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SIETAR BCExecutive Committee Meeting

Wednesday, 9 May 2007

Location: Gen Ennis home at #1401-1010 Richards at Nelson;telephone: (604) 696-6017

Time keeper: SusanChair: Parker

Present: David Anderson, Indy Batth, Gen Ennis, ParkerJohnson, Masouma Karimian, Susan Liu, Mary Catherine

Marciniak, Catie Robertson, Rachel Speiran, Mark WisniewskiRegrets: Philippe Kruchten, Zhenyi Li

AGENDA

6:30 7:00 Potluck & Mingle

7:00 7:10 Welcome & Overview of Agenda Parker welcomes those present

7:10 7:45 Updates (5 minutes each) Program (MC & David)

o April Event Review

David and MC offer thanks to everyonewho assisted at the event

A big thanks to Catie for balancing somuch information at the door!

The consensus is that was an excellentevent

SIETAR did not make any money at theevent

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SIETAR owes CIC approximately $62.50for our half of the food: David will get theofficial numbers from Sellane and submitthem to Philippe

o June 14th Lionel Laroche: Recruiting from a

Culturally Diverse Talent Pool It can be considered a practical follow-up

to Blaise Enrights presentation onDiversity in the Canadian Workplace

We still need a venue for this event andare thinking about the YWCA

o Form for presentation ideas

Parker has retrieved a form from SIETAR

Texas David is making the appropriate changes

to the form and will send it out for feedbackwhen finished

o MC expresses her appreciation for everyones

help, especially Davids!!! Membership (Catie)

o We have 41 members with 22 pending renewal

Catie has been working on the 22 torenew!

o We have 2 new members and 2 new renewals

o We have 35 regular memberships, 2

organizational, 3 associate this does not addup to 41. I will include the final numbers in ourofficial minutes

o In the advertising for upcoming events, MC and

David will include a note that reminds membersthat it would be cost effective to renew theirmemberships

Catie will write the note and pass it alongto MC and David

o The membership form that is currently online

needs to be updated

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There needs to be an option fororganizational memberships on it

Catie will talk to Philippe about updatingthe membership form

Parker has the PDF of the brochure Treasurer (Philippe)

o In the bank: $1,575.61

o Invested GIC: $2,500.00

o Floats: Approximately $200

o Total: $4,275.61

Communications Coordinator (Gen)o We now have accounts with:

Facebook.com Craigslist

MySpace

We may want to consider joiningMeetup.com once we have our website up,because while it is $12/mo, it seems verypopular (other multicultural groups havevery high membership numbers)

o

Georgia Straight is still not happening! Parker is going to follow up for us

Gen and MC to forward Parker emailspreviously sent to Georgia Straight

Newslettero Zhenyi has 85% of it

o We are just waiting for one last event report

o Hopefully the newsletter will come out in the

beginning of June or end of Mayo We have all the event recordings from January

o Reviews would be helpful

o We are also putting our event recording call-

outs

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What is the motivation and incentive forevent recording because there has been alow response rate?

The call outs are for anyone attending

A person could be assigned to this job

We could ask people on the spot at theevent

We need to ensure that everyone getstheir chance to record, and then theexecutive should take this on if no one elsevolunteers

There has been zero response

The report is like a personal event review

it is summary and a personalperspective

Susan will report on the June event, whileParker will report on the event followingJunes (September?)

o There should be an ISSI review in thenewsletter (Carol Lee has offered to do this)

o There should be a Message from the

President from Indyo All new members to write up a short bio, ideally

with a picture Rachel will send out adescription of what to include

o Please have submissions to Mark by May 16,2007

Outreach (Susan)o Susan sent her report to the executive with a list

of organizationso There was also a mock-up letter using MCs

templateo There are potentially 25 letters to go out

o The letter will be signed by Susan on behalf ofthe organization

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o We could have 2 letters to send to

organizations: a specific letter with informationabout our next event, and a more general letterwith a list of previous events

o We should not do an outreach blitz until we

have the website up Website (Masouma)

o Masouma and Indy are meeting with Jeff from

Memlink on Saturday (May 12, 2007)

He will have a general outline contract

We are getting a deal 50% off so for$25 or $12.50 a month which includeshosting

He would take what is on the current siteand put it onto the new site and then wewould add to it

o We might want to all get gmail accounts,

hotmail accounts, or Memlink accounts becausewe currently have it running through Philippeswork place

o Memlink should hopefully provide us with emails

o We could launch the memlink site at one of ourevents: potentially the September event

o We would have a members only section on the

siteo We would include links, including links to other

SIETAR groups

7:45 8:30 Priority Updates (5 minutes each) Different ways of engaging (David & Parker)

o David & Parker brainstormed about plays,

readings and movieso We could do SIETAResque events

o We could have an online discussion board,

lectures, resources, and book and moviesreviews

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o We could arrange for outings to SIETAR-related

movies and eventso Right now our engagement is limited to our

events Broadening intercultural& Target specific groups

(Susan)o September 25th, BC Paraplegic Association

Plan for conference 2008 (Masouma & Philippe)o How do we work together with CIC?

ISSI participants wanted more options ormore presentations, and this year it wassuggested that we could have a biggerevent

If we combined a conference with ISSI, itwould likely be before ISSI

How do we get people from campus out?

What is intercultural? is a potential topicthat could combine new perspectives withtraditional perspectives, and the appliedwith the theoretical

Summer Gatheringo The gathering is usually in August (potentially

August 8)o Rachel has generously offered the use of her

roofo Jericho and Spanish Banks is good possibility

o We could invite family and friends

Logo

o

Logo issues have become political in the pasto Parker will ask Peggy Pusch about the logo

Is there a difference between SIETARsrules for logos versus general images?

What are SIETARs general guidelines forlogos?

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o We will submit a call for logo submissions to the

newsletter

Submissions must be in by the end of July

8:45 9:00 Closing/wrap up

Next Event

Recruiting from a Culturally Diverse Talent Pool with LionelLarocheDate: Thursday, June 14Location: TBA

Next MeetingDate: July 11, 2007 (no June meeting)Location: TBAChair: Susan