Joint Personnel and Finance Committee December … · Joint Personnel and Finance Committee December 11, ... Other Attendees: ... The Joint Personnel and Finance Committee will …

Joint Personnel and Finance Committee

December 11, 2014

Third Floor County Board Room, Taylor County Courthouse

Call Meeting to Order: Charles Zenner called the meeting to order at 10:15 a.m.

Members Present: Dave Bizer, Charles Zenner, Scott Mildbrand, Lester Lewis, Tim Hansen,

David Krug, Dennis Fuchs

Members Absent: None

Other Attendees: Marie Koerner, Jim Metz, Larry Brandl, Sara Nuernberger, Mark Berglund;

Star News, Brad Dahlvig; WIGM/WKEB, Russ Aszmann, Kyle Noonan, Jeff Ludwig, Amber Fallos,

Larry Woebbeking, Bob Meyer, Patty Krug, Melissa Seavers, Jess Sackmann, Michelle Kurth, Ashly

Steinke, Nathanael Brown, Brenda Herrell, Ann Knox-Bauer, David Lemke, Bruce Strama

Approve Agenda. A motion was made by Mildbrand, seconded by Bizer, to approve the

agenda with five items. A unanimous vote cast, the motion carried.

Approve Minutes. A motion was made by Hansen, seconded by Mildbrand, to approve the

minutes of the December 8, 2014, Joint Personnel and Finance Committee meeting. A

unanimous vote cast, the motion carried.

Review department budgets. A motion was made by Lewis, seconded by Hansen, to postpose

the referendum until April 2016 and forward the election ballot question from the County Board

for the April 2016 election pending County Board approval. A roll call vote cast, four (4) voting

aye, three (3) voting no (Lewis, Bizer, Mildbrand), the motion carried.

Supervisor Lewis departed the meeting at 10:40 a.m.

Chairman Zenner then entertained recommendations for revenue sources and budget decreases

from committee members and department heads. It was suggested that departments put the

revenue suggestions on their committee agendas to discuss.

Adjournment. A motion was made by Bizer, seconded by Mildbrand, to adjourn at 11:45 a.m. A


Secretary: Marie Koerner

FINANCE COMMITTEE

Thursday December 11, 2014

County Board Room

Call Meeting To Order: Chuck Zenner at 10:00 a.m.

Members Present: Chuck Zenner,Scott Mildbrand, Dennis Fuchs, Dave Krug and Tim Hansen

Members Absent: All present.

Other Attendees: Jim Metz, Lester Lewis, Larry Brandl, Bruce Strama and Brad Dahlvig

(WKEB)

Approve the Minutes of the November 13, 2014 Finance Committee: Krug/Mildbrand

motioned to approve minutes of the November 13, 2014 Finance Committee meeting. The

motion carried.

Approve the Agenda: Mildbrand/Hansen to approve the agenda. The motion carried.

Public Input: There was no public input.

Treasurer's Report: Treasurer, Sarah Holtz was unable to attend, but had prepared a report of

which copies were distributed and reviewed by committee members standing approved.

Discuss and act on siren repair and related expenses: Committee members reviewed

information submitted by the emergency management director, Bill Breneman. Breneman was

unable to attend and had prepared material related to expenses related to repairs to

municipally owned emergency sirens in the county, proposed purchase of siren drivers for future

repairs and direction on use of remaining funds that had been approved for repairs and

purchases. Following discussion, committee members were not comfortable addressing the

issues presented without Breneman's presence. Mildbrand/Krug to table the issue pending

Breneman's availability at a future meeting. The motion carried.

Review and act on warrants and payroll as submitted:

Warrants submitted were:

November 14, 2014 227455-227527 $154,603.46

November 21, 2014 227528-227632 $429,824.32

December 01, 2014 227633-227678 $82,940.06

December 05, 2014 227679-227770 $311,560.37

December 08, 2014 227771-227867 $140,601.20

Payroll submitted was·

November 20, 2014 86433-86434 $709.23 Vendor Checks

November 20, 2014 Three Checks -$86.93 Manual Checks

November 20, 2014 94269-94487 $218,950.19 Direct Deposit Stubs

December 04, 2014 86435 $47.23 Employee Check

December 04, 2014 86436-86438 $1,483.48 Vendor Checks

December 04, 2014 Two Checks -$108.01 Manual Checks

December 04, 2014 94488-94752 $268,905.08 Direct Deposit Stubs

Krug/Hansen to approve payment of warrants and payroll as submitted. The motion carried.

Krug/Fuchs to adjourn the meeting at 10:14 a.m. The motion carried.

Bruce P. Strama


December 8, 2014


Call Meeting to Order: Scott Mildbrand, Acting Chairman, called the meeting to order at 8:58

a.m.

Members Present: Dave Bizer, Charles Zenner (arrived at 9:07 a.m.), Scott Mildbrand, Lester

Lewis, Tim Hansen, David Krug, Dennis Fuchs


Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Robert Lee, Larry Brandl, Bruce

Daniels, Sara Nuernberger, Mark Berglund; Star News, Brad Dahlvig; WIGM/WKEB

Approve Agenda. A motion was made by Hansen, seconded by Krug, to approve the

agenda with six items. A unanimous vote cast, the motion carried.

Approve Minutes. A motion was made by Lewis, seconded by Hansen, to approve the

minutes of the November 19, 2014, Joint Personnel and Finance Committee meeting. A


Resolution to approve increasing the classification and compensation plan steps for 2015.

Marie Koerner, Human Resource Manager, presented a resolution to approve increasing each

step of the classification and compensation plan by one-half (1/2%) percent for 2015 effective

January 11, 2015. A motion was made by Fuchs, seconded by Hansen, to approve the

resolution as presented and forward it to County Board. A unanimous vote cast, the motion

carried.

Decide on process, criteria and timeline to review department budgets. Larry Brandl,

County Financial and Accounting Manager, distributed and explained a worksheet that breaks

down the budget line items showing the revenues received and the net levy in each line item.

The Joint Personnel and Finance Committee will meet again on December 11, 2014,

following the Finance Committee meeting. The members of the Joint Personnel and Finance

Committee are to go through the budgets and come up with suggestions. No further action

was taken on this agenda item.



Secretary: Linda Daniels


November 19, 2014


Call Meeting to Order: Charles Zenner called the meeting to order at 1:06 p.m.

Members Present: Dave Bizer, Charles Zenner, Scott Mildbrand, Lester Lewis, Tim Hansen,

David Krug, Dennis Fuchs


Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Mindy Dale; Labor Attorney

Approve Agenda. A motion was made by Lewis, seconded by Bizer, to approve the agenda

with six items. A unanimous vote cast, the motion carried.

Approve Minutes. A motion was made by Krug, seconded by Mildbrand, to approve the

minutes of the November 5, 2014, Joint Personnel and Finance Committee meeting. A


Closed Session. A motion was made by Mildbrand, seconded by Lewis, at 1:07 p.m. to go into

closed session pursuant to Wisconsin State Statutes, Section 19.85 (1)(e), to discuss bargaining

strategies with the unions and negotiate with Teamsters, Local 662, Professional Union. A roll

call vote cast, seven (7) voting aye, the motion carried.

Open Session. A motion was made by Bizer, seconded by Lewis, to go into open session at 2:43

a.m. A unanimous cast, the motion carried.

Adjournment. A motion was made by Fuchs, seconded by Hansen, to adjourn at 2:43 p.m. A



FINANCE COMMITIEE

Thursday November 13, 2014

County Board Room


Members Present: Chuck Zenner, Scott Mildbrand, Dennis Fuchs, Dave Krug and Tim Hansen


Other Attendees: Sarah Holtz, Larry Brandl, Bruce Strama and Brian Wilson (The Star News)

Approve the Minutes of the October 29, 2014 Finance Committee: Hansen/Mildbrand

motioned to approve minutes of the October 29, 2014 Finance Committee meeting. The

motion carried.

Approve the Agenda: Krug/Fuchs to approve the agenda. The motion carried.


Treasurer's Report: Sarah Holtz distributed the report which was reviewed by committee

members and stood approved.

Discuss and act on approval of listings of checking accounts and departmental cash

accounts: Committee members reviewed the listings prior to a Hansen/Mildbrand motion to

approve the listings as presented. The motion carried.



October 31, 2014 227187-227236 $52,851.63

November 7, 2014 227237-227343 $275,848.12

November 10, 2014 227344-227454 $192,031.68

Payroll submitted was:

November 6, 2014 86430-86432 $1,483.48 Vendor Checks

November 6, 2014 94057-94268 $211,273.75 Direct Deposit Stubs


Krug/Fuchs to adjourn the meeting at 10:14 a.m. The motion carried.

Bruce P. Strama


November 5, 2014

Third Floor County Board Room


Members Present: Tim Hansen, Charles Zenner, David Krug, Scott Mildbrand, Lester Lewis, and

Dave Bizer (arrived at 8:51 a.m.)

Members Absent: Dennis Fuchs

Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Larry Brandl, Mindy Dale; Labor

Attorney, Mitch Perkl; Teamsters, Kathy Tingo, Mary Scoon; AFSCME, Jacky Peterson, Amy Merrill

Approve Agenda. A motion was made by Lewis, seconded by Mildbrand, to approve the

agenda with thirteen items. A unanimous vote cast, the motion carried.

Approve Minutes. A motion was made by Hansen, seconded by Krug, to approve the minutes

for the October 29, 2014, Joint Personnel and Finance Committee meeting. A unanimous vote

cast, the motion carried.

Closed Session. A motion was made by Mildbrand, seconded by Hansen, at 8:34 a.m. to go into


strategies. A roll call vote cast, five (5) voting aye, two (2) absent (Fuchs, Bizer), the motion

carried.

Open Session. A motion was made by Krug, seconded by Mildbrand, to go into open session at

8:54 p.m. A unanimous cast, the motion carried.

Exchange of initial bargaining agreements with Teamsters, Local 662, Professional Union.

Mindy Dale, Labor Attorney, gave the county proposals to Mitch Perkl and Kathy Tingo,

Teamsters Local 662 representatives. The county proposes no adjustment to base wages, will

continue step increases to those who are eligible in 2015 and the red-circled individuals will

remain at the current rate until the schedule catches up with their rate. The union proposes the

maximum allowed by WERC of 1.57% a base wage increase.

Closed Session. A motion was made by Lewis, seconded by Hansen, at 9:10 a.m. to go into


strategies. A roll call vote cast, six (6) voting aye, one (1) absent (Fuchs), the motion carried.

Open Session. A motion was made by Krug, seconded by Hansen, to go into open session at

9:58 a.m. A unanimous cast, the motion carried.

The Joint Personnel and Finance Committee will meet with Teamsters 662 on November 19 at

2:00 p.m.

Exchange of initial bargaining agreements with AFSCME, Local 3679, Non-Professional

Union and AFSCME, Local 617, Highway Union. Mindy Dale, Labor Attorney, gave the county

proposals to Mary Scoon, Jacky Peterson and Amy Merrill, AFSCME Local 3679 representatives.

The county proposes no adjustment to base wages, will continue step increases to those who

are eligible in 2015 and the red-circled individuals will remain at the current rate until the

schedule catches up with their rate. The union proposes the maximum allowed by WERC of

1.57% a base wage increase.

Closed Session. A motion was made by Lewis, seconded by Bizer, at 10:53 a.m. to go into



Open Session. A motion was made by Lewis, seconded by Krug, to go into open session at

11:11 a.m. A unanimous cast, the motion carried.

Decide on process, criteria, and timeline to review department budgets. Larry Brandl,

Accountant, was present to answer questions regarding reviews of the departments. Items

discussed were reviewing department revenues, levy dollars, arriving at a percentage amount,

and then making cuts on levy dollars that remain, and notifying the public which services would

be eliminated.

The next Joint Personnel and Finance Committee meeting will be held on December 8, 2014, at

9:00 a.m.

Adjournment. A motion was made by Bizer, seconded by Krug, to adjourn at 11:34 a.m. A




October 29, 2014



Members Present: Tim Hansen, Charles Zenner, David Krug, Scott Mildbrand, Lester Lewis, Dave

Bizer


Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Larry Brandl, Rollie Thums, Daniel

Makovsky, Mindy Dale; Labor Attorney

Approve Agenda. A motion was made by Lewis, seconded by Hansen, to approve the agenda

with seven items. A unanimous vote cast, the motion carried.

Approve Minutes. A motion was made by Lewis, seconded by Hansen, to approve the minutes

for the October 2, 2014, Joint Personnel and Finance Committee meeting. A unanimous vote

cast, the motion carried.

Closed Session. A motion was made by Lewis, seconded by Bizer, at 11:58 a.m. to go into



Open Session. A motion was made by Bizer, seconded by Hansen, to go into open session at

12:40 p.m. A unanimous cast, the motion carried.

Decide on process, criteria, and timeline to review department budgets. No action was

taken on this agenda item. It will be discussed at the next meeting of the Joint Personnel and

Finance Committee meeting.

The next Joint Personnel and Finance Committee meeting will be held on November 5, 2014, at

8:30 a.m.

Adjournment. A motion was made by Bizer, seconded by Krug, to adjourn at 12:40 p.m. A



Finance Committee

Wednesday, October 29, 2014

Third Floor Jury Room




Other Attendees: Jim Metz, Larry Brandl, Rollie Thums, Bob Lee and Bruce Strama

Approve the Minutes of the October 16, 2014 Finance Committee: Mildbrand/Krug

motioned to approve the October 16, 2014 Finance Committee. The motion carried.

Approve the Agenda: Krug/Mildbrand to approve the agenda. The motion carried.


Discuss and act on a resolution authorizing issuance of general obligation notes of up to

$4,385,000.00: There was discussion of the additional one million dollars of funding included in

the resolution for highway maintenance in addition to the refinancing of the $3,385,000.00 of

current debt. There was question of possibly designating the additional one million dollars for

a specific project. It was noted that if the resolution is approved as submitted by the county

board, the Highway Committee could designate the funding if they so desired. Following

discussion Fuchs/Mildbrand to approve the resolution authorizing the issuance of general

obligation notes of up to $4,385,000.00. The motion carried.



October 17, 2014 227009-227071 $183,523.83

October 24, 2014 227072-227120 $421,915.21

October 27, 2014 227121-227186 $75,480.80


October 23, 2014 86428-86429 $709.23 Vendor Checks

October 23, 2014 Five Checks -$278.58 Manual Checks

October 23, 2014 93846-94056 $212,354.52 Direct Deposit Stubs

Mildbrand/Krug to approve payment of warrants and payroll as submitted. The motion carried.

Hansen/Krug to adjourn the meeting at 8:52 a.m. The motion carried.

Bruce P. Strama

FINANCE COMMITTEE

Thursday, October 16, 2014

County Board Room


Members Present: Chuck Zenner, Scott Mildbrand, Dennis Fuchs and Dave Krug

Members Absent: Tim Hansen had an excused absence.

Other Attendees: Larry Brandl, Lester Lewis, Bruce Strama and Brad Dahlvig, (WKEB) were

also present.

Approve the Minutes of the October 2, 2014 Finance Committee meeting and the Budget

Review Minutes for meetings held in 2014: Mildbrand/Krug motioned to approve the

October 2, 2014 Finance Committee minutes and the 2014 Budget Review Minutes. The motion

carried.

Approve the Agenda: Fuchs/Krug to approve the agenda. The motion carried.


Discuss and act on a resolution approving the 2015 Taylor County annual budget and tax

levy to be apportioned to local districts: Strama had included a copy of the proposed

resolution along with the agendas for prior review. Krug/Mildbrand to approve the resolution

approving the 2015 annual budget and levy to be apportioned to local districts. The motion

carried.

Discuss and act on approval of fund equity accounts assigned for 2015: Strama had

included a copy of the proposed list of accounts along with the agendas for prior review.

Fuchs/Mildbrand to approve the list of 2015 fund equity accounts. The motion carried.

Discuss and act on a resolution to approve that a referendum be included on the April

2015 Spring General Election ballot allowing the county to exceed the state imposed levy

limit: Strama had included a copy of the proposed resolution along with the agendas for prior

review. Committee members discussed possibly designating use of the funds requested for

Highways which they decided may not address the budget shortfall properly. Following

discussion, Krug/Mildbrand to approve the proposed resolution and to pass it on to the County

Board. The motion carried.



October 3, 2014 226704-226787 $323.126.41

October 10, 2014 226788-226870 $268,007.27

October 13, 2014 226871-227008 $455,202.18

Payroll submitted was·

October 9, 2014 86425 86427 $1,483.48 Vendor Checks

October 9, 2014 93651-93845 $205,549.93 Direct Deposit Stubs


Fuchs/Mildbrand to adjourn the meeting at 9:09 a.m. The motion carried.

Bruce P. Strama


October 2, 2014



Members Present: Tim Hansen, Charles Zenner, David Krug, Scott Mildbrand, Lester Lewis,

Dennis Fuchs, Dave Bizer


Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Larry Brandl, Nathanael Brown,

Brian Wilson; Star News, Patty Krug, Sara Nuernberger, Sarah Holtz

Approve Agenda. A motion was made by Bizer, seconded by Hansen, to approve the agenda

with five items. A unanimous vote cast, the motion carried.

Approve Minutes. A motion was made by Fuchs, seconded by Mildbrand, to approve the

minutes for the September 22, 2014, Joint Personnel and Finance Committee meeting. A


A motion to amend something previously adopted at the September 22, 2014, Joint Personnel

and Finance Committee meeting was made by Bizer, seconded by Mildbrand, to establish the

2015 employee health insurance contribution at 5% and delete the remaining language in the

previous motion. A unanimous vote cast, the motion carried.

2016-2018 Employee Premium Contribution. It was moved by Mildbrand, seconded by

Hansen, to approve the employee health insurance premium contribution for 2016 as 10%, for

2017 as 15%, and for 2018 as 20%. A roll call vote cast, four (4) voting aye, three (3) voting no

(Bizer, Zenner, Lewis), the motion carried.

Adjournment. A motion was made by Lewis, seconded by Bizer, to adjourn at 10:27 a.m. A



FINANCE COMMITTEE

Thursday, October 2, 2014

County Board Room



Members Absent: All present

Other Attendees: Jim Metz, Sarah Holtz, Larry Brandl, Sara Nuernberger, Lester Lewis, Bruce

Strama and Brian Wilson (The Star News) were also present.

Approve the Minutes of the September 11, 2014 Finance Committee meeting:

Mildbrand/Krug motioned to approve the minutes of the September 11, 2014 minutes. The

motion carried.

Approve the Agenda: Fuchs/Hansen to approve the agenda. The motion carried.

Treasurer’s Report: Sarah Holtz distributed copies and the report stood approved.


Discuss and act on a resolution approving 2014 Bridge aid expenses: Strama reported that

the resolution with a total of $200,690.00 in county bridge aid was the same as approved during

budget review and had been approved by the Highway Committee. Mildbrand/Fuchs to

approve the 2014 bridge aid expense resolution as submitted. The motion carried.

Discuss and act on a resolution approving use of power line funding to purchase a UTV for

grooming trails at the Perkinstown Winter Sports Area: Strama noted that the purchase had

been approved at the September 11, 2014 meeting and that it would be appropriate to approve

the purchase and funding in a resolution for submission to the full county Board. Fuchs/Krug to

approve the resolution approving use of power line funding to purchase the UTV. The motion

carried, 4members voting aye, Mildbrand no.




September 11, 2014 86417-86422 $2,765.47 Vendor Checks

September 11, 2014 Four Checks -$200.35 Manual Checks

September 11, 2014 93234-93447 $209,462.82 Direct Deposit Stubs

September 25, 2014 86423-86424 $709.23 Vendor Checks

September 25, 2014 93448-93650 $208,606.83 Direct Deposit Stubs

September 12, 2014 226382-226480 $256,560.30

September 19, 2014 226481-226536 $177,684.45

September 22, 2014 226537-226607 $137,760.29

September 26, 2014 226608-226703 $251,631.96

Mildbrand/Hansen to approve payment of warrants and payroll as submitted. The motion

carried.

Fuchs/Mildbrand to adjourn the meeting at 9:09 a.m. The motion carried.

Bruce P. Strama


September 22, 2014






Other Attendees: Linda Daniels, Marie Koerner, Larry Brandl, Barb Ochs and Rae Anne

Beaudry; The Horton Group, Patty Krug, Sara Nuernberger, Raymond Soper

Approve Agenda. A motion was made by Fuchs, seconded by Bizer, to approve the agenda

with six items. A unanimous vote cast, the motion carried.


minutes for the July 31, 2014, Joint Personnel and Finance Committee meeting. A unanimous

vote cast, the motion carried.

2015 Health Insurance Renewal. Barb Ochs and Rae Anne Beaudry from The Horton Group

were present to discuss the 2015 Health Insurance Renewal for Taylor County. She presented

and discussed the Greater Milwaukee Annual Employer Health Care Benefits Survey from 2013, a

claims analysis for Taylor County the WCA Group Health Trust Comparison (2014) for all

counties under WCA, the Taylor County Medical Cost Analysis for Fully Insured Plans (effective

January 1, 2015), and her Executive Summary and Recommendation to continue with WCA

Group Health Trust coverage at 0% premium increase and a change of placing a cap on

prescription drugs out of pocket costs. It was moved by Fuchs, seconded by Mildbrand, to

accept the recommendation from The Horton Group for 2015 Employee Health Insurance for

Taylor County. A unanimous vote cast, the motion carried.

2015 Employee Premium Contribution. Discussion was held regarding the employee

premium contribution for 2015, 2016, 2017 and 2018 that was discussed as making a policy in a

meeting last year. It was decided that there should be action taken on this item. It was moved

by Mildbrand, seconded by Hansen, to approve the employee premium contribution for 2015 as

5%, for 2016 as 10%, for 2017 as 15%, and for 2018 as 20%. A roll call vote cast, four (4) voting

aye, three (3) voting no (Bizer, Zenner, Lewis), the motion carried. It was then moved by

Mildbrand, seconded by Krug, to approve the employee premium surcharge of $50.00 per

month for the single plan and $100.00 per month for limited/family plan if the employee and

spouse does not get an annual physical in 2015. A unanimous vote cast, the motion carried.

Adjournment. A motion was made by Fuchs, seconded by Hansen, to adjourn at 10:25 a.m. A



FINANCE COMMITTEE

Thursday, September 11, 2014

County Board Room



Members Absent: All present

Other Attendees: Jim Metz, Sarah Holtz, Larry Brandl, Ashly Steinke, Jon Trautman, Bruce

Strama and Brian Wilson (The Star News) were also present. Judge Ann Knox Bauer arrived at

9:07 a.m. and Jeff Ludwig at 9:30 a.m.

Approve the Minutes of the August 28, 2014 Finance Committee meeting: Krug/Hansen

motioned to approve the minutes of the August 28, 2014 minutes. The motion carried.

Approve the Agenda: Mildbrand/Krug to approve the agenda. The motion carried.

Treasurer’s Report: Sarah Holtz distributed copies of the report which was reviewed by

committee members and stood approved.


Discuss and act on vehicle purchase by the land conservation department: Ashly Steinke

was present and stated that the estimated expense for a new 4X4 truck is $25,000 of which

$7,000 is available from the vehicle outlay line of the department budget. Following discussion,

Krug/Fuchs to authorize the purchase of a new truck by the land conservation department for

the estimated amount of $25,000 and to transfer $18,000 from the contingency fund into the

vehicle outlay line of the land conservation department budget for use in the purchase. It was

also included in the motion that Steinke receive bids for the new truck prior to purchase. The

motion carried.

Review 2013 Audit Report: Jon Trautman, Schenck S.C. was present and reviewed the 2013

Management Communications portion of the annual Audit Report with committee members.

He noted that Taylor County had several small issues that are being addressed, but overall the

audit was satisfactory. He also touched on several opinions for future audits that may improve

the county’s internal control and informed members of new single audit requirements that will

affect the county beginning in 2015. Trautman congratulated the county on a successful audit

and noted his appreciation for the working relationship.

Discuss and act on a resolution in opposition to a proposed lapse in circuit court funding:

Circuit Court Judge Ann Knox Bauer was present to encourage committee members to approve

a resolution opposing the proposed lapse. She stated that the county gets approximately

$67,000 annually from the state to provide mandated services and that the lapse could reduce

or alleviate funding altogether for those mandated services with the expenses falling back on

the county. Fuchs/Hansen to approve the resolution in opposition to the proposed lapse in

circuit court funding and submit the resolution to the County Board. The motion carried.

Discuss and act on purchase of a UTV for the Perkinstown Winter Sports

Area/maintenance department: Jeff Ludwig informed committee members that the current

snowmobile used to groom ski trails at the Winter Sports area was purchased in 1998 and is in

need of replacement. Grooming of the trails has been performed by volunteers from the Taylor

County Trails Association for the past eight years and the Association has also purchased

multiple pieces of equipment for grooming in including rollers, drags, a snowmobile and a new

groomer at the expense of approximately $12,400 over the past eight years. He felt that a UTV

is the correct equipment for pulling the grooming equipment and felt that use of a UTV with an

enclosed cab, tracks and heat would make it easier to continue to get volunteers to groom the

trails. He also informed committee members that the current county owned snowmobile would

be relocated to the city for use in grooming the Campus Trail and that the snowmobile currently

used for grooming the campus trail would be transferred to the forestry department for use in

monitoring the snowmobile trail system. Ludwig suggested using power line funding for the

$18,000 purchase as parks and recreation are part of the suggested use for those funds.

Following discussion, Fuchs/Krug to approve $18,000 of power line funding, pending county

board approval, for the purchase of a UTV for use by the maintenance department and for

grooming trails at the Perkinstown Winter Sports Area. The motion carried on a roll-call vote

with Fuchs, Krug, Hansen and Zenner voting aye, Mildbrand, no. Mildbrand felt that there may

be an option to share a UTV with another county department rather than purchasing one.

Discuss 2015 Taylor County Budget Process: There was no discussion on this agenda item.




August 28, 2014 86413 $47.23 Employee Check

August 28, 2014 86414-86416 $904.11 Vendor Checks

August 28, 2014 Two Checks -$113.60 Manual Checks

August 28, 2014 93008-93233 $211,549.77 Direct Deposit Stubs


Mildbrand/Hansen to adjourn the meeting at 10:03 a.m. The motion carried.

Bruce P. Strama

August 29, 2014 226170-226210 $213,346.43

September 5, 2014 226211-226288 $162,269.06

September 8, 2014 226289-226381 $190,746.21

FINANCE COMMITTEE

Thursday, August 28, 2014

County Board Room

Call Meeting To Order: Chuck Zenner at approximately 9:42 a.m.

Members Present: Chuck Zenner, Scott Mildbrand, Dave Krug and Tim Hansen


Other Attendees: Jim Metz, Sarah Holtz, Larry Brandl, Lester Lewis, Ashly Steinke Bruce

Strama and Mark Berglund (The Star News) were also present. Dave Bizer arrived at 10:04 a.m.

Approve the Minutes of the July 31, 2014 Finance Committee meeting: Mildbrand/Krug

motioned to approve the minutes of the July 31, 2014 minutes. The motion carried.


Treasurer’s Report: Sarah Holtz distributed copies of the report which was reviewed by

committee members and stood approved.

Public Input: Ashly Steinke reported that the vehicle that the land conservation department is

using is no longer safe to drive as the brakes have failed multiple times due to rust and that it

may be dangerous to take the vehicle on the highway. He stated that he has checked on the

cost of a new vehicle, which is approximately $24,000.00 and the department does have

$7,000.00 available in the vehicle outlay line in the budget. He had intended to include

replacement of the vehicle in the department budget for 2015, but the dire condition of the

vehicle has forced the issue and he will be asking for funding in 2014. The proposed purchase

of a new vehicle and proper disposal of the current vehicle will be on the September 11, 2014

meeting agenda for committee members to consider. Steinke will be prepared to introduce

vehicle options and the cost at the next meeting. There was no other public input.

Discuss and act on a resolution appointing the medical examiner for 2015: Strama had a

copy of the resolution which had previously been approved by the Law Enforcement Committee

for review by committee members. Strama noted that there were no changes in the fees paid or

the contract excepting for dates on the contract. Hansen/Mildbrand to approve the resolution

appointing the medical examiner for 2015. The motion carried.

Discuss and act on a resolution approving the 2015 highway department equipment

schedule: The resolution had been approved by the Highway Committee and following a short

discussion, Mildbrand/Krug motioned to approve the resolution approving the 2015 highway

department equipment schedule. The motion carried.

Discuss and act on tabled issue related to purchase of iPad for county supervisors:

Hansen/Krug to table the issue until January 2015 meeting after the budget process has been

completed. The motion carried.

Discuss 2015 Taylor County Budget Process: Strama informed members that the sign-up

sheets for budget review are in the county clerk’s office for review and that several additional

departments have signed up for the Thursday night session.




July 31, 2014 86405-86406 $731.22 Vendor Checks

July 31, 2014 92593-92790 $208,389.18 Direct Deposit Stubs

August 14, 2014 86407-86412 $2,765.47 Vendor Checks

August 14, 2014 4 Checks $38.44 Manual Checks

August 14, 2014 92791-93007 $207,674.51 Direct Deposit Stubs

Krug/Mildbrand to approve payment of warrants and payroll as submitted. The motion carried.

Krug/Mildbrand to adjourn the meeting at 10:08 a.m. The motion carried.

Bruce P. Strama

August 01, 2014 225654-225755 $181,624.77

August 08, 2014 225756-225839 $337,456.51

August 15, 2014 225840-225949 $141,262.77

August 15, 2014 225950-226054 $7,023,764.38

August 22, 2014 226055-226093 $35,942.11

August 25, 2014 226094-226169 $138,147.37

FINANCE COMMITTEE

Thursday, July 31, 2014

County Board Room

Call Meeting To Order: Chuck Zenner at approximately 11:16 a.m.


Members Absent: All Present

Other Attendees: Jim Metz, and Bruce Strama were also present.

Approve the Minutes of the July 17, 2014 Finance Committee meeting: Mildbrand/Fuchs

motioned to approve the minutes of the July 17, 2014 minutes. The motion carried.

Approve the Agenda: Hansen/Mildbrand to approve the agenda. The motion carried.


Discuss 2015 Taylor County Budget Process: There had been discussion of holding a Budget

Review Committee Meeting the evening of September 18, 2014 to accommodate interested

citizens that are unable to attend meetings during the day, but there was never formal approval

of the proposal. Following discussion, Mildbrand/Krug motioned to hold a Budget Review

Committee meeting on September 18, 2014 at 7:00 p.m., and to have the annual 2015 budgets

from the highway department, sheriff’s department and health department reviewed at that

meeting to allow public comment. The motion carried, with one member, Tim Hansen voting

no and the others aye.




July 17, 2014 86403-86404 $731.22 Vendor Checks

July 17, 2014 3 checks $76.55 Manual Checks


Krug/Fuchs to approve payment of warrants and payroll as submitted. The motion carried.


Bruce P. Strama

July 18, 2014 225464-225533 $376,413.97

July 25, 2014 225534-225581 $67,629.53

July 28, 2014 225582-225653 $68,814.95


July 31, 2014






Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Larry Brandl, Barb Petkovsek;

Carlson Dettmann Consulting, Amber Fallos, Rollie Thums (10:00-10:53 a.m.), Bruce Strama, Brian

Wilson; Star News (10:07 a.m. to 11:13 a.m.)

Approve Agenda. A motion was made by Lewis, seconded by Mildbrand, to approve the

agenda with five items. A unanimous vote cast, the motion carried.

Approve Minutes. A motion was made by Krug, seconded by Hansen, to approve the minutes

for the June 5, 2014, Joint Personnel and Finance Committee meeting. A unanimous vote cast,

the motion carried.

County Financial Functions. Chairman Zenner discussed reasons for adding county financial

functions to the agenda were that he wanted to start talking about a succession plan that will

become needed due to impending retirements possibly within the next five years. Barb

Petkovsek, Carlson Dettmann Consulting, and Marie Koerner, Human Resources Manager, were

present for the discussion. Ms. Petkovsek evaluated Taylor County’s situation in the accounting

department, Human Services as well as evaluating the Taylor County Code to see what

succession plan might be put in place. She gave a recommendation to have a Finance

Department with a Finance Director, Finance Assistant and new position of Finance Manager

created at Human Services. Discussion followed on possible changes within the current

structure and proposed structure. It was moved by Fuchs, seconded by Bizer, to develop a job

description and hire a Financial Manager at Human Services. A roll call vote cast, six (6) voting

aye, the motion carried. It was then moved by Bizer, seconded by Krug, to develop a transition

plan to establish a Finance Department. A unanimous vote cast, the motion carried.

Adjournment. A motion was made by Bizer, seconded by Fuchs, to adjourn at 11:13 a.m. A



FINANCE COMMITTEE

Thursday, July 17, 2014

County Board Room




Other Attendees: Jim Metz, Sarah Holtz, Larry Brandl, Bill Breneman, and Bruce Strama were

present, with Mark Berglund (Star News), arriving at 9:10, Bruce Daniels at 9:17 and Lester Lewis

at 9:21 a.m.

Approve the Minutes of the May 15, 2014 Finance Committee meeting: Initially the

minutes were approved on a Mildbrand/Krug motion but realizing that Mildbrand was not

present at the previous meeting, that motion was disallowed at that time and followed by a

Krug/Zenner motioned to approve the minutes of the May 15, 2014 minutes. The motion

carried.

Approve the Agenda: Krug/Hansen to approve the agenda. The motion carried.

Treasurer’s Report: Taylor County Treasurer, Sarah Holtz distributed copies of the Report

which was reviewed by committee members and stood approve.


Discuss and act on emergency siren repair expense: Emergency Management Director, Bill

Breneman distributed material related to the condition of current emergency sirens within the

county. Required repairs to the equipment ranged from replacement of batteries to

replacement of the entire unit at an estimated cost of $33,705.00. When asked if there were any

options to repair or replacement of the sirens, Breneman stated that the county will be

implementing “Code Red”, a program that will be used to warn county residents via land line

phones, cell phones and email of impending danger, but Breneman felt that the system should

be used in addition to the sirens and that the sirens are still important. There was additional

discussion concerning payment for the repairs or replacement expenses and whether or not the

county should incur any expense. It was noted in the original agreement, at the time that the

county invested approximately $139,000.00 for purchase and installation of the original

equipment, that the municipalities would be responsible for maintenance, repair and

replacement. The Law Enforcement Committee had approved, pending Finance Committee

approval, a 50% match to municipalities that choose to complete either listed repairs or

replacement as compiled by emergency management. When questioned, Larry Brandl

suggested either funding the match from the contingency fund, the general fund or the SRS

Act-Title III fund which is included in the forestry department budget. Krug/Mildbrand to

approve the 50% county match of expenses with municipalities for repairs or replacement of

sirens as recommended by the Law Enforcement Committee with the funding from either the

general fund or the SRS Act-Title III fund. The motion carried on a roll-call vote with Krug,

Mildbrand and Zenner voting aye, Fuchs and Hansen voting no.

Discuss 2015 Taylor County Budget Process: Larry Brandl gave committee members

information pertaining to known expenses and revenues and estimates of the required levy

amount that may be required. Following discussion committee members directed that

department heads be required to submit a 2015 budget with a 0% increase to the Budget

Review Committee in September.

As there was a public hearing scheduled for the county board room at 10:00 a.m. the Finance

Committee moved to the third floor jury room to finish up with warrants and payroll. Strama

informed Mark Berglund (Star News) of the move and asked that Lester Lewis, who would be

present during the public hearing to inform anyone that may have a question or want to attend

the Finance Committee Meeting that the Meeting had moved to the jury room down the hall.




June 19, 2014 86394-86395 $746.22 Vendor Checks

June 19, 2014 4 checks $-35.16 Manual Checks

June 19, 2014 91961-92185 $228,534.30 Direct Deposit Stubs

July 03, 2014 86396 $53.85 Employee Check

July 03, 2014 86397-86402 $2,800.47 Vendor Checks

July 03, 2014 1 Check $-79.47 Manual Check



Hansen/Mildbrand to adjourn the meeting at 10:36 a.m. The motion carried.

Bruce P. Strama

June 13, 2014 224873-224988 $726,144.29

June 20, 2014 224989-225042 $495,551.55

June 23, 2014 225043-225118 $96,122.97

June 27, 2014 225119-225173 $166,968.22

July 03, 2014 225174-225242 $169,629.91

July 11, 2014 225243-225319 $218,159.38

July 14, 2014 225320-225463 $247,327.50

FINANCE COMMITTEE

Thursday, June 12, 2014

County Board Room


Members Present: Chuck Zenner, Dennis Fuchs and Dave Krug

Members Absent: Scott Mildbrand and Tim Hansen

Other Attendees: Jim Metz, Larry Brandl and Bruce Strama. Jess Sackmann Arrived at 10:15

a.m.

Approve the Minutes of the May 15, 2014 Finance Committee meeting: Fuchs/Krug to

approve the minutes of the May 15, 2014 Finance Committee meeting. The motion carried.

Approve the Agenda: Krug/Fuchs to approve the agenda. The motion carried.

Treasurer’s Report: There was no report at this meeting but will be included at the next

scheduled meeting.


Discuss and act on a resolution authorizing additional machinery expense for the highway

department: Strama had included a copy of the proposed resolution which had been approved

by the Highway Committee along with the agendas. Following a short discussion, Krug/Hansen

to approve the resolution authorizing the machinery purchase as submitted for submittal to the

County Board. The motion carried.

Follow-up discussion on a proposal to schedule budget meetings to gain public input:

Larry Brandl had drafted a tentative 2015 budget review schedule to allow committee members

to see what the possible options are. Following discussion committee members decided to

tentatively schedule a budget review session and public hearing on the evening of September

18, 2014 with direction that at minimum the law enforcement, and highway departments submit

their budgets at the evening session. Initially Human Services was included in the budgets to be

reviewed the same evening, but Human Services has their own public hearing for their budget.

It was agreed that if needed the schedule could be changed.



May 16, 2014 224378-224443 $275,626.05

May 23, 2014 224444-224501 $482,563.43

May 27, 2014 224502-224578 $95,121.87

May 30, 2014 224579-224617 $131,531.04

June 06, 2014 224618-224757 $342,210.18

June 09, 2014 224758-224872 $210,995.39


May 22, 2014 86386-86387 $703.22 Vendor Checks

May 22, 2014 2 Checks $30.88 Manual Checks

May 22, 2014 91539-91751 $213,216.79 Direct Deposit Stubs

June 05, 2014 86388-86393 $2,782.47 Vendor Checks

June 05, 2014 91752-91960 $211,461.00 Manual Checks

Krug/Fuchs to approve payment of warrants and payroll as submitted. The motion carried.

Fuchs/Krug to adjourn the meeting at 10:40 a.m. The motion carried.

Bruce P. Strama


June 5, 2014






Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Rae Anne Beaudry, Raymond

Soper, Larry Brandl, Barb Ochs, Alex Beaudry

Approve Agenda. A motion was made by Lewis, seconded by Fuchs, to approve the agenda

with eight items. A unanimous vote cast, the motion carried.


minutes for the March 13, 2014, Joint Personnel and Finance Committee meeting. A unanimous

vote cast, the motion carried.

Agenda items 4, 5, 6 and 7: Health Insurance Claims year to date vs. last year to date,

Memo of questions and responses related to health insurance, Affordable Care Act,

HSA/HRA, etc, Early budget projection, and Upcoming Affordable Care Act items. Rae

Anne Beaudry from The Horton Group was present to go through the health insurance claims

year to date vs. last year to date for Taylor County, memo of questions and responses related to

health insurance and the estimated 2015 budget for health insurance. She distributed

information regarding Healthcare Reform Update with regards to COBRA, annual out-of-pocket

maximum, FSA Carryover, Summary of Benefits and Coverage, Health Plan Identification

numbers, PCORI Fees Compliance Update, and Form 720-Quarterly Federal Excise Tax Return for

the supervisors to read to become informed on changes that may come. It was requested of the

Horton Group to provide statistics on how many people have met their deductible so far this

year. No further action was taken on this agenda item.




FINANCE COMMITTEE

Thursday, May 15, 2014

County Board Room


Members Present: Chuck Zenner, Scott Mildbrand, Dennis Fuchs, Tim Hansen and Dave Krug


Other Attendees: Jim Metz, Lester Lewis, Sarah Holtz, Jeff Ludwig, Bruce Strama and Brian

Wilson (The Star News).

Approve the Minutes of the April 10, 2014 Finance Committee meeting: Fuchs/Mildbrand

to approve the minutes of the previous Finance Committee meeting. The motion carried.

Approve the Agenda: Hansen/Krug to approve the agenda. The motion carried.

Treasurer’s Report: The Report stood approved following review by committee members.

Discuss and act on Taylor County grant reporting procedures: Brandl reported that it was

discovered while conducting the annual audit that grant funding was erroneously reported in

the past and that an updated grant recording procedure is required. Copies of the grant

recording procedures to be implemented were distributed for review by committee members.

Following review, Hansen/Mildbrand to approve the grant recording procedures as submitted.

The motion carried.

Review and act on a request for funding to purchase security equipment: Jeff Ludwig was

present to inform committee members that the Security and Facilities Committee had

recommended, pending Finance Committee approval, the purchase of a 32 inch public view

monitor and camera for approximately $1,600.00. Committee members had differences of

opinion on the effectiveness of the proposed monitor and camera and questioned the expense

incurred for the equipment. When questioned about the equipment Ludwig informed members

that it was one unit that housed both the camera and monitor which was convenient in the

event that if required the equipment could easily be placed at a different location for special

purposes. He also stated that he checked into purchasing equipment that would be connected

to the current system and going that route would actually be more expensive than purchasing

the stand-alone unit. Following further discussion Fuchs/Hansen to table the issue to allow

Ludwig time to check into less expensive alternatives such as a separate camera and monitor

which several members felt would be less expensive. The motion carried. Dave Krug voted no

on the motion.

Discuss a proposal to schedule public meeting to gain public input on the county budget:

Committee members Zenner and Hansen had attended a conference at which it was suggested

that municipalities try to get the public more involved in the budgeting process. Committee

members discussed options though there was some doubt as to whether the public would show

interest and attend scheduled budget meetings allowing public input. The consensus following

discussion was that one of the budget meetings held in September be scheduled in the evening

and that several of the departments with more extensive budgets be required to attend that

budget meeting to approve their budgets. The budget meeting would be followed by a public

hearing at which comments or suggestions could be heard regarding the budget. There will be

additional discussion of the proposal and the subject will be included on a future agenda. There

was also direction given that “Public Input” be included as an item on finance agendas in the

future.




April 10, 2014 86371-86376 $2,837.47 Vendor Checks

April 10, 2014 1 Check $-69.33 Manual Check

April 10, 2014 90908-91116 $208,829.80 Direct Deposit Stubs

April 24, 2014 86377-86378 $703.22 Vendor Checks

April 24, 2014 11 Checks $155.60 Manual Checks

April 24, 2014 91117-91338 $216,454.63 Direct Deposit Stubs

May 08, 2014 86379-86385 $2,977.47 Vendor Checks

May 08, 2014 91339-91538 $201,805.70 Direct Deposit Stubs


Hansen/Mildbrand to adjourn the meeting at 10:45 a.m. The motion carried.

Bruce P. Strama

April 11, 2014 223780-223899 $544,608.59

April 18, 2014 223900-223968 $189,542.64

April 21, 2014 223969-224043 $130,017.66

April 25, 2014 224044-224100 $508,800.50

May 02, 2014 224101-224171 $146,630.55

May 09, 2014 224172-224264 $374,744.25

May 12, 2014 224265-224377 $139,962.20

FINANCE COMMITTEE

Thursday, April 10, 2014

County Board Room




Other Attendees: Jim Metz, Sarah Holtz and Bruce Strama. Lester Lewis and Marie Koerner

arrived later.

Approve the Minutes of the March 13, 2014 Finance Committee meeting:

Mildbrand/Hansen to approve the minutes of the previous Finance Committee meeting. The

motion carried.



Discuss and act on line item adjustments for the IT Department: Strama had included a

copy of the proposed adjustments along with the agendas for prior review. Tim Hansen and

Strama explained why the adjustments were made, followed by a Krug/Hansen motion to

approve the line item adjustments as submitted. The motion carried.

Review and approve the Report of 2013 contingency & general fund transfers: Accountant

Larry Brandl had prepared the Report which was reviewed by committee members.

Hansen/Mildbrand to approve the Report of 2013 contingency and general fund transfers. The

motion carried.

Review and approve the resolution approving Housing Authority transfer: Brandl and

Strama had drafted the resolution based on the approval of additional funding to aid in

financing the Taylor County Housing Authority which had been acted on at the March 13, 2014

Finance Committee Meeting. Mildbrand/Hansen to approve the resolution approving the

transfer and it’s submission to County Board. The motion carried.



March 14, 2014 223308-223382 $199,682.07

March 21, 2014 222383-223441 $185,787.43

March 24, 2014 223442-223504 $79, 526.39

March 28, 2014 223505-223565 $279,002.82

April 04, 2014 223566-223682 $174,121.15

April 07, 2014 223683-223779 $206,448.91


March 13, 2014 86361 $59.26 Employee Checks

March 13, 2014 86362-86367 $2,837.47 Vendor Checks

March 13, 2014 18 Manual Checks $365.79 Manual Checks

March 13, 2014 90448-90678 $207,508.22 Direct Deposit Stubs

March 27, 2014 86368 $49.65 Employee Checks

March 27, 2014 86369-86370 $703.22 Vendor Checks

March 27, 2014 90679-90907 $213,392.60 Direct Deposit Stubs


Discuss and act on approval of purchase of a car for employees: Marie Koerner informed

committee members that $8,000.00 had been budgeted for purchase of a midsized car to

replace the 2009 Dodge Caliber which has in excess of 100,000 miles on it. She also noted that

there is approximately $5,000.00 available in the purchasing account but had anticipated

additional funding would be available from that account. She stated that required repairs and

maintenance have required funding which would have been available for the purchase of a new

car. The estimated cost of a new midsized car is in the fifteen to eighteen thousand dollar

range, so the difference between the approximate available funding of $13,000 and the cost of

the new car would have to be addressed by the Finance Committee. There are several

approaches to attaining the required funding which will be addressed once a final cost is

confirmed. Mildbrand/Fuchs to approve that Koerner proceed in getting bids on a midsized

car. The motion carried.


Bruce P. Strama

FINANCE COMMITTEE

Thursday, March 13, 2014

County Board Room




Other Attendees: Jim Metz, Sarah Holtz, Larry Brandl, Sara Nuernberger, Shelia Nice, Denise

Johnson, Marie Koerner, Linda Daniels, Beth Wilson, Bruce Strama and Brian Wilson (The Star

News).

Approve the Minutes of the February 13, 2014 Finance Committee meeting:

Mildbrand/Krug to approve the minutes of the previous Finance Committee meeting. The

motion carried.



Discuss and act on funding request for the 100th year courthouse celebration: Sara

Nuernberger distributed copies of a tentative schedule of events for the planned celebration

and reviewed the schedule with committee members. She and Marie Koerner have been active

in planning for the event and estimate that $4,000.00 would be more than enough to cover

expenses including prizes, music, tent rental, promotional expenses and other miscellaneous

expenses. If the expenses were less any unused funds would be credited back to the county.

Larry Brandl questioned if the event is to be planned and paid for by the county or by some

other organization, noting that if it is a county event the must be closely monitored whereas if

the event is held in conjunction with some other service organization that the county could just

make a $4,000.00 grant or to that organization and not be responsible for tracking those

expenses so closely. Following discussion Fuchs/Mildbrand to grant up $4,000.00 of

contingency funds to a chosen Taylor County service organization designated to aid in

organizing the 100th Year Courthouse Celebration. The motion carried.

Discuss and act on a request for contingency fund transfer for purchase of new hardware

and software required to implement the laser check overlay project: Larry Brandl had

prepared information which was reviewed by committee members outlining the reason and

amount required for the overlay project. The amount requested for transfer was $4,400.00.

Hansen/Mildbrand to approve the contingency fund transfer of $4,400.00 as requested by

Brandl. The motion carried.

Discuss and act on a resolution requesting power line funding for Cadette Girl Scout Silver

Project: Girl Scout Beth Wilson was present to request $750.00 of power line funding to aid in

financing her Silver Project. She explained the purpose of the project, which includes placing

signage along the River walk that shows different exercises that can be done while on a walk, is

encouraging exercise to promote health. Committee members commended Wilson, but were

not in favor of approval of her request from the power line fund as they felt funding may be

available through other avenues including the Memorial Health Center which does promote

health and wellness and would be closely associated with the objectives of her proposed project.

Fuchs/Hansen to deny the request for $750 by Beth Wilson for her Girl Scout Project. The

motion carried.

Discuss and act on a resolution requesting power line impact fees for the purchase of a

UTV for grooming trails at the Winter Sports Area and for general departmental use.

Strama had distributed a copy of the resolution making the request to committee members and

reviewed the information in the resolution, noting that grant funding is available for

reimbursement of the UTV at 50% of the cost of labor and equipment. Strama estimated that it

may take up to ten years for full reimbursement but that the reimbursements would be placed

back in the power line account until fully reimbursed. He also reported that if the UTV were

purchased that it may be somewhat more expensive than a new snowmobile, but would be

more suitable for pulling equipment in the winter and could be used year-round. Committee

members were supportive of the purchase, but felt that the funding should come from the

Forestry budget and not the power line funding. Fuchs/Mildbrand to deny the request. The

motion carried. Zenner offered to place a request for funding the purchase of the UTV on the

Forestry Committee Agenda.

Review status of funding for Taylor County Housing Authority: Shelia Nice was present

along with her newly hired replacement Denise Johnson whom she introduced followed by

committee introductions. Nice presented information estimating the amount of funding that

would be required from Taylor County to fund the Housing Authority office for 24 hours per

week for the remainder of 2014. That amount was estimated to be $18,926.49, which Nice

noted would be more cost effective than hiring a full-time county employee for the 24 hours in

her office and having that employee share hours with the Register of Deeds office. If the county

only helped fund the office the county would not be required to include fringe benefits and if

things improve and the required funding becomes less it would be much simpler if the county

did not to hire an additional employee. Mildbrand/Fuchs to approve that a $19,000.00 General

Fund Transfer be made to cover the expenses required to fund the Taylor County Housing

Authority office for the remainder of 2014 at 24 hours per week. The motion carried. The

transfer approved will be submitted the County Board for approval.

Discuss and act on proposals to curtail or apply other changes to spending power line

impact fees: Committee members discussed possible actions that could be taken to curtail the

spending from the power line impact fees including setting a minimum fund balance, approving

disbursement only annually or quarterly among other suggestions. Following discussion the

committee members decided that there need not be any changes only use of good judgment

and no action was taken.




February 13, 2014 86347-86348 $137.27 Employee Checks

February 13, 2014 86349-86354 $2,814.72 Vendor Checks

February 13, 2014 Manual Checks $7.56 Manual Checks

February 13, 2014 90000-90210 $203,333.20 Direct Deposit Stubs

February 27, 2014 86355-86358 $259.02 Employee Checks

February 27, 2014 86359-86360 $703.22 Vendor Checks

February 27, 2014 90211-90447 $218,383.89 Direct Deposit Stubs



Bruce P. Strama

February 14, 2014 222797-222885 $235,777.43

February 21, 2014 222886-222936 $106,331.83

February 24, 2014 222937-222975 $33,236.67

February 28, 2014 222976-223087 $322,949.90

March 07, 2014 223088-223207 $261,900.83

March 10, 2014 223208-223307 $167,614.86


March 13, 2014






Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Rae Anne Beaudry, Raymond

Soper, Beth Wilson, Brian Wilson, Larry Brandl, Amanda Kenny, Barb Ochs, Alex Beaudry

Approve Agenda. A motion was made by Hansen, seconded by Fuchs, to approve the agenda

with nine items. A unanimous vote cast, the motion carried.

Approve Minutes. A motion was made by Krug, seconded by Lewis, to approve the minutes for

the January 16, 2014, Joint Personnel and Finance Committee meeting. A unanimous vote cast,

the motion carried.

Update on Employee Health Insurance Plan. Rae Anne Beaudry from The Horton Group was

present to go through the trend analysis for Taylor County for 2013 with discussion on plan cost

per employee, overall experience, plan cost components, inpatient and outpatient hospital visits,

emergency room visit, physician office visits, mental health visits, physical medicine encounters,

wellness/routine visits, claims related to unhealthy behaviors, prevention, early detection and

disease management and chronic disease impact. She distributed information regarding the

effects of the Patient Protection and Affordable Care Act and Domestic Partner Report for the

supervisors to read to become informed on changes that may come. She also discussed the

Summary of Health Plan Initiatives for the supervisors to consider in the year 2014. No further

action was taken on this agenda item.




FINANCE COMMITTEE

Thursday, February 13, 2014

Jury Room




Other Attendees: Jim Metz, Dave Bizer, Roger Ewan, Sarah Holtz, Larry Brandl, Melissa

Seavers, Shelia Nice, Chuck Webster Sr., Mark Perrin, Gregory Knight, Bruce Strama and Brian

Wilson (The Star News).

Approve the Minutes of the January 16, 2014 Finance Committee meeting:


motion carried.

Approve the Agenda: Fuchs/Mildbrand to approve the agenda. The motion carried.

Treasurer’s Report: Sarah Holtz distributed copies of the Report to committee members for

review. The report stood approved.

Discuss and act on a proposal for purchase of tablets/ipads for county supervisors:

Supervisor Dave Bizer distributed copies of information related to the expenses that would be

incurred with the purchase of i/pads for all county board members. When asked if the use of

i/pads would result in any savings, Bizer stated that the best that could be expected would be to

break even. He also noted that he did not feel that the county board is ready to go wireless at

this time. Dennis Fuchs stated that he is not in favor of the purchase as he thought it an

unnecessary expenditure and also felt that we should support our paper/wood industry, also

agreeing he felt the board is not ready. There were arguments that the board would never be

ready and that the county should update to the i/pads, but following discussion, Hansen/Krug

to table the issue for six months. The motion carried.

Discuss and act on a resolution requesting power line funding for replacement of boards

and glass at the Simek Recreation Center: Greg Knight and Mark Perrin represented the

Medford Area Youth Hockey Association in addressing the Committee in relation the need and

funding required for replacement of the boards and glass at the Simek Recreation Center. They

noted that the current boards were purchased used and are 40 plus years old and are worn out.

They also informed committee members that the Rec Center is a stable in the community and

used by many whether it be for figure skating, hockey or just open skating which is offered on

weekends. They stated that the committee should also take into consideration the amount of

tourism funding that is brought in from other areas from events held at the center. The Center

is also used during the time of the year when there is no ice for community events which also

brings in many visitors. Committee members felt that the majority of the tourism dollars

brought in were spent in the City of Medford and asked if the Association had requested funds

from the City. Knight and Perrin stated that they had not. Krug/Hansen to approve the

resolution with the understanding that the Medford Area Youth Hockey Association would also

request funding from the City of Medford, which both Knight and Perrin agreed to. The motion

carried.

Review status of funding for Taylor County Housing Authority: Shelia Nice and Chuck

Webster were present to discuss the situation facing the Taylor County Housing Authority. Nice

explained that funds loaned were interest free and payment not required unless the individual

were to sell the affected property or refinance at which time payment of the loan would be

made to the Housing Authority and the Housing Authority would receive payment for

administration. With the economy in the state being rather stale as it is at this time there is not

much movement or refinancing going on so administration funding is down and the department

is running out of funds and would like to bring that to the attention of the Finance Committee.

Brandl has been in contact with the county auditors and they have given some guidelines on

what action may be taken. Brandl felt the best approach would be to help subsidize the

department for a six month period during which decisions could be make in reference to

possibly taking over the programs as a county department and county staff or to just let the

department continue to decline at which time the county would be required to take portions of

the program as their responsibility and maybe allow some services to be absorbed by

neighboring consortiums. Nice had prepared information which when reviewed showed that it

would cost an estimated additional $15,000.00 to fund the Housing Authority for six additional

months. Brandl stated that there is currently $4,733.78 of carry-over in the Housing Authority

budget and that the Finance Committee would be able to transfer and additional $1,100.00 from

the contingency fund into the Housing Authority budget which would allow the office to remain

open for a short time. Following further discussion, Fuchs/Mildbrand to approve use of the

$4,733.78 carry-over and to transfer $1,100.00 from the contingency fund to the Housing

Authority budget to subsidize the department until a long term solution can be reached. The

motion carried unanimously. Any further subsidy would require approval of the full board which

will be considered when necessary.

The Committee recessed at 10:58 a.m. to attend the Taylor County Board Meeting scheduled for

10:00 a.m. and reconvened at 10:36 a.m. to act on remaining agenda items.




January 16, 2014 86340 $86.02 Employee Check

January 16, 2014 86341-86342 $703.22 Vendor Checks

January 16, 2014 Manual Checks $12,626.28- Manual Checks

January 16, 2014 89558-89778 $214,730.27 Direct Deposit Stubs

January 30, 2014 86343-86344 $277.11 Employee Checks

January 30, 2014 86345-86346 $703.22 Vendor Checks


January 17, 2014 222282-222356 $139,248.42

January 24, 2014 222357-222410 $451,688.23

January 27, 2014 222411-222501 $107,983.34

January 31, 2014 222502-222563 $237,714.08

February 07, 2014 222564-222675 $214,672.16

February 10, 2014 222676-222796 $479,798.20

Krug/Mildbrand to approve payment of warrants and payroll as submitted. The motion carried.

Fuchs/Hansen to adjourn the meeting at 10:52 a.m. The motion carried.

Bruce P. Strama

FINANCE COMMITTEE

Thursday, January 16, 2014

County Board Room




Other Attendees: Lester Lewis, Dave Lemke, Mike Bub, Sarah Holtz, Larry Brandl, Marie

Koerner, Bruce Strama, Brian Wilson (The Star News) and Brad Dahlvig (WKEB). Jim Metz arrived

at 9:25 a.m.

Approve the Minutes of the December 12, 2013 Finance Committee meeting:


motion carried.


Treasurer’s Report: Sarah Holtz distributed copies of the Report to committee members for

review. The low interest rate received for investments was noted resulting in no alternatives.

The report stood approved.

Discuss and act on a resolution requesting power line funding for the City of Medford

swimming pool project: Mike Bub had distributed material for review and was present to

answer any questions related to the request for $25,000.00 for the swimming pool project which

will include several play stations. He noted that the fees for use of the pool would be the same

for all users, not an additional fee for those outside of the city as had been the case in the past.

The surrounding townships and other municipalities that had residents using the facility more

often were asked to pay a fee which will also be used to offset expenses. Bub reported that the

annual expense for operation of the pool is approximately $60,000.00 and is considered a

community service by the City of Medford. Following the discussion, Mildbrand/Hansen to

approve the resolution requesting $25,000.00 for the pool project for submittal to the full

county board. The motion carried.

Discuss and act on a resolution requesting power line funding for needed repairs to the

Centennial Community Center: Chuck Zenner reported that the resolution requesting

$20,000.00 is similar to the others approved for Rib Lake, Westboro and Jump River which were

for repairs to their buildings at which meal sites are held. It was suggested that the resolution

be amended to include the wording for approval by the County Board to state “up to

$20,000.00”and to allow a two year time limit for requesting funds. Krug/Fuchs to approve the

resolution and submittal to the full county board including the suggested amendments of

payment of up to $20,000.00 and giving a two year time frame to request the funds. The

motion carried.

Discuss and act on payment of an invoice for lumber used at the Perkinstown Winter

Sports Area: The Building, Grounds & Parks Committee had directed this item be placed on the

agenda. The maintenance department had received and invoice for $874.00 from JLM

Hardwoods for oak lumber which was used for paneling at the Winter Sports Area. The issue is

that purchase of the lumber was not approved by neither the Committee nor the maintenance

director. There was concern that County Board Supervisor Dave Lemke made the commitment

without appropriate oversight. Lemke reported that he felt that the oak lumber’s superior

durability made it a better option than the basswood initially to be used for the paneling and

felt it necessary to commit to the purchase due to the need for the material in a short time

frame. Committee members agreed that there is no instance where a board supervisor on their

own with no approval should commit to purchase for the county, there could always be a special

meeting for approval if necessary. Following further discussion, even though the Committee

was did not condone Lemke’s action, Mildbrand/Hansen to pay the invoice received from JLM

Hardwoods for $874.00. The motion carried with four members voting aye, Krug voting no.




December 19, 2013 86332-86333 $696.22 Vendor Checks

December 19, 2013 Six Checks $83.58 Manual Checks

December 19, 2013 89103-89314 $205,851.05 Direct Deposit Stubs

January 02, 2014 86334-86339 $2,813.72 Vendor Checks


Fuchs/Krug to approve payment of warrants and payroll as submitted. The motion carried.

Act on disallowing Alan Hansen Claim: Marie Koerner was present to answer questions

pertaining to the claim received from Alan Hansen. Following review and a short discussion of

the $25,000,000.00 claim, Hansen/Mildbrand to disallow the claim as recommended by the

county’s insurance carrier. The motion carried.


Bruce P. Strama

December 13, 2013 221660-221726 $193,554.67

December 20, 2013 221727-221815 $272,383.44

December 23, 2013 221816-221873 $68,419.64

December 27, 2013 221874-221951 $237,532.23

January 03, 2014 221952-222039 $385,032.92

January 10, 2014 222040-222135 $211,057.40

January 13, 2014 222136-222281 $482,192.23


January 16, 2014






Other Attendees: Linda Daniels, Marie Koerner, Jim Metz, Patrick Glynn; Carlson Dettmann,

LLC, Bruce Strama, Bruce Daniels, Maggie Gebauer, Larry Brandl, Kim Kasparek, Nick Synol,

Angie Becker, Sarah Holtz, Sara Nuernberger, Brad Dahlvig; WIGM-WKEB, Lori Walsh, Brian

Wilson; Star News, Rich Sigmund, Eric Bunkelman, Jesse Turner, Mindy Lindahl, Jessica Jensen

Approve Agenda. A motion was made by Fuchs, seconded by Mildbrand, to approve the

agenda with nine items. A unanimous vote cast, the motion carried.

Approve Minutes. A motion was made by Lewis, seconded by Fuchs, to approve the minutes

for the December 12, and December 16, 2014, Joint Personnel and Finance Committee meeting.

A unanimous vote cast, the motion carried.

2015-2018 salaries for the Sheriff and Clerk of Circuit Court and resolution. Marie Koerner,

Human Resources Manager, presented and explained the resolution regarding the Sheriff and

Clerk of Circuit Court. Patrick Glynn; Carlson Dettmann Consulting, LLC, explained that the

Sheriff and Clerk of Circuit Court fell within the pay plan, placing them at Step 6 (Control Point).

A motion was made by Lewis, seconded by Mildbrand, to approve an increase of 4.2% in 2015

and 2% in 2016, 2017 and 2018 for the Clerk of Court and also to approve a 3.5% increase in

2015 and 2% in 2016, 2017 and 2018 for the Sheriff. A roll call vote cast, seven (7) voting aye,

the motion carried.

Wage increases for Jailer/Dispatchers. Ms. Koerner, explained that there were new employees

who would be beginning employment with Taylor County and being placed at the minimum

step in the wage study, and there were five employees that were in the same position that are

being paid under the minimum so they would be making lesser wage than a new employee in

the same position. It was her recommendation to bring the five individuals already employed by

Taylor County up to the minimum starting wage in the wage study. A motion was made by

Fuchs, seconded by Krug, to approve increasing the current employees in the Jailer/Dispatcher

job title to the minimum starting wage of $18.12 per hour beginning January 12, 2014. A


Resolution to approve the Non-Professional Employees, AFSCME, Local 3679, Bargaining

Agreement for 2014. Ms. Koerner presented the resolution and answered questions regarding

the resolution for the Non-Professional Employees Agreement for 2014. A motion was made by

Mildbrand, seconded by Bizer, to approve the Non-Professional Employees, AFSCME, Local

3679, Bargaining Agreement for 2014. A unanimous vote cast, the motion carried.

Resolution to approve the Professional Employees, Teamsters, Local 662, Bargaining


the resolution for the Professional Employees Agreement for 2014. A motion was made by Bizer,

seconded by Fuchs, to approve the Professional Employees, Teamsters, Local 662, Bargaining

Agreement for 2014. A unanimous vote cast, the motion carried.

Resolution to approve the Highway Employees, AFSCME, Local 617, Bargaining


the resolution for the Highway Employees Agreement for 2014. The Highway union had already

ratified the agreement with Taylor County before the Joint Personnel and Finance Committee

meeting. A motion was made by Fuchs, seconded by Bizer, to approve the Highway Employees,

AFSCME, Local 617, Bargaining Agreement for 2014. A unanimous vote cast, the motion carried.

Adjournment. A motion was made by Hansen, seconded by Krug, to adjourn at 10:11 a.m. A



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