Unit - 1 Introduction to MIS

7/29/2019 Unit - 1 Introduction to MIS

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UNIT - 1

INTRODUCTION TO MIS


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Topics to be covered

What is MIS?

MIS A concept

Importance of MIS

Need and Scope of MIS

Characteristic Features of MIS

MIS Functions


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What is MIS?

MIS is basically an integrated system which transforms the data

(inputs) into reports (outputs) for facilitating decision making

through processing and using various components of the

information system viz. Hardware, Software, Database,

Procedures and Personnel.

Mis ek integrated system hai jo input ko output mein

transform karta hai decision making ko facilatate karne k liye

through processing and using various components of the


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Management

Managerial functions:

Planning

Organizing

Staffing

Directing and

Controlling


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MIS A Concept

Management Information System is an acronym of three words

Management

Information and

System


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Management

Managerial Hierarchy

Strategic Management

Management Control

Operational Control


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Management

Interaction of the Three Levels of Management

Top Management

Policies Plans Budgets Objectives

Middle Management

Revenue Costs Profits

Goods Services Performance

Operational Management


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Information

Information is the second component in the term of MIS. It is considered asthe valuable resource required by the management in order to run a

business organization.

Yeh second component hai mis ka, yeh valuable resource hai, jo required

hoti hai management mein business organization ko run karne k liye.

Data Processing Information


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Information Needs of DifferentManagement Levels

UnstructuredNon ProgrammedFuturisticApproximateExternal

Top Management

Operating Management

StructuredProgrammedHistoricalExact

Internal


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System

System may be defined as a set of elements which are joined together to achieve

a common objective. The elements are inter related and inter dependent. The

major elements of a system are Input, Process and Output.

system ek set of elements hai jo ki eksath joined rahta hai common objective

ko achieve karne k liye.

Input Process Output


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Importance of MIS

All managerial functions are performed through Decision Making.

All managerial function decision making k through perform hoti

hai.

Survival of the fittest.

Thinking globally acting locally.

MIS is the nerve centre of an organization.

Yeh nerve centre hai kisi v organization ki.


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Need and Scope of MIS

Managing the organization as a system.

Integrating various sub systems.

Obtaining organization wide efficiency.

Role clarity of people.

Automation of Organizational Processes.

Motivation for people.

Cost Minimization.


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Characteristics of MIS

System Approach Management thinking that emphasizesthe interdependence and interactive nature ofelements within and

external to an organization.

Management Oriented

Need Based

Exception Based Focusing attention onlyon behaviors oritems that fall outside of an

accepted norm orbenchmark.

Future Oriented

Integrated formed or united into a whole.

Common Data Flows Dataflow is a term used in computing, and

may have various shades of meaning. It is closely related
http://www.businessdictionary.com/definition/management.htmlhttp://www.businessdictionary.com/definition/interdependence.htmlhttp://www.businessdictionary.com/definition/interactive.htmlhttp://www.businessdictionary.com/definition/element.htmlhttp://www.businessdictionary.com/definition/behavior.htmlhttp://www.businessdictionary.com/definition/item.htmlhttp://www.businessdictionary.com/definition/norm.htmlhttp://www.businessdictionary.com/definition/benchmark.htmlhttp://en.wikipedia.org/wiki/Computinghttp://en.wikipedia.org/wiki/Message_passinghttp://en.wikipedia.org/wiki/Computinghttp://www.businessdictionary.com/definition/benchmark.htmlhttp://www.businessdictionary.com/definition/norm.htmlhttp://www.businessdictionary.com/definition/item.htmlhttp://www.businessdictionary.com/definition/behavior.htmlhttp://www.businessdictionary.com/definition/element.htmlhttp://www.businessdictionary.com/definition/interactive.htmlhttp://www.businessdictionary.com/definition/interdependence.htmlhttp://www.businessdictionary.com/definition/management.html


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MIS Functions

MIS is a set up by an organization with the prime

objective to obtain management information to be

used by its managers in decision making.


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MIS Functions

Data Capturing

Processing of Data

Storage of Information

Retrieval of Information

Dissemination of Information


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Functions of MIS

MIS is a setup by an organization with the prime objective

to obtain management information to be used by its

managers in decision making. Thus MIS perform thefollowing functions in order to meet its objectives.


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Functions of MIS

Data capturing

MIS captures data from various internal and external

sources of an organization. Data capturing may be manual

or through computer terminals. End users records the

details of transactions either manually or directly feed into

the computer system.


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Functions of MIS

Processing of data

The captured data is processed to convert it into the

required management information. Processing of data is

done by such activities as calculating, comparing, sorting,

classifying and summarising. These activities organize,

analyze and manipulate data using various statistical,mathematical, operations research and/or other business

models.


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Functions of MIS

Storage of information

MIS stores processed or unprocessed data for future use. If

any information is not immediately required, it is saved as

an organizational record. Stored data is commonly

organized into fields, records, files and databases.


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Functions of MIS

Retrieval of information

MIS retrieves information from its source as and when

required by various users. As per requirements of

management users, the retrieved information is either

distributed or processed again to meet the exact

management information demands.


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Functions of MIS

Dissemination of Management information

Management information, which is a finished product of

MIS, is disseminated to the users in the organization. It

could be periodic, through reports or online through

computer terminals.

Documents

Unit - 1 Introduction to MIS