Tracking Licenses

Susan Merrill Banoun Head, Electronic Resources Department

University of Cincinnati Libraries University of Cincinnati

ELECTRONIC RESOURCE MANAGEMENT FORUMBy the OhioLINK ERM Task Force

May 9, 2011

• ERM installed November 2008• Bib record conversion of databases

instead of III Quick Start,600+ resource records, III training

• ERM Implementation Task Force 2008-2009

• Reorganized in 2009; newly created ER Department now responsible for ERM maintenance

Background

Background• Resource records suppressed from public display• Review of records (continues) • Linked order records from ILS • Adding Serials Solutions tracking information,

provider and platform information, ticklers,• Contact records created

Customized Fixed Fand Variable fields in license records

– Course pack (Reserves)– ILL terms– Creative license – Perpetual access– Defining authorized users across jurisdictions

License record

• Coverage loads• Public display• Import statistics for cost per use data• Use ERM to manage ebook

packages, records, including MARC record loads for ebook collections

• Generate A-Z list of databases (investigating)

Future plans