all facts given out with times they were released. Do not release the names of victims until you know for a fact the families have been

notified. Never speak before you know what you want to say. Don’t play favorites among the media. Distribute information evenly. Never flatly refuse information. Always give a good reason why it isn’t available. Be sure facts are, indeed, factual. Always know to whom you are talking. Get the reporter’s name and phone number in

case you need to contact him or her later. Never falsify, color, or slant your answers. Be especially alert about photographs. Have policy well established before the crisis. Have safety, labor, and employee records available for your reference if possible. Point up long safety records and any acts of heroism by employees. If damage must be estimated for the press immediately, confine statements to general

description of what was destroyed. Accentuate the positive.

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YEARLY STAFF TRAININGS

School __________________________________________________

Training DATE TIME BUILDING COMMENTS

Orientation TrainingAll Staff

All staff must be training yearly on the District/School Safety and Crisis Plan

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REQUIRED YEARLY DRILLS

Section 37-3-83, Mississippi Code of 1972, Annotated and Mississippi Public School Accountability Standards (Process Standard 37)

FIRE DRILLS - Monthly (one per month - 9)

TORNADO DRILLS - twice per year (one per semester - 2)

LOCKDOWN/INTRUDER DRILLS - twice per year (one per semester - 2)

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PASS CHRISTIAN PUBLIC SCHOOL DISTRICTYEARLY EMERGENCY DRILL FORM

2013-2014School _________________________________________

DRILL DATE TIME BUILDING COMMENTS

Fire Drill Month 1

Fire Drill Month 2

Fire Drill Month 3

Fire Drill Month 4

Fire Drill Month 5

Tornado DrillSemester 1

Lockdown Drill Semester 1

Fire DrillMonth 6

Fire Drill Month 7

Fire Drill Month 8

Fire Drill Month 9

Tornado Drill Semester 2

Lockdown Drill Semester 2

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REQUIRED DISTRICT POLICES and PROCEDURES

1. Student Code of Conduct (MS Code 37-11-53)2. Student Disciplinary Plan3. Reporting of Crimes (MS Code 37-11-29)4. Restraint Policy 5. Search of Students, Personal Property, and Vehicles6. Visitor Control Procedure7. School Safety Personnel (SRO’s or SSO’s)

SRO’ must be certified by MDE within 2 years of appointment to the school. All school safety personnel must be supervised by the superintendent or his/her

designee, excluding principals. SRO’s must be certified full time police officers. SRO’s must be armed and deployed in accordance with generally accepted

standards of police practice. They must qualify with firearms bi-annually. All school safety personnel must receive a minimum of 40 hours service training

as approved by MDE each year.


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Description Code:

EBCApproved/ReviewJune 2005

EMERGENCIES Rescinds Policy: Originally Approved:

The superintendent of the Pass Christian Public School District shall be ready to respond to any emergency or crisis by incorporating a well-planned and widely known crisis management plan for the district and each district facility and school in to the safety plans at both the school and district levels. To the extent possible, the plans will be consistent from location to location.

A warning system and appropriate procedure shall be known and provided to all personnel in the respective schools. Periodic practice drills shall be held at which time all pupils and personnel shall act in accordance with specific directions as set forth in that school plan. All plans shall be on file at the central administration office.

Schools shall be dismissed only by the superintendent’s office. Each school principal shall use his/her judgment in putting the appropriate disaster plan into effect. The superintendent’s office shall provide all possible information and subsequent direction to the school principal. Principals should refer to adopted policies and procedures on natural and nuclear disasters. Each principal shall acquire and maintain a battery operated radio for his/her school.

Safety plans should include specific emergency management plans that include, procedures for responding to bomb threats, fire, flood, hazardous waste spill, hurricane, shootings/weapons, violence, chemical release, tornado, major power outage, death, or other disruptive incidents. These plans must include clearly defined communications strategies within the school and with parents, central office, other schools, news media, and emergency response agencies, i.e., police, fire, ambulance, etc.

Safety drills and crisis management procedures will be practiced by students and personnel on a regular basis. Each site shall have a battery-operated radio ad an operational weather radio. See also Policy EBCA and Policy EBCB.


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Description Code:

EBCAApproved/ReviewJune 2005

SAFETY PLANS Rescinds Policy: Originally Approved:

A safe and orderly school climate promotes the success and development of all children and the staff who serve them. The Pass Christian Public School District shall maintain district and school safety plans that accommodate a comprehensive, systematic, broad-based continuous process designed to create and maintain a secure and orderly school climate that is free of drugs, violence, and fear. At the minimum safety plans are to include the following components:13. CRISIS INTERVENTION TEAM: An interdisciplinary team of professionals whose goals are to

respond to emergencies or crisis situations and to provide an array of services, which may include counseling, medical, legal, security or police, etc. The Crisis Intervention Team may also be utilized in a planning capacity in order to establish coordination and linkages prior to the actual occurrence of an event.

14.SCHOOL SAFETY SELF-ASSESSMENT: A planning and assessment instrument to be used as appropriate to evaluate the school safety plan. In the broadest of terms, the assessment should include a comprehensive review of the entire educational program of a school and/or school district. It may, however, focus on specific areas such as assessment of the gang problem, weapons in schools, drug or alcohol abuse, schoolyard bullying, facilities evaluation, policies and procedures, compliance with statutes, attitudes and a host of emerging trends in the field of school safety.

15.SCHOOL SAFETY DRILL ASSESSMENT: A process designed to evaluate the effectiveness of a crisis management plan and the readiness of an individual school and/or school district. This assessment may include a review of policies and procedures, safety drills, linkages with the appropriate agencies, the role of Crisis Intervention Team members in the event of a crisis, professional development activities, and training students how to respond during a crisis.

Safety plans must also incorporate specific emergency management plans with procedures for responding to bomb threats, fire, flood, hazardous waste spill, hurricane, shootings/weapons, violence, chemical release, tornado, major power outage, death, or other disruptive incidents. The plans shall include clearly defined communications strategies within the school and with parents, central office, other schools, news media, and emergency response agencies, i.e., police, fire, ambulance, etc.

A warning system and appropriate procedures for each of the emergencies included in the plan must be known and provided to all personnel in the respective schools. Periodic practice drills

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shall be held at which time all pupils and personnel shall act in accordance with specific direction as set forth in that school plan.

All plans comply with all state and/or federal requirements for safety, including facilities that are clean, secure, and equipped to meet the instructional needs of students and staff. MS Code § 37-3-81, § 37-7-301(c) (d) (j), § 37-11-5 and 49, § 37-17-6(20), and § 45-10. See Policy EBCB.

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PASS CHRISTIAN PUBLIC SCHOOL DISTRICT Description Code:

EBCBApproved/ReviewJune 2005

SAFETY DRILLS/EVACUATION Rescinds Policy: Originally Approved:

It is the duty of the principals and teachers in each building of the Pass Christian Public School District to instruct pupils in the methods of safety drills in all programs of emergency management as may be designated by the Mississippi Department of Education. These drills are to be conducted often enough to keep pupils and employees familiar with procedures. Emergency/safety drills will include evacuations for fire, bus accidents, earthquake, weather (tornado, flooding, etc.) bomb threat, or other incidents. In addition, parents are to be advised of the radio/TV stations that will carry emergency response information regarding schools.

FIRE/EXPLOSION1. Conduct regular monthly fire drills, the majority of which are held without advance

notice. Make a monthly report to the superintendent or designee regarding fire drills.2. Provide written instructions for the evacuation of pupils from each room, using either

the room number and/or the teachers’ names. Alternate ways to evacuate the building shall also be practiced.

3. Instruct teachers to close all doors and windows and turn off lights, remain with their classes, and move away from the building.

4. Locate and eliminate all fire hazards periodically. Hazard areas include stages, boiler rooms, storage areas, shops, laboratories, occupational training (foods, building trades, etc.), and any other area where hazardous materials are stored or used.

5. Make sure that all exits are clearly marked and functioning.6. Develop a plan for what to do if it becomes necessary to close the school. This plan

should include measures for conveying accurate information to students and parents.PROCEDURE

1. Sound building fire alarm system that can be operated both automatically and manually to alert school occupants.

2. Call 911 to alert the fire department that an emergency fire condition has begun.3. Have custodian or other designated person shut off all gas and fuel lines.4. Check building to ensure evacuation is completed in an orderly, timely manner.5. Alert superintendent/ district public information director as needed.6. Follow other procedures as outlined in the school/district disaster plan. (See also Policy

EBCA.)BUS EVAUCATIONBus evacuation drills must be conducted as least twice during the school year. Students usually remain on the bus during an emergency. However, students must be evacuated in all cases where there is fire or danger of fire or when the bus stops in an unsafe position.

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Fire or Danger of Fire1. A bus must be evacuated immediately if the engine or any portion of the bus is on fire.2. Students must move at least 100 feet away from the bus and remain until the driver has

determined that no danger remains.3. Students should be evacuated when the bus is near an existing fire and unable to move

away or when near gasoline or other combustible materials.

Unsafe Position1. If the bus is stopped due to an accident, mechanical failure, road conditions, or human

failure, the drive must determine whether it is safer for students to remain on the bus or evacuate.

2. The bus must be evacuated if it is in the path of a train or adjacent to railway tracks.3. Students should be evacuated when the bus is stopped in a position that may change

and increase danger, i.e., if the bus is stopped near a precipice.4. Students should be evacuated if the bus is stopped where there is danger of a collision,

i.e., on a hill or around a curve.

Buses may be evacuated in the following ways:

1. Everyone exits through the rear emergency door.2. Everyone exits through the front entrance door.3. Front half exits through the front entrance door and rear half exits through the rear

emergency door.4. Exit through side emergency door alone (if bus is so equipped) or in combination 1-3

above. In all of the above procedures, pupils should be moved to a place of safety away from the roadway.

Additional instructions are available in the school/district disaster plan, the Pupil Transportation Manual, and/or may be provided by the Mississippi Department of Education annually. See also Policy EBCA.

BOMB THREATPersonnel in the Pass Christian Public School District shall cooperate fully with the police in planning and carrying out procedures for handling bomb threats. All personnel, including switchboard/telephone staff and custodians, shall be given instructions for carrying out their responsibilities in the event of a bomb threat. A bomb threat report form that provides a standard set of questions designed to extract vital information should be readily available for use. The principal must evaluate the seriousness of bomb threats or other disruptive types of demonstrations after using input from all sources and then act to ensure the safety and best interests of students and staff. The following guidelines will be considered:

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1. The safety of students and personnel shall be of primary concern.2. Te identification of the person or persons making the threat is of primary importance.3. A report of any incident to the superintendent’s office and police department is to be

filed immediately.4. The principal will make the decision to evacuate, complying with any direction given by

the superintendent or any order given for evacuation by the police.5. Establish staff responsibilities for searching the building. The request of an employee to

refuse to participate in a search shall be honored.6. Students shall not be dismissed from school until the end of the school day. Instead, if

evacuated, they shall remain in designated areas until the principal and the police are satisfied that no danger exists. Teachers shall remain with their students and be responsible for them.

Other response procedures and precautions as outlined in the school/district crisis response plan are to be followed. See also Policy EBCA.

WEATHER-RELATED EMERGENCIES

The Pass Christian area is noted for severe unpredictable weather conditions. If a severe weather warning, such as a tornado warning is issued by the United States Weather Bureau, local civil defense officials notify the superintendent and each principal.

Children will be retained in tornado (severe weather) drill until it is deemed safe to dismiss them, unless their parents pick them up. Pupils will not be allowed to use the telephone during severe weather warnings except in cases of emergency. Parents and their children should have an arrangement worked out in advance with regard to transportation during extreme weather conditions.

Each school in the district shall have an operational weather radio. MS Code § 37-11-6 (1996)

Each school should be inspected and shelter areas designed. Schools should use interior hallways on the ground floor that are not southwest, south, or west, since that is usually the direction the tornado will come. (Tornadoes usually move from southwest to northeast; however, they also move towards the east, the southeast, the north, and even northwest.) Avoid halls that open to the outside in any direction. If there are no interior hallways, avoid those that open to the usual path of a tornado. Avoid windows and other glassed areas. Gymnasiums, auditoriums, or other rooms with wide-span roofs should not be used. Staff and students should be instructed on the following:

1. The difference between a warning and a watch.

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2. The alarm for drill, watch, warning, and instructions for leaving auditoriums, gyms, and other free-span rooms, exiting in an orderly fashion.

3. Location of evacuation routes to shelter areas.4. The “drop and tuck” command to assume a protective posture facing an interior wall. If

there is something available to cover their heads, it is best to do so; otherwise, they are to use their hands.

5. If a teacher or adult is present, students should follow their directions, but they also need to know how to respond appropriately without supervision.

6. Peak time for tornadoes to strike varies from region to region. In southeastern states, early morning tornadoes are almost as common as late afternoon ones.

MS Code § 37-3-81, § 37-7-301(c) (d) (j), § 37-11-5 and 49, § 37-17-6(20), and § 45-11-10 and Mississippi Public School Accountability Standards (2001)

ANNUAL DISTRICT/SCHOOL SAFETY ASSESSMENTYear ______________

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School ________________________________________________________________________School District_________________________________________Date_____________________Student Population _____________Teaching Staff __________ Support Staff ______________

I. Crisis Response Plan

_____1.Does the school have a Crisis Response Plan? (Process Standard 62)

_____A. Does it incorporate responses to the following areas?1. Fire2. Tornado3. Hurricane4. Bomb Threat/Explosion5. Intruder6. Earthquake7. Threats unique to the school such as HAZMAT spills, train derailment, et al.

_____2.Does the response plan include a protocol for primary staff Responsibilities?

_____3. Does the school have a crisis response team?

_____A. Training level_____B. Drills

_____ 4. Has the school coordinated emergency response procedures and protocols with:

_____A. Police/Sheriff's Office_____B. County/City Emergency Management_____C. Medical Services_____D. Media Agencies_____E. Utilities_____F. Parents_____G. Transportation

_____5. Are staff and students trained in the Crisis Response Plan?

_____6. Evacuation Policies and Procedures (Crisis Response Plan)____A. How often are fire and tornado drills conducted?____B. Are there marshalling areas for students to be counted?____C. Is the bomb evacuation area at least 1000 feet from the school?____D. How does the administrator account for all students (missing

students)?

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____E. Reunification Points____F. Triage Stations____G. Emergency Transportation Plans____H. Emergency Evacuation Kits

II. Policies and Procedures (MDE School Safety Manual)

_____1. Are parents and students informed of disciplinary policies and procedures in accordance with Section 37-11-53 of the Mississippi State Code?

_____2. Does the school have policies and procedures addressing the following areas:____A. Code of Conduct____B. Student Discipline____C. Dress Codes____D. Electronic Equipment (cell-phones, pagers etc.)____E. Gangs____F. Sexual Harassment____G. Gun Free Schools Act of 1994

_____3. Does the school have a discipline plan in accordance with MSC 37-11-53?

_____4. Does the school maintain statistical data regarding student discipline?

_____5. Does the school maintain information on incidents reported in accordance? With 37-9-14 and 37-11-29?

____A. Are all crimes reported?1. Law Enforcement Agency2. Youth Court 3. MDE

_____6. Are there policies for playground utilization?

_____7. Are there adequate procedures for visitor control?____A. Are procedures in place to challenge unidentified visitors?____B. Are visitors required to sign in and issued badges?____C. Are badges recovered?____D. Are visitor parking spaces prominently marked and in close

proximity to the main office?____E. Are directional signs designating the office area posted?

_____8. Search Policy____A. Is there a policy for searching students?____B. Is there a policy for searching vehicles?____C. Is there a policy for searching lockers and personal effects?

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____D. Are signs posted advising visitors that visitors and packages may be searched on entrance/egress to the building?

_____9. Does the school have a restraint or use of force policy for staff and Enforcement personnel?

_____10. Does the school have a dress code?_____11. Is there an Internet policy and computer crime policy in place?

III. Facility Assessment

____1. Clinic or aid supplies available?____A. Is there a Nurses Station?____B. Is there a Physicians-Desk Reference available?____C. Medication Monitored?

____2. Shops

____3. Laboratories

____A. Chemicals labeled and secured?____B. Eye wash station?

____4. Kitchen

____A. Temperature charts, on freezer doors?____B. Food stored on shelves and pallets (and covered) in freezers?____C. Vents cleaned on a regular basis?____D. Adequate fire extinguishers that are inspected annually?

____5. Does the school have an operational fire alarm, burglar alarm andemergency lighting system?

____6. Signage

____A. Signs directing, visitors to the office.____B. Signs designating that weapons, tobacco and drugs are prohibited on

campus.____C. Signs, for school name.

____7. Fencing for the campus.____8. Ingress/Egress

____A. Do ingress/egress doors have panic bars?____B. Does the school control ingress points around the campus?

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____9. Classrooms

____A. Do classrooms have doors that lock?____B. Do classrooms have evacuation routes posted?

____10. Communications

____A. Does the school have an unlisted telephone number?____B. Does the school have cell phones and two-way radios?____C. Does the school have two-way intercoms between the main office and

teaching stations?

____11. Utilities

____A. Are utility cutoffs located for:

____(1) Electricity____(2) Gas____(3) Water

____B. Are building schematics available on site?

______12. Walkways

____A. Are sidewalks in good repair?____B. Are additional sidewalks needed?____C. Are they compliant with ADA?

______13. Traffic

____A. Proper control devices in place?____B. Is traffic thru school property controlled?____C. Is neighborhood traffic controlled?

______14. Lighting

____A. Interior____B. Exterior____C. Exit signs

______15. Heating/AC

____A. Units inspected annually.____B. Plants clean and secure.

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______16. Stairsa. Handrailsb. Widthc. Traffic ability

IV. Physical Security

____1. What type of position does the district use for physical security?

a. School Resource Officerb. Campus Enforcement Officerc. School Safety Officer

____2. What is the training level for these personnel? _______________________3. District, or Local Law Enforcement Agency Employed?

____4. Is the campus security entity operating in accordance with generallyaccepted standards of security /law enforcement practice?

____A. Reporting____B. Investigations

____(1) Criminal____(2) Administrative

____C. Training____D. Equipment____E. Deployment (Does the district properly use the officers?)____F. Crime Prevention/Drug Mitigation Operations

____5. What type of Key Control System is utilized?

V. Programs for Student Compliance

____1. Does the district have any specific programs that generate compliance bystudents?

____2. Does the district have any programs that generate positive citizenship principles?

____3. Does the district afford special education students a privileged status regarding compliance with criminal laws?

VI. Community Observations

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_____1. Law Enforcement

_____2. Youth Court

_____3. Emergency Services

_____4. Gangs operational in the community.

_____5. Do gangs pose a threat to the school district?

VII. Emergency Management

____1. Where is the Emergency Operations Center (EOC) for the school located? ___________________________

____(A) Adequate phones? ____ B) Additional communication equipment? ____(C) Status boards (flip charts/chalk board, etc.)

____2. Who mans the EOC?

____(A) Maintenance personnel____(B) School Resource Officer____(C) School Administrator____(D) Attendance Officer____(E) Nurse____(F) Pupil Transportation Director____(G) Counselor____(H) Other Personnel as circumstances warrant

VIII. Collateral Observations

VIV. Impression

Accident Investigation

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The first step in preventing a recurrence of an accident is to investigate and analyze one that has happened and take positive action to remove its causes. The injured employee’s immediate supervisor should investigate each accident. These findings should constitute a portion of the complete accident report. The investigator should:

Determine the act or condition that triggered the accident. Cite any procedure or action that was not in accordance with standard safety policies. Indicate any corrective or disciplinary action that would prevent another accident of this

type.

Accident Reports – Employees and Students

Accident reports are required for any accident occurring on school property or at school activities. All accidents, illnesses, and/or injuries shall be reported immediately to the appropriate principal, manager, or supervisor who will complete and forward an incident/accident report to the Pass Christian Public School District Workers’ Compensation Director. The same report may be used to report incidents where hazards exist but where no injury or damage has occurred. Accident reports involving employees should be filed in the Workers’ Compensation office and accident reports involving students should be filed in the Superintendent’s Office. There are a number of forms, which may be used to report accidents (Appendix I-A, I-B and I-C are recommended), but the items listed below should be considered minimum information:

Name, age, sex of the injured person. Occupation at time of accident-What he or she was actually doing. Nature and exact description of injury. Date and time of accident. Estimate of number of days that will be lost as a result of accident. Description of accident: Identify objects, operation, or substances most closely

associated with the occurrence of the accident. Unsafe acts or conditions that contributed to the accident. Corrective action proposed in order to prevent the re-occurrence of a similar accident. Remarks, comments, or sketches. Date report was completed. Signature of supervisor. Signature of safety coordinator.

Crime Scene Management

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The purpose of this policy and procedure is to secure and restrict access to a crime scene in order to preserve evidence in cases of crimes occurring on school property.

How to avoid contaminating crime scene evidence

Crime scenes often have some of the most important evidence, evidence that is critical in criminal cases. Only trained professionals should collect and preserve the evidence. Crime Scene Investigators say the biggest problem that they encounter is crime scene contamination. Therefore, before the professionals arrive, it is paramount that the crime scene remains as uncontaminated as possible.

There are steps that can be taken by people who are the first to arrive at the scene to help protect the evidence. School Resource Officers are trained by the Department of Education in securing any school crime scene.

Since school employees will be first at a school crime scene, it is recommended that a person from the school staff be designated to manage the crime scene prior to police arrival. This should be the School Resource Officer, Assistant Principal or Lead Teacher.

The acronym "RESPOND" should help personnel remember how best to manage a school crime scene to minimize contamination. The letters in the acronym represent the words Respond, Evaluate, Secure, Protect, Observe, Notify and Document.

Respond

Personal safety - Your safety comes first! You can't help others if you are injured.

Organize your thoughts and formulate a plan on how to handle the situation.

Make mental notes of your observations.

Evaluate

Evaluate the severity of the situation. Is the crime/incident in progress or not? School Emergency Response Team should be calling 9-1-1 if appropriate.

Identify all involved and uninvolved individuals in the area. Emergency response personnel should be offering aid to the victims.

Be aware of weapons and hazards.

Be aware of potential evidence.

Don't touch anything unless necessary.

Secure

Clear away uninvolved people.

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Establish a perimeter with survey or custodial tape, cones, desks.

School Resource Officer/Police/Sheriff Departments will adjust the perimeter if they need to.

Protect

Safe guard the scene - Limit and document any people entering the area.

Don't use phones or bathrooms within the scene area.

Don't eat, drink or smoke in the area of the scene.

Observe

Write down your observations - These notes will be utilized to report crime scene management to responding police. Your notes could possibly be used at a later date in criminal court.

Record detailed information - don't rely on your memory.

Notify

Call 911 (Police/Sheriff Department/EMS/Fire Personnel), if not already called or there.

Document

Take good notes - Such as: time, date, people at scene, weather, doors open or closed, lights on or off and position of furniture.

Be prepared to provide your notes and information to police.

PROCEDURES ADDRESSING REGISTERED SEX OFFENDERS

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MS Code 45-33-26 states that an individual convicted as a sex offender must register with the national data base and follow specific guidelines concerning schools. Although required by law, the convicted sex offender may not be forthcoming with this information. It is important that all administrators be cognizant of the following procedures which will be used to address this issue.

“Identified registered sex offenders are never to be in or about school grounds.”

When a registered sex offender has been identified, the following procedures apply. The other parent is exempt.

1. Identify that the registered sex offender has legal custody of the child. If the registered sex offender presents as the only custodial parent, documentation must be presented to verify legal custody and maintained in the child’s educational file. This is to ensure the protection of the child.

2. To ensure that educational services of the child are not denied, instruct the registered sex offender that he/she must call the principal to arrange for meetings concerning the child’s educational services. All meetings arranged by the principal must be conducted at Central Services.

3. Instruct the registered sex offender that it is illegal to enter or loiter near any school campus/property. The only property at this time the registered sex offender will be given permission to enter is Central Services.

4. Instruct the registered sex offender that he/she will be monitored by an employee of the district while attending all meetings at Central Services.

5. Instruct the registered sex offender that he/she is not allowed to drop-off or pick-up the child at school any time. If the child does not use school transportation, the registered sex offender will need to arrange for the child to be dropped-off or picked-up at school by another person.

6. Instruct the registered sex offender to provide the school with names of individuals who are allowed to check-in or check-out the child. This is very important in case of emergencies.

7. Instruct the registered sex offender that these procedures must be followed at all times to prevent the registered sex offender from violating MS Code 45-33-26.

8. Instruct the registered sex offender that he/she would be guilty of a misdemeanor and subject to a fine not to exceed One Thousand Dollars ($1,000.00), incarceration not to exceed six (6) months in jail, or both if they violate MS Code 45-33-26.

9. The privacy of the child is to be protected at all times.

The registered sex offender has a constitutional right to be present in a school building that is used as a polling place only for the purpose of voting. All known registered sex offenders entering school property during voting will be escorted while on campus by school personnel.

Adopted August 14, 2013

ADDITIONAL FORMS (Update as needed)

1. Fire Extinguisher Inventory List

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2. Staff Resources3. Materials Safety Data Sheet (MSDS) Inventory4. Student Accident Report5. Employee Accident Form6. Accident Report Form

Pass Christian Public School DistrictFire Extinguisher List

2013-2014School/Building Name ____________________________________________

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Make Type Size Model Serial Number

Location Building

InspectedLast

Comments

STAFF RESOURCES(i.e. CPR, FIRST AID, FIRE)

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Name Skill/Training Room Number Contact Number

HAZARD COMMUNICATION PROGRAMMATERIAL SAFETY DATA SHEET (MSDS) INVENTORY

Pass Christian Public School District

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School/Building ____________________________________________

This MSDS inventory reflects the chemicals/products utilized by employees of Pass Christian Public School District that are known to be present in the workplace. The MSD Sheets for the products reflected in this inventory are retained in the Employee Right To Know Stations, indexed by the common use name, and are available for employee review at any time while on duty.

PRODUCT(COMMON USE NAME)

USE DEPARTMENT

Pass Christian Public School DistrictPASS CHRISTIAN PUBLIC SCHOOL DISTIRCT

STUDENT ACCIDENT REPORT

Name of Student Sex Grade School

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Date of Accident Time of Day Location on Campus of Accident

School Insurance: Other Insurance:

Description of Accident/Student Activity at Time of Accident:

Supervising Adult(s): Witness (es):

Nature of Injury and Action Taken:

Type of First Aide Rendered: Name/Address Person Administering First Aid:

Suggestions for Preventing a Similar Accident:

Name of Parent/Relative Contacted

Address/Phone of Parent/Relative

Sent Home: __________________Not sent home: _____________________________

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Additional Information:

Signatures required Signature Date

Signature of Supervising Adult:

Signature of Principal:

EMPLOYEE ACCIDENT REPORT(Insert)

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PASS CHRISTIAN SCHOOL DISTRICTSupervisors’ Accident Investigation Report

DATE ______________ ___________ ___ TIME ___________________________________________________

EMPLOYEE INVOLVED _________ __________________________ AGE _____________________________

POSITION ________________ ____________ DATE EMPLOYED ____________________

SUPERVISOR _____________________________________ DEPARTMENT ____________ ___________

HOW LONG WAS EMPLOYEE PERFORMING THIS OPERATION? _______________________________________________________

WAS THE EMPLOYEE INSTRUCTED? ________________ ____________________________________________________________

DID THE ACCIDENT RESULT IN INJURY? _______________ ___________________________________________________

NATURE AND EXTENT OF INJURY ______________________________________________________________________________

______________________________________________________ ___________________________________________________

DATE INJURY REPORTED __________________________ LOSS OF WORK DAYS _______________Yes or No

IF SO, WHEN, AND BY WHOM? __________________ _____________________________________________________________

HOW DID ACCIDENT OCCUR? _______________ _____________________________________________________

___________________________________________ ______________________________________________________________

_____________________________ ____ ______ _____________________________________________________

____________________

CAUSE OF ACCIDENT __________________________________________________________________________________________

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

RECOMMENDATIONS TO PREVENT A RECURRENCE _________________________________________________________________

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

WHAT ACTION HAS BEEN TAKEN? _______________________________________________________________________________

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

SIGNED _______________________________________ DEPT. ________________________________

SAFETY COMMITTEE COMMENTS

RECOMMENDATIONS _________________________________________________________________________________________

___________________________________________________________________________________________________________

SIGNED______________________________________ DATE ________________________________________

EXECUTIVE

SPECIAL ORDERS ___________________________________________________________________________________________

SIGNED ______________________________________ DATE ________________________________________________________

EMPLOYEE REVIEW and COMPLIANCE CERTIFICATION FORM

I understand that the Pass Christian Public School District Safety and Crisis Response Plan is posted on-line at www.pc.k12.ms.us under Employee Services. I also understand that I will

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http://www.pc.k12.ms.us/

be provided a printed copy by an administrator upon request. I also understand that I am responsible for having read it and for following the information contained therein.

Printed Name:_________________________________________________________________

Signature:_____________________________________________________________________

Worksite:______________________________________________________________________

Position:_______________________________________________________________________

Date:_________________________________________________________________________

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Documents

INTRODUCTIONimages.pcmac.org/Uploads/PassChristianSD/PassChristianSD... · Web viewHaleigh Cuevas, Assistant Principal, Pass Christian Middle School 228-452-5220 Michael Crawford,