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Matching Purchase Invoices to Purchase Orders Sage and Version One working together MDJ Consulting

Matching Purchase Invoices to Purchase Orders

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Matching Purchase Invoices to Purchase Orders. Sage and Version One working together. MDJ Consulting. Project Objectives. Managing spend Workflow Standardised PO Query resolution. MDJ Consulting. Workflow. Invoice scanned via DbCapture line level. - PowerPoint PPT Presentation

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Page 1: Matching Purchase Invoices to Purchase Orders

Matching Purchase Invoices to Purchase Orders

Sage and Version One working together

MDJ ConsultingMDJ Consulting

Page 2: Matching Purchase Invoices to Purchase Orders

Project Objectives

•Managing spend•Workflow•Standardised PO•Query resolution

MDJ ConsultingMDJ Consulting

Page 3: Matching Purchase Invoices to Purchase Orders

Workflow

Invoice scanned via DbCapture line level

Invoice held for query resolution with supplier

Exported to DbAuthorise

Match invoice to purchase order

Import in to Sage as GOOD or BAD invoice

GOOD invoices posted in Sage

Bad invoices send to buyer for query resolution

Issues resolved imported to Sage as GOOD invoice

VAT issues resolved by PL dept

MDJ ConsultingMDJ Consulting

Page 4: Matching Purchase Invoices to Purchase Orders

Line Level DbCapture

MDJ ConsultingMDJ Consulting

Page 5: Matching Purchase Invoices to Purchase Orders

Routing

MDJ ConsultingMDJ Consulting

Page 6: Matching Purchase Invoices to Purchase Orders

DbAuthorise

Link to POLink to PO

MDJ ConsultingMDJ Consulting

Page 7: Matching Purchase Invoices to Purchase Orders

Purchase Order Link

ValidationValidation

MDJ ConsultingMDJ Consulting

Page 8: Matching Purchase Invoices to Purchase Orders

Validation Results

MDJ ConsultingMDJ Consulting

Page 9: Matching Purchase Invoices to Purchase Orders

Imported Batches in Sage

MDJ ConsultingMDJ Consulting

Page 10: Matching Purchase Invoices to Purchase Orders

Unposted Invoices

MDJ ConsultingMDJ Consulting

Page 11: Matching Purchase Invoices to Purchase Orders

New Datel Screen

MDJ ConsultingMDJ Consulting

Page 12: Matching Purchase Invoices to Purchase Orders

Viewing Invoice Image in PL

MDJ ConsultingMDJ Consulting

Page 13: Matching Purchase Invoices to Purchase Orders

Summary

Combining software from Sage, Version One and Datel to provide an integrated system for processing purchase order purchase invoices in a structured and

efficient way.

Contact DetailsMDJ Consulting Tel: 07785 575169

Email: [email protected] One Tel: 01625 856500

Email: [email protected]

MDJ ConsultingMDJ Consulting

Any Questions?

mailto:[email protected]
mailto:[email protected]
Page 14: Matching Purchase Invoices to Purchase Orders

Error Reason Codes

• 1 PO not authorised• 2 PO is complete • 3 Line complete• 4 Line not receipted• 5 Invoice quantity is greater than

receipted• 6 Invoice line value is not within tolerance• 7 Invoice price is not within tolerance• 8 Line not on PO

MDJ ConsultingMDJ Consulting


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