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SIETAR BCExecutive Committee Meeting
Wednesday, 9 May 2007
Location: Gen Ennis home at #1401-1010 Richards at Nelson;telephone: (604) 696-6017
Time keeper: SusanChair: Parker
Present: David Anderson, Indy Batth, Gen Ennis, ParkerJohnson, Masouma Karimian, Susan Liu, Mary Catherine
Marciniak, Catie Robertson, Rachel Speiran, Mark WisniewskiRegrets: Philippe Kruchten, Zhenyi Li
AGENDA
6:30 7:00 Potluck & Mingle
7:00 7:10 Welcome & Overview of Agenda Parker welcomes those present
7:10 7:45 Updates (5 minutes each) Program (MC & David)
o April Event Review
David and MC offer thanks to everyonewho assisted at the event
A big thanks to Catie for balancing somuch information at the door!
The consensus is that was an excellentevent
SIETAR did not make any money at theevent
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SIETAR owes CIC approximately $62.50for our half of the food: David will get theofficial numbers from Sellane and submitthem to Philippe
o June 14th Lionel Laroche: Recruiting from a
Culturally Diverse Talent Pool It can be considered a practical follow-up
to Blaise Enrights presentation onDiversity in the Canadian Workplace
We still need a venue for this event andare thinking about the YWCA
o Form for presentation ideas
Parker has retrieved a form from SIETAR
Texas David is making the appropriate changes
to the form and will send it out for feedbackwhen finished
o MC expresses her appreciation for everyones
help, especially Davids!!! Membership (Catie)
o We have 41 members with 22 pending renewal
Catie has been working on the 22 torenew!
o We have 2 new members and 2 new renewals
o We have 35 regular memberships, 2
organizational, 3 associate this does not addup to 41. I will include the final numbers in ourofficial minutes
o In the advertising for upcoming events, MC and
David will include a note that reminds membersthat it would be cost effective to renew theirmemberships
Catie will write the note and pass it alongto MC and David
o The membership form that is currently online
needs to be updated
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There needs to be an option fororganizational memberships on it
Catie will talk to Philippe about updatingthe membership form
Parker has the PDF of the brochure Treasurer (Philippe)
o In the bank: $1,575.61
o Invested GIC: $2,500.00
o Floats: Approximately $200
o Total: $4,275.61
Communications Coordinator (Gen)o We now have accounts with:
Facebook.com Craigslist
MySpace
We may want to consider joiningMeetup.com once we have our website up,because while it is $12/mo, it seems verypopular (other multicultural groups havevery high membership numbers)
o
Georgia Straight is still not happening! Parker is going to follow up for us
Gen and MC to forward Parker emailspreviously sent to Georgia Straight
Newslettero Zhenyi has 85% of it
o We are just waiting for one last event report
o Hopefully the newsletter will come out in the
beginning of June or end of Mayo We have all the event recordings from January
o Reviews would be helpful
o We are also putting our event recording call-
outs
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What is the motivation and incentive forevent recording because there has been alow response rate?
The call outs are for anyone attending
A person could be assigned to this job
We could ask people on the spot at theevent
We need to ensure that everyone getstheir chance to record, and then theexecutive should take this on if no one elsevolunteers
There has been zero response
The report is like a personal event review
it is summary and a personalperspective
Susan will report on the June event, whileParker will report on the event followingJunes (September?)
o There should be an ISSI review in thenewsletter (Carol Lee has offered to do this)
o There should be a Message from the
President from Indyo All new members to write up a short bio, ideally
with a picture Rachel will send out adescription of what to include
o Please have submissions to Mark by May 16,2007
Outreach (Susan)o Susan sent her report to the executive with a list
of organizationso There was also a mock-up letter using MCs
templateo There are potentially 25 letters to go out
o The letter will be signed by Susan on behalf ofthe organization
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o We could have 2 letters to send to
organizations: a specific letter with informationabout our next event, and a more general letterwith a list of previous events
o We should not do an outreach blitz until we
have the website up Website (Masouma)
o Masouma and Indy are meeting with Jeff from
Memlink on Saturday (May 12, 2007)
He will have a general outline contract
We are getting a deal 50% off so for$25 or $12.50 a month which includeshosting
He would take what is on the current siteand put it onto the new site and then wewould add to it
o We might want to all get gmail accounts,
hotmail accounts, or Memlink accounts becausewe currently have it running through Philippeswork place
o Memlink should hopefully provide us with emails
o We could launch the memlink site at one of ourevents: potentially the September event
o We would have a members only section on the
siteo We would include links, including links to other
SIETAR groups
7:45 8:30 Priority Updates (5 minutes each) Different ways of engaging (David & Parker)
o David & Parker brainstormed about plays,
readings and movieso We could do SIETAResque events
o We could have an online discussion board,
lectures, resources, and book and moviesreviews
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o We could arrange for outings to SIETAR-related
movies and eventso Right now our engagement is limited to our
events Broadening intercultural& Target specific groups
(Susan)o September 25th, BC Paraplegic Association
Plan for conference 2008 (Masouma & Philippe)o How do we work together with CIC?
ISSI participants wanted more options ormore presentations, and this year it wassuggested that we could have a biggerevent
If we combined a conference with ISSI, itwould likely be before ISSI
How do we get people from campus out?
What is intercultural? is a potential topicthat could combine new perspectives withtraditional perspectives, and the appliedwith the theoretical
Summer Gatheringo The gathering is usually in August (potentially
August 8)o Rachel has generously offered the use of her
roofo Jericho and Spanish Banks is good possibility
o We could invite family and friends
Logo
o
Logo issues have become political in the pasto Parker will ask Peggy Pusch about the logo
Is there a difference between SIETARsrules for logos versus general images?
What are SIETARs general guidelines forlogos?
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o We will submit a call for logo submissions to the
newsletter
Submissions must be in by the end of July
8:45 9:00 Closing/wrap up
Next Event
Recruiting from a Culturally Diverse Talent Pool with LionelLarocheDate: Thursday, June 14Location: TBA
Next MeetingDate: July 11, 2007 (no June meeting)Location: TBAChair: Susan