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TUCKER-NORTHLAKE
COMMUNITYIMPROVEMENTDISTRICT
REQUESTFORPROPOSALS
Tucker-NorthlakeLandscapeServices(MainStreetandMedians)
RFP#2020-02ProposalsDueMay22,2020,4:00PM
Tucker-NorthlakeCID3350NorthlakeParkway
Atlanta,GA30345
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SECTION1:EXECUTIVESUMMARYTheTucker-NorthlakeCommunityImprovementDistrict(CID)isapublic-privatepartnershipthatstrivestoprovideaclean,attractiveandsafecommunityforallwholive,workandplayintheTucker-Northlakearea.ThevisualappearanceoftheCIDiscriticaltoattractingnewbusinessestothedistrictaswellasretainingexistingbusinesses.WeinvitequalifiedfirmstosubmitwrittenproposalsforLandscapeServices(MainStreetandMedians),asdescribedinSectionThreeofthisRequestforProposals.ThisRFPincludesbidder’sinstructionsandadetailedscopeofwork.RFPGOALSThepurposeofthisprojectistoprocuretheservicesofacontractorthatwillprovidesuperiorserviceandworkmanshipinaccomplishingthetasksoutlinedinthisRequestforProposals.TheRFPseekstoidentifytheContractor’scapabilities,approachesandtoolsinordertoprovideasolutionfortheTucker-NorthlakeCID(the“CID”)needs,aswellastosolicitacostforthoseservices.ResponsestotheRFPwillprovideuswiththeappropriatelevelofinformationtomakeaninformeddecision.
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SECTION2:RFPSUBMITTALSUBMITTALITEMS
SubmittalsmustincludethefollowingitemstobeconsideredcompleteandresponsivetothisRequestforProposals:
1. TitlepageidentifyingtheRFPtitleandnumber,contactinformationoftheprojectmanager/keycontact,address,telephonenumber,faxnumber,emailaddressanddateofsubmission.
2. Onetotwopagecoverlettersummarizingtheconsultant’sinterestandunderstandingoftheprojectandservicestobeperformed.
3. DetailedExecutiveSummarydescribingthebackgroundofthefirm,namesandresumés(includinganemailaddress)oftheprojectmanager/keycontact(ifdifferent)andkeystaffmemberswhowillworkontheprojectandgeneralsuitabilityofthefirmtoperformthiswork.
4. Qualificationsofthefirminperformingthistypeofwork.Thisshouldincludeexamples
ofrelatedexperienceandreferencesforsimilarprojects.Contractormustdemonstratesuccessfulpastperformanceofthefirm’sabilitytoprovideservicesassetforthinthisspecification.Contractorsmustdetailthree(3)referencestodocumentexperience.Referencesmustbeprovided.
5. Proposersshouldidentifyanysubcontractorswhowillprovideservices,their
experience,andtheirindividualqualifications.
6. Astatementofprojectunderstandingandapproachthataddresseshowtheconsultantwillaccomplishtheidentifiedscopeofwork.ProposersshoulddemonstrateageneralunderstandingoftheprojectscopeexpectedbytheCIDinprovidingroadsidemowingandrelatedmaintenanceservices.Aspartofthisunderstanding,Proposer’sshouldaddresstheiravailabilitytomeettheCID’sneeds.
7. CostStructure:TheAttachedLandscapeMaintenancePricingSheet(AppendixD)shall
beutilizedforthesubmittal.
8. CompletedSignaturePage(AppendixA).
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SUBMITTALREQUIREMENTS
Submityourresponsewithtwo(2)hardcopiesandone(1)electroniccopyonaUSBdriveinasealedenvelope.Submitto:Tucker-NorthlakeCIDAttn:MatthewLee,ExecutiveDirector3350NorthlakeParkwayAtlanta,GA30345Yourresponsemustbereceivedbythedateandtimespecified.Latereceiptofbidswillnotbeconsideredregardlessofpostmark/carrier.Proposalsreceivedafterthebiddeadlinewillbefiledunopened.EmailedresponsesorotherformsofelectroniccommunicationandotherresponsestothisRequestforProposalswillNOTbeaccepted.DeadlineforbidproposalswillbeFriday,May22,2020at4:00PMlocaltime.
Thebodyofthesubmittalshallincludeamaximumoftwenty(20)double-sidedpages(or40single-sidedpages).Everyeffortshouldbemadetomakeproposalsasconciseaspossible.Proposalsutilizingsustainablematerialsanddeliverymethodsareencouraged.
AllquestionsregardingthebiddocumentsshallbemadeviaemailtotheProjectManager,BethGanga,[email protected]:00PMonApril27,2020willbepostedontheTucker-NorthlakeCID’swebsitenolaterthan4:00PMonApril28,2020.
PleasereferenceAppendixClocatedattheendofthisdocumentforthecompleteScopeofWorkproposedforthisprojectandtheStudyareaaswellasAppendixDforbudgetandcompensationinformation.
EVALUATIONCRITERIA
Theselectionwillbebasedonthequalificationsoftheconsultanttocompletethescopeofworkontime,withinbudget,andcompletingalltasks.ItistheCID’sintenttoselectdirectlyfrominformationgainedfromthesubmittalreview.TheCIDreservestherighttocallreferencesprovidedinthesubmittalandtorequirephoneorpersonalinterviewswithfirmsrequiringadditionalevaluation.Thefollowingcriteriawillbeusedfortheevaluation:
1.Qualificationsofthefirmtoperformtherequiredservices,thekeypersonneltobeassignedtoperformtheservicesand,theresults-orientedtrackrecordofthefirm.
2.Priorexperienceofthefirmincompletingworkofthisorsimilarnature.
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3.Thefirm’sunderstandingoftheTucker-NorthlakeCID’sprofessionalserviceneedsandtheabilitytomeetthebusinessandoperationalrequirementsoftheCIDinacosteffectiveandtimelymanner.
4.Theoverallstructure,content,andqualityoftheproposalandtheproposedapproachtomeetingtheCID’sneeds.
TheExecutiveDirectorwillhavetheflexibilitytomodifytheprojectscope.Tucker-NorthlakeCIDreservestherighttorejectany/allproposalsreceivedoranypartthereofandalsomayacceptaproposalforalloraportionoftheworkproposed.
RFPandSELECTIONTIMELINE
RFPreleased: April13,2020QuestionsSubmittedinWritingby: 4:00PMApril27,2020AnswerstoQuestionsprovidedtoBidders: 4:00PMApril28,2020ProposalsduetoTucker-NorthlakeCID: 4:00PMMay22,2020FinalistInterviews(ifneeded): WeekofMay25,2020Selection: June1,2020ContracttoStart: July1,2020
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SECTION3:SCOPEOFWORKGeographicArea(IncludesRightofWays)
I. NorthlakeLandscapeOverview
MedianTriangleatMontrealRoad&LavistaRoadMedianTriangleatHendersonMillRoad&LavistaRoadLavistaRoadmediansfromHendersonMillRoadtoI-285HendersonMillRoadmedianfromLavistaRoadtoNorthlakeParkwayNorthlakeParkwaymediansfromHendersonMillRoadtoLawrencevilleE.ExchangePlacemedianatNorthlakeParkwayParklakeDrivemedianatNorthlakeParkwayParketteatintersectionofBriarcliffRoadandLavistaRoad(infrontofmall)NorthlakeParkway/I-285Interchange(bothsidesofR/W50yardsdowneachramp)(Note:includesconcretemediansaswellasplantedmedians)
II. TuckerLandscapeOverview
MedianTriangleatCoferCrossing(LavistaRoad&LawrencevilleHwy)TuckerMainStreetRightofWayfromLavistaRoadtoLawrencevilleHwy
RefertoAppendixBformapsoftheserviceareas.BasicServices
1. CID/ContractorResponsibilities&MaintenanceGuidelines1.1 Thelandscapingcontractorshallberecognizedasanexperthaving
uniquemethodsofmaintenance,whichhavebeenprovenbyexperience.Itwillbehis/herresponsibilitytokeeptheLandscapeinafreshlymowed,edgedandtrimmedappearanceatalltimes,andwithintheCID’sbudget.THECONTRACTORISREQUIREDTOHAVEASTATELICENSEDCOMMERCIALPESTICIDEAPPLICATORONSTAFF.
1.2 Tocontrolandpreventproblemswithplantinsectsanddiseases,usegoodhorticulturalpractices.Healthy,wellcaredforplantsaremuchlesslikelytohavetheseproblems.
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1.3 Pruneandremoveanydamagedordeadbranchingpromptlyasthiscanattractahostofdiseasesandinsectproblems.
1.4 Maintenancepersonnelshouldbetrainedintheproperuseofallequipment.Pruningtoolsandotherequipmentshouldbekeptcleantopreventtransmissionofpathogensorinsectstouninfectedplants.Maintenancepersonnelshouldbeinstructedtolookforproblemsduringtheworkdayandreportanyirregularitiesinthelandscape.
1.5 CIDreservestherighttoprohibitpoorlymaintainedequipmentfrombeingusedinconnectionwiththeservicesdescribedherein.Contractorshouldnotpermitanyequipmentonsitewithleakingfluidsofanytype(oil,radiator,transmission,brake,etc.)
2. Inspections,Observations&Reports
2.1 MONTHLYOBSERVATIONREPORT:Contractorshouldprovideamonthlyinspectionreportpriortoperforminganylandscapeworkateachservicevisit.Inspectionreportshouldnotedeadplantmaterial,diseasedplantings,strugglingturf,strugglingordeadtrees,stormdamage,vandalism,conditionofseasonalflowers,etc.
2.2 MONTHLYSERVICEREPORT:Contractorshouldprovideaservicereport
independentoftheabovedetailingworkperformedduringtheweek,(i.e.turfmowing,fertilization,pruning,edging,plantinstallations,etc.)
2.3 QUARTERLYINSPECTION:ContractorshouldcoordinatemeetingwithProjectManagertodrivethelandscapingareasasaqualitycontrolinspection.Contractorshoulddocumentobservationsmadeand/oractionitemstocorrectandprovideacopytotheCID.Correctionofactionitemsshouldbeidentifiedinquarterlyinspectionreport.
3. Safety
3.1 AllmaterialsandperformanceofworkshouldmeetallcurrentFederal
HealthandSafetyLaws,includingbutnotlimitedtoOSHArequirements.MaterialSafetyDataSheetsofallsuppliesandchemicalsusedshouldbe
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posted.TheContractorshouldsatisfytheGeorgiaDepartmentofTransportation's(GDOT)"WorkZone"safetyandsignagerequirements.
3.2 Contractorwillberequiredtosupplyandwearvestswhichshouldinclude
thelettering"Tucker-NorthlakeCID"onthebackwhenperformingworkfortheCID.ContractoracknowledgesthatnosanitaryfacilitiesareprovidedbytheTNCIDintheWorkAreaandContractoragreestomakeprovisionsforsametoitsemployees.
4. TurfGrassAreas
4.1 Mowingfrequencyshouldcoincidewiththeschedule(AppendixC).Allturfshouldbemowedatleastonceperweekduringpeakgrowingperiodsaswithinthebudget.Mowingshouldbeperformedfrequentlyenoughsuchthatnomorethan1/3ofthegrassleafisremovedpercutting.Duringthewintermonths,mowingshouldbedoneonanasneededbasis.
4.2 CommencementandContinuationofServices:mowingoperations
shouldcommenceaccordingtoschedule(AppendixC),soilconditionspermitting.
4.3 TRASH/DEBRIS:Contractorshouldremovealltrashanddebrisfromall
landscapeareasincludingturfareasandallplantersandislandspriortocommencementofmowingoperationsandfollowingmowingoperationswhenneworremainingtrash/debrisispresent.
4.4 Fortireremoval,thesubmittedlumpsumbidistoincludeatotaloffive
(5)tirespermonth.Thedisposalcostforthefivetirespermontharealsotobeincludedinthelumpsumbid.Ifgreaterthanfivetirespermonthifnecessary,thecostfortheremoval,includingdisposalcosts,shouldbenegotiatedbetweentheExecutiveDirectoroftheTNCIDandtheselectedcontractor.
4.5 MOWING:Grassshouldbemowedduringthegrowingseasontoensureheightismaintainedat2”–3”forbroadleaf(redfescue,bluegrass,rye,etc.)and1.5”–2.5”forBermudagrass.Allareasadjacenttohardscape,pavedareas,landscapebeds,andtreeringsshouldbemechanicallyedgetrimmeduponcompletionofmowingoperations1xevery4weeks.ReferenceAppendixCforquantities.
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4.6 Mowershouldhaveamulchingbladewithnosidedischarge.Contractorisresponsibleforthecleanupandremovalofalldebris.
4.7 EDGING:Inthisoperation,alllawnareasshouldbekeptneatlyedgedandallgrassinvasionseliminatedfrombedareasandtreecollars.Edgingshouldbedoneinconjunctionwithmowing.Useedgertocutbedsunderhedgesorundertreeswithlowbranchinghabitsandcurblines.Keepallbedareassharplyedgedandrestraingroundcoversfromgrowingintoturfareas.Turfadjacenttowalks,curbsandnon-curbeddrivelanesshouldbeedgedinaquantityidentifiedinAppendixC.
5. Pesticides,Herbicides&Fungicides
5.1 Athoroughinspectionofallplantingsandlawnareasshouldbe
performedateachvisitbythemaintenancesupervisortodetectanyfungiorinsectinfestations.Allinfestationsshouldbeimmediatelytreatedwithinsecticidesorfungicidesasnecessarytoprovideeffectivecontrol.
5.2 Supervisorypersonnelshouldbeknowledgeableandwelltrainedand
abletodetectinfestations.Personnelshouldfollowmanufacturer’sinstructionsforallpesticideandfungicideapplicationsandcarryanynecessaryqualificationsorlicenserequiredbylaw.Allchemicalsshouldbeusedinstrictaccordancewiththefederal,stateandcountydirectivesonenvironmentalcontrolandcarryanEPAapprovalnumber.
5.3 Pestcontrolisdoneonan“asneeded”andpreventivebasis.Maintenancepersonnelshouldbeabletorecognizeplantmaterialdeclineduetodiseaseorinsectinfestationandcontrolthepestbeforeitbecomesamajorproblem.Antsareconsidereda“pest”andshouldbetreatedaccordinglytopreventinfestation.
5.4 Licenses/PermitsandCompliance:Contractorshouldobtainand
maintainallnecessarypermitsandlicensesrequiredfortheservices.Contractorshallcomplywithallapplicablecodes,ordinances,rules,regulationsandlawsgoverningtheservicesrequiredtobeperformed.
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6. FertilizationandWeedControl–Turf6.1 Allturf/grassareasshouldbefertilizedinaccordancewithacceptedturf
grassmanagementpracticesforthespecies,toensurethegrassismaintainedinahealthyandthrivingcondition.Preferredfertilizationmethodisslowreleasegranularatarateof6poundscompletefertilizerper1,000squarefeet.
6.2 PRE-EMERGENT:Contractorshouldapplypre-emergentherbicidetoturf
grassareasatappropriateintervalsatsuchseasonaltimesasmayberequiredtoensurethattheareasarefreeofbroadleafandannualgrassyweeds.ReferenceAppendixCforquantities.
6.3 NUTRIENTS:Contractorshouldprovideamaximumoftwo(2)
applicationsoffertilizertofeedtheturfbetweenpreandpostemergentapplications,refertobidformforfrequencyandreferenceAppendixCforquantities.
6.4 POSTEMERGENT:Contractorshouldapplypost-emergentherbicideto
turfgrassareasatsuchseasonaltimesasmayberequiredtoensurethattheareasarefreeofbroadleafandannualweeds.ReferenceAppendixCforquantities.
6.5 Contractorshouldwaterallfertilizedareasfollowingtheapplicationbyanymeansnecessary(includinghandwateringifnecessary)exceptwhenusingaproductrequiringadryperiodpostapplication.
6.6 Contractorshouldsupplyandinstallwarningflagsthatdelineateareas
receivingchemicalapplicationsincludingfertilizer,pesticideorherbicidetreatment.Flagsshouldberemovedatnextservicedate.
6.7 Forshrubs,shrubbedsandgroundcover,fertilizershouldbeuniformly
appliedthroughoutasrequiredbytheproductandthefertilizertypeneeded.
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6.8 Lawnareasshouldbemaintainedinaccordancetothekindofgrassinstalled.Fertilizershouldbeappliedandcalibratedtoensureevengreeningandpropercoverage.
7. Fertilization–LandscapePlantMaterials
7.1 Allplantmaterial(includingbutnotlimitedtoshrubs,plantbeds,flower
bedsandgroundcover)shouldbefertilizedatappropriateintervalsthroughoutthegrowingseasonasmayberequiredtoensurehealthyandthrivingcondition.
7.2 SHRUB&GROUNDCOVER:Inshrubandgroundcoverbeds,fertilizershouldbeapplied2timesperyear,SpringFeeding(April/May),)andFallFeeding(September).Applyfertilizerattherateof1poundcompletefertilizerper100squarefeet,(whenhandbroadcasting,evenlyapply¼cupfertilizerbeneatheachplant).
8. Fertilization–AnnualFlowers
8.1 ANNUALS(allseasonalflowers):Annuals(plantingpotsandbeds)should
befertilizedusingappropriatewatersolublefertilizerappropriateforthespeciesbeingfed.Contractortoverifysquarefootageofplantingpotsandcumulativesquarefootageofflowerbeds.Servicedurationappliestorelevantseasonalannualplanting.
8.2 Flowerbeds&plantersshouldbemonitoredforweedcontrolandpestsateachservicevisit.
9. WeedAbatement
9.1 BEDS&PLANTERS:Contractorshouldensurethatalllandscapebeds,plantingpots,treerings&gravelbedareaswithmulchand/orgroundcoverarekeptinaweedfreeconditionatalltimesbyhand-pullingweedsduringweeklymaintenanceoperations.Contractortoverifysquarefootageoftheabove.Activityoccursateachservicevisit.
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9.2 Contractorshouldkeeppropertyfreeofundesirableinvasiveexotics.Contractorshouldtreatallweedgrowthfromcracksandjointsinflatsurfaces(i.e.curbs,sidewalks&medians)withanapprovedherbicide.Useofnon-selectivesterilantsisprohibited.
9.3 Contractorshouldapplypre-emergentherbicideinalllandscapeareasattimes,conditionsandratesrecommendedbymanufacturer.
9.4 PAVEMENT:Contractorshouldtreatallweedgrowthfromcracksandjointsinflatsurfaces(i.e.,curbs,sidewalksandmedians)asnotedinprovision9.3above,duringmaintenanceoperations.Activityoccursateachmaintenancevisitforthedurationswhenareasaresusceptibletoweedgrowth.
10. PlantManagement
10.1 SEASONALCOLOR:Bedsshouldbepreparedannuallypriortoinstallation.Contractortoverifysquarefootageofplantingpotsandcumulativesquarefootageofflowerbedstakingdensityintoaccountasnotedbelow.
10.2 Replacementofannualplantsmustbedeterminedbyseasonalchanges,theconditionofthepreviousplantingsandaswithinthebudget.Annualsplantedinthespringshouldbeinstalledafterthethreatofthelastfreezehaspassed.FallannualsshouldbeplantedaccordingtoAppendixC.Contractormustobtainconsentofplantselectionpriortoplantreplacement.
10.3 Contractorshouldprunedeadblossomsfromseasonalrotations(beds
andplanters)onaweeklybasis.
10.4 Contractorwillberesponsibleforwateringasneededtoensurevigorousplantsurvivalofseasonalannuals.
10.5 Shouldanyseasonalannualsdie,failtosurvive,orotherwisebefoundto
bedefective,damaged,flawedornon-conformingbytheCID,suchplantingsshallbereplacedbytheContractoratnoadditionalcosttotheCIDwithinseven(7)businessdays.
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11. TrimmingandPruning
11.1 GeneralCare:Ateachservicevisit,removedeadlimbsandbranchesfromtrees,shrubsandgroundcoverspromptlyasthesecanattractpestsanddiseases.Nopruningshouldbeperformedthatalterstheshape,heightandfullnesswithrespecttotheintendedcharacteroftheplantings.
11.2 TREEPRUNING:Removeallsuckergrowthregularlyduringservicevisits
tomaintainaneatappearance.Removeanylimbsthatmayinterferewithnormalpedestriantrafficasnotedonmonthlyinspectionreport.Cutsshouldbemadeclosetothetrunkormajorbranch;stubsareunsightlyandmayattractpestsanddiseases.Majorpruningshouldtakeplaceonceperyearinthespring(April/March)orasneededtomaintainplanthealthandappearance.Alltreesandevergreens(upto8”intrunkdiameter)shouldbepruneduptoaheightof12feettoremovedeadordamagedbranchesinamannerthatpromotesbloomingandsupportsthenaturalshapeofthetree.Pruningfortreesrequiringabuckettruckisnotincludedinscope.Majorpruningoccursonceperyear.
11.3 SHRUBPRUNING:Pruneshrubstotheirnaturalhabitatandgrowthperiodically.Usehandclipperstoremoveoddorlongundesirablebranches,keepingtheshapenaturalanduniform.Removebranchingwhichmayinterferewithnormalpedestrian/vehiculartraffic.Onornamentalclumpgrasses,prunedeadleavesatbase.ReferenceAppendixCforquantities.
11.4 GROUNDCOVERPRUNING:Prunegroundcoverstotheirnaturalhabitatandgrowthperiodically.Usehandclipperstoremoveoddorlongundesirablebranches,keepingtheshapenaturalanduniform.Groundcovershouldbemaintained4to6inchesoffedges,andshouldbeshearedortrimmedbackannuallyinaccordancewiththerecommendedhorticulturalpractices.RefertoAppendixCforquantities.
12. CleanUp
12.1 SPRINGCLEANUP:Operationsshouldincluderemovalofalldebris,refuseandsandthathasaccumulatedthroughoutalllandscapeareas
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includingturfareasandallplantersandmediansoverthewinter.ReferenceAppendixCforquantity.
12.2 WEEKLYCLEANUP:Includesblowdownofhardscapeareas,sidewalks,plantingbeds,shrubbeds,andlawnareas,pickingup&removaloftrash,debris,leaves,branches,illegalsigns,etc.ReferenceAppendixCforquantity.
12.3 FALLCLEANUP:Finalmowingoftheseasonshouldincludeedging,
raking/blowingandbaggingofallleavesandplantdebrisandremovalofsaiddebrisfromthesite.Afterfinalmow,contractorshouldcontinuewithleafandbedcleanupservices,removalanddisposaluntilleaveshavefallenfortheseason.Contractorshouldensurethatthemaximumheightofgrassareasisnotexceeded.
13. Mulch&PineStraw
13.1 General:Mulchisdefinedaswoodmulch,doubleshreddedhardwood,woodchips.Contractorshouldusenon-floatingmulchwherevisuallysimilartoexistingmulch.Treetrimmingmulchshouldnotbeused.Contractorshouldprovideandinstallonlyclean,toxicfreemulch,freeofdiseaseandweedmaterials.Contractorshouldapplymulchtomatchexistingmulchmaterialwithincontractedareas.Pinestrawshouldbeinnaturaltypeandmatchexistingcolor.Colorofmulchand/orpinestrawmustbeapprovedbyProjectManagerpriortoplacingorder.
13.2 Contractorshouldprovideandapplymaterialtoalllandscapebeds,
islands,a24-inchradiusaroundtreebases,andplantersinconformancewithexistingconditions.Depthofmulchmaybe2inches;depthofpinestrawshouldbeinconformancewithindustrystandards.PinestrawquantityishereinillustratedinAppendixC.Pinestrawapplicationsshouldbecollaredandtuckedatcurblines.
ENDOFSCOPEOFWORK
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SECTION4:SPECIFICINSTRUCTIONSThissectionprovidesguidelinesanddetailedinstructionstoanswerquestionsandbidonallservicesdescribedinthisRFP.Allinstructionsbelowshouldbestrictlyfollowedunlessotherwisestated.ContractTypeTheContractorselectedbytheTucker-NorthlakeCIDwillberequiredtoexecuteoneagreement.Thecontracttermsandconditions,asoutlinedherein,arenon-negotiable.SubmissionofaproposalsignifiesRespondent’sagreementtotheseterms.ItiscurrentlyanticipatedthattheServiceAgreementwillbeafixedpricecontractforaperiodofthreetwelve-monthterms,renewingannuallyautomatically.InthecaseofaFixedPricecontract,therewillbenofinaladjustmenttoactualexpensesincurredbyContractortoperformthedutiesdetailedinthisRFP.ThePropertyrequiresthatalldutiescalledforintheRFPbecarriedoutinafirstclassmanner.RFPTermsandConditionsRespondentAcceptanceofRFPBysubmittingaproposal,theRespondentsignifiesacceptanceofthetermsandconditionsofthisRFP.Further,Contractorunderstandsthatthisisnotanofferforacontract.Acceptance/RejectionProcessTheTucker-NorthlakeCIDreservestherighttomakeanawardwithoutfurtherdiscussionoftheproposalssubmitted.Subsequenttothereceiptoftheproposals,andatTheTucker-NorthlakeCID’soption,discussionsmaybescheduledwithindividualrespondentsifitbecomesnecessarytoclarifyelementsoftheirproposal.EachRespondentshallbepreparedtoelaborateuponandclarifyitswrittenproposal.AmendmentandWithdrawalTheTucker-NorthlakeCIDreservestherighttoamendthisRFPpriortotheduedateoftheProposal.IfitbecomesnecessarytoamendanypartofthisRFP,anaddendumwillbepostedtotheCIDwebsite.ConfidentialityInformationusedhereinshallmeanboth(i)writteninformationreceivedfromtheotherpartywhichismarkedoridentifiedasconfidential,and(ii)oralorvisualinformationidentifiedasconfidentialatthetimeofdisclosurewhichissummarizedinwritingandprovidedtotheotherpartyinsuchwrittenformpromptlyaftersuchoralorvisualdisclosure.
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Eachpartymayuseinformationreceivedfromtheotherpartyhereunder,andmayprovidesuchinformationtoitsparentcorporations,ifapplicable,andtheirrespectiveemployeesfortheiruseonlyinconnectionwiththeevaluationandexecutionofthisRFP.Eachpartyagreesthat,foraperiodoftwo(2)yearsfromreceiptofinformation,suchpartyshallusethesamemeansitusestoprotectitsownconfidentialandproprietaryinformation,butinanyeventnotlessthanreasonablemeans,topreventthedisclosureandtoprotecttheconfidentialityoftheinformationreceived.Theforegoingshallnotpreventeitherpartyfromdisclosinginformationwhichbelongstosuchpartyoris(i)alreadyknownbytherecipientpartywithoutanobligationofconfidentiality,(ii)publiclyknownorbecomespubliclyknownthroughnounauthorizedactoftherecipientparty,(iii)rightfullyreceivedfromathirdpartywithoutobligationofconfidentiality,(iv)independentlydevelopedbytherecipientpartywithouttheuseoftheotherparty’sinformation,(v)disclosedwithoutsimilarrestrictionstoathirdpartybythepartyowningtheinformation,(vi)approvedbytheotherpartyfordisclosure,or(vii)requiredtobedisclosedpursuanttoarequirementofagovernmentalagencyorlawsolongasthedisclosingpartyprovidestheotherpartywithnoticeofsuchrequirementpriortoanysuchdisclosure.CostofProposalPreparationThecostsofdevelopingandsubmittingaProposalareentirelytheresponsibilityoftheBidder.AllproposalswillbecomethepropertyoftheTucker-NorthlakeCID.Inquiries/SubmissionNon-compliancetothetermsandconditionsofthisRFPmayresultintherejectionofaproposal.LawsuitsandLegalActionsTheTucker-NorthlakeCIDrequiresinformationaboutanysignificantorrelevantlawsuits,liens,restrainingorders,consentdecrees,foreclosuresorotherlegal/financialactionseithernoworpending,inprogressorwhichhavebeenbroughtagainstthecompanyoranyofitsofficers/principalsinthepastthreeyears.Sub-ContractingandAssignmentTheRespondentshallnotsub-contractthewholeoranypartoftheContractoranyWorkincludingsubcontractingforlaboronly,withoutthepriorwrittenconsentoftheCID.IfsuchconsentisgivenitshallnotrelievetheRespondentfromanyliabilityorobligationundertheContractortheWorkandtheRespondentshallberesponsibleortheacts,omissions,defaultsornegligenceofanysub-contractor,itsagentoremployeesasfullyasiftheyweretheacts,omissions,defaultsornegligenceoftheRespondent.IfconsentisgrantedbytheTucker-NorthlakeCIDundertheaboveclause,theRespondentshallensurethatallrights,dutiesandobligationsthattheRespondenthasundertheContractorWorkshallbeincludedinanycontractthattheRespondenthaswithanysub-contractor.
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TheRespondentshallnotassigntheContractoranyWorkinwholeorpartoranyforanybenefitorinterestthereinwithoutthepriorwrittenconsentoftheTucker-NorthlakeCID.Non-SolicitationUntilthecontractisawarded,Respondentshallnot,directlyorindirectly,solicitanyemployeeoftheTucker-NorthlakeCIDinordertoacceptemploymentwiththeRespondent,itsaffiliates,actualorprospectivesubcontractors,oranypersonactinginconcertwiththeRespondent,withoutpriorwrittenapproval.ThisdoesnotpreventtheemploymentbyaRespondentofanemployeewhohasinitiatedcontactwiththeRespondent.
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AppendixA:ProposerAcknowledgmentTheundersignedproposestoperformallworkaslistedinthespecifications,scopeandscheduleofworksections,fortheprice(s)stated;andthatallarticlessuppliedunderanyresultantcontractwillconformtothespecificationsherein.Theundersignedagreestobeboundbyallapplicablelawsandregulations,theaccompanyingspecificationsandbytheTucker-NorthlakeCIDpoliciesandregulations.Theundersigned,bysubmittingaproposal,representsthat:
A. TheProposerhasreadandunderstandsthespecifications,workscopeandworkschedule
B. FailuretocomplywiththespecificationsoranytermsoftheRequestforProposalmaydisqualifytheProposerasbeingnon-responsive.
C. TheCIDwillutilizeLumpSumAmountsasthebasisforpaymentontheassumedquantitiesshowninthisbidpackage.
Theundersignedcertifiesthattheproposalhasbeenarrivedatindependentlyandhasbeensubmittedwithoutanycollusiondesignedtolimitcompetition.Theundersignedcertifiesthatalladdendatothespecificationshasbeenreceivedanddulyconsideredandthatallcostsassociatedwithalladdendahavebeenincludedinthisproposal:Wethereforeofferandmakethisproposaltofurnishservicesattheprice(s)indicatedhereininfulfillmentoftheattachedrequirementsandspecificationsoftheTucker-NorthlakeCID.Nameoffirm:__________________________________________________________________Address: ________________________________________________________________________________________________________________________________________________TelephoneNumber:____________________EmailAddress:_____________________________By:______________________________________________Date: ________________________
(SignatureofAuthorizedOfficial)
FederalTaxIdentificationNumber(EIN):_____________________________________________SecretaryofStateBusinessLicenseNumber:__________________________________________
MUSTSUBMITTHISSIGNATUREPAGEWITHYOURPROPOSAL
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AppendixB:MapofServiceAreas
NorthlakeAreas
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DowntownTuckerAreas
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AppendixC:MonthlySchedule
July-August
Mowandedgealllawnareasaminimumofonceperweek(9x)Edging(9x)Weeklycleanup(9x)InspectallplantingsandlawnareasforpestsanddiseaseFertilizethefollowingplantings:shrubs,groundcovers,lawns(July)Asnecessary:TrashanddebrisremovalTireremovalControlweedsasnecessaryFungiorinsectinfestationsasnecessaryRemovalofsedimentfromcurb/gutterlineTreeandlimbpruningWaterseasonalflowers
September
Mowandedgealllawnareasaminimumofonceperweek(4x)Edging(4x)Weeklycleanup(4x)Plantfallflowers(100trays)InspectallplantingsandlawnareasforpestsanddiseaseFertilizethefollowingplantings:shrubs,groundcovers,lawnsApplyPre-emergenttolawnsAsnecessary:TrashanddebrisremovalTireremovalControlweedsasnecessaryFungiorinsectinfestationsasnecessaryRemovalofsedimentfromcurb/gutterlineTreeandlimbpruningWaterseasonalflowers
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October–November
Mowandedgealllawnareasasnecessary(2x)Edging(2x)Weeklycleanup(8x)InspectallplantingsandlawnareasforpestsanddiseaseAsnecessary:TrashanddebrisremovalTireremovalControlweedsasnecessaryFungiorinsectinfestationsasnecessaryRemovalofsedimentfromcurb/gutterlineTreeandlimbpruningWaterseasonalflowers
December
Weeklycleanup(4x)PineStraw(140bales)Mulch(6yards)InspectallplantingsandlawnareasforpestsanddiseaseAsnecessary:TrashanddebrisremovalTireremovalControlweedsasnecessaryFungiorinsectinfestationsasnecessaryRemovalofsedimentfromcurb/gutterlineTreeandlimbpruningWaterseasonalflowers
January-Feb
Mowandedgealllawnareasasneeded(2x)Bi-Weeklycleanup(4x)PostEmergentApplication(1x)Pruningofallcrapemyrtles(1x)InspectallplantingsandlawnareasforpestsanddiseaseAsnecessary:TrashanddebrisremovalTireremoval
23
ControlweedsasnecessaryFungiorinsectinfestationsasnecessaryRemovalofsedimentfromcurb/gutterlineWaterseasonalflowers
March–April
Mowandedgealllawnareasasneeded(4x)Bi–Weeklycleanup(5x)Pre-emergentapplication(Mid-March)Fertilizethefollowingplantings:shrubs,groundcovers,lawns(1x)PlantSpringFlowers(100trays)InspectallplantingsandlawnareasforpestsanddiseaseAsnecessary:TrashanddebrisremovalTireremovalControlweedsasnecessaryFungiorinsectinfestationsasnecessaryRemovalofsedimentfromcurb/gutterlineWaterseasonalflowers
May-June
Mowandedgealllawnareasaminimumofonceperweek(9x)Edging(9x)Weeklycleanup(9x)Pinestraw(140bales)Mulch(6yards)Fertilizethefollowingplantings:shrubs,groundcovers,lawns(1x)(May)ApplyPostemergentherbicidesasneededInspectallplantingsandlawnareasforpestsanddiseaseAsnecessary:TrashanddebrisremovalTireremovalControlweedsasnecessaryFungiorinsectinfestationsasnecessaryRemovalofsedimentfromcurb/gutterlineTreeandlimbpruningWaterseasonalflowers
24
TOTALS(PerYear)
Mow&Edge 28Mow&EdgeasNeeded 2CleanUp 43Flowers 200traysFertilization–preemergent 2Fertilization–postemergent 1(asneeded)Fertilization-General 2PineStraw 280BalesMulch 12yardsMajorPruning 1TireRemoval Asneeded(max5tirespermonth)
25
AppendixD:LandscapeMaintenancePricingSheetYearOne(FY21) LumpSumAmountLandscapeMaintenance $
Pinestrawandmulch $
SeasonalColor $
TOTAL
YearTwo(FY22) LumpSumAmountLandscapeMaintenance $
Pinestrawandmulch $
SeasonalColor $
TOTAL
YearThree(FY23) LumpSumAmountLandscapeMaintenance $
Pinestrawandmulch $
SeasonalColor $
TOTAL
TOTALBIDforThreeYears $
AdditionalServices(NottobeincludedinBid)
Each
AdditionalMowings $
