United States Department of Agriculture Purchase Card …inside.fsis.usda.gov/fsis/docViewer?filename=FSISIntranet/Policy/... · United States Department of Agriculture ... (See Purchase

United States Department of Agriculture Food Safety and Inspection Service FSIS Directive 21006 Revision 1

Purchase Card

PURCHASE CARD

TABLE OF CONTENTS

PART ONEmdashBASIC PROVISIONS

Title Page No I PURPOSE 1 II CANCELLATION 1 III REASON FOR REISSUANCE 1 IV REFERENCES 1 V ABBREVIATIONS AND FORMS 2 VI DEFINITIONS 3 A AbilityOne 3 B AXOL 3 C Biobased Product 3 D BOCCs 4 E Cardholder 4 F Day 4 G Dormant Account 4 H DUNS Number 4 I FAR 4 J HUBZone 4 K Micro-Purchase 4 L Monthly Purchase Limit 4 M PST 5 N Single Purchase Limit 5 O Split Purchase 5 VII RESERVED 6

PART TWOmdashGUIDANCE

I REFERENCES 7 II IMPORTANT INFORMATION 7 A Competition 7 B Micro-Purchase Threshold 7 C Business Size 8 D Exemption 8 E AbilityOne Program 8 F Ethics Requirements 8 G Regulatory Applicability 8

H Environmentally Preferable Products and Services 9 I Requirement to Timely and Accurately Approve Transactions by Cardholders 9

J AOrsquos Requirement for Timely and Accurate Final Approval of Transactions in AXOL 9 K Yearend Reconciliation 10 L Direct Entry Payment 10

M Prohibition on Acquiring Hazardous Items 12 N Prohibition on Acquiring Telecommunications 12

i

Title Page No III DUTIES AND RESPONSIBILITIES 12 A APC 12 B Billing Office Contact 12 C Cardholder Responsibilities 12 E LAPC 13 F AO Responsibilities 13 IV TRAINING REQUIREMENTS 15 V TAX EXEMPTION 16 VI REQUIRED SOURCES OF SUPPLY FOR OFFICE SUPPLIES 17 VII RESERVED 17 ATTACHMENT 2-1 FSIS FORM 2100-8 APPROVING OFFICIAL CHECKLIST 19

PART THREEmdashUSE AND SECURITY I REFERENCES 21 II AUTHORIZED USE 21 A Sales Tax 21 B Advance Payment for Subscriptions 21 C Advance Payment 21 D Purchase of Accountable or Sensitive Property 21 E Rent 21 F Training 21 G Meetings and Conferences 22 H EampIT Purchase 22 I Telecommunications 22 J Printing and Copying 23 K Copier Purchases 23 L Furniture and Equipment 23 M Reprint Envelopes 23 N PSTs 23

O Maintenance Agreements for Equipment 23 P Non-Monetary Awards 23 III UNAUTHORIZED USE 24 IV SAFETY MEASURES AND INTERNAL CONTROL 25 V CARD MISUSE OR FRAUD 26 VI ADDITIONAL INFORMATION 26 ATTACHMENT 3-1 RECOMMENDED ACTIONS FOR FAILING TO ADHERE TO PURCHASE CARD POLICIES AND PROCEDURES 27

ii

UNITED STATES DEPARTMENT OF AGRICULTURE FOOD SAFETY AND INSPECTION SERVICE

WASHINGTON DC

FSIS DIRECTIVE

21006 REVISION 1

102411

PURCHASE CARD


I PURPOSE

This directive prescribes purchase card policies and procedures for micro-purchases

II CANCELLATION

This directive cancels FSIS Directive 21006 Purchase Card dated 72808

III REASON FOR REISSUANCE

This directive is completely revised to update procedures and responsibilities for the operation of the purchase card program

IV REFERENCES

31 USC 3324 Advances 31 USC Chapter 39 Prompt Payment Act 41 USC 46-48c Committee for Purchase from People Who are Blind or Severely Disabled 5 CFR Subchapter E Part 300 Employment (General) 41 CFR Subchapter H Part 101-42 Utilization and Disposal of Hazardous Materials

and Certain Categories of Property 48 CFR Chapter 1 Federal Acquisition Regulation Executive Order (EO) 13101 Greening the Government Through Waste Prevention

Recycling and Federal Acquisition EO 13423 Strengthening Federal Environmental Energy and Transportation Management OMB Circular No A-123 Appendix B Improving the Management of Government

Charge Card Programs Public Law 93-112 Section 508 Rehabilitation Act of 1973

DISTRIBUTION OPI Electronic All Field Employees ASD ndash Procurement Management Branch

Agriculture Acquisition Regulation (AGAR) Advisory No 52 Prohibition on Using Convenience Checks for Purchases or Payments

AGAR Advisory No 58A Prohibition on Using Purchase Cards or Convenience Checks to Acquire Telecommunications

AGAR Advisory No 97 USDA Mandatory Sources for Office Supplies Department of Agriculture Personnel Manual DR 5013-6 Use of the Purchase Card and Convenience Check FSIS Directive 44516 Non-Monetary Award Recognition Approving Official Purchase Card Program Guide Cardholder Purchase Card Program Guide Coordinator Purchase Card Program Guide Customer Guide on Pre-Procurement Approvals

Internet sites httpwwwusdagovprocurementtoolkitorderingtoolshtm (See Purchase and Fleet

Card) httpwwwgsaelibrarygsagov httpwwwfssgsagovservicesgsa-smartpaytaxletter httpwwwabilityonegov httpsusdaadvantagegsagov httpcodnfcusdagovpublicationsBOCCBOCC_homehtml httpwwwdmusdagovprocurement (See USDA Charge Card Service Center) httpwwwniborg httpwwwnishorg httpwwwgsagov

V ABBREVIATIONS AND FORMS

The following appear in their shortened form in this directive

AGAR Agriculture Acquisition Regulation AO Approving Official APC Agency Program Coordinator ASD Administrative Services Division AXOL Access On-Line BOCC Budget Object Classification Code BPA Blanket Purchase Agreement CCR Central Contractor Registration CCSC Charge Card Service Center CFR Code of Federal Regulations DPM Departmental Program Manager DR Departmental Regulation DUNS Data Universal Numbering System EampIT Electronic and Information Technology EFT Electronic Funds Transfer EO Executive Order FAR Federal Acquisition Regulation FMD Financial Management Division

Page 2

FSIS DIRECTIVE 21006 REVISION 1 PART ONE

FMMI Financial Management Modernization InitiativeFPC Financial Processing Center FSSI Federal Strategic Sourcing Initiative GSA General Services Administration HCAD Head of Contracting Activity Designee HUBZone Historically Underutilized Business Zone HRO Human Resources Operations HRP Human Resources Policy ID Identification IMB Infrastructure Management Branch IRS Internal Revenue Service LAPC Local Agency Program Coordinator LERD Labor and Employee Relations Division NFC National Finance Center NIB National Industries for the Blind NISH National Industries for the Severely Handicapped OCIO Office of the Chief Information Officer OGE Office of Government Ethics OMB Office of Management and Budget PST Private Sector Temporary TIN Taxpayer Identification Number USC US Code USER ID User Identification VPAT Voluntary Product Accessibility Template

AD-700 Procurement Request Form 1099-MISC Miscellaneous Income FSIS Form 1360-6 Enterprise Request for Change FSIS Form 2100-8 Approving Official Checklist SF 182 Authorization Agreement and Certification of Training

VI DEFINITIONS

A AbilityOne A program authorized by the Javits-Wagner-OrsquoDay Act to increase employment and training opportunities for persons who are blind or have other severe disabilities through Government purchasing of commodities and services from nonprofit agencies employing these persons

B AXOL US Bankrsquos electronic access system used for establishing and managing card accounts including account reconciliation and purchase approval by cardholders and AOs under the GSA-awarded master contract SmartPay2

C Biobased Product A commercial or industrial product (other than food

or feed) that uses biological products or renewable domestic agricultural (examples plant animal and marine) or forestry materials (See EO 13101 Section 213)

Page 3 102411

D BOCCs Government codes used to record financial transactions of supplies and services provided or received when obligations are first incurred

E Cardholder The individual to whom a card is issued A purchase card bears only the cardholderrsquos name who is authorized to use it The cardholder must be a Government employee

F Day A calendar day unless otherwise specified Time periods (specified by date or number of days) ending on a weekend or holiday are extended to expire on the next working day

G Dormant Account A purchase card account with no account activity over a period of 6 months

H DUNS Number A nine-digit number assigned by Dun and Bradstreet Incorporated to identify unique business entities

I FAR A regulation that establishes uniform policies and procedures for acquisition by all executive agencies The FAR is located in 48 CFR Chapter 1

J HUBZone A historically underutilized business zone which is an area located within one or more

1 Qualified census tracts

2 Qualified non-metropolitan counties

3 Lands within the external boundaries of an Indian reservation

4 Qualified base closure area

5 Redesignated area

K Micro-Purchase An acquisition of supplies or services using simplified acquisition procedures the aggregate amount of which does not exceed the micro-purchase threshold

L Monthly Purchase Limit The maximum total dollar amount that a cardholder is authorized to procure each month This amount is similar to a ldquocredit limitrdquo It is established

1 In AXOL and at the bank when a cardholderrsquos account is first established

2 By the AO conferring an employeersquos purchase card

Page 4

M PST A temporary or intermittent employee who fulfills a short term labor

need (examples when a government employee is on extended leave or when an organization is required to perform additional work that is urgent in nature) This type of employee is considered only when no government employee is available to perform the work and typically utilized for administrative or clerical tasks (NOTE HRP approval is required)

N Single Purchase Limit The maximum dollar amount that a cardholder is

authorized for a single purchase card transaction This amount is established in AXOL and at the bank when a cardholderrsquos account is first established The single purchase limit applies to the purchase card (EXAMPLE A cardholder with a $2500 single purchase limit cannot purchase a supply or service that costs $3000)


1 The APC conferring the purchase card authority on an employee initially recommends the single purchase limit

2 The APC may reduce a cardholderrsquos single purchase limit to deactivate the cardholderrsquos account or ensure the purchase card programrsquos integrity

3 The single purchase limit from $2500 to $3000 for supplies is only increased on a case-by-case basis

4 The cardholderrsquos AO must justify the need to increase the cardholderrsquos single purchase limit The APC

a Determines whether to increase the single purchase limit

b Emails the cardholderrsquos supervisor notifying them of the cardholderrsquos increased limit

O Split Purchase Intentional separation of a requirement that exceeds a cardholderrsquos single purchase limit or threshold into two or more buys as a means of getting around the cardholders purchase limit In the case where the total purchase would exceed the cardholderrsquos limit and multiple purchases are made by the same cardholder in order to stay under the card limit the transaction is considered a split purchase Examples of split purchase violations are

1 When a cardholder divides a purchase into two charges to stay within the authorized single purchase limit (EXAMPLE A cardholder with a single purchase limit of $2500 purchases an item totaling $3000 The cardholder asks the merchant to split the purchase between two invoices to avoid exceeding the single purchase limit) This action is prohibited

Page 5 102411

2 When a cardholder has paid monthly invoices (example maintenance plans) from the same vendor within a 12-month period and the total amount exceeds the single purchase limit This action is prohibited

VII (RESERVED)

Page 6

FSIS DIRECTIVE 21006 REVISION 1 PART TWO


I REFERENCES

41 USC 10a Buy American Act 41 USC 46-48c Committee for Purchase from People Who are Blind or

Severely Disabled 5 CFR Part 2635 Standards of Ethical Conduct for Employees of the Executive Branch 48 CFR Chapter 1 Federal Acquisition Regulation AGAR Advisory No 52 Prohibition on Using Convenience Checks for Purchases or

Payments AGAR Advisory No 58A Prohibition on Using Purchase Cards or Convenience

Checks to Acquire Telecommunications AGAR Advisory No 97 USDA Mandatory Sources for Office Supplies Approving Official Purchase Card Program Guide Cardholder Purchase Card Program Guide Coordinator Purchase Card Program Guide Department of Agriculture Personnel Manual DR 5013-6 Use of the Purchase Card and Convenience Check EO 13423 Strengthening Federal Environmental Energy and Transportation

Management OMB Circular No A-123 Appendix B Improving the Management of Government

Charge Card Programs

II IMPORTANT INFORMATION The purchase card is the preferred method to purchase and to pay for micro-purchases for official Government business use only Do not use the purchase card for personal purchases or identification for personal purchases under any circumstances Failure to properly use and safeguard the card will result in cancellation of card authority and possible disciplinary or adverse action This program must adhere to all Federal Department and FSIS acquisition regulations policies and guidelines

A Competition Purchases within the micro-purchase threshold can be awarded without soliciting competitive price quotations if the price is reasonable Such purchases must be distributed equitably among qualified suppliers (See FAR Part 13202(a)(2))

B Micro-Purchase Threshold The maximum dollar amount that can be delegated to an unwarranted cardholder for purchase card purchases is $3000 The micro-purchase authority for a cardholder to purchase

1 Supplies (examples office supplies subscriptions and equipment) is $3000

Page 7 102411

2 Services is $2500

3 Construction is $2000

C Business Size Cardholders can make micro-purchases from any size business using the purchase card (See FAR Part 19502-1(b)) However it is FSIS policy to increase opportunities for the following small businesses

1 Small Disadvantaged

2 Service-disabled veteran-owned

3 Veteran-owned

4 Women-owned

5 HUBZone

D Exemption Purchases under the micro-purchase threshold are exempt from the requirements of the Buy American Act

E AbilityOne Program Purchases made under this program require government agencies to buy selected products and services from nonprofit agencies employing individuals who are blind or severely disabled Products furnished include but are not limited to office supplies (examples SKILCRAFT brand name cleaners and other supplies) For a current list of authorized AbilityOne distributors access the following Web sites

httpwwwabilityonegov httpwwwniborg httpwwwnishorg

F Ethics Requirements OGE Standards of Ethical Conduct for Employees of the Executive Branch (Standards) apply to purchase cardholders Cardholders should address questions regarding the propriety of a particular purchase before making the purchase Contact one of the following for guidance or questions

1 APC Procurement Management Branch ASD at 301ndash504ndash3993

2 Ethics Officer Office of Ethics at 202ndash720ndash0020

G Regulatory Applicability Purchase card use must comply with the FAR AGAR Federal Management Regulation Federal Property Management Regulation Agriculture Property Management Regulation OGE Standards OMB and FSIS policy

Page 8


H Environmentally Preferable Products and Services It is FSIS policy to acquire environmentally preferable including bio-based products and services in accordance with the goals and policies of EO 13423 This preference extends to acquisitions at all dollar levels including those accomplished using purchase cards (NOTE The USDA BioPreferred Program mandates the use of designated products unless certain conditions are met Refer to the USDA Web site at httpwwwbiopreferredgov)

I Requirement to Timely and Accurately Approve Transactions by

Cardholders FSIS requires cardholders to approve their transactions no later than 30 days after a transaction appears in AXOL absent extenuating circumstances

1 Failure to reconcile accounts in a timely and accurate manner

a Can cause inaccuracies in FSISrsquo status of funds information

b Constitutes grounds for

(1) Management to cancel the purchase card

(2) Possible disciplinary or adverse action against the cardholder

2 Failure to cite correct BOCCs can cause NFC to erroneously issue (or not issue) Form 1099-MISC to vendors

a Cardholders must enter a complete item description in AXOL identifying the item purchased

b If the item can be used for personal consumption (examples refrigerator camera microwave TV radio) explain the purpose of the purchase in the required fields under the ldquoCommentsrdquo tab in AXOL

3 The APC issues penalties to a cardholderrsquos account if the cardholder fails to reconcile transactions more than 60 days after a transaction appears in AXOL (NOTE AOs may request that the APC reactivate suspended accounts if all transactions are reconciled)

J AOrsquos Requirement for Timely and Accurate Final Approval of Transactions in AXOL FSIS requires AOs to approve transactions selected for final approval no later than 30 days after a transaction has been selected absent extenuating circumstances

1 If an AO fails to give final approval to selected transactions within a total of 60 days

Page 9 102411

a All cardholders assigned to the AO will be deactivated absent extenuating circumstances

b Deactivated accounts may be re-activated after all transactions are given final approval and the AOrsquos supervisor submits a request to reinstate to the LAPC

2 AOs must certify that they have received a copy of the cardholderrsquos transaction documentation AOs must review and approve

a All transactions on the cardholderrsquos account using FSIS Form 2100-8 Approving Official Checklist as a guide (See Attachment 2-1)

b Item descriptions that are included in the transaction documentation

K Yearend Reconciliation

1 Calendar Yearend Cardholders and AOs must approve all transactions visible in AXOL by December 31 This approval assists NFC in preparing yearend reports to the IRS Approval must be completed by December 31 Failure to give timely and accurate approval can cause inaccuracies in Agency status-of-funds information

2 Fiscal Yearend At the end of each fiscal year cardholders and AOs must approve all transactions visible in AXOL If transactions are not expected to appear in AXOL by September 30 of the current fiscal year submit a period-end estimate to the Budget Division Cardholders and AOs must approve all transactions no later than 30 days after the end of the fiscal year

L Direct Entry Payment Use direct entry payment only if the vendor will not accept payment by the Government purchase card and no other vendor can be used Prepare Form AD-700 Procurement Request for each request The form must state that the vendor will not accept the Government purchase card and should explain why no other vendor can be used

1 The purchase cardholder must provide the following documentation to the FPC

a Original Form AD-700 signed by the authorized program official with appropriate program code and BOCC

b Original approved invoices with program code approval from the program signed and dated

c DUNS number if the vendor is registered in the CCR If not CCR-registered the vendor must provide the following EFT banking information

Page 10


(1) Bank name

(2) Account number

(3) Routing number

(4) Vendor identification number

d Reason for Debt Collection Improvement Act waiver if banking information is not available

2 The cardholder must provide the required documentation listed in subparagraph II L to the FPC in time to make payments under the Prompt Payment Act guidelines

a The due date for making an invoice payment is the later of the two following events

(1) 30 days after the designated billing office receives a proper invoice from the contractor

(2) 30 days after Government acceptance of supplies delivered or services performed

b Send documents to

USDA FSIS FMD FINANCIAL PROCESSING CENTER PO BOX 9205 DES MOINES IA 50306-9205

c Upon receipt of all documents (see subparagraph II L) the FPC will process the payment through the FMMI using the non-obligating type payment voucher

3 For audit purposes FMD requires

a All original documentation or copies with the statement ldquoIn Lieu of Lost Originalrdquo with original signatures

b The payment voucher (generated by FMD) for audit purposes

Page 11 102411

M Prohibition on Acquiring Hazardous Items Cardholders cannot use the purchase card or related alternative payment methods to acquire firearms ammunition explosives hazardous biological and radioactive substances or regulated chemicals (as defined by the Drug Enforcement Administration) without an Agency waiver bestowed by the Senior Procurement Executive For such items requisitions must be prepared and submitted through IAS by the the requesting program office (See DR 5013-6 for restrictions on use of the purchase card to acquire firearms ammunition explosives or hazardous biological and radioactive substances)

N Prohibition on Acquiring Telecommunications USDA agencies cannot use the purchase card to acquire or pay for telecommunications services supplies or equipment in excess of $350 except as provided in AGAR Advisory 58A

III DUTIES AND RESPONSIBILITIES

A APC The APC coordinates the implementation of the Purchase Card Program within FSIS through the DPM who is located in the USDA Charge Card Service Center Washington DC The APC manages the program and is FSISrsquos contact with the DPM and bank

B Billing Office Contact NFC is the designated billing office contact for all purchase card users and

1 Pays electronic invoices

2 Schedules payment with the US Treasury Department

C Cardholder Responsibilities Cardholders are responsible for all purchases made with the purchase card The cardholderrsquos spending limits are displayed in AXOL Cardholders can purchase goods and services (including construction) within their designated authority as required by the Government subject to funds availability Cardholders must

1 Ensure purchases comply with the FAR Department regulations and FSIS policy

2 Assure that funds are available and obtain proper authorization prior to purchasing goods or services

3 Approve purchase card transactions using AXOL on a monthly basis ensuring entry of proper accounting codes and BOCCs

4 Maintain adequate documentation for all purchase card transactions (examples Form AD-700 requisitions invoices packing slips and receipts including evidence of independent receipts and acceptance for purchases greater than $300) and electronic confirmation for all purchases made over-the-counter by telephone or the Internet

Page 12


5 Ensure that any dangerously radioactive and other hazardous materials acquired are disposed of in accordance with applicable regulations (Refer to 41 CFR Subchapter H Part 104-42 of the Federal Property Management Regulations)

6 Use the card for official use only

7 Disallow any family or staff member or supervisor to use their purchase card

8 Use the required supply source (example AbilityOne program FSSI Office Supply BPA)

9 Ensure that accountable and sensitive property is entered into a locally managed personal property database

10 Call US Bankrsquos customer service representative and the LAPC immediately to report loss of the purchase card

11 Notify US Bank of any billing discrepancies (example disputes) posted by disputing a transaction in AXOL when following US Bankrsquos guidelines for disputing transactions

12 Notify the LAPC of name telephone address or other account changes (examples changes in respective AO division agency or department)

13 Change passwords as required

14 Ensure someone other than the cardholder signs for and receives goods or services over $300

15 Complete the CardChecks Destruction form located in the Purchase Card Program Guide under ldquoExhibitsrdquo and forward it to the AO for signature (Refer to ldquoExhibit 2rdquo for a copy of the form)

D LAPC The LAPC works directly with the cardholder bank contact person and APC to establish and maintain the day-to-day operation of the purchase card program within FSIS

E AO Responsibilities It is FSIS policy that AOs maintain oversight and approval responsibility for purchase card activity of cardholders under their purview FSIS prefers that the AO is the cardholderrsquos supervisor of record A cardholder should have only one AO AOs

1 Determine who under the AOrsquos authority should receive purchase cards

Page 13 102411

2 Ensure that cards issued under the AOrsquos authority are properly utilized for official Government business

3 Ensure that purchase card authority is not conferred upon employees who give rise to a conflict of interest without first adequately mitigating the conflict

4 Complete required AO purchase card training prior to submitting a purchase card application to the LAPC

5 Ensure the cardholder completes the required purchase card training prior to submitting the purchase card application to the LAPC The AO must

a Review the purchase card application to ensure the cardholderrsquos name matches HRO records

b Submit a completed purchase card application to the designated LAPC The application must include

(1) The prospective cardholderrsquos official name as entered in the Departmentrsquos personnel database work address telephone number email address accounting information and training certifications

(2) The AOrsquos demographic information email address and training certifications

6 Ensure cardholders approve transactions on a monthly basis and prior to a cardholder departing from the Agency

7 Notify the LAPC of the following changes

a Changes in cardholder status (examples marriage or divorce)

b Transfer of cardholder to a different AO

c Change in demographic location (examples division agency or department)

8 If a cardholder departs the Agency the AO should

a Review the cardholderrsquos transaction activity

b Ensure recurring charges have been canceled

c Collect the purchase card from the cardholder

Page 14


d Submit a completed CardChecks Destruction form located in the Coordinator Purchase Card Program Guide

e Ensure the card is destroyed

9 Recommend disciplinary action or other appropriate action for misuse of the purchase card and notify the LAPC of the action taken

10 Notify the LAPC of a cardholderrsquos absence due to extenuating circumstances

11 Notify the LAPC of questionable transactions or possible misuse of the purchase card

12 Review cardholder transaction activity on a monthly basis to verify that they are necessary and proper Ensure cardholders maintain adequate receipts or supporting documentation for each purchase (NOTE The retention period for this documentation is 3 years from the date of purchase)

13 Complete FSIS Form 2100-8 Approving Official Checklist (See Attachment 2-1)

IV TRAINING REQUIREMENTS

A In accordance with OMB Circular A-123 all cardholders and AOs must be trained in purchase card policies and procedures in order to receive a purchase card with micro-purchase authority

B Training consists of micro-purchase regulations and procedures and US Bankrsquos AXOL before a card can be conferred Cardholders and AOs are required to review AbilityOne Program Training located at httpsaglearnusdagov and the following training courses located at httpwwwdmusdagovprocurementccscpc_traininghtm

1 USDA Government Purchase Card Ethics Training

2 Green Purchasing Training for Cardholders

3 Section 508 Compliance

4 AXOL

Page 15 102411

a Online Registration

b Navigation Basics

c Account Profile

d Transaction Management

e Transaction Approval Process

f My Personal Information

g Purchase Card Policy

C Purchase cardholders and their AOs will certify that they have received the training understand the regulations and procedures and know the consequences of inappropriate actions

D Refresher training is required every 3 years Cardholders and AOs will receive notification via email when refresher training is needed

V TAX EXEMPTION

A The purchase card is issued under the GSA SmartPay Program with a prefix of 4716 Cardholders can use 471640 as the US Governmentrsquos tax exemption number for purchase card transactions if the merchant does not accept state tax letters The card is imprinted with the statement ldquoUS Government Tax Exemptrdquo

B GSA requests state

1 Recognize that purchases made and paid with a purchase card are US Government tax exempt

2 Rescind any requirement to provide a tax-exempt certificate when a Government purchase card is used as the method of purchase

C If a merchant refuses to waive the tax and requests a tax exemption certificate the cardholder should download a copy of the specific state tax letter and present it to the merchant The cardholder can download state tax exemption letters from the GSA SmartPay Web site at httpwwwfssgsagovservicesgsa-smartpaytaxletter

Page 16


VI REQUIRED SOURCES OF SUPPLY FOR OFFICE SUPPLIES

USDA issued AGAR Advisory No 97 on December 13 2010 announcing the availability of Governmentwide BPAs for office supplies including paper toner day planners and office furniture AGAR 97 mandates the usage of the GSA FSSI BPAs and the USDArsquos AbilityOne store ldquoPaperclips Etcrdquo for office supply purchases effective January 3 2011 Access BPAs via GSA AdvantageUSDA Advantage at wwwusdaadvantagegsagov

VII (RESERVED)

Page 17 102411(and 18)

FSIS DIRECTIVE 21006 REVISION 1 ATTACHMENT 2-1

FSIS FORM 2100-8 APPROVING OFFICIAL CHECKLIST

Page 19 102411(and 20)

FSIS DIRECTIVE 21006 REVISION 1 PART THREE

PART THREEmdashUSE AND SECURITY

I REFERENCES 5 CFR Subchapter E Part 300 Employment (General) 31 USC 3324 Advances Customer Guide on Pre-Procurement Approvals FSIS Directive 44516 Non-Monetary Award Recognition FSIS Form 1360-6 Enterprise Request for Change Public Law 93-112 Section 508 Rehabilition Act of 1973

II AUTHORIZED USE

Cardholders must use the purchase card to purchase commercially available goods and services within the cardholderrsquos single purchase limit These purchases are subject to all Federal Department and FSIS acquisition regulations and procedures There are mandatory approval chains for each office For certain requirements additional approvals are required Consult the Customer Guide on Pre-Procurement Approvals Issuance No G11-001 Revision 1 for applicable pre-procurement approvals The following purchases are authorized

A Sales Tax (NOTE If the merchant refuses to waive it see Part Two paragraph IV)

B Advance Payment for Subscriptions Payments for subscriptions are authorized under 31 USC 3324

C Advance Payment (examples registration fees and training)

D Purchase of Accountable or Sensitive Property Cardholders must promptly initiate action to place these items on a locally managed personal property database in accordance with Department and Agency procedures

E Rent Rental of commercially available goods is available on a short-term basis (up to 180 days) (EXAMPLES Storage and other special purpose space for temporary or emergency use)

F Training Form SF-182 Requests Authorization Agreement and Certification of Training Costs and Billing Information Block C6 Billing Instructions add ldquoPaid by Government Visa Purchase Cardrdquo Cardholders can pay for training if the amount does not exceed the cardholderrsquos single purchase limit

Page 21 102411

G Meetings and Conferences All conferences meetings and seminars must be held at the most cost effective location Only Agency heads or their designees can authorize an exception to this rule When the majority of attendees are Washington DC-based personnel use a Washington DC metropolitan area location

1 Use the following order of preference for USDA-sponsored meetings conferences seminars and similar events

a Local USDA facilities

b Other local Government facilities

c Facilities outside the employeersquos official duty station

2 Factors to consider include costs for

a Meals

b Lodging

c Transportation

d Conference room rental

H EampIT Purchase All EampIT purchases (examples hardware software printers maintenance or support on information technology systems and site licenses) must

1 Be approved in writing by OCIO To receive approval to purchase EampIT cardholders must complete FSIS Form 1360-6 Enterprise Request for Change and submit it to OCIO at CMTeamfsisusdagov

2 Have a copy of Section 508 compliance information in the cardholderrsquos file prior to purchasing Section 508 compliance documentation is known as VPAT (NOTE VPAT is obtained from the product manufacturer)

I Telecommunications Cardholders can purchase telecommunications products and non-transmission services not to exceed $350 (See AGAR Advisory 58A)

1 To receive approval to purchase telecommunication products cardholders must complete FSIS Form 1360-6 and submit to OCIO at CMTeamfsisusdagov

2 All telecommunication requirements must have Section 508 compliance approval prior to purchasing

Page 22


3 All telecommunication products and services that exceed $350 must be submitted through the Integrated Acquisition System for purchase by the Procurement Management Branch ASD

J Printing and Copying All printing and copying outside the Agency must be approved in writing by the Printing Graphics and Distribution Section ASD prior to purchasing

K Copier Purchases Copier purchases must be approved in writing by the Printing Graphics and Distribution Section ASD prior to purchasing (NOTE The purchase of desk printers does not require prior approval by the Printing Graphics and Distribution Section ASD)

L Furniture and Equipment All furniture and equipment orders must have prior written approval from the Property Management Branch ASD before purchasing

M Reprint Envelopes Cardholders must email Forms-IMB at Forms-IMBfsisusdagov to obtain the artwork for printing To obtain envelopes cardholders should email FSISPrintingfsisusdagov for assistance

N PSTs

1 Cardholders can pay for a PST if

a They have prior written approval from HRO

b The cost does not exceed the $2500 single purchase limit

2 PSTs cannot exceed 120 working days in a 24-month period Extensions beyond the initial 120 workdays require written justification by the program office explaining why the PST is extended and approval by HRO As required by regulationthe use of PSTs cannot exceed the maximum limit of 240 workdays (See 5 CFR Subchapter E Part 300)

O Maintenance Agreements for Equipment Cardholders can pay for maintenance agreements for the current fiscal year if the annual amount does not exceed the cardholderrsquos single purchase limit

P Non-Monetary Awards Cardholders can purchase non-monetary awards totaling no more than $250 per award This amount includes engraving and shipping for Federal employees

1 Non-monetary awards must

a Be of nominal value

Page 23 102411

b Bear the USDA logo seal or other approved Department or Agency identification and be suitable to display or use in a work environment

c Reflect where possible an appropriate message or citation to identify the recipientrsquos contribution

2 See FSIS Directive 44516 Non-Monetary Award Recognition for additional information Examples of non-monetary awards include

a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains

III UNAUTHORIZED USE

The purchase card cannot be used for

A Cash money orders cashierrsquos checks or travel advances

B Hazardous items such as firearms ammunition explosives or hazardous biological and radioactive substances except by warranted contracting officers

C Airline bus train or other travel-related tickets

D Meals lodging or subsistence costs (NOTE Employees should use the Government travel card for these items)

E Personal purchases or identification (EXAMPLE Using the purchase card as a form of ID while paying for a personal purchase by check)

F Splitting requirements into several purchases to avoid the cardholderrsquos delegated single purchase limit

G Paying recurring invoices over a 12-month period thereby exceeding the cardholderrsquos single purchase limit

H Greeting cards

Page 24


I Business cards

J Membership in an individualrsquos (as opposed to an organizationrsquos) name

K Parking tickets against a Government-owned or leased vehicle

L Insuring items shipped to or for the Government (NOTE The Government is self-insuring)

M Shipment of household goods N Meals and refreshments at conferences or meetings where non-Federal

Government employees are in attendance

O Long-term (more than 180 days) rental or lease of land or buildings except by warranted real property leasing or contracting officers

P Purchase repairs and maintenance to government-owned and leased vehicles except in an emergency situation Cardholders must initiate the action to input the vehiclersquos repairs or maintenance into the Property SystemEquipment Management Information System (PROPEMIS)

Q Fuel and related supplies and services for Government-owned and leased

vehicles aircraft and other motorized equipment R Personal services unless authorized by statute Personal services are

when an employer-employee relationship occurs due to continuous supervision of a contractorrsquos employee by the Government

S Advance payment to a merchant prior to receipt of goods or services

(examples subscriptions registration fees and training) unless authorized by law T Non-essential apparel Personal items of clothing (examples caps

shirts and sweatshirts) should not be worn for official wear

IV SAFETY MEASURES AND INTERNAL CONTROL

A Cardholders must safeguard their user IDs and passwords at all times Sharing this information increases risk reduces accountability and is a security violation Cardholders should notify the LAPC immediately if they

1 Have reason to believe their user ID and password are compromised

2 Encounter problems with their user ID or password

Page 25 102411

B Cardholders must reconcile all transactions in AXOL before leaving a position The purchase card file remains in the cardholderrsquos office When a cardholder leaves a position due to new employment or retirement and no longer requires a purchase card

1 The AO must

a Ensure the card is destroyed

b Provide the LAPC with the cardholderrsquos departure date

2 The LAPC must cancel the cardholderrsquos name and account number in AXOL

V CARD MISUSE OR FRAUD

Misuse of the purchase card requires the Agency to withdraw the purchase card from the cardholder Like misuse fraud can occur in a number of different ways If questionable purchases are noted report fraud waste and abuse to LERD the HCAD and the APC LERD and the HCAD determine the appropriate administrative and disciplinary or adverse action for misuse In the event that activity is detected as frauduent the APC will notify the Office of the Inspector General (OIG) for investigation Penalties may include written reprimands suspension or removal from service (see Attachment 3-1 for examples) In addition the cardholder may be liable for financial reimbursement of the purchase payment

VI ADDITIONAL INFORMATION

Refer all questions pertaining to the purchase card to the Procurement Management Branch ASD at ProcurementManagementBranchfsisusdagov

Page 26


RECOMMENDED ACTIONS FOR FAILING TO ADHERE TO PURCHASE CARD POLICIES AND PROCEDURES

TYPES OF MISCONDUCT

PENALTIES FOR FIRST OFFENSE

PENALTIES FOR SUBSEQUENT OFFENSE(S)

Using purchase cards for inappropriate or nonofficial purposes

Cancellation of purchase card from the HCAD and possible referral to LERD for disciplinary action

Not applicable

Failing to reconcile transactions greater than 60 days old

Written warning from the APC

2nd time ndash Letter from the HCAD and decrease of the single and monthly purchase limits down to $100 until all transactions have been reconciled 3rd time ndash Cancellation of the purchase card

Allowing or authorizing another employee to use the purchase card


Cancellation of the purchase card

Splitting purchases to circumvent the threshold



Sharing user names and passwords


Loss of purchase card privileges for 60 days AO must request reinstatement

Authorizing another employee to reconcile



Exceeding the micro-purchase limit



Purchase without necessary approvals

Written warning from the APC explaining the error (copy the AO)


Fraud purchases Refer to the OIG for investigation

Not applicable

Page 27 102411

PURCHASE CARD

TABLE OF CONTENTS


Title Page No I PURPOSE 1 II CANCELLATION 1 III REASON FOR REISSUANCE 1 IV REFERENCES 1 V ABBREVIATIONS AND FORMS 2 VI DEFINITIONS 3 A AbilityOne 3 B AXOL 3 C Biobased Product 3 D BOCCs 4 E Cardholder 4 F Day 4 G Dormant Account 4 H DUNS Number 4 I FAR 4 J HUBZone 4 K Micro-Purchase 4 L Monthly Purchase Limit 4 M PST 5 N Single Purchase Limit 5 O Split Purchase 5 VII RESERVED 6


I REFERENCES 7 II IMPORTANT INFORMATION 7 A Competition 7 B Micro-Purchase Threshold 7 C Business Size 8 D Exemption 8 E AbilityOne Program 8 F Ethics Requirements 8 G Regulatory Applicability 8

H Environmentally Preferable Products and Services 9 I Requirement to Timely and Accurately Approve Transactions by Cardholders 9

J AOrsquos Requirement for Timely and Accurate Final Approval of Transactions in AXOL 9 K Yearend Reconciliation 10 L Direct Entry Payment 10

M Prohibition on Acquiring Hazardous Items 12 N Prohibition on Acquiring Telecommunications 12

i




ii


WASHINGTON DC

FSIS DIRECTIVE

21006 REVISION 1

102411

PURCHASE CARD


I PURPOSE


II CANCELLATION




IV REFERENCES














Page 2




VI DEFINITIONS





Page 3 102411












5 Redesignated area





Page 4














Page 5 102411


VII (RESERVED)

Page 6



I REFERENCES











Page 7 102411

2 Services is $2500





3 Veteran-owned

4 Women-owned

5 HUBZone








Page 8
















Page 9 102411














Page 10


(1) Bank name

(2) Account number

(3) Routing number







b Send documents to






Page 11 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411




ii


WASHINGTON DC

FSIS DIRECTIVE

21006 REVISION 1

102411

PURCHASE CARD


I PURPOSE


II CANCELLATION




IV REFERENCES














Page 2




VI DEFINITIONS





Page 3 102411












5 Redesignated area





Page 4














Page 5 102411


VII (RESERVED)

Page 6



I REFERENCES











Page 7 102411

2 Services is $2500





3 Veteran-owned

4 Women-owned

5 HUBZone








Page 8
















Page 9 102411














Page 10


(1) Bank name

(2) Account number

(3) Routing number







b Send documents to






Page 11 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411


WASHINGTON DC

FSIS DIRECTIVE

21006 REVISION 1

102411

PURCHASE CARD


I PURPOSE


II CANCELLATION




IV REFERENCES














Page 2




VI DEFINITIONS





Page 3 102411












5 Redesignated area





Page 4














Page 5 102411


VII (RESERVED)

Page 6



I REFERENCES











Page 7 102411

2 Services is $2500





3 Veteran-owned

4 Women-owned

5 HUBZone








Page 8
















Page 9 102411














Page 10


(1) Bank name

(2) Account number

(3) Routing number







b Send documents to






Page 11 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411









Page 2




VI DEFINITIONS





Page 3 102411












5 Redesignated area





Page 4














Page 5 102411


VII (RESERVED)

Page 6



I REFERENCES











Page 7 102411

2 Services is $2500





3 Veteran-owned

4 Women-owned

5 HUBZone








Page 8
















Page 9 102411














Page 10


(1) Bank name

(2) Account number

(3) Routing number







b Send documents to






Page 11 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411




VI DEFINITIONS





Page 3 102411












5 Redesignated area





Page 4














Page 5 102411


VII (RESERVED)

Page 6



I REFERENCES











Page 7 102411

2 Services is $2500





3 Veteran-owned

4 Women-owned

5 HUBZone








Page 8
















Page 9 102411














Page 10


(1) Bank name

(2) Account number

(3) Routing number







b Send documents to






Page 11 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411












5 Redesignated area





Page 4














Page 5 102411


VII (RESERVED)

Page 6



I REFERENCES











Page 7 102411

2 Services is $2500





3 Veteran-owned

4 Women-owned

5 HUBZone








Page 8
















Page 9 102411














Page 10


(1) Bank name

(2) Account number

(3) Routing number







b Send documents to






Page 11 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411














Page 5 102411


VII (RESERVED)

Page 6



I REFERENCES











Page 7 102411

2 Services is $2500





3 Veteran-owned

4 Women-owned

5 HUBZone








Page 8
















Page 9 102411














Page 10


(1) Bank name

(2) Account number

(3) Routing number







b Send documents to






Page 11 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411


VII (RESERVED)

Page 6



I REFERENCES











Page 7 102411

2 Services is $2500





3 Veteran-owned

4 Women-owned

5 HUBZone








Page 8
















Page 9 102411














Page 10


(1) Bank name

(2) Account number

(3) Routing number







b Send documents to






Page 11 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411



I REFERENCES











Page 7 102411

2 Services is $2500





3 Veteran-owned

4 Women-owned

5 HUBZone








Page 8
















Page 9 102411














Page 10


(1) Bank name

(2) Account number

(3) Routing number







b Send documents to






Page 11 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411

2 Services is $2500





3 Veteran-owned

4 Women-owned

5 HUBZone








Page 8
















Page 9 102411














Page 10


(1) Bank name

(2) Account number

(3) Routing number







b Send documents to






Page 11 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411
















Page 9 102411














Page 10


(1) Bank name

(2) Account number

(3) Routing number







b Send documents to






Page 11 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411














Page 10


(1) Bank name

(2) Account number

(3) Routing number







b Send documents to






Page 11 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411


(1) Bank name

(2) Account number

(3) Routing number







b Send documents to






Page 11 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411













Page 12
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411
















Page 13 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411


















Page 14















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411















4 AXOL

Page 15 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411


b Navigation Basics

c Account Profile







V TAX EXEMPTION






Page 16




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411




VII (RESERVED)

Page 17 102411(and 18)



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411



Page 19 102411(and 20)




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411




II AUTHORIZED USE








Page 21 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411







a Meals

b Lodging

c Transportation








Page 22







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411







N PSTs









Page 23 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411




a Paperweights

b Plaques

c Medals

d Coffee mugs

e Emblems

f Desk sets

g Key chains










H Greeting cards

Page 24


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411


I Business cards


















Page 25 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411


1 The AO must








Page 26



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411



TYPES OF MISCONDUCT





Not applicable























Not applicable

Page 27 102411

Documents

United States Department of Agriculture Purchase Card …inside.fsis.usda.gov/fsis/docViewer?filename=FSISIntranet/Policy/... · United States Department of Agriculture ... (See Purchase