TUTORIAL for Saving and Using a Google Form

1. Someone has Emailed you a link to a Google Form and made you a Collaborator.

2. Open your Google Drive and Login. 3. Click on the left link “Shared with me”

4. Right-click on the Form shared with you. Select “Add to My Drive” from the dropdown menu. This will put Form in your actual Drive.

5. Look for the Form in your Drive.

6. Right-click on the Form and select “Make a copy” from the dropdown. Google will make a copy of the Form in your Drive and call it “Copy of …..”

7. Double-click on the Copied Form to open it. Change the Title of the Copied Form in 2 places to make it suitable to your campus chapter. Edit any other content to suit your campus chapter. It will automatically Save in Your Drive.

8. Click on the Send button in the upper right. First, Click on the “Link” button in the box that pops open.

9. A box will open with the Link shown. Click once on that link which will highlight it in Blue. Click on Copy.

10. Make a Word document with the Link that potential NHS/NJHS students may give to their teachers. Teachers

will use the Link to submit their recommendations. Below is a suggestion for the document. ________________________________, please use this URL Link to access the NHS/NJHS Teacher Recommendation Teacher Name Form and fill it out to attest to my character. Your recommendation will be used by the NHS/NJHS Selection Committee. It will not be shared with me so you can be honest and fair. Link: https://docs.google.com/forms/d/e/1FAIpQLScN1OyU_iESbLkOrJyi3g5j7G5EaMLVQA2tMMorTJnHDphYGA/

Thank you, __________________________ (Student Name)

11. When the teacher uses the URL link and fills out the Form – teachers will add the points together and put them in the Form (the potential points are listed in each answer choice). When teachers click on Submit, the Form responses come to you automatically. You can see how many responses you have. Click on Responses when viewing your Form. 12. Click on the Excel icon. When you click this the first time, a box pops up. Leave the “Create a new spreadsheet” button selected and click Create.

13. An Internet version of a spreadsheet is generated. (Every time a teacher submits a new Recommendation Form, it is added to the Internet Excel version automatically). Copy and paste the new entries into the regular Excel document you create.

Click File, then select “Download as” – “Microsoft Excel (.xlsx)” When the box pops up at the bottom select “Open”

14. The responses will then open in Microsoft Excel – click on Enable Editing. Then save it in your computer.

15. Column Y of the spreadsheet contains the students Score from that teacher. YOU will then average the scores of all of the Teacher Recommendation Forms for that student and place that average (rounded to the nearest number) in the “Teacher Comments (from form)” section.

This is the student’s Character score, which is a maximum of 20 points. The Excel spreadsheet/Rubric will automatically place the score into the points column.