UAA Staff Council Audio: 786-6755 | ID: 284572| Agenda

Thursday, June 1, 2017

9:30 a.m.-11:30 a.m.

LIB 302

I. Call to Order

II. Introduction of Members

[P = Present E = Excused X = Absent]

2016-2017 UAA Staff Council Membership

Term: H/S Term: H/S

*Liz Winfree (Co-President) Center for Human Development

16-18 H Hillary Haslip Bookstore

17 S

E *Ryan Hill (Co-President) Residence Life

15-17 S Teresa Kimmel Human Services

17 S

*Brenda Levesque (Co-Vice President) College of Health

15-17 H *Erin Pikey Student Financial Assistance

16-18 H

*Sandy Gravely (Mat-Su) Student Services

16-18 S E *Kathy Lardner College of Education

16-18 H

*Danielle Dixon Student Advising, College of Health

15-17 H E *Zlata Lokteva College of Engineering

16-18 H

*Ian Bushell (Kodiak) Technology Services

15-17 H ~Doug Markussen Risk Management

15-17 S

*Kendra Conroy Business Enterprise Institute

16-18 S *John Moore College of Arts & Sciences

15-17 S

Julie Cotterell (KPC) Admissions & Student Records

16-18 H ~Dave Robinson Financial Services

16-18 H

Weston Davey (PWSC) Accounts Receivable

16-18 H Vacant S

Vacant H Vacant H

Vacant H

*=Committee Member ~=Alternate Committee Member H=Hourly S=Salary

III. Approval of the Agenda (pg. 1-3)

IV. Approval of the Summary (pg. 4-6)

V. President’s Report A. Guest speakers

i. Adam Paulick, Chief Information Officer (9:45 am) B. Elections Update C. Chancellor’s Search Memo (pg. 7-8)

VI. New Business

A. Recognition of Appreciation Day Committee (pg. 9-10) B. Staff and Faculty Regent Positions C. Officer Elections

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June 1, 2017 UAA Staff Council

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i. Co-President (Hourly)

ii. Co-Vice President (Hourly) iii. Co-Vice President (Salary)

VII. Old Business

A. Resolution regarding the designation of employees as fulltime at 37.5 hours

VIII. UAA Staff Council Committees

A. Wellness Committee (Reporter: Sandra Gravely) (Representatives: Sandra Gravely, Dave Robinson)

B. Communication Committee (Reporter: Brenda Levesque) (Members: Kendra Conroy, Brenda Levesque, Erin Pikey)

C. Marketing Committee (Reporter: Zlata Lokteva) (Members: Zlata Lokteva)

D. Staff Emeritus Status Committee (Reporter: Ryan Hill)

(Representatives: Danielle Dixon, Ryan Hill) I. Updated charge

E. Staff Recognition Committee (Reporter: Zlata Lokteva)

(Members: Zlata Lokteva) I. Staff Recognition Award

F. Ad Hoc: Definition of Full Time Status (Reporter: Erin Pikey)

(Members: Erin Pikey, Danielle Dixon, John Moore)

G. Appreciation Day Committee (Reporter: Kathy Lardner) (Members: Kathy Lardner, Liz Winfree, Ryan Hill, John Moore, Matthieu Ostrander)

IX. UAA Campus Committees A. Development Day: see Appreciation Day (above)

(Representative: vacant)

B. Diversity Action Council (pg. 11-22) (Representative: Ryan Hill)

C. University Assembly (Representatives: Liz Winfree, Ryan J. Hill, Brenda Levesque; Alternate: Danielle Dixon, John Moore)

D. Facilities Space and Planning

(Representative: Zlata Lokteva)

E. Campus Safety Committee (Representative: Ian Bushell Alternate: Doug Markussen)

F. Institutional Self Study (Representative: Ryan Hill)

X. UA Staff Alliance Committees

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June 1, 2017 UAA Staff Council

Page 3 907-786-6755|PIN: 284572| Agenda

A. Staff Alliance

(Representatives: Liz Winfree and Ryan J. Hill)

B. Staff Health Care Committee (Representatives: Liz Winfree, Brenda Levesque and Danielle Dixon. Alternates: Dave Robinson)

C. Joint Health Care Committee (Representative: Liz Winfree)

D. Staff Compensation Committee (Representatives: John Moore and Kathy Lardner. Alternate:________________)

E. Morale Committee (Representatives: Dave Robinson)

F. Email, Calendar, and Collaboration Strategy Focus Group

(Weston Davey)

XI. Open Forum

XII. Adjourn:

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UAA Staff Council Audio: 786-6755 | ID: 284572| SUMMARY

Thursday, May 4, 2017

9:30 a.m.-11:30 a.m.

ADM 204

I. Call to Order

II. Introduction of Members

[P = Present E = Excused X = Absent]

2016-2017 UAA Staff Council Membership

Term: H/S Term: H/S

P *Liz Winfree (Co-President) Center for Human Development

16-18 H E Hillary Haslip Bookstore

17 S

P *Ryan Hill (Co-President) Residence Life

15-17 S P Teresa Kimmel Human Services

17 S

P *Brenda Levesque (Co-Vice President) College of Health

15-17 H P *Betty Hernandez University Advancement

15-17 S

*Sandy Gravely (Mat-Su) Student Services

16-18 S P *Kathy Lardner College of Education

16-18 H

E *Danielle Dixon Student Advising, College of Health

15-17 H P *Zlata Lokteva College of Engineering

16-18 H

P *Ian Bushell (Kodiak) Technology Services

15-17 H ~Doug Markussen Risk Management

15-17 S

E *Kendra Conroy Business Enterprise Institute

16-18 S P *John Moore College of Arts & Sciences

15-17 S

Julie Cotterell (KPC) Admissions & Student Records

16-18 H P ~Dave Robinson Financial Services

16-18 H

P Weston Davey (PWSC) Accounts Receivable

16-18 H P *Erin Pikey Student Financial Assistance

16-18 H

Vacant H Vacant H

Vacant H

*=Committee Member ~=Alternate Committee Member H=Hourly S=Salary

III. Approval of the Agenda (pg. 1-3)

IV. Approval of the Summary (pg. 4-7)

V. President’s Report A. Guest speakers

i. Susan Kalina, Self-Study and UAA 2020

ii. Pat Shier Message to encourage folks to attend appreciation day will be out today. Budget update: incredible shrinking budget. Costs more per student in Alaska.

B. Membership Update C. Elections Update

Pushed back elections by a week to allow more nominations to come in.

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May 4, 2017 UAA Staff Council

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D. Topics of Concern

i. Chancellor’s Search – President Johnsen is requesting Staff Council’s feedback.

VI. New Business A. 37.5 Hour Full Time Resolution (pg. 8-9)

12 Approved, 0 Opposed Resolution Passes

B. Indigenous Peoples Day (pg. 10-11) 12 Approved, 0 Opposed Motion Passes

VII. Old Business

A. Amendment to the Constitution (pg. 12-13) B. Healthyroads – survey update

Sent survey results to Chancellor’s Cabinet. Asked them to use this information when SW goes forward to discuss the wellness contract in the future.

C. Hot Topics / Mail Chimp usage

VIII. UAA Staff Council Committees

A. Wellness Committee (Reporter: Sandra Gravely) (Representatives: Sandra Gravely, Dave Robinson)

B. Communication Committee (Reporter: Brenda Levesque) (Members: Kendra Conroy, Brenda Levesque, Erin Pikey)

C. Marketing Committee (Reporter: Betty Hernandez) (pg. 14) (Members: Betty Hernandez, Zlata Lokteva)

D. Staff Emeritus Status Committee (Reporter: Betty Hernandez)

(Representatives: Danielle Dixon, Betty Hernandez, Ryan Hill) I. Updated charge

E. Staff Recognition Committee (Reporter: Betty Hernandez) (pg. 15)

(Members: Betty Hernandez, Zlata Lokteva) I. Staff Recognition Award

F. Ad Hoc: Definition of Full Time Status (Reporter: Erin Pikey)

(Members: Erin Pikey, Danielle Dixon, John Moore)

G. Appreciation Day Committee (Reporter: Kathy Lardner) (pg. 16) (Members: Kathy Lardner, Liz Winfree, Ryan Hill, John Moore, Matthieu Ostrander) 2 food trucks confirmed. No coffee from Kaladi this year. Need volunteers to help direct people where they need to go.

IX. UAA Campus Committees A. Development Day: see Appreciation Day (above)

(Representative: vacant)

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May 4, 2017 UAA Staff Council

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B. Diversity Action Council (pg. 17-18)

(Representative: Ryan Hill)

C. University Assembly (Representatives: Liz Winfree, Ryan J. Hill, Brenda Levesque, Betty Hernandez. Alternate: Danielle Dixon, John Moore)

D. Facilities Space and Planning

(Representative: Zlata Lokteva)

E. Campus Safety Committee (Representative: Ian Bushell Alternate: Doug Markussen)

F. Institutional Self Study (Representative: Ryan Hill)

X. UA Staff Alliance Committees

A. Staff Alliance (Representatives: Liz Winfree and Ryan J. Hill) I. Google Mail, Email, Calendar & Collaboration Strategy Focus Group (Representative: Weston Davey) (pg. 19)

B. Staff Health Care Committee

(Representatives: Liz Winfree, Brenda Levesque and Danielle Dixon. Alternates: Dave Robinson)

C. Joint Health Care Committee (Representative: Liz Winfree)

D. Staff Compensation Committee (Representatives: John Moore and Kathy Lardner. Alternate:________________)

E. Morale Committee (Representatives: Dave Robinson)

XI. Open Forum

XII. Adjourn:

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Memo To:

James Johnsen, President of the University of Alaska System

From: Ryan J. Hill, Staff Council Co-President Elizabeth Winfree, Staff Council Co-President

Date: May 18, 2017

Re: UAA Chancellor Search

During the Staff Alliance meeting on May 3, 2017, you requested feedback from UAA’s Staff Council regarding the search process for UAA’s next Chancellor. On May 9, 2017, the Staff Council Co-Presidents requested feedback from voting members of Staff Council on two items:

1. What qualities would you like to see in UAA’s next Chancellor? 2. What suggestions do you have on how the search for the next Chancellor should look?

We have summarized our feedback in this memo for your review. Qualities Staff Council at UAA would like to see the following qualities in our next Chancellor:

A background in academia

Experience with diverse student populations

A strong communicator who is willing to engage the community in a frequent and transparent manner

Experience working in an environment of economic downturn

Open to innovative responses to budget shortfalls to avoid layoffs

Willing to monitor unnecessary expenditures

Cognizant of Alaska’s unique challenges and opportunities

Willing to engage with employees outside of the Chancellor’s office space and be visible around campus

A visionary who cares

A strong, fair leader

A listener who will consider all sides

In touch with all strata of the University

Focused on the safety of the community and compliance with regulations

DocuSign Envelope ID: DBD59EB0-54E6-4BC7-851F-F4A7483834BB

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2

Search Process Staff Council at UAA is concerned that the cost associated with hiring a search firm is unfeasible in this economic climate. Especially, considering a history of recent failed searches, we ask that you consider limiting the search for our next Chancellor to the state of Alaska where we hope to find a candidate who is familiar with our state and its current challenges. We also feel that a local candidate would be more likely to have the type of relationship with the Board of Regents, the legislature, and business leaders necessary to move the University forward. Staff Council would also like to express its support of Samuel Gingerich as Interim Chancellor, and suggest allowing Provost Gingerich to continue in this interim role for approximately two years to allow the state’s fiscal situation to correct itself.

Thank you for the opportunity to provide feedback on this important process. Please let us know if you have any questions or concerns regarding this memo.

Sincerely,

Ryan J. Hill, Staff Council Co-President Date

Elizabeth Winfree, Staff Council Co-President Date

DocuSign Envelope ID: DBD59EB0-54E6-4BC7-851F-F4A7483834BB

May 18, 2017

May 18, 2017

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MOTION 2017-04 Staff Council Resolution Regarding Recognition of Appreciation Day

Planning Committee RESOLUTION: The Staff Council of the University of Alaska Anchorage (UAA) approves the following resolution to offer gratitude and recognition to the organizers of the 2017 Appreciation Day that occurred on May 11, 2017 serving over 300 staff and faculty members. RATIONALE:

WHEREAS, Development Day has been a long-standing tradition at UAA, requiring hundreds of volunteer hours and months to organize, and

WHEREAS, Staff Council was asked to organize an event in place of Development Day with an extremely shortened time line, limited budget, and few volunteers, and WHEREAS, Kathy Lardner originally agreed to coordinate food trucks for the event then later became a main organizer, and WHEREAS, John Moore originally agreed to coordinate coffee for the event then later became a main organizer, and WHEREAS, Matthiue Ostrander provided invaluable technological and logistical support to Appreciation Day despite not being a member of the Council, and WHEREAS, the planning committee volunteered an overwhelming amount of time and energy to organizing an event larger than anyone originally anticipated, and WHEREAS, Staff Council was able to support a University-wide event that has an important history at the institution because of the individuals named in this resolution; THEREFORE, be it resolved Staff Council formally recognizes the efforts of Kathy Lardner, John Moore, and Matthiue Ostrander for the outstanding effort they volunteered to make Appreciation Day 2017 a success. This resolution shall be effective immediately upon passage. Respectfully Submitted, Ryan J. Hill Staff Council Co-President

DocuSign Envelope ID: 6C5F6169-EADF-4781-AA5A-834D269228B7

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Endorsements: ____________________________________________________ ______________ Pat Shier, Interim Vice Chancellor for Administrative Services Date ____________________________________________________ ______________ Tom Case, Chancellor Date --------------------------------------------------------------------------------------------------------------------- Staff Council voted on: _____________________

(Date) Yes:___________ No:___________ Abstain:____________ Absent:___________ ____________________________________________________ ______________ Elizabeth Winfree, Staff Council Co-President Date ____________________________________________________ ______________ Ryan J. Hill, Staff Council Co-President Date

DocuSign Envelope ID: 6C5F6169-EADF-4781-AA5A-834D269228B7

May 16, 2017

May 17, 2017

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Diversity Action Council (DAC) Report

Representative: Ryan J. Hill

June 1, 2017

The meeting on Friday, April 21, 2017 was cancelled.

Minutes from the March 31, 2017 are attached to this report.

The DAC unanimously supported a resolution by Faculty Senate to approve the UA

recognition of an Indigenous Peoples Day.

The annual joint Faculty Senate Diversity Council (FSDC) and DAC meeting with the

Chancellor’s Cabinet on Monday, May 1, 2017. The Tri-Chairs of the Diversity &

Inclusion Action Plan shared with the cabinet preliminary findings from the collection of

data from the past year and a half of collection. The findings are included in the report

attached below.

Open forums to present and discuss the preliminary findings were held on Friday, April

28, 2017 and Wednesday, May 3, 2017.

DAC is done for the academic year.

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