VERY IMPORTANT BUYER（VIB）PROGRAM

Dear Exhibitors,

Warm greeting from FHW CHINA team!

We wish you a successful and growth-oriented participation at the fair.

This manual provides you with a general overview of the exhibition. It also provides you with information to

facilitate a “Well-Organized” participation at the fair.

The manual has been designed to provide you all details about organizers, show team, official services, exhibits

profile, location of the venue, floorplan, badge, booth description, rules & regulations and shipping guide.

Should you require any additional information / clarification, we would only be glad to assist you.

In case PLS email to [email protected] .

We are sure that your participation at FHW CHINA 2017 will be a profitable business experience.

Best regards.

FHW CHINA 2017

Worldex-SingEx Exhibitions (Guangzhou) Co., Ltd.

mailto:[email protected]

CONTENTS

INFORMATION .............................................................................. 1

EVENT INFORMATION ................................................................... 1

ORGANIZATION ............................................................................. 1

FOOD HOSPITALITY WORLD 2017 – TEAM ..................................... 2

OFFICIAL SERVICES ........................................................................ 2

EXHIBITS PROFILE .......................................................................... 2

LOCATION OF SHOW VENUE .......................................................... 3

FLOORPLAN................................................................................... 4

FHW CHINA INVITATION FOR VISA PURPOSE ................................. 5

BADGE .......................................................................................... 6

BOOTH DESCRIPTION .................................................................... 7

STANDARD BOOTH......................................................................... 7

RAW SPACE .................................................................................... 8

RULES & REGULATIONS ............................................................... 12

SHIPPING GUIDE ......................................................................... 16

INFORMATION

EVENT INFORMATION

A. VENUE

Area A, China Import & Export Fair Complex, Pazhou, Guangzhou, China

B. IMPORTANT DATES FOR EXHIBITORS

EXHIBITORS MOVING IN:

Standard Booth: 7th Sept. 2017 12:00—17:00

Raw Space: 6th~7th Sept. 2017 09:00—17:00

EXHIBITION OPENING HOURS:

8th Sept. 2017 ~ 9th Sept. 2017 09:00—17:00

10thSept. 2017 09:00—16:00

DISMANTLING:

Dismantling of stands will start at 16:00 on 10th Sept. 2017. All stands in the Hall must be completely

dismantled in all respects including removal of unwanted materials by 18:00.

C. OFFICIAL ACTIVITIES

Refer to www.fhwchina.com/en for further information or send email to [email protected].

(Note: Organizers reserve the rights to change the time of official activities)

ORGANIZATION

Organizers


Co-Organizers

China Council for the Promotion of International Trade Guangdong Committee (CCPIT Guangdong)

Guangdong(China) Imported Food Association（IFA）

Fiera Milano S.p.A

http://www.fhwchina.com/en


FOOD HOSPITALITY WORLD 2017 – TEAM

Item Contact Tel Fax Email

Booth Construction；

Security；

Additional Order；

Badges；

Show Directory

Fancy Fan 86-20-83827124 86-20-83276765 [email protected]

Travel Business Funny Xie 86-20-83870131 86-20-83276765 [email protected]

Buyers Invitation Aggie Chen 86-20-83276737 86-20-83276765 [email protected]

m

Freight Forwarder

Jim Zhou(APT) 86-20-38776833 86-20-38776157 [email protected]

Fancy Fan

(Worldex-singex) 86-20-83813729 86-20-83276765 [email protected]

OFFICIAL SERVICES

1. Official Contractor:


Fancy Fan

Tel: +86-20-83827124 Fax: +86-20-83276765 Email: [email protected]

2. Official Freight Forwarder

APT Showfreight Shanghai Co., Ltd Shenzhen Branch Guangzhou Branch Office

Jim Zhou

Tel: +86-20-38776833 Fax: +86-20-38776157 Email: [email protected]

EXHIBITS PROFILE

International Sector

Leisure snacks/ Dairy products/Candy and Chocolate/ Pastry/ Fresh Food/ Canned Food/ Seasoning/ Wine/

Beer/ Coffee/ Tea/ Beverage/ Grain and oil

Domestic Food Sector

Green organic agricultural food /Food Material/ Seasoning/ Leisure snacks/ Drinks

F&B Franchising Sector

Fusion cuisine / Cold dish/ Made dish / Sweets / Drinks / Fast food

Kitchenware Sector

Kitchen and catering equipment/ kitchen utensils and appliances/ Baking Equip/ Cold-storage equipment

/Vending machine/ Dinnerware/ Meal equipment/ Tea set


LOCATION OF SHOW VENUE

Venue

China Import & Export Fair Complex

Address

No. 380, Yuejiang Middle Road, Guangzhou

FLOORPLAN

3.1(domestic food) 8.1(imported food)

Notice:

The right of floorplan adjustment belongs to the fair organizers only.

The floorplan herein is subject to be revised without notice.

FHW CHINA Invitation for VISA Purpose

Date

To whom may be concern:

We are very glad that you will be participating in the fair Food Hospitality World China 2017 as an exhibitor,

which is the international B2B trade fair, will be held on 8-10 September 2017 at China lmport & Export Fair

Complex, Guangzhou, China. FHW CHINA is organized by Worldex-Singex Exhibitions（Guangzhou）Co., Ltd.,

Co-organized by the world-leading exhibition organizer, Fiera Milano Group and CCPIT Guangdong and

Guangdong (China) Imported food association (IFA)

We would like to invite you to Guangzhou, CHINA from 1st Sept. to 15th Sept. 2017, and to make it an

opportunity to explore any possibilities of business cooperation on FOOD HOSIPITALITY WORLD CHINA. We are

sure that your participation will be a great step to enter into Chinese food market.

Please understand that you will be responsible for all expenses during your visit, this includes air fare,

transportation, meal and medical insurance, etc.

Invited name list is below. Please feel free to contact me for further clarifications.

Full Name Gender Passport No. Company Name Position

Kind regards.

James Huang

Vice General Manager


BADGE

During the move-in and move-out period of the show, all the persons and vehicles must enter the venue with

their badges and passes.

STANDARD BOOTH

Exhibitor Badge:

For exhibitors to enter or exit the exhibition hall. We have already offered 3 badges/ 9m2.

Collection:

Exhibitors can collect their badges on Sept.7th, 2017, 12:00—17:00, showing their booth confirmation

letter at the registration counter.

RAW SPACE

1. Exhibitor Badge:

For exhibitors to enter or exit the exhibition hall. We have already offered 3 badges/9m2.

Collection:

Exhibitors can collect their badges on 6th and 7th Sept. 2017 during 9:00—17:00, showing their booth

confirmation letter at the registration counter.

2. Move-in/out Badge:

For contractor during the move-in and move-out period. We have already offered 3 badges/9m2.

Collection:

Exhibitors can collect the move-in/out badges on 6th and 7th Sept. 2017 during 9:00—17:00, at the

registration counter by their exhibition confirmation letter and receipt of electricity, management, building

& cleaning deposit etc.

Validity:

Sept. 6th~7th, 09:00—17:00, Sept. 10th, 16:00—18:00

3. Move-in/out Vehicle Pass:

The pass is for contractors/official freight forwarder to move in/out products or build up materials during

the move-in/out period. We have already offered one badge/9m2.

Collection:

Contractors must apply for the Move-in/out Vehicle Pass on the website in advance and collect them on

Sept. 6th~7th, 2017, during 09:00—17:00, a day before moving in, at the registration counter, to ensure the

vehicles can enter the park on Sept. 6th~7th and Sept. 10th.

EXITPASS

Exit pass will be needed if moving products or build up materials out of exhibition hall. The products exit

pass shall be distributed at registration counter upon exhibitor’s signature.

BOOTH DESCRIPTION

STANDARD BOOTH

Basic Fittings Option 1 Option 2

Shell Scheme Panel, Carpet, Cleaning √ √

Banner with company name

3000mmL*500mmH --- √

Banner with Pavilion name 2.4mL*1.2mH；

Banner with Company Name 3mL*0.4mH √ ---

100w Long-Arm Spotlight 4 4

5A/220V 500W Single-Phase Power Socket 1 1

Lockable Cabinet (option1:1mL*0.5mW*0.75mH;

option2:1000mmL*400mmW*950mmH) 1 1

Black leather Chairs 4 3

Glass Round Table ;700mmΦ 1 1

Glass Showcase (option1: with 2 lights,1030mmL*535mmW*2500mmH;

option2: with 1 light; 500mmL*500mmW*2500mmH

1 1

Wooden Shelves;1000mmL*300mmW; Shelf Height:300mm --- 3

National flag light box 1 ---

Arc-shaped Lightbox Column with Company Name; 3000mmH*500mmΦ 2 ---

Storage Room with Door; 1000mmL*1000mmW*3000mmH --- 1

Waste Bin 1 1

Note: If you need any further equipment or electricity, please fill out the “Additional Facility” (Form A2)

or “Additional Electricity” and send it back to the organizer.

Option 1

Option 2

Notice:

1. Size of standard booth

option1 :3m (length) × 3m (depth) × 4m (height); option2: 3m (length) × 3m (depth) × 3 m (height)

2. Booths changes and Additional Equipment

Application

If you need to change any standard booth equipment (such as changing the fascia board, removing the

panels, etc.) or add further equipment, please fill out the “Standard Booth Equipment Position Chart”

(Form A3) and send it back to the organizer before Aug.1st, 2017;

Payment

1) The altered or additional equipment payment shall be settled within 5 days (before Aug.5th,2017) after

you get the invoice. The organizer shall process the order only after receiving payment confirmation.

2) All overdue applications will be considered as on-site application to charge 50% extra fees. Any

alternation or cancellation of previous dealt applications costs 50% of the previous payment.

3) The standard booths construction must be done by official contractor only. The exhibitors shall bear all

the expense if they need further booth decoration. For further query, please contact us.

RAW SPACE

No Equipment.

Exhibitors are responsible for their booth design and construction.

1. Application Procedures of Raw Space Booth Construction.

2. Application Materials of Raw Space Booth Exhibition

Exhibitors shall inform the contractors that they should contact the office constructor and submit the

construction application and fee before August 1st,2017.

Construction Drawing (electronic version and print edition), Structure Block, Circuit Diagram, Noted

location of circuit, hatch distribution and distribution box) in duplicate;

Floor Plan (electronic version and print edition), Dimensions required, colored effect drawing (in

duplicate);

Booth Elevation (electronic version and print edition), Dimensions required, colored effect drawing

(in duplicate);

Qualification of Construction Enterprises, Copy of Business License(Stamped);

ID of Elevation and copy of Electrician Certificate;

Application for Special Booth Construction Management (for Constructors). See Form B1;

Application for Special Booth Construction (for Constructors). See Form B2;

Letters of Entrustment for Constructing Individual Booth (Filled out by Exhibitors). See Form B3;

Guarantee of Construction Safety Responsibilities for Building Individual Booth. (Filled out by

Exhibitors. See Form B4;

Application Form for Name list of Constructors Name list of Constructors. See Form B5;

Confirmation Slip of Refunding Booth Construction Deposit. See Form B6

3. Validation of Special Design Drawings

Color drawings of design proposals; plan and elevation of design proposals (including flat dimensions,

façade height and material specifications); Power Distribution System (indicating the gross power, current

rating, voltage(220v/380V) of the master switch, the wire model and laying-out pattern and the calculation

sheet of the booth’s electricity consumption); Plan of Power Distribution (indicating the location, types and

laying-out patterns of lamps, lights and the main distribution box).

Organizer and the relevant government authorities retain the right to re-review or authorize a third party

to review and modify the installation plans submitted by exhibitors and booth contractors. The

implementation of all booth preparations and constructions is subject to the approval of the organizer,

otherwise, all responsibilities and consequences arising wherefrom shall be undertaken by exhibitors and

their booth contractors.

4. When the installation is above 4.5 meters in the height, it shall be reported to the official

contractor for examination and approval in advance before execution. The ceiling height of all installed

structures is six meters.

5. Decoration & Boundary of Booths

When designing and installing a special booth, the part of the booth facing the passage/neighboring other

booths must be decorated. Meanwhile, for the part of the display board higher than adjacent booths, no

materials with pattern and Logo shall be used for decoration. All structures of the booth may not hinder

the regular operations of firefighting system and air-conditioner return air inlets and air outlets of the

exhibition hall. Once such problems are found on the site of the exhibition, the organizer will require the

relevant exhibitor to make the rectification within the specified period. The distance between the edge of

any temporary structures and fire hydrants, electrical or mechanical elevating device and alarm bells must

be kept within 1.2 meters.

6. Display Requirements on Raw Space Booths

Exhibitors may not display, hang and distribute any exhibits, materials or products outside of their booths,

or extend booth structure and decoration beyond the boundaries of their booths. Such problems must be

corrected within the specified period once found on the site of the exhibition.

7. Installation of Raw Space Booths

Special-booth exhibitors may choose the booth contractors recommended by the organizer or designate

other booth contractors by themselves. In additional to the required qualification, the booth contractor

must comply with the following regulations:

① The materials for booth installation must be environment-protection materials in accord with

firefighting requirements. Wood-structure, elastic fabric and other flammable materials shall be rigidly

prohibited in the booth installation. The ground of booths must be furnished with flame-retardant carpet

or other suitable materials. One extinguisher must be equipped within 36 sqm.

② If the organizer believes that in the booth design, the back or side panel blocks neighboring booths,

the organizer shall reserve the right to request the relevant exhibitor to change, modify, lower or shorten

the dimensions of the back or side panel. In addition, the height and styles of the wallboards facing other

exhibitors’ booths or public areas shall be in line with the quality requirements recognized by the

organizer.

③ All other Raw Space Booths except island booths (the booths with four open sides) must be consisted

of at least one back panel.

④ Special-booth exhibitors shall provide their respective wall boards and may not use the back of the

wallboard of neighboring booths as their own wall board.

⑤ Name and booth number of any exhibitor shall be clearly marked in the booth. For failure to comply

with these regulations, the organizer shall be entitled to choose an appropriate location to fix booth

number and charge the relevant exhibitor the resulting expense.

⑥ Exhibitor name, LOGO and so on may not be displayed on the back or side panel of neighboring

booths.

⑦ Major painting work of exhibits and display materials may not be conducted within the exhibition hall

during the move-in period when adopting necessary safety precautions and protective measures.

⑧ Overtime: All booth construction should be finished before 17:00, September 7th ,2017. If exhibitor

needs to work overtime, please go to the Service Center to make reservation and pay before 16:00 on the

same day. The fees are as follows:

Item Price Remarks

Overtime premium ¥16.00/M2/ 3h

100sqm is the minimum overtime area of each hall.

usually overtime is calculated for the time period of 3 hours

(less than 3 hours is also calculated). It will be subject to

additional 20% costs if the exhibitor applies after 16:00.

8. Configuration & Installation of Electricity

The installation, wiring and removal of all electrical equipment must be conducted by the official

contractor of the exhibition hall. The booth contractors booking raw space must book the electricity for

lighting and power, gas supply, etc.

9. All booth contractors shall undertake to complete the relevant project and remove all the waste

within the specified time of the exhibition. Booth contractors shall dismantle booths and remove all

the waste within the move-out period specified by the Exhibitor Manual.

Please note:

a. Special-booth contractors shall conduct relevant execution procedures to the official contractor

designated by the exhibition hall prior to the execution of booth installation, and pay management

fees of special booth installation after passing examination and approval at the cost of USD 35,00 per

sqm.

b. Special-booth contractors shall pay construction guarantee deposit to the designated contractor

before booth installation (see detailed amount of money on Form B1). If during the booth installation,

there is no violation of the requirements on special booth installation by the Exhibitor Manual, and the

ground of booths remains intact and keep clean after dismantling booths, construction security deposit

may be returned to contractors.

c. After the payment of management fees of booth installation and construction security deposit,

contractors and persons undertaking the construction of power shall apply for Construction Permits

and pay relevant expenses and provide the list and copies of identity cards of construction personnel.

Upon the approval of the official contractor designated by the exhibition hall, they may get

Construction Permits from Special Design Installation Procedure Handling Office during the move-in

period.

10. Regulations on dismantlement

(1) Relevant office will start issuing the exit certificate from 16:00 on Sept.10th, 2017. Exhibitors shall

wait until 16:00 Sept. to dismantle and pack up their exhibits. The exhibitors are required to keep their

own exhibits safe;

(2) Subsequent to the end of dismantle meantime, any kinds of remaining objects will be disposed

and the related cost will be borne by relevant exhibitors;

(3) Only recommended transportation agents can enter the exhibition venue.

RULES & REGULATIONS

Organizers

The word ‘Organizer’ used herein shall mean

‘Worldex-SingEx Exhibitions (Guangzhou) and its

Executives / Officers, Agents and Employees

Management of Exhibition Halls

The management of the exhibition halls will be

controlled by the Organizer from its office at the

venue. Exhibitors may contact the Organizer’s office

for any assistance before, during and after the

exhibition. The Organizer has full authority to

enforce all the rules and regulations related to the

exhibition. The organizers’ decision will be final and

binding in all respects.

Exhibitors

Any Company, Agency, Department or Organization

which has applied to the Organizer to take part in its

exhibition and has entered into a contract for or

otherwise been allocated space/booth stalls in such

exhibition to display food materials, services or

other exhibits.

Eligibility

The Organizer has the sole right to determine the

eligibility of any prospective exhibitor to take part in

the exhibition.

Right to Allot Space

The Organizer has the sole right to allot appropriate

space to an exhibitor and the decision of the

Organizer in this regard shall be final and binding on

the exhibitor. The Organizer further reserves the

right to reallocate exhibitor to any other

space-booth or stalls than the first allocated. The

stand rent is paid merely for extensions are not

included in this rent.

No Verbal Agreement

No Verbal Agreement between the Organizer and

exhibitor is tenable, unless the same is confirmed in

writing.

Amendment to Rules

Any matter(s) not specifically covered herein shall

be left solely to the decision of the Organizer, who

shall also have full power in the matter of

interpretation, amendment and enforcement of the

said rules and regulations to aid any one or more

exhibitor and further any such amendments when

made and brought to the notice of the exhibitor

shall be and become a part of these rules and

regulations hereof as though duly incorporated

herein subject to all the conditions stipulated.

Non-Observance/Default

In the event of non-observance of or default on any

of the terms herein including without limitation of

any rules and regulations framed pursuant to this

contract, the Organizer shall have the right to

terminate the contract without notice and retain all

amounts received on account as liquidated damages.

On such termination, the exhibitor must close his

booth and remove his exhibits out of the exhibition.

Damage on Property

The exhibitor is liable for any damage caused to the

building, floor, walls, panels and carpeting or to

standard items and fittings within the venue &

fittings and furniture provided by the Organizer&

service providers.

The exhibitor will not be permitted to display

anything which caused offensive levels of noise,

smell or other that effects pollution.

Decoration & Display

The exhibitor shall place items on display within

their stalls/booths with the limited height of the

one-story stand construction being 4.5 meters as

long as a structural engineer’s certificate is supplied

by the stand builder/ designer.

Limitation of Liability

The Organizer shall not be liable for neither the

safety of Exhibitors, their representatives, agents,

contractors or guests during the exhibition, nor for

any exhibits, articles or other property of any kind,

brought into the exhibition by Exhibitors, their

representatives, agents, contractors or guests or

members of the public.

The Organizer shall not, in any event, be held

responsible for any restriction or conditions which

prevent the construction, erection, completion,

alteration or dismantling of stands or the entry,

setting or removal of exhibits, or for the failure of

any services or amenities provided by the hall

owner or other third parties.

Pavilion/ Group Stands

Contracting parties for pavilion stands are

responsible for ensuring the all Exhibitors within

their group are fully aware of, and agree to abide by

the Rules and Regulations of the Exhibition.

Sub-letting of Stands

The Exhibitor must not transfer, dispose of, part

with or otherwise sub-let the whole or any part of

his site, whether for financial consideration or

otherwise. The Exhibitor must, if he is an agent,

distributor or licensee, state at the time of contract,

the names of the principals to be represented. This

does not prohibit an Exhibitor from displaying the

products of principals to be represented. This does

not prohibit an Exhibitor from displaying the

products of a principal for whom he becomes agent,

distributor or licensee after the time of contract,

with the prior written permission from the

Organizer.

Force Majeure

The Organizer shall not be liable to the Exhibitors by

reason of any cancellation or part-time opening of

the exhibition, either as a whole or in part, for any

non-performance of their obligations under this

contract, for any amendments or alterations to, all

or any of the Rules and Regulations of the Exhibition,

in each case, to the extent that such occurrence is

due to any circumstances not within their control.

Cancellation of Exhibition Space

In the event of the Organizer agreeing to any

request of release from the contract, the Exhibitor

will be liable for all or part of the cost, stated in the

contract, in accordance with the following scale.

If an exhibitor withdraws, for whatever reason, its

participation in the exhibition at any stage, the

money paid by it towards participation fee shall be

forfeited by the exhibitor and the Organizer shall

have the right to claim for the balance amount of

the exhibition fee and for any loss or damages

suffered by them as a consequence thereof.

Exhibitor will be liable for any specific cost incurred

on his behalf by the Organizer. These terms cannot

be varied under any circumstances.

Failure to Exhibit

Any Organization, which having signed a contract for

exhibition space, fails to exhibit on actual day

whether or not for any reason of the Exhibitor’s

own choice and has not been released from the

contract by the Organizer, the Exhibitor shall be

liable for the full amount stated in the contract, plus

any additional costs incurred by Organizer as a result

of such failure to exhibit. These terms cannot be

varied under any circumstances.

Admission

Only registered professional, trade and business

visitors will be allowed into exhibition halls during

the show hours.

All exhibitors and visitors should be decently attired.

Please note that admission will NOT be permitted to

those with slippers, singles, T- shirts and / or shorts.

For safety reasons, minors will not be allowed to

accompany exhibitors nor visitors into the exhibition

halls at any time, form build-up to tear-down period

including show days.

The Organizer reserves the right to refuse admission

or to remove any person form the venue without

giving a reason.

All exhibitors should register at the Exhibitors

Registration Counter, on arrival at the exhibition

venue to collect their badges and Exhibitor kit.

Badges can be collected between 09:00 – 17:00

from 7th Sept. 2017.

Exhibits

I. Promotion during the Exhibition

Exhibitors are reminded not to place stickers,

signage or posters anywhere in the hall other than

within their own stand. Likewise, Exhibitors/

Representatives shall not distribute brochures,

promotional material etc. in the aisles, common

areas or near the entrance.

II. Pirated Exhibits

Due to regulatory laws neither pirated nor

unlicensed exhibits will be allowed on display in the

exhibitions.

III. Replenishment of exhibits or stock

Exhibitors are only allowed to move-in exhibits/

stock until one hour before the exhibitions opens.

Shifting during exhibition hours is strictly

prohibited.

IV. Freight forwarding and on-site material handling

Exhibitors may appoint their own freight forwarder,

but they must liaise with the Official Freight

forwarder on all arrangements for on-site material

handling. The exhibitor will receive the schedule for

their machinery check in & check out form the

Organizer.

V. Arrival of Exhibits

Cargos which are consigned directly to the

exhibition site should not arrive at the consigned

address (exhibition venue) earlier than 6th Sept.

2017 at 9:00 and not later than 7th Sept. 2017 at

12:00. Exhibitors, their agents or contractor are

responsible for the early installation of their heavy

or large exhibits according to the move-in schedule

provided by the Organizers.

All cartons should be clearly marked with the

following:

1. Exhibitor Name

2. Hall Number

3. Stand Number

4. Name of the Freight Forwarder

VI. Receipt of Exhibits at the stand

Exhibitors must arrange for an authorized

representative to be present at their stand to

receive the exhibits. Neither the Organizer nor the

Official Freight Forwarder will be held responsible

for any subsequent security of such items, if there is

not representative at the respective stand.

VII. Arrangements for services by official service

providers/contractors

Exhibitors are responsible for making their own

arrangements for services directly with the service

providers.

Exhibitor Booth Representatives

Exhibitor stands should be manned at all times

during exhibition hours only by the employees or

their authorized representatives. Such

representatives must always wear identification

badges provided by the Organizers. All

representatives in the exhibition stands must be

decently attired. Entry into other exhibitors’ stands

without their consent is forbidden.

Safety Measure

The safety of exhibitors, visitors as well as that of

exhibits is of paramount importance.

Exhibitors must strictly comply with all relevant fire

& other safety regulations. All electrical wiring &

fittings must conform to the appropriate safety

norms. Please be aware during demonstrations to

avoid injury or damage by frying chips, heat,

splashing of oil, usage of inflammable products,

(including gas cylinders), radioactive and other

hazardous material is strictly prohibited.

Registration of business visitors

Pre-registration: To avoid queues and to facilitate

quick entry in to the exhibition premises, business

visitors are encouraged to register online by visiting

our official website: http://www.fhwchina.com/en

http://www.fhwchina.com/en

Shipping Guide

Food Hospitality World China 2017

(FHW CHINA 2017)

8-10 September 2017

SHIPPING MANUAL

APT SHOWFREIGHT SHANGHAI CO., LTD. GUANGZHOU BRANCH

ROOM 1312, 13TH FLOOR, VILI INTERNATIONAL OFFICE, NO.167 LINHEXI ROAD DISTRICT,

GUANGZHOU 510000, P.R. CHINA

Contact: Mr. Jim Zhou

Tel: 86 (020) 3877 6833

Fax: 86 (020) 3877 6157

Cell Phone: 86-13510480135

Email: [email protected]


Worldwide Agent Contact Way

Argentina Australia

TNT Argentina S.A. Global Events Logistics Services Pty Ltd

CTC： Juan Pablo González CTC：Allen Yap

TEL：+54 (0261) 4315003 ext 2234 TEL：+61 2 90162836

Email：[email protected] Email：[email protected]

Austria Brazil

Hansa-Messe-Speed GmbH SHOWFREIGHTER LOGISTICS

CTC：Christian Varela CTC：Sidnei Brandão

TEL： +49 202 27158 20 TEL：+55 11 26719180


France Germany

Bollore Logistics Hansa-Messe-Speed GmbH

CTC：Laurent CANOT CTC：Christian Varela

TEL：+33 (0)1 49 19 15 93 TEL： +49 202 27158 20


Hong Kong India

APT SHOWFREIGHT LTD. SIDDHARTHA LOGISTICS CO. PVT. LTD

CTC：Xeric Tam CTC：Sachin Usgaonkar

TEL：+852 2877 0515 TEL： +91 22 40894861


Indonesia Italy

PT. VISSASA PARAMA NATI EXPOTRANS srl

CTC：Andi Mulyadi CTC：Maria Mambelli

TEL：+62 21-55910593 TEL：+39 051 864466


Japan Korea

BLUELINE CO., LTD SEUMEXPO LOGISTICS CO., LTD.

CTC：Keisuke Nakamura CTC：Victoria Song

TEL：+81 3 5646 4775 TEL：+82 2 538 6888








Libya Malaysia

BENTRACO LOGISTICS Curio Pack Sdn Bhd

CTC：Feras Bensaoud CTC：Karen Cheong

TEL：+218 21 4444972 TEL：+603 3372 2828


New Zealand Poland

AIRRYDE UNIVERSAL EXPRESS SP. Z.O.O.

CTC：Brendon Pudney CTC：Marzena Zawadzka-Szulc

TEL：+64 9 837 8077 TEL：(48 22) 8783566

Email：[email protected] Email： [email protected]

Russia South Africa

EXPOTRANS LA Rouxnelle Logistics and Consulting

CTC：Olga Serjantova CTC：Mike Weeks

TEL：(7) (495) 9880967 TEL：+27 11 3978866


Spain Sri lanka

Resa Expo Logistic Ace Cargo (Pvt) Ltd

CTC： Pablo Martinez CTC：J. D. Premachandra

TEL：+34 93 2334748 TEL：94-11-2308330

Email： [email protected] Email：[email protected]

Switzerland Taiwan

EXPO-CARGO LTD TRIUMPH TRANS-LINK LOGISTICS CO LTD

CTC： Dilek Degirmenci CTC：Frances Lin

TEL：+41 43 816 6183 TEL：(886-2) 2581 1133


Thailand Turkey

APT Showfreight (Thailand) Limited EKOL LOJİSTİK A.Ş

CTC：Hasnai Kongkaew CTC：Hanife Ö ztürk

TEL：+66 (0) 2285 3060 ex201 TEL：90 216 564 3643


UK Vietnam

SCHENKER LIMITED APT Showfreight Vietnam Co., Ltd

CTC：Daniel Bird CTC：Suthichai Techanarungroj

TEL：(44) 1268 632200 TEL：(84-8) 62905460



IMPORTATION NOTICE

All documents of Foodstuff must be consistent with exhibits; Photocopies of all documents must be

submitted according to the above deadlines and original documents should be arrived at APT

Guangzhou office no later than 11 August，2017.

All foodstuff/ soft beverage/ alcoholic beverage `s Importation and Quantity of importation are

subject to Customs and Quarantine`s final approval

Foodstuff/soft beverage/alcoholic beverage `s products’ label must clearly indicate Production Date

and Expiration Date. Alcoholic beverages’ label must state Production Year, and LOT NUMBER

should be shown on bottle.

Overseas Alcoholic beverages above 30 degrees via HK must apply for HK import permit and pay for

extra import taxes in HK. Age Certificate and original label for Whisky, Cognac, Brandy are required

for import license application

The importation of Fresh\Frozen meat, Fruits, Aquatic products, Vegetables whether chilled or frozen

is subject to permission being granted by the China Inspection and Quarantine Department in

Guangzhou. All exhibitors planning on sending such goods are requested to notify APT on or before

10 July 2017 in advance of the planned arrival of goods in Guangzhou. Full details as to the method

of shipment, type and condition of meat (i.e. frozen, chilled etc.), country of origin are to be given

with the advance notification.

Chinese Customs and Quarantines have right to take 1-2 sample from each kind of foodstuff/ soft

beverage/ alcoholic beverage for the inspection purpose.

Taxes/duties should be paid for foodstuff/ soft beverage/ alcoholic beverage even for exhibition, and

the foodstuff/ soft beverage/ alcoholic beverage could be tasted or consumed after all taxes/duties

are paid.

Food, soft beverage, alcoholic beverage sent by courier will not be accepted!

Exhibitors are strongly advised not to hand-carry goods for this exhibition as it could be detained by

the Chinese Customs at the airport.

The granting of import licenses/permits is solely at the discretion of the relevant government

authorities and APT cannot be held responsible for their refusal to grant such permission even after

the goods have arrived in Guangzhou. Any additional charges incur such as air / sea port storage

charges and penalty will be at shippers/ exhibitors accounts.

GENERAL CARGO TIME SCHEDULE DIA

Seafreight to Hong Kong Seaport then forward to Guangzhou

Documents Deadline ………………… 7 Aug, 2017

Exhibits Arrival Deadline LCL

FCL

25 Aug, 2017

28 Aug, 2017

Airfreight to Hong Kong Airport then forward to Guangzhou

Documents Deadline ………………… 7 Aug, 2017

Exhibits Arrival Deadline ………………… 28 Aug, 2017

ALCOHOLIC/FOOD/BEVERAGES TIME SCHEDULE (UNDER ROOM TEMPERATURE)

Packing List/ List of Exhibits of alcoholic/ food/

beverages must be submitted to APT GZ office for

application of import permit in Hong Kong/ China

………………… 1 Aug, 2017

Bill of Lading/ Airway Bill ………………… 21 Aug, 2017

Arrival of alcoholic/ food/ beverages shipped by

airfreight / seafreight to Hong Kong Airport/ Seaport

………………… 28 Aug, 2017

ALCOHOLIC/FOOD/BEVERAGES TIME SCHEDULE (UNDER FROZEN OR CHILLED

TEMPERATURE)

Packing List/ List of Exhibits of alcoholic/ food/

beverages must be submitted to APT GZ office for

application of import permit in China

………………… 1 Aug, 2017

Bill of Lading / Airway Bill ………………… 21 Aug, 2017

Arrival of alcoholic/ food/ beverages shipped by

airfreight / seafreight to Guangzhou Airport/ Seaport

………………… 28 Aug, 2017

GENERAL CARGO DOCUMENT REQUIREMENT

1 original Bill of Lading or 1 copy of Express Bill of Lading or 1 copy of Airway Bill

1 copy of List of Exhibits (the legitimate document accepted by Customs, refer to the appendix)

1 copy of Insurance Policy (if insured)

1 copy of Chinese catalog of Machines or equipment (please note the catalog must be consistent to

the imported machines or equipment) , if the exhibitor can’t provide the Chinese catalog for their

machine or equipment, the English or other language catalog must be provided and we will translate

it into Chinese, the translation fee will be charged per outlay.

ALCOHOLIC/FOOD/BEVERAGES DOCUMENT REQUIREMENT

1 original Bill of Lading or 1 copy of Express Bill of Lading or 1 copy of Airway Bill

1 copy of List of Exhibits (the legitimate document accepted by Customs, refer to the appendix)

1 copy of Insurance Policy (if insured)

1 copy of Alcoholic Declaration

1 original of Country of Origin Certificate issued by government

1 copy of Health Certificate issued by government authority

1 copy of Registration Certificate for sales in it’ s original country

1 Original Commodity Label samples (inclusive commodity name, country of origin, ingredient, time of

product, valid date, method of use)

3 copies of Chinese translations of Original Commodity Label

CONSIGNMENT INSTRUCTION

All cargos must be consigned “Freight Prepaid” to the following consignee, otherwise a 5% outlay

commission will be imposed on all “Freight Collect” consignments. Additional charges will be incurred for

wrong consignee details:

A： General Cargo & Foodstuff Under Room Temperature

Destination: Hong Kong seaport/Airport

SEAFREIGHT AIRFREIGHT

Consignee:

APT Showfreight., Ltd

31/F, Morrison Plaza, 9 Morrison Hill Road,

Wanchai, Hong Kong

TEL:(852)28770150 FAX:(852)28770505

Notify:

FHW CHINA 2017

Exhibitor Name: XXX Booth No.: XXX

Consignee:

APT Showfreight., Ltd

31/F, Morrison Plaza, 9 Morrison Hill Road,

Wanchai, Hong Kong

TEL:(852)28770150 FAX:(852)28770505

Notify:

FHW CHINA 2017


B： Foodstuff Under Frozen & Chilled Temperature Control

Destination: GuangZhou (Please check with us for further details)

SEAFREIGHT AIRFREIGHT

Consignee:

TO BE ADVISED

Notify:

FHW CHINA 2017


Consignee:

TO BE ADVISED

Notify:

FHW CHINA 2017


TEMPORARY IMPORTATION

The Chinese Authorities permit exhibits to be imported into China on temporary import basis on approved

trade shows. All temporary imported exhibits must be re-exported after the show closing.

ATA Carnet is also accepted for temporary import in China. Temporary Import Bond is not applicable in

the event of approved trade fairs in China.

LATE ARRIVALS

A late arrival surcharge, 30% based on basic handling rate, will be applicable if the shipment arrives after the stipulated deadlines. In the event of late arrivals, APT Showfreight Ltd will make all reasonable efforts to ensure delivery before the show opens; however, no guarantee can be given. The surcharge will apply regardless of delivery date to the show site. APT Showfreight Ltd also reserves the right to reject handling any cargo that arrives at the Hong Kong seaport / airport only 7 days prior to the show open date. All additional charges incurred due to the late arrivals shall be borne by the exhibitors.

CASE MARKINGS

For easy identification of exhibits, all packages must be marked as follows:

FHW CHINA 2017

C/O APT Showfreight Ltd

Name of Exhibitor : _____________________

Stand Number: _____________________

Case Number: _____________________

Gross Weight/Net Weight: _____________________

Dimensions: _____________________

RESTRICTIONS

All exhibitors are advised that all promotional materials to be imported or giveaways during the exhibition must not indicate or deem to indicate that Tibet or Taiwan is a Country.

PRINTED / PUBLICITY MATERIALS

The Ministry of Foreign Economic Relations and Trade in China stipulates that all advertising materials (like printed matters and giveaway items) and technical information materials in all media shall be allowed display or use at the exhibition only after customs has inspected and approved the censorship clearance. Exhibitors are requested to submit samples of literatures (2 copies each) and souvenirs (2 each) in advance to APT Showfreight Ltd with a List of Exhibits (LOE). All these materials will be handed over to the Chinese Customs for inspection in advance. These materials should arrive at APT Showfreight Ltd no later than one month before show opening.

Please DO NOT send any CDs/VCDs/DVDs/Films/Slides/Video-tapes to us even it’s for exhibition purpose because special import license/permit is required in China for such items. In addition, exhibitors are advised that brochures, giveaways and souvenirs are subject to import duties as assessed by the Chinese Customs which must be payable on entry. The import of alcoholic drinks, cigarettes and foodstuff to exhibition are restricted by Chinese Customs.

HAND-CARRY EXHIBITS Exhibitors are strongly advised not to hand-carry goods for this exhibition as it could be detained by the Chinese Customs at the airport, Exhibitors should immediately hand over the detention receipt and the duly filled List of Exhibits to our staff at the fairground to load the goods from the airport. These exhibits will then have to be returned as a shipment.

HEAVY AND OVERSIZE EXHIBITS If you have heavy and oversize exhibits, you must be on-site early to direct the operation of un-crating and positioning. If crane of forklift is required for installation of equipment, please send your requirement to us as early as possible so that we could arrange contracting such equipment in advance. A quote will be given after receiving your enquiry.

PACKING OF EXHIBITS

Exhibitors shall be responsible for the consequences of improper packing A. Protection against Damage and Rain As the exhibits are repeatedly loaded and unloaded during transportation, shocking/bumping will sometimes be inevitable. Moreover, exhibits will be placed outdoors many times, including open-air storage at the exhibition centre before and after the exhibition. Therefore, exhibitors must take necessary precautions against damage and rain, since we cannot assume any responsibility for the damage, especially when the return exhibits are to be packed with used-packing materials (the case as well as aluminium foil, plastic covers, etc., very often would have been damaged already during unpacking). B. The Case The case must be strong enough to avoid damage during transportation as well as unpacking, and in particular, be suitable for repacking and for sale for return movement after the exhibition. Packing in cartons is not considered suitable for repeated handling, especially for valuable or delicate equipment.

MOVE-IN DAYS

Exhibits will be transferred to the exhibition venue during the move-in days. Representatives of APT Showfreight Ltd will be available to help the exhibitors with the move-in logistics including unpacking and storage of empties as applicable. However, a responsible representative of the company must be available on-site during the move-in period for supervision. In some circumstances, the customs at the ports or fair site may inspect the case without your presence. Similarly, during exhibition closing, exhibitors must also supervise the dismantling and repacking of exhibits, especially for delicate or heavy equipment. When used-packing materials repack exhibits, the packing is regarded as no longer suitable to protect the equipment against damage/moisture compared with the original. Exhibitors shall therefore bear the responsibility for the consequences arising wherefrom.

MOVE-OUT DAYS

Prior to the move-out days, exhibitors will be given a 'Return Shipping Instructions' to fill in based on the List of Exhibits given at time of entry of goods into China. Exhibitors are required to advise APT Showfrieght Ltd if the goods will be re-exported, sold or disposed, as applicable.

During move-out days, representatives of APT Showfreight Ltd will be on-site to help exhibitors with return of empty cases, repacking, re-export, etc. as applicable. In order to ensure the closing of the exhibition can be operated smoothly, those exhibitors having heavy and oversized exhibits may be required to repack their exhibits on the next day. Our on-site operational staff will inform exhibitors the exact arrangements. In the event of non-compliance of return instructions, all goods left at the exhibition venue shall be subject to disposal by the Chinese Customs and all charges relating to the disposal including duties and taxes if any, shall be borne by the exhibitor. Exhibitors must pay special attention to the following Customs' regulations: - items other than those declared exhibits (e.g. personal effects, souvenir bought in China) are

absolutely not allowed to be returned together with exhibits. - Violations of these regulations will result in confiscation and heavy fines imposed by the Chinese

Customs.

RE-EXPORT

The re-export formality will require about 1weeks prior to the re-export shipment out of China. If the exhibitor needs the goods to be re-exported urgently, please advise representatives of APT Showfreight Ltd on-site of your request as applicable.

FUMIGATION RULES IN CHINA

NEW WOOD PACKING MATERIAL REGULATIONS EFFECTIVE JANUARY 01, 2006

Effective 1 January 2006, ALL CARGOS WITH WOOD PACKING MATERIAL (WPM) to China (such

as wood block cases, lath cases, wood pallets, wood frames, wood drums, wood axes, chocks,

stow-wood, crossties and so on), fumigation must be arranged in the country of origin before

sending the cargo to China.

To ensure the WPM is properly treated either by Heat Treatment (HT) or Methyl Bromide (MB), following

information MUST be marked or stamped on the outside packing as the below sample:

1. IPPC Logo

2. ISO country code (XX)

3. Unique number assigned to the company (which carries out the fumigation procedure) by the

national plant protection organization (000)

4. Fumigation method either HT -Heat Treatment or MB - Methyl Bromide (YY)

WOOD PACKING MATERIALS WITHOUT ACCEPTABLE STAMP OR NOT IN COMPLIANCE WITH

THE ABOVE REQUIREMENTS MUST BE DESTROYED OR RE-EXPORTED.

For cargo with non-wood packing materials, the cargo owner must provide the non-wood packing

declaration, which is printed out by company letter-head, signed with authorized signature and endorsed

with company chop. The original declaration letter must be attached to the original Master Airway Bill

or courier to our local office in China for Customs clearance purpose.

CONTROLLED ITEMS IN CHINA

In case the shipment contains any controlled items by the Chinese Government, we strongly recommend

that the list of exhibits should be faxed or e-mailed to APT Showfreight Ltd for checking prior to the

shipment departure from the country of origin.

If required, APT Showfreight Ltd will apply necessary license/ permit on behalf of the exhibitors, but under

no circumstances that APT Showfreight Ltd can guarantee such license will be granted.

The importation of Foodstuff, Beverage, CD-Roms, Watches, Cosmetics items, and etc. are subject to an

import permit in China, even for exhibition purpose. Without Chinese Customs’ approval and

authorization, these items cannot be distributed/ tasted/ sold and/or consumed during the exhibition.

If exhibitors need to ship any controlled items to China, exhibitors are required to submit to APT

Showfreight Ltd the following documents/ information for application of import permit to China at least 30

(thirty) days prior to the shipment departure from the country of origin:

a. Catalogue/ Brochure of commodities

b. Export Permit Issued by the Products’ Originating Country/ Place

c. Certificate of origin and/or Health Certificate

d. Commercial Invoice and Packing List / List of Exhibits

Relevant handling charge and guidelines, permit application fee in China for controlled items will be

quoted upon request.

CONTROLLED ITEMS IN HONG KONG

According to the Customs Regulations in Hong Kong, import/ re-export license from the Hong Kong

Government is required for transshipping the followings items in Hong Kong:

- Animals, Birds & Reptiles and their parts, Endangered Animals & Plants Species

- Controlled Chemicals

- Controlled Medicines

- Dutiable Commodities: alcoholic liquors, tobacco, hydrocarbon oil & methyl alcohol (duties & taxes

in Hong Kong will be billed to exhibitors’ account as per outlay)

- Fresh/ Frozen Meat

- Optical Disc Mastering & Replication Equipment

- Radio Transmitting Equipment

- Strategic/ Hi-Tech/ Communication Commodities

- Vehicle

- Textiles, etc.

If import / re-export license is required, exhibitors are required to submit to APT Showfreight Ltd the

following documents / information for application of licenses in Hong Kong at least 14 (fourteen) days

prior to the shipment departure from the country of origin.

a. Catalogue/ Brochure of commodities

b. Export Permit Issued by the Products’ Originating Country/ Place

c. Certificate of origin

d. Commercial Invoice and Packing List

For further details, please refer to the below web-site: http://www.tid.gov.hk

Application for import / re-export license in Hong Kong (if required)

License Application fee USD 60.00 per application

Pre-classification fee in Hong Kong (Only applicable for Alcoholic Liquors, Strategic/ Hi-Tech/

Communication Commodities)

Pre-classification fee for Alcoholic

Liquors

USD 22.00 per application

Pre-classification fee for Strategic/

Hi-Tech/ Communication Commodities USD 15.00 per application per item

HIRE OF LABOUR OR EQUIPMENT ETC.

Our rates include unpacking and repacking on-site during normal work hours. If exhibitor requires additional labour or equipment, please contact us for quotation at least 48 hours before show move-in.

INSURANCE

It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the exhibition, till the return of the exhibits to domicile/ exhibits sold locally, including the period the exhibits are handled by APT Showfreight Ltd. Our tariff is computed on the basis of volume and weight and has no correlation with the value of exhibits which means the cost of insurance cover is not included in our charges.

APT Showfreight Ltd can offer the exhibitor insurance coverage at competitive premiums upon receiving request.

ADDITIONAL SERVICES

For additional services not listed above, an individual quotation will be given upon receipt of specific requirements.

http://www.tid.gov.hk/

TERMS OF PAYMENT

Inward : Upon uplift of goods, prior to delivery to stand. Outward : Upon presentation of invoice/prior to delivery to premises. All payments must be made without any deduction or deferment on account of any claim, counterclaim or offset.

Details of our bank account: Beneficiary Bank Name: HSBC Hong Kong Beneficiary Bank Code: 004 SWIFT Address: HSBCHKHHHKH Account Number: 813-221496-838 (USD / HKD)

Account Name: APT SHOWFREIGHT LTD

(Remitting bank charges are to be borne by the exhibitor)

TERMS AND CONDITIONS

APT Showfreight Ltd does not take any responsibility for:

a) Exhibits which are not allowed by the organizer or Chinese Customs to be sold or displayed at the fairground.

b) Any tax/duty for sold exhibits c) Loss of goods whilst on display at the venue

All business is only transacted in accordance with our Standard Trading Condition. A copy is available upon request. Use of APT Showfreight Ltd’s services – be it partly or in full – and any requirement for additional services at any time before, during or after the exhibition express orally and/or in writing and/or by conduct, implies acknowledgement and acceptance of the foregoing.

HANDLING TARIFF FOR FROZEN OR CHILLED CARGO

Please contact with APT to acquire the handling rates if shipment shipping with temperature control.

HANDLING TARIFF FOR ROOM TEMPERATURE CARGO

INWARD / OUTWARD HANDLING TARIFF FOR SEA-FREIGHT/ AIR-FREIGHT

From arrival Port/ Airport of Hong Kong to exhibition stand in Guangzhou or vice versa, services include: customs

clearance, handling at port, transport from port to exhibition booth，unpacking/ repacking, positioning, handling of

empty cases and etc.,.

1. Consignment Service Charge ……… USD 70.00 per consignment per exhibitor.

2. Customs clearance fee in Guangzhou

USD 25.00 per cbm ; Min. USD 50.00 per consignment per exhibitor.

3. Basic handling charge (From APT Hong Kong warehouse to the booth or Vice versa)

……… 0.10 to 3.00cbm: USD 145.00 per cbm or 1,000kg, whichever is the greater Above 3.00cbm: USD 140.00 per cbm or 1,000 kg, whichever is the greater

a) Min. Charge for LCL ……… USD 165.00 /consignment (HBL) /exhibitor

b) Min. Charge for FCL ……… Min 23cbm for 20’ GP; Min 46cbm for 40’GP

4. LCL terminal handling charge

in HK seaport ……… USD 35.00per cbm or 1,000 kg, whichever is the greater

a) Min. Charge for LCL ……… USD 50.00/consignment (HBL) /exhibitor

b) Min. Charge for FCL ……… USD 320.00 /20’; USD 420.00/40’

5. Hong Kong Airport terminal handling charges

……… USD 0.4/Kg based on the actual or volumetric weight, whichever is the greater

a) Min. Charge for Airfreight ……… USD 90.00/exhibitor/HWAB

*Current and actual cost levied by Container Freight Stations (CFS), container detention/ demurrage, warehouse storage and/or all third parties’ charges incurred will be charged at cost.

6. Container Haulage to / from CFS

20’ container ……… USD 340.00 /20’

40’ container ……… USD 450.00/40’

7. From arrival HK seaport to delivery APT warehouse in Hong Kong

……… USD 20.00 per cbm or 1,000 kg, whichever is the greater

a) Min. Charge for LCL ……… USD 110.00 /consignment (HBL) /exhibitor

b) Min. Charge for FCL ……… USD 275.00 /20’; USD 300.00 /40’

IMPORT / EXPORT DECLARATION FEE IN HONG KONG

Declaration fee ………………. 0.05% of CIF Value declared

Minimum charge ………………. USD 25.00 per consignment per declaration

PERMANET IMPORT AGENCY FEE

CHINESE LABEL EXEMPTION FEE

Application fee for alcoholic/ food/ beverages ……… USD 20.00 per Label per application

TAXES & DUTY OCCURED IN HONGKONG & GUANGZHOU

Import duty for alcoholic/ food/ beverages ……… be charged as per outlay

ON-SITE HANDLING SERVICES

On-site handling services include delivery of exhibits from arrival fairground to booth or vice versa, unpacking,

repacking, positioning and/or handling of empty cases during the show period.

Handling Rate ……… USD 25.00 per cbm or 1,000 kg, whichever is the greater

Minimum Charge ……… USD 25.00 per consignment per exhibitor

OVER-WEIGHT/ OVER-SIZE SURCHARGES

Please contact us for a separate quotation if any of your exhibits exceeding 3,000kg or any dimension exceeding L3.0m x W2.2m x H2.2m.

DOCUMENTATION SERVICES

The List of Exhibits used for customs clearance must be completed with English and Chinese version. If

translation to the Chinese language is required, our fee for translation service is:

Documentation fee ……… USD 8.00 per page of list of exhibits

DATA ENTRY FEE

8. From arrival HK Airport to delivery APT warehouse in Hong Kong

……… USD 0.22 / kg, whichever is the greater

Min. Charge from HK airport to APT warehouse

……… USD 110.00 /consignment (MAWB) /exhibitor

Permanent import agency fee for alcoholic/ food/ beverages

……… USD 400.00/consignment /exhibitor

The data on the List of Exhibits shall be entered into China Customs’ Computer. The data entry fee is as follows:

Data Entry fee ………………. USD 5.00 per page of list of exhibits

ANIMAL & PLANT QUARANTINE CHARGES

Per Package ……… USD 9.00 per package, Min. USD 75.00 per consignment per exhibitor

Container ……… USD 400.00 per container;

Other charges such as fumigation, sanitary treatment will be billed as per outlay. As the airlines implement strict security rules and will ask for magnetic detection & protection for many sensitive items by air transportation, we will bill magnetic detection & protection fee as per outlay if the detection and protection is incurred.

ATA CARNET SHIPMENT ATA

Please contact with APT to acquire the handling rates if shipment import under ATA carnet.

COURIER SHIPMENT HANDLING CHARGES

Handling of courier shipment (only receive the duties paid courier and also individual shipment which is not

exceeding 30 kgs per courier way bill) from free arrival APT Showfreight Guangzhou office upto delivery booth

or vice versa, handling charge is USD150.00 per consignment per exhibitor

** We strongly suggest exhibitors NOT to send any courier shipment to exhibition hall/ venue as there

will be no one receiving the cargo on behalf of the exhibitors at the exhibition hall/ venue. It may cause

unnecessary cargo loss or delay.

VALUABLE OR DANGEROUS CARGO

Exhibitors have to send us a specific form with company letterhead for valuable (unit price exceeding USD100,000.00 per piece) and dangerous cargo. The completed forms should reach us before shipment dispatched, relevant charges will be quoted upon request.

REMARKS

Above rates exclude: insurance coverage, any additional services not listed above, Customs and CIQ inspection

fee, overtime storage due in pier, airport terminal / Freight Forwarder’s warehouse, seaport/airport storage charges

and removal charges due to late receipt of negotiable shipping documents, container grounding / lifting at show site,

container storage at show site, any duty / tax payable to the Chinese government and endorsement of relevant

government departments, which will be charged at cost plus 10% reimbursement fee.