UNAPPROVED MINUTES OF FINANCE AND PERSONNEL COMMITTEE 2012/Finance... · FINANCE AND PERSONNEL COMMITTEE ... demotion, licensing or ... strategy to be adopted by the body with respect

Approved 12/18/12

1

FINANCE AND PERSONNEL COMMITTEE

Monday, December 3, 2012 – 4:00 p.m.

County Board Room

STATE OF WISCONSIN OFFICE OF ADMINISTRATION

COUNTY OF PIERCE 2012-19

The Pierce County Finance and Personnel Committee met in the County Board

Room of the Pierce County Courthouse, Ellsworth, WI. Chair Holst called the

meeting to order at 4:00 p.m.

Meeting convened

The Chair acknowledged those present and established there was a quorum. Establish quorum

Members present:

Also present:

Jon Aubart

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Mel Pittman

Ruth Wood

Cecil Bjork

Chad Johnson

Julie Brickner

Nancy Hove

Jason Matthys

Terry Shafer

Mike Knoll

Jason Schulte

Jo Ann Miller

Sandra Langer

District #3

District #9

District #11

District #13

District #15

District #16

District #17

District #4

District #5

Highway Commissioner

Finance Director

Sheriff

Chief Deputy

Spring Valley Fire

Lieutenant

PC Herald

Administrative Coordinator

Pers Coord/Admin Spec

Those present

Chair called for public comment. There was none. Public comment

Members reviewed consent calendar items. Motion by Snow/Kosin to approve

consent calendar items as follows:

2a. Establish and approve agenda

2b. Approve minutes of 11/5/12 and 11/13/12

2c. Treasurer’s report with fund balances in the amount of $27,075,534.56

effective 10/31/12.

Motion passed.

Consent calendar

County Clerk Feuerhelm advised the committee that there had been a bid

received from Randy Derry for tax deed parcel TDF415 – Town of Gilman, in

the amount of $350. Motion by Reis/Snow to approve bid on TDF415, parcel

#010-01083 received from Randy Derry in amount of $350 and provide the

bidder with a Quit Claim Deed for said property. Motion passed.

Tax deed property-

Twn of Gilman

Finance Director Brickner explained that the transfer request reflected the

necessary 3rd

quarter County U and County F bridge projects. Funds for these

projects had been previously designated in the Contingency Fund. Motion by

Kosin/Reis to transfer $703,894.02 from Contingency Fund into the Highway

Department for the third quarter County U and County F Bridge

Reconstruction Project expenses. Motion passed.

Contingency Fund

transfer: Cty U and F

bridge projects

Chair Holst appointed Vice-Chair Place to lead discussion on the Highway

property sale agenda item as he had a potential conflict of interest regarding

Sale of Hwy property:

Trenton

Approved 12/18/12

2

this parcel in Town of Trenton. Vice-Chair Place asked Commissioner

Johnson to address the request. Johnson stated that Resolution 12-20

authorized the sale of the parcel and the next step was for the Committee to

determine the best course of action to move forward with the sale. Motion by

Reis/Snow to direct the Highway Department to survey the parcel to sell and

get it appraised with the results of the appraisal to be brought back to the

Committee. Motion passed with Holst abstaining.

Holst resumed Chair duties.

Sheriff Hove addressed the department’s request for approval to authorize use

of Jail Assessment Fund for purchase of fencing in the garage area of the jail.

Three bids were presented with the lowest bid from Century Fence Co.

Motion by Place/Kosin to authorize expenditure of Jail Assessment funds for a

chain link fence in the garage area of the jail in an amount not to exceed

$2,482 and forward a resolution to the County Board for approval. Motion

passed.

Fencing for jail

garage: Jail

Assessment Fund

Chief Terry Shafer, Spring Valley Fire Dept., representing Regional Partners,

and Lt. Knoll addressed the request for a County contribution toward regional

partner’s share of assistance to the firefighters grant. Motion by Snow/Aubart

to authorize a contribution to the Regional Partners in an amount not to exceed

$200,000 to assist in meeting the “Applicant Share” of the grant funds, with

the understanding that the Regional Partners in return will subsequently gift

the entirety of the equipment (with the exception of pagers) they purchase

through the grant process to Pierce County, to be integrated into the existing

Pierce County PSAP and dispatch equipment, and enter into a Memorandum

of Understanding with the County incorporating this arrangement and forward

a resolution to the County Board for approval. Motion passed.

Firefighters Grant

Chair Holst announced his request for committee approval to form an ad hoc

committee of citizens to address the many issues related to the jail. He stated

that he believes some of the past studies are advantageous to the party

conducting the study, and that the County has been spinning their wheels for

the last 20 years. He believes it is time to do a comprehensive review of the

issues and either move forward or kill it. The purpose of the ad hoc committee

would be researching and analyzing jails issues and liability concerns in order

to identify and consider potential corrective alternatives. He also suggests that

an external person should assist from a neutral position. He suggested that the

committee be appointed by the Executive Committee, which is the Chair,

Vice-Chair and 2nd

Vice-Chair.

Ad Hoc Committee:

Jail Study

Motion by Kosin/Reis to approve the following: formation of an Ad Hoc

Committee pursuant to §4-21(1) of the County Code; there will be 3 citizens

appointed by the Executive Committee; the term of the committee should not

exceed 12 months; the Administrative Coordinator is directed to find an

external person to assist the committee (The Administrative Coordinator will

bring back to the Finance & Personnel Committee the suggested names of

individuals to assist the Committee and the ad hoc committee with their

consideration of this matter.); the committee will provide a written report to

the Finance & Personnel Committee within 6 months. Motion passed.

AC Miller represented the Revolving Loan Fund Committee as B. Warner was

unavailable. Miller explained that the amendments being proposed to the RLF

Manual were to put the Manual language in compliance with the new WI

Economic Development Corporation requirements. Amendments addressed

Amend RLF Loan

Manual

Approved 12/18/12

3

the definition of “low-moderate income” individuals and to the federal “anti-

piracy” regulations prohibiting the use of CDBG funds to assist projects that

will relocate jobs from one labor market area to another. These amendments

were approved at the RFL Committee meeting on November 30th

. Motion by

Reis/Snow to adopt the proposed amendments to the Pierce County Revolving

Loan Fund Manual, and direct the Administrative Coordinator, RLF Manager,

Corporation Counsel and County Board Chair to take such actions necessary to

implement such amendments. Motion passed.

Motion by Place/Aubart to convene into closed session at 4:20 p.m. pursuant

to §19.85(1)(e), WI Stats for the purpose of deliberating or negotiating the

purchasing of public properties, the investing of public funds, or conducting

other specified public business, whenever competitive or bargaining reasons

require a closed session: Verizon equipment lease (Elmwood site). Roll call

vote unanimously approved. Also present: Wood, C. Bjork, Lawrence, Miller,

Hove, Knoll and Matthys.

Closed session:

Verizon lease

Motion by Kosin/Aubart to return to open session at 4:22 p.m. Roll call vote

unanimously approved. Motion Kosin/Aubart to approve amending Verizon

equipment lease agreement (Elmwood site) adding the new requested antennas

and a generator, increasing the rent to $1,200 per month, that all costs for any

structural improvements and modifications to the tower shall be the

responsibility of Verizon, and an annual escalator of 3%. Motion carried

unanimously.

Open session

Motion by Reis/Snow to convene into closed session at 4:24 p.m. pursuant to

§19.85(1)(b), WI Stats for considering dismissal, demotion, licensing or

discipline of any public employee or person licenses by a board or commission

or the investigation of charges against such person, or considering the grant or

denial of tenure for a university faculty members, and the taking of formal

action on any such matter; provided that the faculty member or other public

employee or person licenses is given actual notice of any evidentiary hearing

which may be held prior to final action being taken and of any meeting at

which final action may be taken, for the purpose of: consider discipline of a

County employee. Roll call vote unanimously approved. Also present: Wood,

C. Bjork, Miller, Lawrence, Knoll, Hove and Matthys. Supervisor Pittman

arrived at this time.

Closed session:

discipline

Motion Place/Pittman to return to open session at 4:56 p.m. Roll call vote

unanimously approved.

Open session

Motion by Place/Pittman to convene into closed session at 4:56 p.m. pursuant

to §19.85(1)(g), WI Stats for the purpose of conferring with legal counsel for

the governmental body who is rendering oral or written advice concerning

strategy to be adopted by the body with respect to litigation in which it is or is

likely to become involved: litigation update. Roll call vote unanimously

approved. Also present: Wood, C. Bjork, Miller and Lawrence.

Closed session:

litigation update

Motion by Pittman/Kosin to return to open session at 5:13 p.m. Roll call vote

unanimously approved. No action taken.

Open session

Motion by Snow/Kosin to convene into closed session at 5:13 p.m. pursuant to

§19.85(1)(c), WI Stats for the purpose of considering employment, promotion,

compensation or performance evaluation data of any public employee over

which the governmental body has jurisdiction or exercises responsibility:

a. Compensation for CYF Manager candidate, and

b. Administrative Coordinator’s annual performance evaluation

Closed session:

CYF Manager

compensation and AC

annual evaluation

Approved 12/18/12

4

Roll call vote unanimously approved. Also present: Wood, C. Bjork and

Miller.

Motion by Reis/Pittman to return to open session at 6:35 p.m. Roll call vote


Motion by Aubart/Reis to approve Grade 22 Step 6 for CYF Manager

candidate Kristi Petersen with consideration for adjustment at 6 months if

identified goals are met. Motion passed.

Motion by Reis/Kosin that Administrative Coordinator Miller exceeds

standards on performance and recommends to the County Board that effective

12/1/12 the salary be adjusted to the equivalent of Grade 30 Step 7: $108,576

and authorize eligibility for any across-the-board increase that may be awarded

to other non-represented employees for 2013. Motion passed.

Open session

Motion by Snow/Kosin to approve 2013 meeting dates and time as follows:

First Monday of each month at 4:00 p.m.: January 7, February 4, March 4,

April 1, May 6, June 3, July 1, August 5, September 9 (2nd

Monday), October

7, November 4 and December 2. Motion passed.

2013 meeting dates

and time

Future agenda items: Preventive Health and Health Services 2013 block grant

and associated budget

Future agenda items

Next meeting date: 1/7/13 – 4:00 p.m. Meeting date

Motion by Snow/Pittman to adjourn at 6:39 p.m. Motion passed. Adjourn

Attached: 2013 Finance & Personnel Committee meeting dates.

Approved 12/3/12

1


Tuesday, November 13, 2012 – 8:45 a.m.

County Board Room





meeting to order at 8:45 a.m.


Members present:

Excused:

Also present:

Jon Aubart

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Mel Pittman

None

Jo Ann Miller

Robert Mercord

LeRoy Peterson

Ruth Wood

Cecil Bjork

Michael Kahlow

Dean Bergseng

Jim Ross

Dale Auckland

Ron Bartels

Bradley Lawrence

Jamie Feuerhelm

Sandra Langer

District #3

District #9

District #11

District #13

District #15

District #16

District #17


District #1

District #2

District #4

District #5

District #6

District #8

District #10

District #12

District #14

Corporation Counsel

County Clerk

Pers Coord/Amin Specialist

Those present

Chair Holst called for public comment. There was no public comment. Public comment

Motion by Kosin/Pittman to approve consent calendar item:


Motion passed.

Consent calendar

County Clerk Feuerhelm announced that at the 11/5/12 Finance & Personnel

Committee meeting members had taken action to accept the bid of $3,550

from Flint Campbell for the 2005 Ford Taurus fleet vehicle. Mr. Campbell

declined to take possession of the vehicle and members were asked to consider

other bids received. Motion by Place/Reis to accept the second highest bid of

$2,751 from Dallas Buck and move down the line if Buck declines to purchase

at that price. Motion passed.

Accept bid on fleet

vehicle

Future agenda items. There were none. Future agenda items

Next meeting date: 12/3/12 – 4:00 p.m.` Meeting date

Motion by Place/Reis to adjourn at 8:48 a.m. Motion passed. Adjourn

Approved 12/3/12

1


Monday, November 5, 2012 – 4:00 p.m.

County Board Room






Meeting convened


Members present:

Also present:

Jon Aubart

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Mel Pittman

Dale Auckland

JoAnn Miller

Bradley Lawrence

Julie Brickner

Wanda Kinneman

Tami Billeter

Ronald Schmidt

Chad Johnson

Sue Gerdes

Phyllis Beastrom

Sue Galoff

Michele Williams

Jason Matthys

Sandra Langer

District #3

District #9

District #11

District #13

District #15

District #16

District #17

District #12


Corporation Counsel

Finance Director

Ins/Safety Coordinator

HS Operations Manager

HS Director


Hwy Office Manager

Treasurer

PH Director

Environmental Health Spec

Chief Deputy


Those present

Chair Holst called for public comment. There was none. Public comment




2b. Approve minutes of 10/9/12

2c. Treasurer’s report with fund balances in the amount of $27,573,666.60 as

of 9/30/12

2d. Accept the WI Community Health Assessment and Group Evaluation

(CHANGE) grant in the amount of $10,000

Motion passed.

Consent calendar

Finance Director Brickner presented the 3rd

Quarter Financial Report. Report

highlights were explained by Brickner, Billeter and Gerdes. No action taken.

3rd

Qtr Financial

Report

AC Miller and Ins/Safety Coordinator Kinneman explained the proposal to

implement a Health/Wellness Incentive Program effective 1/1/13. The

program will be made available to the employee and spouse of all health

insurance plan participants. It was explained that a healthier workforce uses

less expensive insurance services. Motion by Pittman/Reis to approve and

authorize implementation of a health and wellness incentive program effective

Health/Wellness

Incentive Program

Approved 12/3/12

2

1/1/13, for health insurance participants and spouses up to a maximum of

$240.00 each and forward a resolution to the County Board for approval.

Motion passed.

Supervisor Reis advised the committee that following the directive of the

Finance & Personnel Committee, the Building Committee had put out bids for

sale of the 2005 Ford Taurus fleet vehicle. A list of the bidders was presented

for committee action. Motion by Snow/Reis to accept the bid of Flint W.

Campbell in the amount of $3,550.00. Motion passed.

Bids for 2005 Ford

Taurus

County Clerk Feuerhelm presented Claims for Listing Dogs. Motion by Reis/

Kosin to approve resolution for payment of Claims for Listing Dogs in the

amount of $1,863.50 and forward to the County Board. Motion passed.

Claims for Listing

Dogs

County Clerk Feuerhelm presented claims for Care of Soldier’s Graves.

Motion by Reis/Kosin to approve resolution for payment for Care of Soldier’s

Graves in the amount of $6,768.00 and forward to the County Board. Motion

passed.

Care of Soldier’s

Graves

Corporation Counsel Lawrence and County Clerk Feuerhelm addressed a

Lease Agreement Renewal request from Dennis Olson. Mr. Olson has leased

two parcels of County-owned property located in the Village of Ellsworth

totaling 15.8 acres. Motion by Pittman/Kosin to approve extension of leases of

15.8 acres of County-owned property to Mr. Dennis Olson for one year, from

12/17/12 through 12/16/13, at the rate of $70 per acre. Motion passed.

Motion by Pittman/Kosin allowing Mr. Dennis Olson to cut the 3.0 acres used

for fairgrounds manure twice before the fair. Motion passed.

Lease of County-

owned property in Vill

of Ellsworth

Chief Deputy Matthys addressed the Law Enforcement Committee request for

authorization to expend Jail Assessment funds for an assessment/study for

remodeling the current jail facility. Motion by Snow/Aubart to authorize the

expenditure of $2,500 in Jail Assessment funds for DLR Group KKE to

perform an assessment/study for remodeling the current jail facility. Motion

passed.

Jail Assessment funds

for assessment/study

for remodeling jail

facility

Corporation Counsel Lawrence addressed a Law Enforcement Committee

request for approval for the County and the Medical Examiner and staff to

participate in a regional mutual aid agreement. Motion by Snow/Place to

approve the Northwest Wisconsin Regional Medical Examiner Mutual Aid

Compact and forward the agreement and a resolution to the County Board for

approval. Motion passed.

ME Mutual Aid

Compact





require a closed session: Verizon equipment lease (Elmwood site). Roll call

vote unanimously approved. Also present Auckland, Lawrence, Miller and

Matthys.

Closed session:

Verizon equipment

lease

Motion by Pittman/Place to return to open session at 4:35 p.m. Roll call vote


Open session

AC Miller and Commissioner Johnson addressed the legislation being

introduced to authorize bonding for road improvement projects. The bonding

proposed was for a period of ten years. None of the projects previously

proposed for bonding are eligible for any state or federal aid. Motion by

Aubart/Snow to approve Resolution Authorizing the Borrowing of Not to

Exceed $7,000,000 and Providing for the Issuance and Sale of General

Bonding for road

improvement projects

Approved 12/3/12

3

Obligation Promissory Notes and forward to the County Board with a request

for approval. Motion passed.

Motion by Reis/Pittman to approve Resolution Designating Official Authorized

to Declare Official Intent Under Reimbursement Bond Regulations and

forward to the County Board with a request for approval. Motion passed.

Human Services Director and HS Operations Manager presented several

staffing issues for committee consideration. The first issue was a request for

approval of the revised position description for HS Operations Manager. The

Manager was being assigned responsibility for supervision of additional

Administrative Assistants. Motion by Reis/Place to approve the revised

position description for HS Operations Manager. Motion passed.

Revised position

description: HS

Operations Manager

The Human Services Department and Human Services Board recommended to

the committee that the ES/CS Manager position be split into two supervisory

positions. It was felt the supervision of 14 staff in two divisions was too much

responsibility. Motion by Reis/Aubart to approve the revised position

description for Economic Support/Child Support Manager by removing the

Child Support Manager duties. Motion passed.

Revised position

description: ES/CS

Manager

The Human Services Department and Human Services Board recommended to

the committee that the position of Child Support Manager should be created.

The cost for the position for 2013 will be met within the 2013 budget. Motion

by Reis/Aubart to create the position of Child Support Manager effective

1/1/13 and forward a resolution to the County Board for approval. Motion

passed.

Create position of

Child Support

Manager

Human Services Director Schmidt sought committee approval to increase the

.8 FTE Social Services Aide position to 1 FTE effective 1/1/13. The cost for

the increase in hours will be met within the 2013 budget. Motion by Reis/

Pittman to authorize the increase of .2 FTE for the Social Services Aide from

.8 FTE to 1 FTE effective 1/1/13 and forward a resolution to the County Board

for approval. Motion passed.

Increase hours for

Social Services Aide

Motion by Place/Reis to approve the revised Human Services staffing plan

reflecting the changes approved by the committee: split Economic Support and

Child Support Manager into Economic Support Manager, create position of

Child Support Manager, increase Social Services Aide from .8 FTE to 1 FTE.

Motion passed.

Revised Human

Services staffing plan

Public Health Director Galoff addressed the request to authorize the Health

Department to act as a local agent to administer a retail food establishment

licensing program and to establish fees. An agreement with DATCP would

become effective 7/1/13. Environmental Health Specialist Williams also

present. Galoff explained that projected revenues will cover expenses,

including the program inspection staff costs. If approved for 2013, the

department will make use of a temporary assignment of 5 hours per week and

evaluate the program during 2013. A request for permanent assignment of the

extra 5 hours per week would be included in the 2014 budget. Motion by

Aubart/Reis to approve an agreement with Wisconsin DATCP to act as a local

agent to administer a retail food establishment licensing program and to

approve resolution Amend Fees for Issuing Permits and Making Inspections

and Investigations of Certain Types of Establishments and forward to the

County Board for consideration. Motion passed with Holst and Pittman

opposed.

Agent to administer

retail food licensing

program

To implement the program, the County will also need to amend Chapter 184 of Amend Chapter 184

Approved 12/3/12

4

the Pierce County Code, however, the proposed County ordinance amendment

will be sent for review by the State DATCP. The ordinance will come back to

the committee following State review. No action required.

Emergency Management Director Brown presented several requests on behalf

of the Courthouse Security Workgroup. Motion by Snow/Place to: a) approve

card reader board for access system (mail floor projects; b) approve security

glass to front entry area of Human Services lobby; c) approve two buttons for

Administrative Area of Human Services offices to open front lobby doors for

entry; d) approve intra-department warning system for Human Services

offices; and e) approve replacement video monitor for Sheriff’s Dispatch to

use as spare. Motion passed.

Courthouse Security

Workgroup

recommendations





require a closed session, and §11.70(a), WI Stats: collective bargaining

strategy. Roll call vote unanimously approved. Also present Auckland,

Lawrence, Miller and Langer.

Closed session:

Bargaining strategy

Motion by Pittman/Kosin to return to open session at 5:25 p.m. Roll call vote


Open session

Future agenda items: litigation update and annual performance evaluation for


Future agenda items

Meeting date: 12/3/12 at 4:00 p.m. Future meeting date

Motion by Pittman/Place to adjourn at 5:27 p.m. Motion passed.

Approved 11/5/12

1


Tuesday, October 9, 2012 – 3:00 p.m.

County Board Room






Meeting convened


Members present:

Excused:

Also present:

Jon Aubart

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Mel Pittman

Ken Snow

Ron Bartels

Jo Ann Miller

Chad Johnson

Bradley Lawrence

Jason Schulte

Sandra Langer

District #3

District #11

District #13

District #15

District #16

District #17

District #9

District #14



Corporation Counsel

Pierce County Herald


Those present

Chair Holst called for public comment. There was no public comment. Public comment

Members reviewed consent calendar items. Motion by Pittman/Kosin to

approve consent calendar items as follows:



Motion passed.

Consent calendar

Members discussed future funding for Highway Department including

potential borrowing/bonding for bridges and roadway projects not funded

through the annual county budget. This item had been deferred at the 10/1

meeting with the request that AC Miller provide the committee with additional

information relating to borrowing or bonding.

AC Miller reported that information presented by the Highway Department

included an annual increase of 5% to cover inflation. Variables in the project

costs would include wages, equipment rates and materials. She stated that any

bond funding would be applied only to project costs and not for equipment.

Highway Commissioner Johnson addressed the chart prepared by the

department. The prioritized projects list covered the next five years,

identifying road and bridge projects, and totaled $43,127,225. This figure

included the annual approximate county levy of $1,500,000 per year.

Bonding for Highway

road and bridge

projects

Supervisor Bartels reported he had conducted some research on potential State

and Federal funding sources for road and bridge projects. Some sources

identified included an increase in the fuel tax, vehicle mile tax, sales tax on

fuel, toll roads, and requesting a special exception to the levy limits for road

improvements. He concluded that funding through property taxes was the most

Approved 11/5/12

2

likely option for the county.

AC Miller provided the committee with information outlining bonding for a

10-year period at the current interest rate of 1.67%. A $7 mil bond would

result in an annual cost of $52 per $200,000 assessed value. The annual debt

payment would be approximately $770,000. A $5 mil bond would result in an

annual cost of $36 per $200,000 assessed value and result in an annual

payment of approximately $552,000.

Motion by Aubart/Kosin to bond for $7 mil and move the recommendation to

the full Board with road and bridge projects prioritization list included. Motion

passed with Pittman opposed. Pittman explained he did not oppose bonding

but was uncertain that he agreed with the bonding amount proposed.

Snow arrived.

Future agenda items: Care of Soldier’s Graves, Listing of Dogs, use of Jail

Assessment funds for jail remodeling study, Medical Examiner Mutual Aid

Compact

Future agenda items

Next meeting date: 11/5/12 – 4:00 p.m. Meeting date

Motion by Pittman/Kosin to adjourn at 3:48 p.m. Motion passed. Adjourn

Approved 10/9/12

1


Monday, October 1, 2012 – 3:00 p.m.

County Board Room






Meeting convened


Members present:

Excused:

Also present:

Jon Aubart

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Mel Pittman

Jo Ann Miller

Julie Brickner

Steve Tracey

Jonathon Short

Ron Bartels

LeRoy Peterson

Nancy Hove

Jason Matthys

Chad Johnson

Sue Gerdes

Tami Billeter

Ron Schmidt

Sara Johnson

Greg Andrews

Bradley Lawrence

Becky Johnson

Sue Galoff

Bill Warner

Emily Lund

Andy Pichotta

Janet Huppert

Phyllis Beastrom

Rod Webb

John Norquist

Sandra Langer

District #3

District #9

District #11

District #13

District #15

District #16

District #17


Finance Director

CliftonLarsonAllen

CliftonLarsonAllen

District #14

District #2

Sheriff

Chief Deputy


Highway Acct Manager

HS Operations Manager

Human Services Director

Hunger Council

Agriculture Agent

Corporation Counsel

PH Business Manager

PH Director

EDC

Assist Zoning Admin

LMA/LUC

IS Director

Treasurer

LC Director

PC Historical Society


Those present


Members reviewed the consent calendar items. Motion by Snow/Aubart to




2b. Treasurer’s report with fund balances of $29,057,437.84 as of 8/31/12

Consent calendar

Approved 10/9/12

2

2c. Assistant Corporation Counsel attendance at WI Bar Association seminar

in Hudson

Motion passed.

Auditors of CliftonLarsonAllen, AC Miller and J. Brickner reviewed with the

committee the Summary of 2013 Initial Budget with Comparison to Prior Year

Budgets. It was noted that the State operating levy limit is unknown at this

time. Budget comparisons of note: Sheriff’s includes a full time Court Security

Officer, Highway includes $250,000 for additional construction projects,

Surveyor’s includes new equipment, Personnel includes compensation study

and fees for Impartial Hearing Officer, Westcap increase request of $1,000,

increased Economic Development funds for additional activities, $6,000 for

increased expenses of Historical Society, Information Services purchase of

Dictaphone system, Emergency Management increased expenses due to

required fire alarm testing system, decrease in Veterans Service revenues,

increased hours for Horticulturist from .4 FTE to .5 FTE, and $500,000 into

the Contingency fund designated as $200,000 for a phone system and

$300,000 for the Fire Fighter grant.

2013 Budget

Presentation

Hunger Council representative Sarah Johnson presented a request for $13,356

for 2013 food pantry for building rent. This amount was not included in the

budget summary being presented. AC Miller suggested designating $36,000

for two additional fleet vehicles. Also discussion of creating a leave liability

fund in 2013 to fund liability for employee leave, and the potential of

redesignating $257,396 in the Contingency fund that had been designated to

offset the 2013 budget.

Motion by Snow/Place to approve the 2013 Budget as presented in the amount

of $16,007,025, allowing for a few minor changes to comply with the State

operating levy limit, and forward to the County Board. Motion passed.

2013 Budget

recommendation

Motion by Aubart/Pittman to amend the 2013 budget to reduce Highway

budget by $250,000 and create a Leave Liability fund in that amount with the

understanding that this amount would be included in a future note or bond.

Motion passed.

Leave Liability Fund

Motion by Pittman/Kosin to amend the 2013 budget to authorize the funding

for the increase in hours for the Horticulturist to the 2013 budget only at this

time. Motion passed.

Horticulturist hours

for 2013

Motion by Reis/Kosin to amend the 2013 budget to approve $10,000 for the

Hunger Council and $5,000 to be disbursed to other County food shelves.

Funds to be deducted from the $257,396 in Contingency fund designated to

offset the 2013 levy. Monies will be disbursed through Human Services.

Motion passed.

Hunger Council/

Food shelf

Motion by Place/Kosin that the $4,742 retirement leave deficit will come from

the Sheriff’s budget. Motion passed.

Sheriff’s retirement

leave deficit

Motion by Pittman/Kosin to amend the 2013 budget to designate $36,000 of

the $257,396 in the Contingency fund previously designated to offset the 2013

levy for the purchase of two additional fleet vehicles if the research supports

the anticipated savings to be achieved. Motion passed.

Fleet vehicles

Motion by Pittman/Kosin to amend the 2013 budget so that after all deductions

are complete and the State operating levy is known the remainder of the

$257,396 previously designated in Contingency to offset the 2013 levy will be

designated to offset the 2014 levy. Motion passed.

Contingency fund

Assistant Zoning Administrator Lund addressed the proposed amendments to Revise Chapter 191 of

Approved 10/9/12

3

Chapter 191 of the County Code. Revisions are the result of merger of the

Department of Regulation and Licensing and parts of the Department of

Commerce to start the Department of Safety & Professional Services. Also the

reformatting of the chapter to conform to other County Code sections. Motion

by Place/Reis to approve the proposed revisions to Chapter 191 and to forward

to the County Board for approval. Motion passed.

the County Code

Sheriff Hove addressed the request for authorization to expend Jail Assessment

funds to retain a professional consultant to assess the condition of the

plumbing system in the jail to determine the scope of and the cost for

necessary plumbing repairs. Motion by Snow/Reis to approve the

recommendation from the Building Committee to approve expenditure of Jail

Assessments funds to pay for the professional consulting service for

improvements to the jail – plumbing evaluation study in an amount not to

exceed $12,600. Motion passed.

Jail Assessment funds

for Plumbing

Evaluation Study

Highway Commissioner Johnson presented a prioritized road and structure

projects list. This was in response to discussions held at the September 10th

Finance & Personnel Committee meeting in which the Commissioner stated

the current level of funding for county roads and bridges does not permit the

system to be kept up per the schedule dictated by the life cycles. Projects list

totaled $43,127,225 in costs. Committee discussed options for funding through

tax levy, bonding or referendum and the amount of funding to be considered.

Motion by Snow/Pittman to defer action on the item until 10/9 at 3:00 p.m. AC

Miller will gather necessary information on funding options. Motion passed.

Funding for future

Highway road and

bridge projects

Highway Commissioner Johnson addressed the Highway Committee

recommendation to see surplus property in Town of Trenton formerly used for

mining purposes. Motion by Snow/Reis to authorize the sale of approximately

15 acres of County owned property in Town of Trenton and forward a

recommendation to the County Board. Motion passed.

Sale of County owned

land – Trenton

PCEDC Executive Director Warner addressed the request for renewal of the

agreement for administration of the Revolving Loan Fund. Motion by Pittman/

Reis to approve the proposed Addendum to the Letter of Agreement and

authorize the County Board Chair’s signature. Motion passed.

RLF administration

agreement

PCEDC Executive Director Warner addressed the recommendation of the

Revolving Loan Fund Committee to affiliate the Pierce County Revolving

Loan Fund with the Regional Business Fund, Inc. Motion by Pittman/Snow to

recommend that the Board of Supervisors request affiliation of its Revolving

Loan Fund with the Regional Business Fund, Inc. and that staff and the County

Board Chair be authorized to take such action necessary to implement the

affiliation. Motion passed.

Revolving Loan Fund

– Regional Business

Fund, Inc

Members reviewed proposed legislation from Wisconsin Counties Association

which would require online retailers with subsidiaries or affiliates located in

Wisconsin to collect and remit state and local sales tax. Motion by

Pittman/Reis to approve the legislation and forward to the County Board.

Motion passed with Snow opposed.

Legislation regarding

collecting sales taxes

related to Internet

sales

Future agenda items: Funding for Highway Department bridge and roadway

projects

Future agenda items

Meeting dates: 10/9/12 – 3:00 p.m. and 11/5/12 at 4:00 p.m. Meeting dates

Motion by Pittman/Snow to adjourn at 5:18 p.m. Motion passed. Adjourn

Approved 10/1/12

MINUTES OF THE FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES

September 11, 2011 – 3:50 p.m.

STATE OF WISCONSIN) ADMINISTRATION OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2012-14


Room of the Pierce County Courthouse, Ellsworth, WI. Vice-Chair Greg Place

called the meeting to order at 3:50 p.m.

1) Meeting Convened

The Chair acknowledged those present & established that there was a quorum of

members present.

1a) Establish Quorum

The Chair acknowledged those present and established that there was a quorum:

Members present: Jon Aubart District #3

Ken Snow District #9

Dan Reis District #13

Greg Place District #12

Jerry Kosin District #15

Members excused: Jeff Holst District #16

Mel Pittman District #17

Also present:

JoAnn Miller Administrative Coordinator

1a) Those Present

Vice-Chairman G. Place called for public comment; none presented. 1b) Public Comment Motion by D. Reis/J. Aubart to convene in closed session at 3:51 p.m. pursuant to

§19.85 (1)(c), WI STATS for the purpose of considering employment, promotion,

compensation or performance evaluation data of any public employee over which

the governmental body had jurisdiction or exercises responsibility:

Establish compensation for Confidential Administrative Assistant – Sheriff’s Dept.

Motion carried unanimously by roll call vote.

2) Closed Session – Employee Compensation

Motion by D. Reis/J. Kosin to return to open session at 3:54 p.m. Motion carried

unanimously by roll call vote.

Motion by D. Reis/J. Aubart to establish salary for Confidential Administrative

Assistant – Law Enforcement candidate at Grade 14 Step 1; motion carried

unanimously.

3) Open Session

Meeting adjourned at 3:55 p.m. by motion of J. Kosin/K. Snow. Motion carried

unanimously.

4) Adjournment

Respectfully submitted by:

Jamie R. Feuerhelm

Pierce County Clerk

Approved 10/1/12

MINUTES OF THE FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES

September 10, 2012 – 4:00 p.m.

STATE OF WISCONSIN) ADMINISTRATION OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2012- 13


Room of the Pierce County Courthouse, Ellsworth, WI. Chair Jeff Holst called

the meeting to order at 4:00 p.m.

1) Meeting Convened


members present.

1a) Establish Quorum

The Chair acknowledged those present and established that there was a quorum:

Members present: Jon Aubart District #3





Jeff Holst District #16

Mel Pittman District #17

Members absent:

1a) Those Present

Also present: LeRoy Peterson District #2

Cecil Bjork District #5

Jo Ann Miller A/C

Jamie Feuerhelm County Clerk

Julie Brickner Finance Director

Brad Lawrence Corp. Counsel

Jason Matthys Sheriff Chief Deputy

Chad Johnson Hwy. Commissioner

Tami Billeter H.S. Operations Manager

Ron Kiesler H.S. Program Manager

Gary Brown E.M. Director

Phyllis Beastrom County Treasurer

Vicki Nelson Register of Deeds

Greg Andrews Ag Extension Agent

Lori Zierl Ext. Office

Frank Ginther 4-H Youth Agent

Janet Huppert I.S. Director

Jason Schulte Press None. 1b) Public Comment Motion by K. Snow/J. Kosin to approve consent calendar items:

2a. Establish and approve agenda.

2b. Approve minutes of 7/23/12 & 8/23/12.

2c. Treasurer’s report.

2d. Approve 2012 Cities Readiness Initiative amended 2012 budget.

2e. Approve amended 2012 Public Health Emergency Preparedness budget.

Motion passed unanimously.

2a-e) Consent Calendar

This item removed from agenda per A/C J. Miller. No action/discussion. 3) Review 2nd Quarter

Finance Report

Finance & Personnel Committee > 09/10/12 Page 2 of 5

Finance Director J. Brickner addressed & explained the following departmental

budgets:

4a. County Board: $60,967.

4b. Codification of Ordinances: $4,000.

4c. Other Legal – Negotiations: $20,000.

4d. Administration: $374,953.

4e. Personnel: $137,099.

4f. Other General Administration – Postage: $12,510.

4g. Indirect Cost Study: $6,500.

4h. Independent Accounting & Auditing: $26,600.

4i. Insurance: $61,200.

4j. Cafeteria Insurance: $3,700.

4k. Other Public Safety: $1,053.

4l. Debt Service Fund: $653,408.

4m. Security Fund: $50,300.

4n. West Cap: $3000.

Motion by M. Pittman/J. Aubart to approve 2013 budgets 4a – 4n as presented;

motion passed.

4) 2013 Departmental Budgets


Corp. Counsel B. Lawrence addressed the Corp. Counsel 2013 budget.

5a. Corporation Counsel: $318,624. Motion by D. Reis/K. Snow to approve

Corporation Counsel 2013 budget proposals as presented; motion passed.

Treasurer P. Beastrom addressed the Treasurer’s 2013 budgets.

5b. Treasurer: $203,405.

5c. Property Assessment: $43,520. Motion by K. Snow/J. Kosin to approve

Treasurer & Property Assessment 2013 budget proposals as presented; motion

passed.

Register of Deeds V. Nelson addressed the R.O.D 2013 budgets.

5d. Register of Deeds: $247,514.

Redaction: $39,000.

Land Records Modernization: $25,000

Motion by G. Place/M. Pittman to approve Register of Deeds 2013 budget

proposals as presented; motion passed.

County Clerk J. Feuerhelm addressed the County Clerk 2013 budgets,

items 5e through 5k.

5e. County Clerk: $148,028. Motion by J. Kosin/D. Reis to approve County

Clerk 2013 budget proposal as presented; motion passed.

5f. Elections: $64,545. Motion by K. Snow/J. Kosin to approve Elections 2013

budget proposal as presented; motion passed.

5g. Switchboard: $48,458. Motion by M. Pittman/D. Reis to approve

Switchboard 2013 budget proposal as presented; motion passed.

5h. Tax Deed Expense: $8,500. Motion by D. Reis/J. Kosin to approve Tax

Deed 2013 budget proposal as presented; motion passed.

5i. Dog License Fund: $16,700. Motion by K. Snow/M. Pittman to approve

Dog License Fund 2013 budget proposal as presented; motion passed.

5j. Care of Soldiers’ Graves: $7,116. Motion by G. Place/M. Pittman to

approve Care of Soldiers’ Graves 2013 budget proposal as presented; motion

passed.

5k. Library: $387,586. Motion by J. Kosin/G. Place to approve Library 2013

budget proposal as presented; motion passed.

5) 2013 Departmental Budgets

Chief Deputy Sheriff J. Matthys explained to the Committee that the Sheriff’s

Dept. was selected to receive a $4000 traffic safety grant that must be used for

equipment used for traffic safety. A decision was made to purchase drivers’

license card readers for the Sheriff’s Dept. squad cars. The County must

purchase the equipment & then is reimbursed by the state. Motion by K. Snow/J.

Aubart to accept Bureau of Traffic Safety grant in the amount of $4000, create a

budget for 2013, & to authorize the purchase of the bar code scanners & magnetic

strip readers in an amount not to exceed $4000; motion passed.

6) Traffic Safety Grant – Equip. Purchase

Hwy. Commissioner C. Johnson explained that at the current level of budget

funding for county roads & bridges does not permit the system to be kept up per

the schedule dictated by the life cycles. Committee discussed various funding

options, to include some type of bonding, which may be available to address

concerns mentioned. Staff directed to create a prioritized list of proposed projects

& estimated costs to bring back to the Committee. No action taken.

7) Hwy. Dept. Funding Levels


Human Services Operations Manager T. Billeter explained that an upgrade to the

current billing software was needed. The cost to do so would be $39,250 with a 5

year contract commitment. Also that a computer scheduled for replacement next

year was not working & proposed replacing it now rather than spending money to

fix it just to get by until the end of the year. Motion by D. Reis/M. Pittman to

approve the unbudgeted expenditure for the Netsmart software upgrade; motion

passed.

Motion by G. Place/D. Reis to approve the purchase of a replacement computer

for the Social Services Aide; motion passed.

8) Human Services Software & Computer Purchase

Extension Agent G. Andrews explained purpose of request was to take advantage

of assistance offered by former employee with extensive experience in position

vacated by unexpected retirement. He proposed an hourly rate or $12.80 with no

benefits & stated it would result in $249.87 of added cost for the request. Motion

by M. Pittman/K. Snow to approve request as presented; motion passed.

9) Salary for Temporary Lead Extension Secretary

E.M. Director G. Brown explained that the Security Work Group reviewed &

approved requests to replace an ID/access card printer, as well as printer ribbon,

signature pad & software.

10a. I.D. Access card printer. Motion by D. Reis/K. Snow to approve purchase

of printer & ribbon; motion passed.

10b. Signature pad & software for security program. Motion by G. Place/J.

Kosin to approve purchase of signature pad & software; motion passed. Funds

for both items to come from security budget 101-01-52920-810.

10a-b) Security Work Group Recommendations

Motion by M. Pittman/J. Kosin to convene in closed session at 4:53 p.m. pursuant

to §19.85 (1)(c), WI STATS for the purpose of considering employment,

promotion, compensation or performance evaluation data of any public employee

over which the governmental body had jurisdiction or exercises responsibility:

Establish wage for Humans Services Director candidate. Motion carried


11) Closed Session

Motion by G. Place/D. Reis to return to open session at 5:03 p.m. Motion carried


Motion by D. Reis/K. Snow to establish salary for Human Services Director

candidate at Grade 28 Step 2 for an annual salary of $84,448; salary adjustment at

6 months to Step 3 with favorable performance; PTO accumulation rate as if

beginning 10 years of employment (27 days per year); moving allowance of

$1000 with receipts submitted for expenses; motion passed.

12) Open Session

Committee discussed setting a special County Board meeting to confirm

candidate for Human Services Director, or moving the currently scheduled Sept.

25th

meeting earlier in the month & adding the item to the agenda. Committee

determined to set special meeting for County Board on Sept. 13th

or 17th

at 4 p.m.

in the County Board Room.

13) Special County Board Meeting

Additional 2013 budget items. 14) Future Agenda

Items


Meeting previously set for Sept. 11th

at 3:00 p.m. Next meeting date set for Oct.

1st at 3 p.m. in County Board Room.

15) Next Meeting Date

Meeting adjourned at 5:12 p.m. by motion of G. Place/J. Kosin. Motion carried

by voice vote with all in favor.

16) Adjournment


Jamie R. Feuerhelm

Pierce County Clerk

Approved 9/10/12

1


Thursday, August 23, 2012 – 10:30 a.m.

County Board Room





meeting to order at 10:30 a.m.

Meeting convened


Members present:

Excused:

Also present:

Jon Aubart

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Mel Pittman

Bradley Lawrence

Nancy Hove

Jason Matthys

Sandra Langer

District #3

District #9

District #11

District #13

District #15

District #16

District #17

Corporation Counsel

Sheriff

Chief Deputy


Those present


Motion by Place/Pittman to convene into closed session at 10:31 a.m.

pursuant to §19.85(1)(b), WI Stats, for considering dismissal, demotion,

licensing or discipline of any public employee or person licensed by a board or

commission or the investigation of charges against such person, or considering

the grant or denial of tenure for a university faculty member, and the taking of

formal action on any such matter; provided that the faculty member or other

public employee or person licensed is given actual notice of any evidentiary

hearing which may be held prior to final action being taken and of any meeting

at which final action may be taken, for the purpose of: Consider discipline of a

County employee Roll call vote unanimously approved. Also present:

Lawrence, Hove, Matthys and Langer.

Closed session:

Discipline of an

employee

Motion by Pittman/Place to return to open session at 11:00 a.m. Roll call vote

unanimously approved. No action required.

Open session

Corporation Counsel Lawrence requested approval to make request to the

County’s insurance company for legal expense endorsement coverage for

negotiations with the six collective bargaining units. He explained the

coverage amounts to ½ of the cost for outside counsel, except for the

deductible which is the County’s responsibility. Motion by Reis/Kosin to

authorize and approve a written request to the County’s insurance company for

legal expense endorsement coverage for negotiations of the six collective

bargaining units coming open in 2012 and to authorize retaining counsel

through WICMIC to represent the County in those negotiations. Motion

passed.

Legal Expense

Endorsement

Personnel Coordinator Langer requested committee authorization to reimburse

Human Services Director candidates for travel expenses pursuant to the

Personnel Policy, Art. V.G. Interview, which allows up to $500 reimbursement

Reimbursement for

HS Director

candidates

Approved 9/10/12

2

for department head candidates that travel in excess of 250 miles for interview.

Motion by Reis/Snow to authorize travel reimbursement to Human Services

Director candidates in an amount not to exceed $500 per person with funding

from the Personnel or Human Services Department budgets. Aubart stated he

had a problem with reimbursement based upon the wage range for the Director

position and the fact that the County was being very cautious about

expenditures. Brief discussion followed. Motion passed with Aubart opposed.

Future agenda items: departmental budgets Future agenda items

Next meeting date: September 10 at 4:00 p.m., October 1 at 4:00 p.m. 2013

budget review. Committee instructed that the October 1 meeting will start at

3:00 p.m. instead of 4:00 p.m.

Next meeting dates

Motion by Pittman/Kosin to adjourn at 11:12 a.m. Motion passed. Adjourn

Approved 9/10/12

1


Monday, July 23, 2012 – 4:00 p.m.

County Board Room






Meeting

convened


Members present:

Excused:

Also present:

Jon Aubart

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Mel Pittman

Jo Ann Miller

Ruth Wood

Jason Matthys

Bradley Lawrence

Mindy Dale

Phyllis Beastrom

Tammy Kincaid

Greg Andrews

Tera Nelson

Wanda Kinneman

Jason Schulte

Sandra Langer

District #3

District #9

District #11

District #13

District #15

District #16

District #17


District #4

Chief Deputy

Corporation Counsel

Attorney, WRPR

Treasurer

Human Services Director

Ag Agent/Co-Dept Head

Anthem Insurance

Insurance Coordinator

Pierce Count Herald


Those present


Members reviewed the consent calendar items. Motion by Snow/Kosin to approve




2c. Treasurer’s report with fund balances in the amount of $28,192,694.33 as of

6/30/12

2d. Accept 2012 EPCRA Computer and Hazmat Equipment Grant award in the

amount of $700 and establish 2012 budget.

Supervisor Pittman asked that Sandra Langer’s name be included in the listing of

those in attendance at the meetings. He also asked Treasurer Beastrom if banking

fees can be reduced. Beastrom stated these fees are the usual business fees and the

County no longer has “free” banking.

Motion passed.

Consent calendar

Insurance Coordinator Kinneman and Anthem Representative Nelson presented

recommendations for 2013 health insurance premiums based upon the health care

plan changes approved by the County Board on 6/26/12.

Nelson briefly explained how the County has reduced insurance costs through

education and with employees becoming better consumers of medical care.

Kinneman stated that Nyhart actuarial services recommends that the premiums be

Health Insurance

rates for 2013

Approved 9/10/12

2

reduced for 2013 by 16%. Motion by Pittman/Aubart to approve a 16% premium

reduction for 2013 health insurance rates: Single - $642; Family - $1627; Retire

<65 - $642; 2 Retiree <65 - $1627; Retiree >65 - $482; 2 Retiree >65 - $854; and 1

>65 1<65 - $1210. Motion passed.

Administrative Coordinator Miller addressed the listing of new position requests

for 2013. The following positions were requested: 1) Sheriff’s Dept: Court Security

Officer, Jailer/Dispatcher (2) – Male and Female Floater, and Patrol Deputy; 2)

Human Services: Social Service Aide (Increase from .8 FTE to 1 FTE); Social

Worker (2) – Foster Care Licensing and Adult Mental Health; and 3) UW-Ext.:

Agriculture Educator (Increase from .4 FTE to .5 FTE, and Resource Agent

(CNRED). The total amount of County costs for wages, benefits and miscellaneous

expenses for the new positions was $473,604.

Members questioned whether there was a known source of funding. None had been

presented by departments. Motion by Place/Snow to defer action on the new

position requests at this time and departments can represent them at budget time.

Motion passed. Aubart asked if the new position requests should still be fit into the

budget directive for a 0% increase and the committee members said that should be

the case.

New Position

requests for 2013

The temporary salary for Interim Human Services Director John Borup was

presented in the Letter of Understanding. This proposal recommends the rate of

$65 per hour for interim services and for consulting services in recruitment of the

Director. Administrative Coordinator Miller indicated that the Human Services

Board recommends that the Letter of Understanding be approved. Motion by

Reis/Aubart to approve the Letter of Understanding with the temporary salary for

John Borup at $65 per hour. Motion passed.

Temporary salary

for Interim

Human Services

Director/Recruitm

ent consulting

Members discussed the proposal for the recruitment of the Human Services

Director as the process deviates from the Personnel Policy procedure.

Administrative Coordinator Miller reviewed the consulting procedure: 1) no

closing date but ad will identify the date when resume review will begin; 2)

Applicants will not complete the County job application but will be required to

provide a cover letter, resume, salary history and 5 references; 3) The Screening

Board will be the Affirmative Action Officer, Administrative Coordinator,

Consultant and a member of the Finance & Personnel Committee; and 4) the

Screening Board will review resumes, conduct phone interviews, review and assess

first-round candidate responses to the written questions, and select the finalists for

the Human Services Board to interview. As a department head position it is

believed that this process can be more effective. Motion by Reis/Pittman to

approve deviation from the Personnel Policy regarding the process for recruitment

of the Human Services Director and move forward with the recruitment. Motion

passed.

Recruitment

Process for

Human Services

Director

Members reviewed the request from the Village of Ellsworth to adopt a resolution

expressing the County’s support of a Shopko Hometown Express Store and

pharmacy on the Pamida Store/Pharmacy location. Motion by Snow/ Place to

approve Support for Conversion of Pamida Store/Pharmacy to a Hometown

Shopko Express Store/Pharmacy at Crossing Meadows Business Park, 598 W.

Lucas Lane, Ellsworth, WI and forward the resolution to the County for adoption.

Motion passed.

Pamida/Shopko

resolution

Agriculture Agent/Co-Department Head Greg Andrews presented a request for a

transfer of $1,478 for a Multi-Department Soil Erosion Newsletter. The

Transfer of Funds

for Multi-

Approved 9/10/12

3

departments involved include UWEX, LCD, NRCS-FSA. Motion by Pittman/

Place to approve and authorize transfer of $1,438 from the Pierce County Revenue

Account to the UW-Extension Department Special Grants line item 204 or another

line item recommended by Finance Director Brickner. Motion passed.

Department Soil

Erosion

Newsletter

Members reviewed the revised position description for Confidential Administrative

Assistant – Sheriff’s Department. Chief Deputy Matthys was present to answer

questions. The Law Enforcement Committee had recommended a few changes to

address the part time status of the position as well as to address the introduction in

the department of advanced technology. There a funds in the 2012 budget. Motion

by Place/Kosin to approve the revised position description for Confidential

Administrative Assistant – Sheriff’s Department and retain the compensation at

Grade 14. Motion passed.

Revised position

description for

Confidential

Administrative

Assistant –

Sheriff’s

Department

Emergency Management Director Brown presented three recommendations from

the Courthouse Security Workgroup. Motion by Place/Reis to approve expansion

and funding of security measures for County Clerk, Treasurer and Register of

Deeds offices, approve funding for annual fire alarm testing costs, and to approve

alert radios and strobe lights for Solid Waste and Highway. Motion passed.

Courthouse

Security

Workgroup

recommendations

County Clerk Feuerhelm presented a request to reduce the fees for Passport photos

from $17.50 per set to $12.00 per set. He indicates photos can be purchased at other

locations for substantially less money. He also stated that he believes that by

reducing the fees it will increase the number of photos purchased. Motion by

Snow/Kosin to approve reducing Passport photo fees from $17.50 per set to $12.00

per set and forward a resolution to the County Board. Motion by Pittman to amend

the motion to decrease the fees to $10.00 per set. Snow withdrew his motion and

seconded Pittman’s motion. Kosin withdrew his second to the original motion.

Motion to amend the fees to $10.00 per set carried.

Reduce fees for

Passport photos

County Clerk Feuerhelm addressed his request for action on legislation to order

issuance of tax deed on parcels in the Town of Gilman and the Village of Bay City.

Motion by Place/Reis to approve resolution to order issuance of deed to Pierce

County for property subject to tax certificate in the Town of Gilman (File #415),

declare it an uneconomic remnant valued at $100 and forward to the County Board

with a request for adoption on a first reading. Motion passed. Motion by

Place/Pittman to approve resolution to order issuance of deed to Pierce County for

property subject to tax certificate in the Village of Bay City (File #416) and

forward to the County Board with a request for adoption on a first reading. Motion

passed.

Tax deeds:

Gilman and V of

Bay City

Motion by Pittman/Reis to convene into closed session at 4:37 p.m. pursuant to

§19.85(1)(g), WI Stats for the purpose of conferring with legal counsel for the

governmental body who is rendering oral or written advice concerning strategy to

be adopted by the body with respect to litigation in which it is or is likely to

become involved: litigation update. Roll call vote unanimously approved. Also

present Corporation Counsel Lawrence, Attorney Dale, AC Miller and Supervisor

Wood.

Closed session:

Litigation update

Motion by Snow/Reis to return to open session at 5:19 p.m. Roll call vote


Open session

Future agenda items: Review of 2nd

Quarter Finance Report; resolution to order tax

deed issuance on parcels in Town of Gilman and Village of Bay City; take action

on 2012 Cities Readiness Initiative amended budget

Future agenda

items

Future meeting dates: 8/6/12 and 9/10/12 at 4:00 p.m. Future meetings

Motion by Pittman/Reis to adjourn at 5:21 p.m. Motion passed. Adjourn

Approved 9/10/12

4

Approved 7/23/12

1


Monday, July 2, 2012 – 4:00 p.m.

County Board Room






Meeting convened


Members present:

Excused:

Also present:

Jon Aubart

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Mel Pittman

Jo Ann Miller

Mike Waltz

Mike Knoll

Jason Schulte

Sandra Langer

District #3

District #9

District #11

District #13

District #15

District #16

District #17

Administrative Coord

Lieutenant

Lieutenant

PC Herald


Those present


Members reviewed the consent calendar items. Motion by Snow/Pittman to



2b. Approve minutes of 6/4/12 and 6/12/12.

Motion passed.

Consent calendar

Lt. Knoll addressed the request from the Sheriff’s Department for several Jail

purchases and improvements. Motion by Snow/Place to approve the purchase

and installation of the following: water softner, SCBA Gear, Plastic Lockers,

cabinets and countertop for Jail Administration, 2 refrigerators, and new

flooring in Jail garage with funding from the Jail Assessment Fund in an

amount not to exceed $25,698.20 and forward a resolution to the County

Board with a request for adoption on a first reading. Motion passed.

Purchases from Jail

Assessment Fund

Lieutenant Waltz addressed proposed legislation to Resolution 11-16 that

would also prohibit the carrying of unconcealed weapons. Motion by Reis/

Aubart to amend Resolution 11-16 to prohibit openly carried (unconcealed)

weapons or firearms during the Pierce County Fair and any other special event

organized by Pierce County, as well as from County owned, controlled or

occupied buildings and forward legislation to the County Board. Motion

passed.

Prohibiting carrying of

unconcealed weapons

or firearms

Motion by Pittman/Kosin to convene into closed session at 4:12 p.m. pursuant

to §19.85(1)(c), WI Stats for the purpose of considering employment,

promotion, compensation or performance evaluation data of any public

employee over which the governmental body has jurisdiction or exercises

responsibility: Establish wage for Lieutenant Roll call vote unanimously

approved.

Closed session: Wage

for Lieutenant

Approved 7/23/12

2

Motion by Place/Aubart to return to open session at 4:17 p.m. Roll call vote


Motion Snow/Aubart to accept the recommendation of the Hiring Board and

place candidate Investigator Wade Strain in the Lieutenant position at Grade

21 Step 4: $61,651. Motion passed.

Open Session

Future agenda items: take action on new positions for 2013; establish health

insurance premiums for 2013; request for transfer of funds in UW-Extension

for Erosion Newsletter

Future agenda items

Meeting dates: 7/23/12 and 8/6/12 at 4:00 p.m. Meeting dates

Motion by Snow/Kosin to adjourn at 4:19 p.m. Motion passed. Adjourn

Approved 7/2/12

1


Tuesday, June 12, 2012 – 3:45 p.m.

County Board Room






Meeting convened


Members present:

Excused:

Also present:

Jon Aubart

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Ken Snow

Mel Pittman

Jo Ann Miller

Ruth Wood

Scott Bjork

Ron Bartels

District #3

District #11

District #13

District #15

District #16

District #9

District #17


District #4

District #7

District #14

Those present


Motion by Place/Aubart to convene into closed session at 3:46 p.m. pursuant

to §19.85(1)(c) WI Stats for the purpose of considering employment,

promotion, compensation or performance evaluation data of any public

employee over which the governmental body has jurisdiction or exercises

responsibility: Establish wage for Chief Deputy candidate. Roll call vote


Closed session: wage

for Chief Deputy

Motion by Place/Kosin to return to open session at 3:50 p.m. Roll call vote


Open session

Motion by Place/Kosin to approve Grade 25 Step Min: $69,576 for Chief

Deputy candidate Jason Matthys. Motion passed.

Chief Deputy wage

Future agenda items: Establish wage for Lieutenant candidate Wage for Lieutenant

candidate

Next meeting date: 7/2/12 at 4:00 p.m. Meeting date

Motion by Aubart/Reis to adjourn at 3:52 p.m. Motion passed. Adjourn

Approved 7/2/12

1


Monday, June 4, 2012 – 4:00 p.m.

County Board Room






Meeting convened


Members present:

Also present:

Jon Aubart

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Mel Pittman

Phyllis Beastrom

Andy Pichotta

Brad Roy

Julie Brickner

Wanda Kinneman

Sue Galoff

Nancy Hove

Katie Bartko

Hilary Wilde

Bradley Lawrence

Charm Neeley

Dawn Churchill

Steve Albarado

Jason Schulte

District #3

District #9

District #11

District #13

District #15

District #16

District #17

Treasurer

LMA/LUC

Compliance Officer

Finance Director

Ins/Safety Coordinator

PH Director

Sheriff

PH Manager/WIC Director

PH Intern

Corporation Counsel

Employee

Employee

DARE Officer


Those present


Members reviewed consent calendar items. Motion by Place/Kosin to approve

all consent calendar items. Friendly amendment by Pittman/Snow to omit

approval of 2c. as there was no Treasurer’s report available for review.

Amendment passed. Consent calendar items approved as follows:



2d. Out-of-state travel to Atlanta, GA for Sheriff and DARE Officer

Motion passed. Treasurer’s report to be mailed when report data is available

and compiled.

Consent calendar

Finance Director Brickner provided the committee with 2013 Budget

guidelines memo prepared by Brickner, AC Miller and Operations Manager

Billeter. The memo indicated the 2013 Budget will have the same rules as the

2012 Budget and provided a bulleted list of those rules. The memo further

explained the operating expenditures related to the property tax levy (assuming

revenues remain constant. In 2012, the budgeted expenditures were

$15,882,792 and 2013 expenditures were projected at $15,970,851.

The committee was provided with two options: 1) Adopt a county tax

2013 Budget

guidelines

Approved 7/2/12

2

operating levy freeze, and 2) Adopt a county tax budget based on the

maximum allowable levy under the 2013 State Budget which is increasing the

county tax operating levy by the net new construction. This amount is yet to be

determined and will be released around August 15, 2012.

Motion by Pittman/Reis to recommend Option #2, adopt the 2013 budget

calendar, 2013 (3) year plans to be used in multi-year budgeting, 2013

program worksheets and 2013 capital improvement plan and forward to the

June County Board. Motion passed.

Insurance & Safety Coordinator Kinneman presented the 2013 health

insurance plan proposals. Kinneman explained that Administration has been

consulting with the Nyhart agency for recommendations regarding plan

proposals to steer the County in the right direction to be in compliance with the

Health Care Reform Act. She reported that in 2018 the legislation will begin to

impose an excise tax on insurer’s health plans with aggregate values

(premiums) that exceed $10,200 for individual coverage and $27,500 for

family coverage. Plans that exceed those benchmarks are considered Cadillac

plans providing a level of benefits that will be taxed beginning in 2018 at the

rate of 40% of the value of the plan (premiums) that exceeds the threshold

amounts and the excise tax is payable by the County.

The committee was provided with two options for health insurance plan

options that would address changes to deductibles and co-pays. Proposal 1

would decrease premiums by 16% and proposal #2 would decrease premiums

by 16.5%.

Motion by Reis/Snow to recommend Option #1 effective 1/1/13 as follows:

increase deductibles to $500/$1,000, office visit to $20, prescriptions move to

$5/$40/$60, introduce 80% co-insurance in network and 60% co-insurance out

network, OOP to $1,500/$3,000, and ER to $100. Motion passed.

Kinneman indicated that in July information will be available for their

consideration to set the premiums for 2013 based upon Proposal 1.

2013 health insurance

plan proposals

AC Miller provided the committee with proposed amendments to the

Personnel Policy that had been discussed at the 5/7/12 meeting. Miller stated

that also to be included with the amendments presented would be to revise Art.

IX. C. PTO, to allow use in ½ hour increments.

Motion by Snow/Kosin to approve amendment to Art IX. M. Longevity Pay to

address proration of longevity for part-time employees and forward to the

County Board. Motion passed.

Motion by Kosin/Aubart to approve amendment to Art IX. B1. to clarify that

vacation accrual begins on the first day of employment and forward to the

County Board. Motion passed.

Motion by Pittman/Reis to approve amendment to Art IX. B1. 4. to allow for

vacation use in ½ hour increments, and approve amendment to Art IX. C. to

allow use of PTO in ½ hour increments and forward to the County Board.

Motion passed.

Motion by Aubart/Kosin to add to Art. IX Sec. Q. Workers Compensation and

forward to the County Board. Motion passed.

Motion by Reis/Kosin to add to Art IX Sec. B1A. Vacation Donation and

Amendment to the

Personnel Policy

Approved 7/2/12

3

forward to the County Board. Motion passed.

Land Management Administrator/Land Use Coordinator Pichotta addressed

legislation being forwarded by the Land Management Committee to update

Chapter 1 of the Pierce County Code regarding staff with citation authority.

Motion by Aubart/Snow to approve amendment to Chapter 1, §1-31 (B) to

update the Land Management Administrator title, add the Assistant Zoning

Administrator and delete the Land Management Specialist. Motion passed.

Amend Chap 1, §1-

31(B) –

Citation Authority

Zoning Compliance Officer Roy requested approval of legislation forwarded

by that Land Management Committee to amend Chapter 240 relating to Rural

Business/Agritourism, Commercial Uses and Outdoor Recreational Uses.

Motion by Snow/Kosin to approve and forward the proposed revisions to

Chapters 240-17, 240-35, 240-36, 240-39 and 240-88 to the County Board for

adoption. Motion passed.

Amend Chapter 240

Chair Holst announced that the County-owned property approved for sale in

Resolution 12-03 is not owned by the Highway Department. No action

required.

Sale of County-owned

property

Public Health Director Galoff requested approval to increase the wage for the

temporary Dental Hygienist from $23.00 pr/hr to $25.00 pr/hr. The increase

would be paid from program revenues. Motion by Snow/Pittman to increase

the hourly wage for the temporary Dental Hygienist position to $25.00. Motion

passed.

Increase temporary

Dental Hygienist wage

AC Miller presented information which would authorize Pierce County to join

the County Housing consortium for administration of CDBG Block grant

housing program. Motion by Pittman/Reis to approve the resolution to join

County Housing Consortium for Administration of Community Development

Grant Housing Program and forward to the County Board for adoption. Motion

passed.

County Housing

consortium

Supervisor Pittman asked the committee to approve legislation to amend the

County Board Rules (Chapter 4 – Pierce County Code) to clarify the

requirements for payment of per diems. Motion by Pittman/Snow to approve

revisions to Chapter 4, §4-50 of the Pierce County Code – Clarification to Per

Diem for the Board of Supervisors and forward to the County Board for

adoption. Motion passed.

Amend Chap 4

regarding per diems

Emergency Management Director Brown presented recommendations from the

Courthouse Security Workgroup:

1. Replacement window wall panel for Office of Corporation Counsel

Motion by Reis/Snow to approve purchase and installation of new wall panel

at a cost of $664.87 with funding from the security budget 101-01-52910-299-

000. Motion passed.

2. Speaker strobes

Motion by Snow/Aubart to approve purchase and movement/installation of

speaker strobes at a cost of $2,355.40 from Tech-One Services with funding

from the security budget 101-01-52910-299-000. Motion passed.

Courthouse Security

Workgroup

recommendations

Motion by Reis/Place to convene into closed session at 4:35 p.m. pursuant to

§19.85(1)(c) WI Stats for the purpose of considering employment, promotion,



Establish wage for Deputy County Clerk. Roll call vote unanimously

approved.

Wage for Deputy

County Clerk

Approved 7/2/12

4

Motion by Reis/Pittman to return to open session at 4:46 p.m. Roll call vote


Motion by Place/Reis to place Kern at 18-mth step as Deputy County Clerk.

Motion passed. Chair Holst stated that future decisions regarding step

placements for general municipal employees will be done by the

Administrative Coordinator.

Travel requests: None Travel requests

Future agenda items: Corporation Counsel will provide litigation update; new

positions and health insurance rates for 2013

Future agenda items

Next meeting date: 7/2/12 and 7/23/12 – 4:00 p.m.; 6/12/12 – 3:45 p.m. to

take action on salary recommendation for Chief Deputy candidate

Next meeting dates

Motion by Pittman/Snow to adjourn at 4:43 p.m. Motion passed. Adjourn

Approved 6/4/12

1


Monday, May 7, 2012 – 4:00 p.m.

County Board Room




Room of the Pierce County Courthouse, Ellsworth, WI. Supervisor Holst


Meeting convened

Supervisor Holst called for election of temporary Chairperson. Motion by

Kosin/Place to nominate Supervisor Holst as temporary Chairperson. Motion

by Reis/Pittman to close nominations and cast a unanimous vote for

Supervisor Holst. Motion passed.

Election temporary

Chairperson

Temporary Chairperson Holst called for nominations for Chairperson. Motion

by Snow/Kosin to nominate Supervisor Holst. Motion by Reis/Pittman to

close nominations and cast a unanimous vote for Supervisor Holst. Motion

passed.

Election of

Chairperson

Chair Holst called for nominations for Vice-Chairperson. Motion by Kosin/

Snow to nominate Supervisor Place. Motion by Pittman/Reis to close

nominations and cast a unanimous vote for Supervisor Place. Motion passed.

Election of Vice-

Chairperson


Members present:

Excused:

Also present:

Jon Aubart

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Mel Pittman

Jo Ann Miller

Peg Feuerhelm

Tammy Kincaid

Scott Schoepp

Julie Brickner

Tami Billeter

Becky Swanson

Sue Gerdes

Sue Galoff

Andy Pichotta

Chad Johnson

Gloria Sebion

Dawn Churchill

Charm Neeley

Jason Schulte

Ron Bartels arrived

during the meeting

District #3

District #9

District #11

District #13

District #15

District #16

District #17


Clerk of Court

HS Director

Parks Superintendent

Finance Director

HS Operations Mgr

PH Business Mgr

Highway Accounting Mgr

PH Director

LMA/LUC


Interested Employee


District #14

Those present

Chair called for public comment. There was none. Public comment



Consent calendar

Approved 6/4/12

2


2b. Minutes of 4/2/12 and 4/10/12


of 4/30/12

2d. Out-of-state travel to 2012 Coalition for Juvenile Justice Annual

Conference in Maryland for Youth Services Manager

2e. Accept Child Passenger Car Seat grant funds and budget in the amount of

$1,800.

Motion passed.

Finance Director Brickner presented a report on the 1st quarter County

finances. This was a new report. Also present from the Finance Department

were Operations Manager Billeter, Public Health Business Manager Johnson

and Highway Accounting Manager Gerdes. The report provided revenues and

expenditures from the first quarter of 2012. She explained that of the 2012

County tax levy, appropriations include Law Enforcement with 36%, Highway

with 21%, Human Services with 13%, and Public Health with 4%. Brickner

noted that this report will be provided quarterly in the future. No action

necessary.

On May 22nd

, the auditors will make the 2011 audit report to the County

Board.

1st Quarter Finance

Report

Clerk of Court Feuerhelm represented the Circuit Court with a request for

funding for the Court’s legal research expenses. This service was previously

provided by the State free of charge but the service is no longer available

through them. Costs for Westlaw and Loislaw had been compared and Loislaw

could provide the necessary service at the most reasonable cost of $1,500 per

year. The department had not budgeted for this expense. Motion by

Aubart/Kosin to approve the additional cost of $1,500 for legal research

expenses. Motion passed.

Circuit Court - Legal

research expense

Park Superintendent Schoepp was present to request authorization for funding

assistance to develop the recreational boating facility on Trenton Island. Also

present LMA/LUC Pichotta. Schoepp stated that state and federal grant

funding is available to the County to assist in the development of a boat

launching facility. These funds would be in addition to the previously

approved use of Park Development funds. Motion by Snow/Reis to approve a

resolution to the County Board to request funding assistance for development

of recreational boating facilities on Trenton Island. Motion passed.

Trenton Island boating

facility

Schoepp and Pichotta addressed the Parks Committee request to transfer the

Trenton Island Buyout property to the Town of Trenton. Motion by Pittman/

Kosin to approve a resolution authorizing the transfer of Trenton Island

Buyout properties to the Town of Trenton and forward to the County Board.

Motion passed.

Trenton Island Buyout

Property transfer

Highway Commissioner Johnson addressed the request to move forward with

the sale of County property in the Town of Trenton. The property was

formerly used by the Highway Dept. for the mining of sand and gravel. The

County Board had approved sale of the property at their April 17th

meeting.

Motion by Snow/Place to move forward with the process to sell the 7.5 acres

including the appraisal and survey of the property. Motion passed with Holst

abstaining.

Sale of County

property in Town of

Trenton

AC Miller presented a request for committee consideration to clarify or revise Personnel Policy

Approved 6/4/12

3

several Personnel Policy issues: 1) add language that will indicate longevity

pay is prorated for regular part-time employees; 2) clarify the language for

vacation accruals to indicate accrual starts at the beginning of employment to

the end of the 8th

year and the next level is the beginning of the 9th

year to the

end of the 15th

year; 3) allow employees to use vacation in ½ hour increments;

4) add to the existing employee handbook a section covering the worker’s

compensation policy; and 5) a proposal to allow employees to donate their

paid leave to a fellow employee. Miller recommended the committee approve

the first four proposals and provide guidance to her on the paid leave donation

policy that was being requested by some employees. Motion by Place/Kosin to

move forward to amend the Personnel Policy as recommended for #1 - #4 and

to prepare for the committee’s consideration a draft policy on donation of

vacation. Motion passed. The draft policy revisions will be brought back to

the committee at their next meeting.

clarifications

AC Miller reported on the status of the State’s plan for the CDBG Small Cities

Housing program county consortium. She noted that consortiums are to be

formed of about 10 counties each and Pierce is currently working with

counties in the Eau Claire region. Ms. Miller was directed to continue to

investigate the State’s proposal to regionalize the CDBG housing program. No

action was required.

CDBG Small Cities

Housing Program

AC Miller presented a request to the committee on behalf of the Building

Committee in which they seek exemption to the bidding requirement in WI

Stats and in the Pierce County purchasing policy. The resurfacing and lighting

of the PCOB and Courthouse parking lot project is funded through the

Recovery Zone Economic Development Bond and through the Building

Outlay Fund. The Building Committee recommends that the Highway

Department be hired to do the resurfacing and striping portion of the project to

reduce the costs and to make it possible to have the project completed in a

relatively short period of time. Motion by Pittman/Aubart to forward to the

County Board a resolution to make exception to the Pierce County Purchasing

Policy and WI Stats bidding requirements to authorize the resurfacing and

striping be done directly by the County Highway Department and request

adoption on a first reading. Motion passed.

Exemption to bidding

requirements for

resurfacing and

striping of the parking

lots

Public Health Director Galoff advised the committee that the Public Health

Department was not prepared to bring forward a request for agent status with

the Department of Agriculture. Committee deferred action until further

information is available.

Dept. of Ag agent and

fee schedule

Public Health Director Galoff presented a proposal to restructure the vacant

Public Health Nurse position. Galoff proposed restructuring the duties of the

current Public Health Nurse/Nutritionist by removing the nutrition duties and

increasing the public health duties and move the position to 40 hours per week.

The vacant Public Health Nurse/Tobacco Coordinator position would be

eliminated and a Nutritionist position would be created so that the department

places a greater emphasis on prevention and promoting health behaviors in

order to improve the health of the community. The nutrition position would be

approximately 30 hours per week depending upon funding. Motion by

Place/Pittman to approve the proposal to restructure the Public Health Nurse

position. Motion passed.

Restructure the Public

Health Nurse position

Public Health Director Galoff asked the committee to amend the staffing plan

to reflect the restructuring of the Public Health Department. Motion by

Approve revised

Public Health staffing

Approved 6/4/12

4

Aubart/Reis to approve the amended staffing plan: 1) remove Nutrition duties

from the 35 hour per week Public Health Nurse/Nutrition position and increase

the position to 40 hours per week Public Health Nurse; 2) add a Nutrition

position for up to 30 hours per week; and 3) eliminate the vacant Public Health

Nurse/Tobacco Coordinator position. Motion passed.

plan

County Clerk Feuerhelm presented a request to the committee to approve

increasing the hours for the Deputy County Clerk position. The position was

vacated by a retirement in March. Feuerhelm stated there has been an increase

in the work load created by excessive election legislation along with consistent

pressure of counter traffic for hunting/fishing license, marriage licenses and

passports. He explained that the increase of 5 hours per week will cost $4,875

per year, however, he suggests the associated costs with the increase for 2012

can be absorbed via other sources within the office budget. He sought the

increase in hours prior to making a request to fill the vacant position. Motion

by Snow/Reis to approve the request to increase the position of Deputy County

Clerk from 35 hrs/wk to 40 hrs/wk and forward a resolution to the County

Board with a request for adoption on a first reading. Motion passed with

Pittman opposed.

Increase hours for

Deputy County Clerk

position

Land Conservation Director Webb appeared to request authorization to exceed

the 2012 department budget to purchase a replacement vehicle. Webb

indicated that a reduction in the annual grant from DATCP has created a

potential budget shortfall in funds budgeted for a vehicle purchase during

2012. Motion by Reis/Kosin to approve and authorize Land Conservation

Department to exceed the 2012 budget by $4,106 to allow for the replacement

of a department vehicle as planned for in the 2012 budget. Motion passed.

Land Conservation

vehicle funding

Travel: Holst, Miller and Langer to attend Labor and Employment Law

Seminar for Public Sector Employees in Eau Claire on May 17th

.

Travel requests

Future agenda item: Out-of-state travel request for Sheriff and DARE Officer;

Personnel Policy Handbook clarifications

Future agenda items

Meeting date: 6/4/12 at 4:00 p.m. Meeting date

Motion by Place/Pittman to adjourn at 5:12 p.m. Motion passed. Adjourn

Approved 5/7/12

1


Tuesday, April 10, 2012 – 3:45 p.m.

County Board Room




Room of the Pierce County Courthouse, Ellsworth, WI. Vice-Chair Holst


Meeting convened


Members present:

Excused:

Also present:

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Rod Rommel

Jo Ann Miller

District #9

District #12

District #13

District #15

District #16

District #7


Those present

Vice-Chair Holst called for public comment. Public comment

Motion by Kosin/Reis to convene into closed session at 3:46 p.m. pursuant to

§19.85(1)(c), WI Stats for the purpose of considering employment, promotion,



Compensation for Lieutenant – Sheriff’s Department. Roll call vote


Closed session:

Compensation for

Lieutenant

Motion by Snow/Kosin to return to open session at 3:48 p.m. Roll call vote


Open session

Motion by Reis/Snow to accept the recommendation of the Hiring Board and

approve Grade 21 Step 4: $61,651 for Lieutenant candidate Mike Waltz.

Motion passed.

Compensation for

Lieutenant

Members reviewed the Table of District Descriptions established by Ordinance

11-06. AC Miller explained there had been a clerical error in the legal

description portion of the County Board Rules considered at the Finance and

Personnel Committee meeting on April 2, 2012. Members were being asked to

approve the corrected legal descriptions that are an attachment to the County

Board Rules. Motion by Kosin/Place to approve corrected legal descriptions

as presented. Motion passed.

Corrected legal

descriptions for

supervisory districts

Motion by Kosin/Reis to adjourn at 3:50 p.m. Motion passed. Adjourn

Approved 5/7/12

1


Monday, April 2, 2012 – 4:00 p.m.

County Board Room






Meeting convened

The Vice-Chair acknowledged those present and established there was a

quorum.

Establish quorum

Members present:

Excused:

Also present:

Rod Rommel

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

None

Jo Ann Miller

Neil Gulbranson

Chad Johnson

Greg Andrews

Julie Krings

Charm Neeley

Dawn Churchill

Brad Roy

Andy Pichotta

Phyllis Beastrom

Larry Johnson

Jason Schulte

District #7

District #9

District #12

District #13

District #15

District #16


Chief Deputy


Agriculture Agent-UW-Ext

CYF Program Manager

Employee

Employee

Compliance Officer

LMA/LUC

Treasurer

ATV organizer

Rivertowns Newspaper

Those present

Vice-Chair Holst called for public comment. There was none. Public comment

Members reviewed consent calendar items. Motion by Kosin/Rommel to




2c. Treasurer’s report not available but will be mailed

Motion passed.

Consent calendar

Treasurer Beastrom presented to the members a list of checks from 2009 that

remain outstanding as of 1/1/12. Motion by Reis/Kosin to approve the list of

outlawed county order checks of two years previous and remaining

outstanding on 1/1/12 in the amount of $1,580.19, to authorize the cancellation

of said order checks and to forward this recommendation to the county board

for action. Motion passed.

Outlawed county order

checks

Agriculture Agent/Co-Department Head Andrews presented legislation for

consideration that would commemorate the 100th

anniversary of Cooperative

Extension. He also indicated that if the legislation is approved by the

committee the UW-Extension department would like to host a small reception

at the County Board meeting when it is presented. Motion by Rommel/Kosin

to approve the resolution Commemorating the 100th

Anniversary of

Commemorate 100th

Anniversary of UW-

Extension

Approved 5/7/12

2

Cooperative Extension, a Division of the University of Wisconsin – Extension

and forward to the Pierce County Board of Supervisors with a request for

adoption on a first reading. Motion passed.

Administrative Coordinator Miller presented the committee with information

on short and long term disability insurance coverage which had been requested

at the previous meeting. Ms. Miller stated that employees are currently able to

get short term disability coverage through AFLAC and premiums are based on

the employee’s job, age, plan choice, waiting periods and benefit amount.

Long term disability coverage is available through Anthem; however, in order

to access the program there is a minimum requirement of 75% voluntary

participation by employees and requires at least a 50% premium contribution

by the employer. The annual premium to cover all full time employees is

$50,601.

Ms. Miller indicated that AFLAC would offer an open enrollment for short

term disability now so that interested employees would not need to wait until

the usual open enrollment held each year in December. The committee

members encouraged Miller to make arrangement with AFLAC to offer open

enrollment for short term disability insurance coverage at this time for

interested employees. No action required.

Long/short term

disability coverage

Chief Deputy Gulbranson represented the Sheriff’s Department with a request

to expend funds from the 2011 Federal Forfeited Seizure revenue account. The

department is required to expend these funds on non-budgeted equipment and

they are asking for approval to purchase a surveillance camera and software.

Motion by Reis/Kosin to approve the expenditure of $2,500 to purchase a

surveillance camera and software with funds from the #101-16-48900-000-

000. Motion passed.

Purchase from Federal

Forfeited Seizure

account

CYF Manager Krings represented the Human Services Department with 3

separate funding requests. The first was a request for approval to extend the

temporary increase in hours for the social services aide. Motion by Reis/

Kosin to approve and authorize an extension of a temporary increase in hours

from 28 to 35 hours per week for the social services aide position until the

Juvenile Accountability Block Grant (JABG) funding ends. Motion passed.

Extend increase in

hours for social

services aide

Ms. Krings also requested approval to purchase 3 laptop computers from the

Juvenile Accountability Block Grant (JABG) funds. Motion by Place/Reis to

approve purchase of 3 laptop computers for Juvenile Justice staff using $4,469

from the Juvenile Accountability Block Grant (JABG) funds. Motion passed.

Computer purchases

The final Human Services Department request was for approval to use $70,000

in anticipated Human Services 2011 Levy Surplus for office remodeling.

Motion by Snow/Rommel to approve using up to $70,000 of anticipated 2011

Human Services Levy Surplus to complete office remodeling for up to 17

offices. Motion passed.

2011 Human Services

surplus for office

remodeling

Highway Commissioner Johnson presented a request to amend the Pierce

County Code to designate a route in the Village of Spring Valley. Motion by

Snow/Rommel to approve amendment to Chapter 172, Section 172-15 of the

Pierce County Code to authorize an ATV route in the Village of Spring Valley

and forward the request to the County Board. Motion passed.

ATV Route – Vill. of

Spring Valley

Commissioner Johnson also asked the committee to declare approximately 7.5

acres of property in Town of Trenton as surplus property. Motion by Rommel/

Kosin to recommend that approximately 7.5 acres of property in Town of

Sale of surplus

property - Trenton

Approved 5/7/12

3

Trenton, formerly used for mining of sand and gravel for Highway purposes,

be declared surplus property and forward a resolution to the County Board

with a request for adoption. Motion passed.

Brad Roy represented the Land Management Department to request approval

to amend the Pierce County Code relating to Industrial Uses. LMA/LUC

Pichotta and LMC member Holst noted that the proposed Code revisions were

presented to all towns by certified mail. Motion by Kosin/Rommel to approve

revisions to Chapter 240-17, 240-37, 240-37.1, 240-66, and 240-88 of the

County Code and forward to the County Board for adoption. Motion passed.

Amend Chapter 240 of

the Pierce County

Code

Members had received a copy of Chapter 4 of the Pierce County Code: County

Board Rules. Motion by Rommel/Place to adopt the County Board rules as

presented, which includes one change to §4-45 of the Pierce County Code, to

include a recently revised version of Robert’s Rules of Order for Pierce

County’s parliamentary rules of practice. Motion passed.

Review of Chapter 4

of the Pierce County

Code: County Board

Rules

Future agenda items: legislation on development and funding for the boating

facility on Trenton Island

Future agenda items

Future meeting dates: 5/7/12 – 4:00 p.m. Meeting date

Motion by Reis/Snow to adjourn at 4:25 p.m. Motion passed. Adjourn

Approved 4/2/12

1


Monday, March 5, 2012 – 4:00 p.m.

County Board Room






Meeting convened


quorum.

Establish quorum

Members present:

Excused:

Also present:

Rod Rommel

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Don Rohl

Jo Ann Miller

Nancy Hove

Bradley Lawrence

Jason Fey

Phyllis Beastrom

Julie Brickner

Gary Brown

Charm Neeley

Dawn Churchill

District #7

District #9

District #12

District #13

District #15

District #16

District #11

Administrative Coord

Sheriff

Corporation Counsel

Assist Corp Counsel

Treasurer

Finance Director

EM Director

Employee

Employee

Those present







of 2/29/12.

2d. County Board meeting dates: 2012: May 22, June 26, July 24, August 28,

September 25, October 23, November 13 (9:00 a.m.), December 18; 2013:

January 22, February 26, March 26, and April 16 (9:00 a.m.)

Motion passed.

Consent calendar

Treasurer Beastrom provided the committee members with a written summary

regarding delinquent property taxes. Ms. Beastrom stated the amount of

delinquent taxes over the years has remained fairly constant and as of the end

of February it is $2,109,266.97. She reviewed with the committee several

bulleted points addressing the composition of the delinquent properties and

efforts taken to collect. No action required.

Report on delinquent

property taxes

Emergency Management Director Brown, Courthouse Security Workgroup,

presented a request for purchase and installation of security equipment. Motion

by Reis/Rommel to approve purchase and installation of the following items:

Video system and computer in dispatch - $5,804, replace existing computers in

Purchase and

installation of security

equipment

Approved 4/2/12

2

dispatch - $1,632, duress button in ADRC - $739, for a total expenditure of

$8,175, with funds from Security Budget 101-01-52910-299-000. Motion

passed.

Sheriff Hove presented a request for funds for the K9 program. The Law

Enforcement Committee recommended the request at their meeting on 3/5/12.

Motion by Snow/Kosin to approve carrying over the $9,350 of donations

received in 2011 and approve purchasing a new K9 and training in 2012.

Motion passed.

K9 donations

carryover/expenditure

Finance Director Brickner requested action to clear budget deficits for 2011:

Motion by Reis/Kosin to transfer $5,735 from the 2011 Administration Budget

into the 2011 Personnel Budget to cover the deficit. Motion passed.

Motion by Reis/Kosin to transfer $5,228 into the 2011 Fairgrounds Budget

from the 2011 Facilities and Grounds Budget. Motion passed.

Motion by Rommel/Snow transfer $12,185 from the Contingency fund into

2011 budgets: $3,898 to Medical Examiner; $5,262 to Register in Probate, and

$3,025 to Veteran’s Service. Motion passed.

2011 budget deficits

Supervisor Rommel, Chair of the Transitions Programs Subcommittee,

presented information requesting approval to change the reporting relationship

of the Emergency Management Director and the Emergency Management

Department. Motion by Rommel/Snow to adopt the recommendations of the

Transitions Programs Subcommittee and the Emergency Management

Committee to approve the change of supervision of the Emergency

Management Department (from the Emergency Management Committee to the

Law Enforcement Committee), and approve change of supervision of the

Emergency Management Director (from the Administrative Coordinator to the

Sheriff), and amend the appropriate Pierce County ordinances and position

descriptions of the Administrative Coordinator and Emergency Management

Director, as presented, and forward to the County Board. Motion passed.

Emergency

Management Director/

Department Reporting

Administrative Coordinator Miller presented to the committee two issues

related to administration of a worker’s compensation absence under the

Personnel Policy. Miller pointed out that the policy will not allow vacation and

sick leave to be used to supplement a worker’s compensation absence and it

would be consistent with the amended policy to disallow accrual of sick leave

or vacation during the absence. The accruals will cease if the employee is

absent for an entire pay period. No action was required.

Worker’s

compensation

administration:

sick/vacation accruals

The second issue presented by Miller addressed health insurance participation

and contributions during a worker’s compensation absence. The

Administration Department is recommending that the County will pay the

employer portion of the health insurance premium for a worker’s

compensation absence for up to six months from the injury. Motion by Kosin/

Rommel that the County will pay the employer portion of the health insurance

premium for a worker’s compensation absence for up to six months from the

injury. Motion passed.

Worker’s

compensation

administration: health

insurance premium

contributions

Motion by Place/Rommel to convene into closed session at 4:22 p.m. pursuant

to §19.85(1) (g), WI Stats for the purpose of conferring with legal counsel for

the governmental body who is rendering oral or written advice concerning

strategy to be adopted by the body with respect to litigation in which it is or is

likely to become involved: Litigation update. Roll call vote unanimously

approved. Also present Corporation Counsel Lawrence, Administrative

Coordinator Miller, Assistant Corporation Counsel Fey and Supervisor Rohl.

Closed session:

litigation update

Approved 4/2/12

3

Motion by Rommel/Kosin to return to open session at 4:48 p.m. Roll call vote

unanimously approved. No action required.

Open session

Motion by Rommel/Place to approve travel request for Corporation Counsel to

attend WACCC conference in May in Wisconsin Dells. Motion passed.

Motion by Place/Reis to approve travel request for Administrative Coordinator

to attend WCCMA conference in March in Eau Claire. Motion passed.

Travel requests

Future agenda items: Outlawed checks; review of County Board Rules; report

on short/long term disability policies;

Future agenda items

Motion by Kosin/Place to adjourn at 4:50 p.m. Motion passed. Adjourn

Approved 3/5/12

1


Monday, February 13, 2012 – 4:00 p.m.

County Board Room






Meeting convened


quorum.

Establish quorum

Members present:

Excused:

Also present:

Rod Rommel

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Jon Aubart

Don Rohl

Sue Galoff

Numerous employees

District #7

District #9

District #12

District #13

District #15

District #16

District #3

District #11

Public Health Director

Those present

Vice-Chair Holst called for public comment. A comment from an employee

present was ruled out of order since it was related to an item on the agenda.

There were no further comments.

Public comment

Members reviewed consent calendar items. #2b - Minutes of 2/6/12 were not

available. Motion by Snow/Kosin to approve consent calendar items as

follows:


2c. Approve expenditure from Courthouse Security budget for printing costs

(safety plan and binding) in the amount of $1,470

2d. Authorize insurance coverage for Highway employee shop tools

Motion passed.

Consent calendar

Benefits Working Group Chair Place read to the committee a statement which

addressed the working group’s methodology regarding the proposed changes

to the Pierce County Personnel Policy Handbook. He also stated the staff had

responded to the questions raised by employees and those responses were

provided to all employees as well as members of the Finance & Personnel

Committee.

Vice-Chair Holst recognized two employees in attendance who provided

comments on the responses.

Motion by Kosin/Place to amend the Personnel Policy draft to incorporate the

changes as recommended by the Transitions Employee Benefits

Subcommittee/Benefits Working Group to address changes and requirements

set forth in Act 10 and Act 32 and forward to the County Board for approval.

Motion passed.

Personnel Policy

Corporation Counsel Lawrence addressed agenda items #4, 5, and 6 relating to CDBG, Citizen

Approved 3/5/12

2

proposed County participation in the Wisconsin Community Development

Block Grant Program. He stated Cedar Corporation is responsible for

administration of the grant program.

Motion by Rommel/Reis to approve Resolution 11-32 Authorize Submission of

the Application Relating to Pierce County’s Participation in the Wisconsin

Community Development Block Grant Housing Program requesting adoption

on a first reading and authorize submission of the Final Application to the

Wisconsin Community Development Block Grant housing program. Motion

passed.

Motion by Rommel/Reis to approve Resolution 11-33 Adopting a Citizen

Participation Plan requesting adoption on a first reading and adopt a Citizen

Participation Plan. Motion passed.

Motion by Place/Reis to approve Ordinance 11-13 To Amend Chapter 26 of

the Pierce County Code Adopting Wisconsin Statutes, Section 106.50, as

Amended, Relating to the Equal Rights of All Persons to Fair Housing, and

Providing Means for the Implementation and Enforcement Thereof requesting

adoption on a first reading and amend Chapter 26 of the Pierce County Code

relating to fair housing. Motion passed.

Participation Plan and

Amending Chapter 26

Motion by Place/Reis to convene into closed session at 4:13 p.m. pursuant to

§19.85(1)(c) WI Stats for the purpose of considering employment, promotion,



Compensation for Circuit Court & Family Court Commissioner/Law Clerk.

Roll call vote unanimously approved.

Motion by Place/Rommel to return to open session at 4:20 p.m. Roll call vote


Motion by Rommel/Reis to approve Grade 26 Step Min: $73,424 annually, for

the Circuit Court & Family Court Commissioner/Law Clerk, candidate yet to

be determined by Judge Boles. Motion passed.

Closed session: Court

Comm/Law Clerk

compensation

Future agenda items: Treasurer report on delinquent taxes and their impact on

the county; Corporation Counsel travel request; minutes of 2/6/12.

Future agenda items

Future meeting dates: 3/5/12 and 4/2/12 at 4:00 p.m. Meeting dates

Motion by Kosin/Reis to adjourn at 4:23 p.m. Motion passed. Adjourn

Approved 3/5/12

MINUTES OF THE

FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES

February 6, 2012 – 4:00 p.m.

STATE OF WISCONSIN) ADMINISTRATION OFFICE

COUNTY OF PIERCE) ELLSWORTH, WI 2012-02


Room of the Pierce County Courthouse, Ellsworth, WI. Vice-Chair Jeff Holst


1) Meeting Convened


members present. 1a) Establish Quorum

The Chair acknowledged 6 members present and established that there was a

quorum:

Members present: Rod Rommel District #7





Jeff Holst District #16

Members excused:

Staff present: Jo Ann Miller Admin. Coord.

Brad Lawrence Corp. Counsel

Jamie Feuerhelm County Clerk

Chad Johnson Hwy. Commissioner

Vicki Nelson Register of Deeds

Phyllis Beastrom Treasurer

Wanda Kinneman Insurance Coord.

Also present: Rick Kornmann, Larry Hoyer, Dawn Churchill, Charm Neely,

Joyce Keenlyn, Everett Muhlhausen, Larry & Sharalyn Johnson, Tina Johnson,

Andy Vorlicek, Jerry Bagenstoss, Evan Sieben, Bill Warner – PCEDC Director,

and Jason Schulte - press.

1a) Those Present

R. Kornmann stated that he had a document indicating some concerns some

employees have with regard to the revised personnel policy & asked if he could

provide them to members of the committee. Vice-Chair J. Holst stated he would

allow it.

1b) Public Comment


Motion by J. Kosin/R. Rommel to approve consent calendar items:

2a. Establish and approve agenda.

2b. Approve minutes of 1/23/12.

2c. Treasurer’s Report.

2d. Accept Radon grant & approve 2012 budget.

Motion carried unanimously.

2a-d) Consent

Calendar

Insurance Coord. W. Kinneman explained the process & procedure to continue

the plan. Motion by D. Reis/J. Kosin to approve continuation of the County’s

self-funded worker’s compensation program & forward resolution for the years

2012 through 2014 to the County Board with request for adoption on a first

reading. Motion carried unanimously.

3) Reauthorization

Self-funded Worker’s

Comp.

County Clerk J. Feuerhelm summarized the need for County Board to establish

salaries for the elected offices of County Clerk, Register of Deeds, & Treasurer

prior to the first day for circulation of nomination papers for such offices; that

date being April 15th

. Motion by G. Place/R. Rommel to approve an increase of

1.25% for years 2013, 2014, 2015, & 2016 for the offices of County Clerk,

Register of Deeds, & Treasurer. Motion carried unanimously.

4) Establish 2013-2016

Salaries for Elected

Officials

Hwy. Commissioner C. Johnson summarized the project details & stated the

project was scheduled for 2012 construction. Motion by R. Rommel/K. Snow to

approve fund transfer in the sum of $14, 730.81 from bond to Hwy. Dept. for

County Rd. U project. Motion carried unanimously.

5) Transfer Funds

from CTH “U” Bond to

Highway Dept.

Hwy. Commissioner C. Johnson summarized the project details & stated the

project was scheduled for 2012 construction. Motion by D. Reis/R. Rommel to

approve fund transfer in the sum of $25,144.45 from bond to Hwy. Dept. for

County Rd. F project. Motion carried unanimously.

6) Transfer Funds

from CTH “F” Bond to

Highway Dept.

Hwy. Commissioner C. Johnson explained the changes proposed to the Pierce

County Code relating to Parks & Recreation regarding ATV routes. Pierce Co.

ATV Association president L. Johnson explained that the group had tried several

other options to gain access to eastern parts of the County with no success. C.

Johnson indicated that the Hwy. Dept. would install the proper signage. L.

Johnson added that the ATV Association would pay the bill. Motion by R.

Rommel/K. Snow to approve amendment to Chapter 172, Sec. 172-15 of the

Pierce County Code – Parks & Recreation regarding ATV routes. Specifically, in

the Town of Spring Lake, County Rd. B from 170th

St. proceeding North

approximately 0.8 miles to 850th

Ave. Motion carried unanimously.

7) Amend Chap. 172,

Sec. 172-15 of PCC

PCEDC Director B. Warner summarized the current status of the Revolving Loan

Fund with an approximate balance as of Dec. 31, 2011 of $260,000. He also

explained the potential regionalization of the County Revolving Loan Fund & the

repercussions of such an event on the County & how they administer the fund.

No action taken.

8) Report on County

Revolving Loan Fund


Motion by J. Kosin/R. Rommel to convene in closed session at 4:24 p.m.

pursuant to §19.85 (1)(c), WI STATS for the purpose of considering

employment, promotion, compensation or performance evaluation data of any

public employee over which the governmental body has jurisdiction or exercises

responsibility: Corporation Counsel annual performance evaluation. Motion

carried unanimously by roll call vote.

9) Closed Session –

Performance

Evaluation; Corp.

Counsel

Motion by J. Kosin/K. Snow to return to open session at 4:47 p.m. Motion

carried unanimously by roll call vote.

Motion by D. Reis/J. Kosin to approve a step increase for Corporation Counsel

Bradley Lawrence based on a favorable annual performance evaluation. Motion

carried unanimously.

10) Open Session

None presented. 11) Travel Reqests Revised personnel policy. 12) Future Agenda

Items Vice-Chairman J. Holst announced that the next meeting date would be Feb. 13,

2012 at 4:00 p.m. in County Board Room. Also that there is a special County

Board meeting set for Feb. 14th

at 7 p.m.

13) Next Meeting Date

Meeting adjourned at 4:50 p.m. by motion of J. Kosin/G. Place. Motion carried

unanimously. 14) Adjournment


Jamie R. Feuerhelm

Pierce County Clerk

Approved 2/6/12

1


Monday, January 23, 2012 – 4:00 p.m.

County Board Room




Room of the Pierce County Courthouse, Ellsworth, WI. Vice-Chair Holst called

the meeting to order at 4:00 p.m.

Meeting convened

The Vice-Chair acknowledged those present and established there was a quorum. Establish quorum

Members present:

Excused:

Also present:

Rod Rommel

Ken Snow

Greg Place

Dan Reis

Jerry Kosin

Jeff Holst

Jo Ann Miller

Tammy Kincaid

Sue Galoff

Bradley Lawrence

Chad Johnson

Numerous employees

District #7

District #9

District #12

District #13

District #15

District #16


HS Director

PH Director

Corporation Counsel


Those present


Motion by Kosin/Rommel to approve consent calendar items as follows:


2b. Minutes of 12/19/11

2c. Treasurer’s report with fund balances in the amount of $24,521,338.96 as of

12/31/11

2d. Carry over $15,413 from the 2011 Administration Budget into the 2012

Administration Budget for the purchase of the 2012 Ford Fusion from Ellsworth

Ford.

Motion passed.

Consent calendar

County Clerk Feuerhelm addressed a Dog Damage claim received from Nicole

Bach, Isabelle Township, in the amount of $108.00. Motion by Rommel/Snow to

approve resolution as well as claims therein and forward to the full County Board

recommending approval and authorization for payment of said claims. Motion

passed.

Dog Damage

Claim

Public Health Director Galoff addressed the department’s request for an increase

in Public Health fees for issuing permits and making inspections and

investigations of establishments. Galoff explained the County acts as an agent of

the WI Dept. of Health Services (DHS) and returns to them 10% of the fees

collected. DHS had increased their licensing fees in 2011 but the Board of Health

chose to defer an increase at that time. Motion by Rommel/Place to approve

resolution Amend Fees for Issuing Permits and Making Inspections and

Investigations of Certain Types of Establishments and forward to the County

Board for consideration. Motion passed.

Public Health fees

for inspections

Human Services Director Kincaid advised the committee that the Drug Court

Coordinator position description has been evaluated while the position has been

Drug Court

Coordinator

Approved 2/6/12

2

vacant and it was determined that the position requires a stronger background in

case management. The recommendation from the Drug Court team, Human

Services Department and Human Services Board is to revise the minimum

requirements for the position to include a Bachelor’s degree and experience in

case management and coordination duties. As a result, the wage classification

would be assigned as that of Social Worker III with the additional wages/benefits

from the OWI Surcharge fund. Motion by Reis/Rommel to approve the revised

position description for Drug Court Coordinator, assign the position to the Social

Worker III wage classification, and approve the updated Human Services staffing

plan. Motion passed.

Administrative Coordinator Miller addressed the draft Personnel Policy Handbook

which was before the committee for action. Ms. Miller stated that one year ago a

working group was appointed to prepare an updated Personnel Policy Handbook

in response to the changes resulting from the BRB. She indicated the primary

objectives of the provisions of the draft Personnel Policy Handbook are to provide

the County with long-term sustainability and avoid layoffs. She indicated the

result of this effort did not take away benefits, but it did pare down and smooth

benefits between the units.

With regard to the comments and questions that had been submitted to her, Ms.

Miller noted there was concern expressed regarding the proposed changes to the

longevity program, but she clarified the current longevity program will remain for

2012. She also stated a large number of the questions raised dealt with the

administration of some of the elements of the draft and noted that the draft is a

policy and not a contract. The policy can be changed by action of the County

Board. Clarification on administrative matters will be issued as needed.

Personnel Policy

Handbook

Supervisor Rommel suggested a revision to Article I, Introduction, A. Background

by striking paragraph 1 and replacing it with the following language: Pierce

County has a skilled and valuable workforce that the County desires to retain and

reward. The purpose of this code for personnel policies and procedures is to

create a guide for the effective administration of both supervisory and non-

supervisory staff. Transitions Employee Benefits Committee Chair Place

suggested the change be inserted into the draft policy. Several comments were

received from those in attendance.

Vice-Chair Holst announced to those present that the Finance & Personnel

Committee is reviewing the draft Personnel Policy Handbook and the comments

received from employees. The draft Policy is on the County Board agenda for

1/24/12 for first reading with the potential for a second reading on 2/28/12.

Motion by Kosin/Rommel to forward the draft Personnel Policy Handbook to the

County Board. Some discussion took place between committee members and

those in attendance. Rommel withdrew his second to the motion and offered a

friendly amendment to refer the draft Personnel Policy Handbook to the

Transitions Employee Benefits Working Group to review the questions/comments

submitted by employees. Kosin accepted the friendly amendment. Motion to refer

the draft Personnel Policy Handbook to the Transitions Employee Benefits

Working Group passed.

Travel requests: Langer will attend WCRCG meeting in Eau Claire on 2/3/12. Travel

Future agenda items: Personnel Policy Handbook Future agenda

items

Future meeting dates: 2/6/12 at 4:00 p.m. and 3/5/12 at 4:00 p.m. Meeting dates

Approved 2/6/12

3

Motion by Reis/Snow to adjourn at 4:34 p.m. Motion passed. Adjourn

Documents

UNAPPROVED MINUTES OF FINANCE AND PERSONNEL COMMITTEE 2012/Finance... · FINANCE AND PERSONNEL COMMITTEE ... demotion, licensing or ... strategy to be adopted by the body with respect