U.S. Muon Accelerator Program:MICE Milestones & Resource-Loaded Schedule

M. A. Palmer, Director

October 31, 2012

MICE Project Board Meeting2

Outline

• Introduction• US Planning Exercise – Overview• Updated US Scheduling Assumptions• US Plan – Overview• US Plan – Schedule Elements • Summary of Critical Milestones and Decisions• Risks• US Budget• Conclusion

October 31, 2012

MICE Project Board Meeting3

Introduction

• To the best of my knowledge, the present exercise represents the first attempt to fully integrate the scheduling and resource needs for the major cooling channel deliverables for the Muon Ionization Cooling Experiment

• At the outset, I would like to express my appreciation to the MICE-UK project team who were willing to approach this effort flexibly and seriously in order to develop a realistic plan

• The US program places a very high priority on the successful conclusion of MICE!

October 31, 2012

MICE Project Board Meeting4

The US MAP Feasibility Assessment

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MICE Project Board Meeting5

MAP Feasibility Assessment

• Goals:– Have Step IV results available during Phase I– Complete critical cooling channel technology

demonstrations • MICE RF test in field of MuCool Test Area (MTA) magnet during

Phase I• Prototype Coupling Coil Magnet during Phase I• RFCC_lite (single cavity test) test in the MTA early in Phase II

– Step V/VI operational before the conclusion of Phase II• Ideally would like to have the first results before the conclusion

(September 30, 2018)• It is not clear that this can be accomplished with the anticipated

funding profile

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MICE Project Board Meeting6

U.S. Planning Exercise I

• Initial efforts focused on:– Developing a schedule for Coupling Coil Development and

Production• Focused on providing CC Magnets ASAP (no attention

to other constraints) a “Technically Limited Schedule”– Sensitive to development unknowns associated with producing

the first magnets of this type– Sensitive to budget required to adequately implement such a

plan– Sensitive to resources required to provide a high probability of

success in prototype development and subsequent assembly of 2 “production” magnets

• Challenge: Scope of requested effort impacts (adversely) other parts of US program (both MICE and non-MICE)

October 31, 2012

MICE Project Board Meeting7

US Planning Exercise II• Ongoing scheduling exercise aims to:

– Understand when Step IV Operations can realistically begin and what resources will be required from the MICE-US effort

• Ensure that controls for the cooling channel are adequately planned and configured

• Ensure that the support required for completion of the spectrometer solenoids is adequate and timely

• Contribute to effort to ensure that magnetic shielding issues in the MICE Hall are adequately addressed

• Complete detector contributions• Contribute to preparing a viable operations and technical support

plan• Support the experimental planning and analysis effort

– Continue the Coupling Coil R&D effort to demonstrate a viable prototype magnet

– Consider options to save time and/or money for RFCC production hardware October 31, 2012

MICE Project Board Meeting8

US Planning Exercise III• New schedule incorporates what is known about

– The US budget (based on discussions since the August MAP review)– Critical resource loading issues

• For example:

– Limitations on obtaining MICE control system support

– Elimination of implausible scheduling assumptions requiring the identical

team to support effort on 2 continents simultaneously

• The ongoing scheduling exercise in the US is supported by the newly formed MAP Program Management Office – Peter Garbincius (Head)– Ann Nestander (and staff - Budget and Finances)– Richard Krull (Project Planning and Tracking)– Elaine Sivak (Administrative Support)

• All MICE-US coordination with the collaboration will be handled through the MAP management structure – ensuring that the MICE effort is fully coordinated with the rest of the US program(see http://map.fnal.gov/organization/org-chart.shtml)

October 31, 2012

MICE Project Board Meeting9

Updated US Scheduling Assumptions• Budget Profile

– For this exercise we (along with the MICE-UK effort) assume a flat budget profile

– For the US, we are targeting ~$4.5M/year from the US DOE as the baseline (we assume some flexibility within the overall program for modest year-to-year adjustments based on need) – Note: US FY12 efforts significantly exceeded this number

– NSF grants for experimental support (also the remainder of the NSF MRI grant for RF hardware) are in addition to the above number

• Realistic Scheduling– Ensure that double-counting of resources is not present– Pursue the most aggressive schedule possible consistent with

funding constraints throughout the project– Schedules do not explicitly include slack to allow for the R&D

nature of key deliverables a will point out critical risksOctober 31, 2012

MICE Project Board Meeting10

US Plan – GANNT Overview

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US Fiscal Years example: FY13 runs from October 1, 2012 – September 30, 2013

MTA Tests

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Spectrometer Solenoids

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FY12

FY13

FY14

Aug `13

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Coupling Coils

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FY13 FY14 FY15 FY16 FY17 FY18

#1

#2

optional#2MTA Tests

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Summary of Critical Milestones & Decisions

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Jan `13

Feb `13

Feb `13

Mar `13

Apr `13

Aug `13

Feb `14

May `15

Jan `16Mar `16

Aug `13

Feb `14

Jan `17

Jan `18

MICE Project Board Meeting14

(Major) Risks and Impacts

1. Spectrometer Solenoidsa. Assembly/acceptance issues with SS #2 a Failure not expected

based on SS #1 tests to date, but an assembly problem would require a major schedule delay (significant fraction of a year to Step IV plans)

2. Coupling Coilsa. Prototype Cold Mass Test a Failure would require major design re-

work (estimate a minimum year-scale delay to Step V/VI plans)b. Validation of prototype magnet a Failure would require major re-

grouping (estimate a minimum year-scale delay to Step V/VI plans)

3. RF in magnetic fieldsa. Greatest concern is associated with coupler operation in magnetic

field a Failure would require re-design (slack in overall schedule should accommodate this modification)

October 31, 2012

MICE Project Board Meeting15

US Budget• Present planning exercise assumes a DOE budget of

roughly $4.5M/year for MICE-US – Also assumes NSF funding for ongoing experimental report continues

• DOE Budget assumptions (in FY12 dollars):– Magnet and Shielding Efforts

• Coupling Coil Fabrication Costs Remaining– $10.5M based on US planning– Does NOT include MuCool Test Area demonstration program

• Anticipate ~$1.2M in FY13 for ongoing spectrometer solenoid work• Estimate ~$300K of engineering work in support of magnetic shielding effort

(Step IV – VI)• Approximately $0.5M/year bump during RAL integration periods

a ~$13M total– General efforts (including experimental support)

• Continue roughly $1.9M/year as invested during US FY12

• Consistent with Step V/VI deliverables on floor at RAL starting in US FY17 (Q2) and spanning ~1 year a well-aligned with MICE-UK schedule October 31, 2012

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Conclusion

• Detailed US planning effort is in progress– Have now integrated the schedule with the MICE-UK schedule– We are not done, but the general outline appears consistent with

the anticipated budget– There are still points of significant risk due to the developmental

nature of the cooling channel technology, several of which could cause year-scale delays

– A more aggressive funding profile would be helpful in mitigating risks and could speed deployment (MAP proposed budget had originally envisioned funding at the $5.5-6M/year level for this purpose)

• Schedule with this funding profile is rather late with respect to the US MAP 6-year feasibility assessment phase

October 31, 2012