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To logon as a Director go to:

http://vntb.com/weekends/director

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You will be given an ID (your email address) and password.

Please do not share your password. Login

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From the control panel, you have the option to go into the people database or attendees of an upcoming weekend.

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Click on Attendees

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On the drop down arrow you need to click on the specific weekend you wish to view, then click GO:

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There is a lot of information you can gather from this page.

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Individual Name & Email

Server = YES vs. Candidate = No

TFP = $ amount Team Fees Paid

Underlined Titles - You can click to sort alphabetically. Person or Server or Position

VNP= $ amount Scholarship via VNTB

CFP = $ Candidate Fees Paid - Will be managed completely by Pre Weekend Couple.

LFP= $ amount Lunch money collected

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Forms and Background Checks

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FORMSRED = May need action

Green = all is wellYellow = all is well

Status:

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RHMA

We do not have a valid Release Form in the hands of the VN Council.

May need one at first team meeting the individual attends. Team action may be required. Explained on next slide.

RHMA

The individual is under 18 and the council has the form signed by the parent/guardian. It will automatically turn red when they turn 18 indicating we need a new RHMA form signed by the individual. No action required.

RHMA

The council has received the RHMA, the individuals profile is up to date. No action required.

BC BC

The whole Background Check process is managed by an administrator and not the Team. The status is just for your information.

This status requires ACTION. Proceed to the next slide.

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Forms and Background Checks

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FORMSRHMA RED = May need action

Green = all is wellYellow = all is well

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This status of the forms requires ACTION at a team meeting.

Click Edit

If the individual is 18 or older, have them sign a RHMA form.

Click RHMA received box

Click Save Attendee

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Forms and Background Checks

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FORMSRED = May need action

Green = all is wellYellow = all is well

Status:

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RHMA

This tells us the TEAM has a COPY of the Form and received it at a team meeting or otherwise.

The form needs to be given to the council secretary.

Running a meeting, this status is a No Action Required at this point other than giving the form to council.

Rec’d

If the individual is under 18… the form needs to be turned in with a signature of a parent or guardian.

Once received, repeat the above steps to Edit, Click Received and give the form to Council.

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Forms and Background Checks

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Looking at the FORMS on this image:

There are two that need something to occur.

Either:Team needs to give the

form to Councilor

Council needs to update the individuals

record.

Need RHMA form signed.

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Money management

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Managing the money received by the core team.

Click the edit button.

The pop up box appears.

Enter the amount in the appropriate section and click save.

THE RESULTThe amount will show on the list of attendees for the weekend.

From that list, you can tell who has paid and who needs to pay at a team meeting.

Remember – Candidate Fee Paid will be entered by pre weekend couple.

Attendance Fee = Team FeesLunch money you want to track

Any Donations

Candidate Fee = entered by Pre-Weekend Couple only.

VN Scholarship if granted.

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Assign Positions

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This is where you will assign the positions for the servers.

Click on the drop down and pick the appropriate description.

For Candidates, the Pre-Weekend couple will manage the status. They will also manage the status of the Forms and the Money collected.

As Core team, you can work with just the servers by clicking the “Servers” button.

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Attendee List

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Other information is available here.

Hover your mouse over the green E next to the name.

A box will open showing you all of the history for the individual.

If there is an * with Outside Experience, this individual has experience listed in their profile from other 4th day communities.

That’s cool

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Other information is available here

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Hover your mouse over the individuals name.

A box will open showing you their address, phone, married, clergy, age and the expiration of their background check.

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If you Click on their name

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Click on their name and you will be taken to their profile so you can see the other experience or talents they have entered, change a phone number or update some information for them.

This will look just like your profile page. At the bottom, you be able to see the other experience.

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Want to add someone to your team?

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A page will open.

Start entering the individuals name.

Once you see it on the list, click on the individual name to fill in the field

(You need to click on the name to add it, not just type it)

Click add and they are now on your team.

If they are not on the list, you will need to click on People Tab and add them to the database. Example, someone from Tres Dias that has never served on a VN weekend.

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Click on Add Attendee

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Other things you do on the attendee list.

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PLEASE BE VERY CAREFUL with the data you receive when doing an export.

If you want to list just servers or just candidates click here.

The information should not be downloaded and sent to everyone on the team or others in the community. This export will contain all of the data for the list of servers and/or candidates you are viewing. It will be in an Excel format, please delete the columns that are not really necessary to managing the weekend.

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So… You are managing a weekend at a team meeting

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Logon as a Director

List the SERVERS attendees for a specific weekend and Export the list and delete non-essential data and columns.Take the list to a meeting to have people verify the information.

During check in… look to see the status of the Forms

RHMA

If individual is 18 OR OLDER, have them sign the new RHMA form, open the edit and check RHMA received and click save.

Rec’d RHMA You must give the new signed forms to Council Secretary.

RHMA

If this is the status:

This will be the new status:

If individual is UNDER 18, have them take a RHMA form home to be signed by their parent or guardian and return it at the next meeting, do not open the edit and check received and click save.

The status should remain like this until the form is received:

Once received, open edit, check received and give the form to Council Secretary.

If you see these, no action required. RHMA RHMA

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Rec’d RHMA

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So… If you are managing a weekend at a team meetingManaging the Money

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Logon as a Director

List the attendees for a specific weekend and during check in… look to see the status of the Money

Team Fees are $120. If you collect part or all of the team fee, click the EDIT button and enter the total paid amount and click save.Anything less than the $120 requires team action. Scholarships are entered in the edit as well.

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STATUS After Team Fees Paid

TFP CFP VNP LFP

$120 0.00 0.00 0.00

STATUS if Team Fees are a VN Scholarship

TFP CFP VNP LFP

0.00 0.00 $120 0.00

For these = no action required.

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So… you can:

Log on via the director linkReset your password if you need toSee everyone that has signed upAdd someone to your teamCheck out their history and talentsContact them via phone or emailAssign positionsManage the forms and moneyExport the list for team meetingsUpdate online and live!

That’s about it.

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That’s cool