Town of Stony Plain

Q2 2018 Quarterly Report

Table of Contents

OFFICE OF THE CAO .................................................................................................................................. 3

Economic Development ............................................................................................................................ 3

Cultural & Tourism ................................................................................................................................... 5

Corporate Communications ..................................................................................................................... 6

MUNICIPAL PLANNING & INFRASTRUCTURE ........................................................................................ 8

Planning and Development ....................................................................................................................... 8

COMMUNITY AND PROTECTIVE SERVICES ......................................................................................... 10

Stony Plain Fire Department (SPFD) ...................................................................................................... 10

Stony Plain Enforcement Services .......................................................................................................... 14

Community Programs ............................................................................................................................. 18

Facilities ................................................................................................................................................... 21

GOLF COURSE .......................................................................................................................................... 24

CORPORATE SERVICES ............................................................................................................................ 25

Financial Services ..................................................................................................................................... 25

Human Resources ................................................................................................................................... 35

Legislative Services .................................................................................................................................. 38

Procurement Services ............................................................................................................................. 39

Introduction

The quarterly report provides a consolidated overview of statistical reports and financial summaries that

move towards the goals and priorities identified by Council through the corporate planning process. A

review of selected performance indicators and a financial summary for 2018 are presented in Q2, the

second quarter of 2018.

Office of the CAO

Economic Development

Welcoming New Businesses

Mayor Choy and Town Council along with Town of Stony Plain staff welcomed multiple new businesses

into our community!

New businesses included: Country Scraps, Rich’s Garage Ltd, Liberty Autoworx, Regal Wine & Spirits,

Whiplash Aesthetics, Stony Plain Play School, The Naked Pooch, Tim Hortons, Kids@Play, McMillian

Mechanical, and Apollo Drugstore Ltd.

Stony Plain Play School Apollo Drug Store

All Trailer Repair Stellar Homes

3

Celebrating Business Milestones

The Town of Stony Plain and Stony Plain & District Chamber of Commerce annually acknowledge the service and commitment of local businesses with a plaque for milestone anniversaries. Congratulations to these outstanding businesses for their years of service to our community and their customers:

5 Years

3D’S Detailing & Metal Polishing

Britannia Hills Massage Therapy Clinic

10 Years

All Trailer Repair

15 Years

Lube City

Stellar Homes

20 Years

MyBudgetFile

25 Years

Access Insurance

35 Years

Border Paving

Local Vendors and Procurement

The Economic Development Officer and Town Manager are working with local businesses and internal

departments on identifying opportunities to increase the Town’s purchasing with local vendors.

The intention is to identify gaps within our purchasing procedures to further support the local business

community as a whole with localized spending while maintaining transparency within our procurement

and value for the tax payer’s dollar.

Educational sessions are in progress and the first meeting was held on June 12th in conjunction with the

Chamber of Commerce providing information to local businesses on understanding our purchasing

policy, the tendering and RFP process, and where to obtain not only local, but provincial opportunities.

As well, Town tenders are now being circulated through the Economic Development E-newsletter.

Labour Market Partnership Study

Phase 2 of the Labour Market Study is now in full force with telephone interviews happening with local

business in the region. The purpose of this 2-phase comprehensive study is to provide relevant, timely,

and accurate labour market information to stakeholders, including job seekers, employers, industry, post

secondary institutions, and government agencies. This study is designed to inform people of employment

opportunities, assist in career planning for residents and migrants to the Region, help attract newcomers

to existing and emerging opportunities, and respond to current and future labour market realities within

the Region.

4

CultureandTourism

Development

STUNNING NEW PIANO BY ELLEN ANDREASSEN

Cultural Roundtable Apr.-Jun.

Events Jane’s Walk – On May 6 Diane Duncan led 20 community members on a walk through the Town of Stony Plain in honour of Jane Jacobs; urban planner and activist for social communitites.

Mural Guide The Mural Guide was updated to reflect all 35 of the current locations murals can be found in Stony Plain. The old mural guide had murals no longer in existence and was missing our latest murals. The guide gives only a glimpse of the murals, as opposed to the whole picture, to encourage guests to still visit each mural.

Public Art Outdoor Piano Project – This year three piano’s hit the streets: Shikaoi park, Rotary Park, and the Multicultural Heritage Centre. The newest piano, pictured above, was completed by Ellen Andreassen. We will be picking up a replacement piano for the one at Shikaoi Park in July. Disc Drumming – On May 26 Rotary Park became host to the newest art

installation, Disc Drumming. Artists James Cameron Smith and William Doef were on site to reveal this musical piece that includes 11 agricultural harrows and mallets for drumming. Aboriginal Medicine Wheel – On June 22 the Aboriginal Medicine Wheel was unveiled as part of the Aboriginal Day celebration at Heritage Park. The piece is a collaboration between the 2016 and 2017 Aboriginal Day participants and the Parkland Potters Guild. The project was led by Tracie Mandreck and included local potters, Dianne Mieli, Barb Watchman, Brenda Evjan, Donna Wakefield, Jackie Billows, Kathy Weiss and Heather Lyll.

Tri-Region Tourism Marketing –The Tri-Region team applied and received a $10,437.50 from the Cooperative Marketing Grant for our Day Trips Campaign which will cover 50% of the cost to film, photograph and market.

AboriginalMedicineWheelCouncil and artists pose at the art unveiling during Aboriginal Day.

DiscDrumming Artist James Cameron Smith and William Doef pose with their public art installation

5

5771 / +3.5%

Q2 April 1– June 30, 2018

Corporate Communications

TO P 1 0 W EB

5407 / +1.9% 1280/ +5.6% 129 / +11 4,203/ NEW USERS

HO W D O US E RS E ND UP O N O U R P A GE ?

Website Analytics

MyWaste App

21 2 NE W S UB CR I B ERS

According to Google Analytics, our top visited webpage was the Farmers’ Days event page, followed by our homepage.

Our employment page continues to be one of our most frequently visited.

The news release about the Sommerville Springs fire was our fifth most visited webpage during the second quarter of 2018.

Most users come to our website by searching a term (ex. “Stony Plain Farmers’ Days) through an engine such as Google. The remainder come via referrals from social media and other websites (ex. trileisure.com). Users frequented the website most often over the noon hour on Mondays, from 9-10AM on Thursdays, and 8-9AM on Saturdays.

There were 212 new subscribers to the MyWaste App. We received three “missed collection” reports, three “other” type reports, and one request to put out a second waste bin. Two users mistakenly sent duplicate reports via the app.

Page Title Page Views

6

Social Media

I NB O U ND M ES S A GES B Y TO NE

The Town of Stony Plain booth at the 2018 Tri-Municipal Expo was a great success. The new design of the booth proved to be popular with members of the public. We heard it felt warm, welcoming, and provided a comfortable setting to meet and chat with members of Council.

H I G H L I GH T : T R I - MU NI C I P A L E XP O

Facebook Twitter Instagram

S I GN A G E I MP LE M E NT A T I O N

Communications Initiatives

W EB S I T E

The new website design has been established. The website committee is currently writing content to ensure the change to a service oriented site is a smooth transition, and residents will be able to find content easily through search bars,

New in Q2: Corporate Communica�ons introduced the Public Par�cipa�on Policy, which helps ensure residents and stakeholders are involved in municipal decision making.

Cannabis Legalization survey results can be seen at www.stonyplain.com/cannabis

Two primary welcome signs have been installed on Highway 16A; one on the east side of town and one on the west. The Signage Strategy and Implementation has been an example of collaboration and teamwork amongst departments. Corporate Communications would like to thank Planning and Infrastructure for

menus, quick lists, and A-Z listings. The launch date for the new site is November 15.

At the booth, residents completed surveys about the Old Town Community Plan, and the upcoming federal legalization of cannabis. They also had the chance to have a cup of coffee with elected officials and talk about all current and upcoming projects in Stony Plain. All coffee materials, including cups and stir sticks, were 100% biodegradable.

their role in coordinating the installation of the primary signs. Next in phase one will be new secondary welcome signs installed on Highway 779, and two tertiary signs installed on Highway 628. Two primary facility identification signs will also be installed. One will be at Rotary Park and the other at the Stony Plain Golf Course. These new signs are now being manufactured for installation.

Q1 Messages

134 negative 528 neutral 253 positive TOTAL: 915 12 negative 70 neutral 72 positive TOTAL: 154 0 negative 4 neutral 11 positive TOTAL: 15

Q2 Messages

273 negative 674 neutral ·333 positive TOTAL: 1280 16 negative 82 neutral 116 positive TOTAL: 214 1 negative 10 neutral 18 positive TOTAL: 29

In the last quarter, Communications has adopted a more conversational tone with residents. This is proving to be effective and has increased overall engagement by 71%

7

MUNICIPAL PLANNING & INFRASTRUCTURE

Planning and Development

Second quarter residential construction in 2018 comprised a total of 9 housing starts – all were low

density dwelling units. Their estimated value was more than $2.6 million.

No commercial, industrial or ‘other’ permits were issued in the second quarter of 2018.

8

9

COMMUNITY AND PROTECTIVE SERVICES

Stony Plain Fire Department (SPFD)

COMMUNITY, COMMITMENT,

COMPASSION

Emergency Preparedness Week Activities at Heritage Park

10

Walk For Emmitt at SPC

Cpt. Maze receiving his 30yr Bar Fire Extinguisher training

MD Hot Dog Fundraiser at Co-op SPFD in the Farmer’s Days Parade

11

Highlights from the 2nd Quarter include:

April Director of Emergency Management Karl Hill and Deputy Director Trevor Mistal coordinated Emergency Management training with members of Council. A representative from the Alberta Emergency Management Agency, led Council through a course designed for Elected Officials. Karl and Trevor later provided Council an overview of our Emergency Management plan and upcoming EM programs and training.

May

SPFD hosted an Emergency Preparedness event at Heritage Park. Several agencies worked together to promote emergency preparedness. RCMP, Stony Plain Enforcement, Rural Crime Watch, Victim Services, Fortis, Atco Gas, CN Police, Parkland Search & Rescue, Alberta Health Services all showed off their equipment and answered questions from the public. The RCMP Pipe and Drum Band entertained the crowd and SPFD conducted a vehicle extrication demonstration. The Stony Plain Emergency Preparedness Guidebook was unveiled at this event and was very well received by our Residents.

Captain Rick Maze was recognized during a ceremony at the Alberta Fire Chief’s Association conference. Rick was presented with his 30 year Bar from Lt Governor Lois Mitchell and Minister of Municipal Affairs Shayne Anderson. Captain Maze has served Stony Plain selflessly for the past 30 years.

SPFD members helped McDonalds raise money for McHAPPY DAY. Firefighters took shifts filling orders, working the drive-thru and collecting donations. Funds raised go towards Ronald McDonald House to give comfort to sick children and their families during their stay in hospital.

6 SPFD firefighters successfully completed their Pump Operators course and will be certified to Nation Fire Protection Association 1002.

12

June

SPFD members worked shifts at local Tim Horton’s for CAMP DAY. Proceeds from this event helps send children to Tim Horton’s summer camps.

SPFD took its familiar position in the Farmer’s Days Parade. Firefighters walked the route collecting money for Muscular Dystrophy. Later, SPFD had a booth set up at the fairgrounds encouraging people to FILL THE BOOT for MD.

SPFD members attended a Muscular Dystrophy event at Stony Plain Central School. SPC students raised funds for a fellow student who is suffering with MD. The entire school and SPFD firefighters walked the route for “EMMITT”S TEAM”. After the walk students had an opportunity to sit in Engine 3 and check out the equipment.

SPFD members took Ladder 3 to Aboriginal Days. Children and adults were able to check out our Ladder truck and equipment.

A factory representative from Hurst Rescue tools instructed a 3 day vehicle rescue course. The training consisted of tool maintenance and testing, advanced extrication techniques and methods and new vehicle technology and construction. The course was open to our Regional partners.

13

Stony Plain Enforcement Services Bylaw Enforcement During the second quarter of 2018 Stony Plain Enforcement yielded 467 reports. Of these 467 files, 38 were Officer generated through proactive patrols or Community Service actions. The most observed issues for the quarter were:

Parking files (97 files) Dog at large files (48 files) Unsightly files (42 files)

Agency Collaboration:

Our residents receive the best service when agencies and departments work cooperatively together. During this quarter Enforcement Services assisted Stony Plain Fire Services with:

pedestrian and traffic control at 2 structure fires Enforcement Services attended the Emergency Preparedness event hosted by Stony Plain Fire Services

Stony Plain Peace Officers assisted the RCMP with:

3 collisions 5 found property files recovery of 3 stolen vehicles

The partnership between Parkland County and Stony Plain continued this quarter:

conducted a joint force intersection safety operation at the intersection of Brightbank Avenue and Golf Course Road

Parkland County Peace Officers, Stony Plain Peace Officers and a member of the RCMP attended the Aboriginal Days festivities together.

Our Peace Officers conducted an equipment inspection operation with the RCMP and the Alberta Sheriffs. In addition to this, Spruce Grove Enforcement as well as several student volunteers assisted Enforcement Services with traffic control for the annual Farmers Days Parade. It is important for agencies to train together to provide networking and relationship building opportunities uniting our profession throughout the province. This quarter Stony Plain Enforcement hosted an animal control training course attended by our officers, Edson officers, Lac La Biche officers and Parkland County officers. This course was taught by the City of Edmonton in conjunction with E and E Kennels. Our officers also trained with the University of Alberta Peace Officers during a law

14

enforcement bicycle course. Enforcement Services attended a Weed Inspector Course hosted by Parkland County. The Tri-Region Community Peace Officers utilized the Memorandum of Understanding (MOU) this quarter:

Parkland County Peace Officers issued 2 traffic violations in Stony Plain Stony Plain Peace Officer issued1traffic violation Spruce Grove

Photo taken at the Emergency Preparedness Event this spring

Provincial Statutes Enforcement

Officers issued 167 violation tickets and 91 warnings this quarter. Enforcement Services conducted 5 laser speed enforcement operations and 1 roadside inspection operation. The most enforced provincial offences this quarter were:

Distracted Driving Violations (43 violations) Speeding Violations (16 Violations) Fail to Obey Traffic Control Violations (14 Violations)

15

An Officer providing traffic control for a collision

Community Service and Education

During this quarter our Community Peace Officers completed some of the following training:

North West Region Weed Inspector Training Animal Control training with E and E Kennels and the City of Edmonton Alberta Municipal Enforcement Association Conference Naloxone Training Law Enforcement Bicycle Association Course In house training for Bylaw Officer Blatz

An Officer experiencing a dog attack during training

16

Stony Plain Community Peace Officers enjoy being active in the community. A summary of the community engagement files for this quarter are listed below:

Coffee with a Cop event at McDonalds Present on the grounds for all 3 days of the Farmers Days festivities Conducted 10 foot patrols throughout Town

o at Umbach Off Leash Park o at the skate park and on the trail systems o at the Rotary Park sculpture unveiling o with youth from the Youth Center

We continued with our participation in the Grant MacEwan Police and Investigations student field placement program which allows a student to shadow the Community Peace Officers during one semester. The student completed the program with our Peace Officers so well that Brian Blatz was hired as a Seasonal Bylaw Officer with the Town

Provided “Ride Alongs” Continued to be an active member of CRISP (Capital Region Intersection Safety Partnership) Attended Meridian Heights and Forest Green schools on 3 occasions to teach a Pause, Point

Proceed program to students to ensure crosswalk safety Attended Meridian Heights School to speak with a class about the Criminal Justice Act as well as

common provincial and bylaw offences Attended Columbus Academy to speak with youth about the importance of attending school Attended a Daycare in town to speak with the children and answer questions Attended Stony Plain Central School to see a presentation students prepared for Active

Transportation, identifying traffic issues surrounding their school and outlining possible solutions Provided traffic control and attended the Pedestrian Parade in support of Mental Health Provided traffic control for 2 funerals Taught a second DARE program at Meridian Heights

17

Q2 April 1– June 30, 2018

Programs

H IG H L I G HT S O F FA R M ER S’ D A YS

MAYOR & COUNCIL - PANCAKE BREAKFAST

FARMERS’ DAYS, RODEO & EXHIBITION

NEW T H IS YE A R

According to the Stony Plain and Parkland Pioneer Museum,

the Kids Korral at the Museum Grounds had record

breaking attendance again this year. With a variety of

activities for kids and families of all ages, the Kids Korral

continues to be favorite tradition of the Farmers’ Days

weekend.

EVENT GUIDE GOES DIGITAL

The new and improved Farmers’ Days

event guide provided a more user

friendly experience for residents.

Featuring all of the weekends activities,

residents had quick access to essential

information both online and via paper

format. It was also downloadable and

mobile friendly.

8 Volunteers at the ‘Don’t Just Trash It” booth sorting

through waste.

1.5 bags of garbage which equates to 95% waste diverted to

compost or recycling.

Estimated 1200 residents in attendance.

1. Es�mated 3500 residents took part in Kids Korral

ac�vi�es. An increase of 7% from 2017.

2. 5th Park and Ride bus ride bus added during peak

�mes on Saturday and Sunday.

3.

Increase to both quan�ty of rides and size of midway

loca�on to accommodate more users with less wait

�me.

4.

Partnered with Kinsmen Club of Stony Plain to

produced one event guide that included all event

ac�vi�es.

18

HANDIBUS

Coming in Q3:

Highlights from the Student Exchange to Japan.

Canada Day Celebration Summer Programs

V A N

April

Single Rider Trips

12

May

June

47

44

Group Trips

April 88

May

June

52

24

Mobility Aids Used

Wheelchairs Walkers &

Canes

April 2 2

May 10 13

June 20 24

Kilometers Travelled

April 413.6

May 516.2

June 895

B U S

Single Rider Trips

April 234

May

June

266

283

Group Trips

April 24

May

June

19

10

Mobility Aids Used

Wheelchairs Walkers &

Canes

April 39 90

May 61 116

June 73 116

Attendants

0

2

8

Kilometers Travelled

April 1976

May 2402

June 2032

In addition to regularly scheduled

medical appointments, the Handibus

Program offered the following

group trips to our clients this

quarter: 9 New Clients

Tri Leisure Centre, Westland Market Mall,

Walmart, Muttart Conservatory, Sunrise Plaza,

Freson Bros. Seniors Coffee Time,

West Edmonton Mall, Pedestrian Parade,

Aspen Grove Nurseries, Southgate Mall,

Pioneer Museum, Seniors’ Week Provincial Launch,

Seniors Strawberry Tea, Seniors Block Party

19

PROGRAMS

B AL L R O O M D A NC E

C O M MU NI T Y IN IT I AT IV ES G RA NT P R O G R A M

1. Number of Groups Requesting

Funding

6

2. Number of Groups Funded 6

3. Total Funding Allocated

(To end of 2rd Quarter)

$8,275.00

The community initiatives

grant program continues to

be popular with the event

and festival organizers in

our Community.

Statistics have shown that

the bulk of the requests will

occur in the third quarter

during peak festival season.

Based out of the downtown Community Centre, the Adult

Ballroom dancing program continues to have consistent

registration numbers with many repeat registrants. Each session

runs for 6 weeks and includes instruction in Waltz, Rumba, Jive &

Foxtrot. 2nd Quarter Registration

42 dancers (20 pairs)

A / J T MA C O N FE RE NC E A ND AN NU A L GE NE R AL MEE T I N G

SHIKAOI EXCHANGE PROGRAM

In June, the Town hosted the Alberta/Japan Twinned

Municipalities Association Annual Conference and General

Meeting.

Delegates from 8 Alberta communities were in attendance as

well officials from the International Relations Office from the

Province of Alberta.

We were very fortunate to welcome new Consul-General of

Japan in Calgary, Mr. Shigenobu Kobayashi and his wife Mrs.

Keiko Kobayashi to the conference.

L O N G ST A Y P RO G R A M

Current long-stay participant Darian McNeil arrived in

Shikaoi on April 24th. He will spend 90 days in Shikaoi

supporting their local school system and immersing

himself in the everyday life and culture of our sister

community.

Darian is the 9th individual to participant in the program.

20

Facility Operations

FIELDS

DIAMONDS

20 6 NE W S UB CR I B ERS

The amalgamation of Stony Plain Amateur Minor Ball and

Spruce Grove Minor Ball in 2018 resulted in increased

utilization of ball diamonds in Stony Plain. The newly

formed Parkland Minor Ball Association (PMBA), now one of

the largest baseball associations in Alberta, booked a record

1401 hours of diamond use in Stony Plain in this quarter.

The PMBA operates both Recreation and Rep programs

from Rally Cap to Midget for youth in the Tri Municipal

Region.

Diamond

Usage

Field Usage

Fields are used for soccer, football, and rugby—with the

majority of use (92%) being by the Minor Sport level:

Stony Plain Minor Soccer: 736 hours

Stony Plain Minor Football: 108 hours

The remaining 8% , or 50 hours, was used by the

Parkland Rugby Club.

A comprehensive

field maintenance

program was

implemented in Q2

for Westerra,

Premier, and South

Creek Fields .

Irrigation using Water

Reel

GLENN HALL CENTENNIAL ARENA

In the off ice season the Glenn Hall

Centennial Arena is used by the

Parkland Posse Lacrosse Association.

This quarter the Posse booked a total of

417 hours of surface time .

21

The

W EB S I T E

Coming in Q3:

Summer events hosted at Heritage Park, Capital Projects updates, HP wayfinding signage

HERITAGE PARK

PAVILIION

The Pavilion was booked for a total of 187 hours in

Q2. Usage included five dryland training sessions,

four banquets, two memorial services and six

tradeshows. Internal use accounted for an additional

198 hours (including Farmers’ Days).

BANQUET HALLS

Combined, the Parkland and Spruce Grove Halls

were booked for a total of 142 hours in Q2. Usage

included four memorial services, six weddings, six

banquets, and two concerts. Internal use accounted

for an additional 95 hours.

Recognition of supporters in the development of Heritage Park—Artwork by Robert Bailey

22

Coming in Q3:

Pool/Spray Park highlights, Pool renovation/addition update, projects status updates

OUTDOOR POOL

The Pool Resurfacing project was completed in

May, just prior to the Outdoor Pool Season In

partnership with the TLC, the Pool and Spray

Park are again a busy place for families to enjoy,

and a respite from the heat on those days that

temperatures soar. The operations agreement

with the TLC was renewed and another

successful season is anticipated.

PROJECTS

Projects undertaken in this quarter included

refurbishing of a variety of tables and

benches.

An assessment of solar lighting was

completed and a plan for replacement was

initiated. A total of 20 solar lights will be

replaced in the third quarter.

Noteworthy is the certification of a

Playground Inspector on the facilities team,

allowing required annual inspections to be

completed in-house on all Town owned

playgrounds.

23

GOLF COURSE The second quarter has seen the golf course complete our Jr-Jr Golf Program with 80 participants ranging

in ages from 4 to 10. The junior players were treated to a visit from Golfzilla during the clinics. All junior

players are introduced to the game of golf using the SNAG Golf System before having the chance to use

real clubs and golf balls. Numbers for this year’s edition of the program were consistent with the past few

seasons.

All of our league programs are now up and running with our Senior league leading the way with an

average of 85 players taking to the golf course every Wednesday morning in a modified shotgun start.

Next is our Men’s league which has been averaging 60 players per week running on Thursday afternoons.

The Ladies league has been averaging 36 players to this point in the season and has had a focus on

creating an open and fun atmosphere for all levels of player. Our final league has been our junior drop in

league where on Monday evenings junior players can come down and hit a bucket of balls, receive

instruction and play golf all for $10 per night. We have been averaging 40 players per week with our

largest turnout at 56 players.

The month of June saw the course play host to a number of private golf tournaments as well as the

Alberta Golf Associations Mid-Amateur Championship which we co-hosted with The Glendale Golf and

Country Club. The Mid-Am is open to players aged 25 and over with handicaps of 8 or less. Our own

course member, Jeff Murdoch finished in 3rd place for the Championship out of 152 of Alberta’s best

Amateur players. Jeff has also earned a coveted spot on Team Alberta for the upcoming Canadian Mid-

Amateur Championships that will be taking place in early August at the Victoria Golf Club in BC.

After a difficult winter where most of the Edmonton area golf course’s sustained substantial winter and

ice damage, we have been in full work mode. Projects on the course have been taking shape with

numerous rough areas being cleaned up to give a better 1st impression. Greens, tee boxes and fairways

that have had damage are beginning to fill in and grow as we move toward our summer traffic months.

24

CORPORATE SERVICES

Financial Services Budget Position

Municipal Operating Budget

The Corporate & Long Term Planning Policy C-FS-019 requires quarterly reporting on operating and

capital budgets to Council.

Photo Courtesy of Adam Wenman

25

The Town’s taxation revenue was collected in Q2 however school requisitions are paid quarterly; with

two remaining in the year which will reduce the overall tax revenue.

June 2017

Actuals

2018

Annual Budget

June 2018

Actuals Variance

% of

Actuals to

Budget

GENERAL GOVERNMENT Revenues (25,701,724)$ (28,797,732)$ (26,403,289)$ 2,394,443$ 91.69%

Expenses 4,102,981$ 9,191,998$ 4,667,991$ (4,524,007)$ 50.78%

COUNCIL Revenues -$ -$ -$ -$

Expenses 221,760$ 480,180$ 269,169$ (211,011)$ 56.06%

OFFICE OF THE CAO Revenues (31,237)$ (354,119)$ (70,112)$ 284,007$ 19.80%

Expenses 855,502$ 2,091,682$ 990,461$ (1,101,221)$ 47.35%

CORPORATE SERVICES Revenues (101,419)$ (272,510)$ (53,381)$ 219,129$ 19.59%

Expenses 1,559,496$ 3,499,224$ 1,796,572$ (1,702,652)$ 51.34%

PLANNING & INFRASTRUCTURE Revenues (520,360)$ (1,675,061)$ (337,152)$ 1,337,909$ 20.13%

Expenses 2,897,629$ 10,326,562$ 2,923,722$ (7,402,840)$ 28.31%

ENVIRONMENTAL SERVICES Revenues (4,691,739)$ (10,439,549)$ (5,018,586)$ 5,420,963$ 48.07%

Expenses 4,719,352$ 12,081,992$ 5,325,316$ (6,756,676)$ 44.08%

COMMUNITY & PROTECTIVE

SERVICES Revenues (2,389,259)$ (7,148,406)$ (3,258,377)$ 3,890,029$ 45.58%

Expenses 5,735,768$ 17,509,034$ 7,557,298$ (9,951,736)$ 43.16%

Total (13,343,251)$ 6,493,295$ (11,610,369)$ (18,103,664)$

26

Municipal Capital Budget

There are 41 municipal capital projects in progress for the 2018 fiscal year. $7,724,331.99 has been spent

of the budgeted $30,055,509 (20.70%) Of the 41 projects 14 are carried forward from 2017 for

completion. The RCMP Building and Boundary Road represent 53.76% of the capital budget.

2018 Capital Projects Budget Expenditures Status

11.BG001 POOL LIFECYCLE UPGRADES/FILTER SYSTEM $258,031 $7,885.00

14.RS004 BRIARWOOD WAY $296,396

14.SS001 GOLF COURSE STORM MGMT SYSTEM $313,506

15.BG001 POOL BASIN $250,000 $183,556.00

15.LM001 ROTARY PARK UPGRADES $35,018 $26,998.78

15.RS001 HWY 779 SIDEWALKS $827,101

16.BG002 TOWN OFFICE EXPANSION $356,750 $80,602.78

16.LM001 FIRE SERVICES TRAINING GROUNDS - PHASE 1 $100,000

16.RS001 BOUNDARY ROAD $7,935,691 $1,043,888.48

16.RS003 TRAFFIC LIGHTS 49TH AVE & GOLF COURSE RD $217,500 $155,361.13

16.RS004 TRAFFIC SIGNAL CONTROLS HIGH PARK & 79TH $222,500 $172,245.96

17.BG001 RCMP FACILITY $8,010,951 $4,613,540.86

17.ME012 FIBRE OPTICS PHASE 1 $408,716 $199,489.97

17.RS001 DOWNTOWN REDEVELOPMENT PHASE 1 $140,086 $3,005.10

17.RS002 INFASTRUCTURE REHAB $246,875 $9,749.30

18.BG001 FIREHALL VENTILATION $90,000

18.BG002 LIBRARY $3,600,000 $220,000.00

18.BG003 FOREST GREEN DEWATERING STN $50,000 $3,200.53

18.LM001 BURIAL OF POWERLINES $335,874

18.LM002 TRACK OVERLAY $12,000

18.LM003 SIGNAGE STRATEGY $184,000 $44,822.40

18.LM004 OFFLEASH PARK UPGRADES $50,000

18.LM005 ENTRANCE SIGNS $97,182

18.ME001 4 FURNACES AT ARENA $20,000 $12,935.00 Complete

18.ME002 ARENA KICK STRIP $10,000 $1,383.81 Complete

18.ME003 GATOR $20,000 $26,724.83

18.ME004 MOWER $32,000 $20,738.04

18.ME005 IRRIGATION REEL $20,000 $17,010.00 Complete

18.ME006 UTILITY TRAILER $17,500 $7,716.00

18.ME007 GOLF COURSE EQUIPMENT $70,000 $43,953.00

18.ME008 FUEL TRACKING SYSTEM $40,000

18.ME009 TORO WORKMAN $30,000 $29,559.00 Complete

18.ME010 TRAFFIC MONITORS $20,000

18.ME011 TRACTOR $60,000 $53,000.00

18.ME012 HIGH PARK PUMPS $50,000

18.RS001 2018 SIP $553,282 $22,516.20

18.RS002 DOWNTOWN REHAB - PHASE TWO $4,634,550 $203,821.36

18.VE001 ARENA NEW VEHICLE $40,000 $38,425.00 Complete

18.VE002 UNIT #13 - VEHICLE REPLACEMENT $60,000

18.VE003 4 VEHICLES FLEET REPLACEMENT 200,000.00$ 163,420.00$

18.VE004 3 TON TRUCK 140,000.00$

Total $30,055,509 $7,724,331.99

27

Operating Initiatives and Projects Funded from Reserves

Budget Expenditures Status Comments

General Government

Audio Visual Council Chambers $33,313

OCAO

Website Redesign $100,000 20,764$

Cultural Public Art $90,000 1,312$

Business Attraction Plan $50,000 13,576$

Corporate Services

Performance Measurements $20,000 -$

Bellamy Implementation $52,588 10,975$

OnBase Implementation $102,776 29,206$

Planning & Infrastructure

Cemetery Study $128,303 18,333$

Utility Map Upgrade $50,000 3,975$

Offsite Levy Review $8,821 -$

Deep Utility/Transportation Study $150,000 75,000$

Storm Water Master Pln $81,400 8,808$

Transistion Area ASP/Old Town $140,000 -$

Areas of Transition Dev Plan $150,000 6,949$

CN/Tree Canada $50,000 -$

Urban Forestry/ Trails Master Plan $90,000 -$

Community & Protective Services

Comm Engagement Recreation $150,000 -$

Firefighter Equipment $80,674 5,558$

$1,527,875 $194,457

Investments

The Town is maintaining an investment portfolio that is a mixture of long term and short term

maturities; permitting the Town to earn a rate of return while ensuring adequate cash flow, as per Policy

C-FS-025, Cash Management & Investments. The Town has $27,187,570 in investments as of June 30,

2018. $2,050,575 is invested in short term investments at local financial institutions, and the value of

the portfolio with the investment firm is $30,190,444 (market value). The portfolio is a mixture of cash

and cash equivalents, fixed income (bonds rated A to AAA) and short to medium term investments.

Administration is working with our investment advisor to find solutions to maximize the town’s

investments while still maintaining an available cash flow.

28

Q1 April May June

2017 Investments $28,184,589 $24,187,351 $25,666,280 $31,138,802

2018 Investments $29,986,893 $27,182,421 $27,185,036 $27,187,570

$-

$5,000,000.00

$10,000,000.00

$15,000,000.00

$20,000,000.00

$25,000,000.00

$30,000,000.00

$35,000,000.00

Investment Comparison Q2 2018/2017

Investments were slightly lower in the second quarter due to increased expenditures in the Capital

Projects.

Q1 April May June

2017 Interest $138,675 $12,584 $5,669 $278,832

2018 Interest $133,512 $27,600 $18,865 $39,399

$-

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

Interest Comparison Q2 2018/2017

June 2017 was significantly higher due to older bonds which held higher interest rates, as these have

matured the portfolio has moved more in line with current market rates.

29

Reserves

As per Policy C-FS-027 Accumulated Surplus (Reserves) the Town of Stony Plain recognizes that

reserves are vital to the municipal financial health. Healthy levels of reserves enable the Town of Stony

Plain to:

Plan for the future operating and capital needs of the municipality

Plan for contingencies

Help to avoid interest expense for debt

Generate investment income

Deal with the ebb and flow of cash management throughout the fiscal year.

The Town currently maintains 34 reserves for capital, operating and utility purposes. The policy requires

a quarterly reporting of reserve balances. The 2018 projected year-end balance of $10,334,785 includes

operating and capital commitments and budgeted transfers to be made.

Q1 April May JuneDecember

Y/E Projected Balance

OPERATING RESERVES 6,490,139 6,354,775 5,855,062 6,126,265 4,649,662

CAPITAL RESERVES 10,197,822 10,155,720 9,759,950 11,759,950 5,685,124

TOTAL RESERVES 16,687,961 16,510,495 15,615,011 17,886,214 10,334,785

-

2,000,000

4,000,000

6,000,000

8,000,000

10,000,000

12,000,000

14,000,000

16,000,000

18,000,000

20,000,000

Reserves as of June 30, 2018

30

2018 CAPITAL RESERVES Q1 April May June

December

Y/E

Projected

Balance

LIF E C YC LE R ESER VES

Life Cycle - Common Services 92,701 92,701 92,701 112,701 112,701

Life Cycle - Arena 327,791 327,791 318,484 343,484 344,291

Life Cycle - Pool 208,259 208,259 208,259 218,259 124,386

Life Cycle - Community Center 179,102 179,102 179,102 184,102 184,102

Life Cycle -Heritage Park 1,498,828 1,498,828 1,498,828 1,503,828 1,403,828

Life Cycle - Parkland Building 97,664 97,664 97,664 102,664 102,664

Life Cycle - Library 230,093 230,093 230,093 270,093 93

Life Cycle - Town Admin Blding 355,691 355,691 276,328 300,088 18,941

Life Cycle- Firehall 215,719 215,719 215,719 225,719 135,719

Life Cycle- Youth Centre 80,409 80,409 80,409 80,409 80,409

Life Cycle- Outdoor Rec 106,929 106,929 89,919 86,720 63,789

Life Cycle- Forest Green Plaza 15,000 15,000 15,000 30,000 30,000

Life Cycle - Old Firehall 5,000 5,000 5,000 10,000 10,000

C A P IT A L EQUIP M EN T R EP LA C EM EN T

Fire Truck/Equipment Replacement 298,627 295,630 279,955 452,624 339,848

Capital Equipment Replacement 391,358 391,358 196,260 512,275 175,908

GEN ER A L C A P IT A L R ESER VES

Capital Reserve - Roads 543,506 543,506 534,099 708,756 375,800

Capital Reserve - Water 3,028,085 3,018,385 2,988,634 3,571,784 753,123

Capital Reserve - Sewer 1,238,337 1,240,781 1,241,572 1,808,842 659,052

Capital Reserve - Storm - - 50,000 50,000

Capital Reserve - Waste M gmt 67,827 67,961 68,004 83,031 83,031

OT H ER R ESER VES

Arena Ice Slab Overborrow Resv 27,592 - - - -

Trails Reserve 148,095 148,095 148,095 131,119 131,119

Public 176,583 176,931 177,044 177,116 27,116

General Purpose 785,560 789,274 748,167 751,881 465,843

Golf Course 79,066 70,613 70,613 44,454 13,360

CAPITAL RESERVES 10,197,822 10,155,720 9,759,950 11,759,950 5,685,124

31

2018 OPERATING RESERVES

Q1

April May June

December

Y/E Projected

Balance

M ural Preservation 55,455 55,455 55,455 65,455 55,455

Tax Levy Stabilization 1,703,810 1,692,550 1,677,666 1,717,642 712,317

UT Rate Stabilization 882,826 884,568 885,132 885,489 765,424

Snow Removal 300,461 300,461 300,461 300,461 300,461

Safety Rebate Reserve 108,640 102,776 93,299 91,086 95,994

Public Art Reserve 100,129 100,129 100,129 158,129 133,129

Policing and Public Safety Reserve 2,494,014 2,372,479 1,896,060 1,980,824 1,659,703

Legacy Reserve 787,259 788,813 789,316 839,634 839,634

Technology Reserve 57,545 57,545 57,545 87,545 87,545

OPERATING RESERVES 6,490,139 6,354,775 5,855,062 6,126,265 4,649,662

TOTAL RESERVES 16,687,961 16,510,495 15,615,011 17,886,214 10,334,785

Debt

The Town of Stony Plain’s Debt Management Policy, outlines the types of debt and financing the Town

may undertake. Under the Municipal Government Act, Alberta Regulation 255/2000, the debt limit for

the Town is calculated at 1.5 times its revenue, and the debt service limit is calculated at 0.25 times such

revenue. The Policy stipulates that the Town will adhere to the debt limit set by the MGA. The Town

Manager or designate shall report quarterly to council regarding the Town’s compliance with this policy.

The current debt outstanding as of June 30th, 2018 is $24,832,056; which increased over the prior year

due to debt financing for Boundary Road. The outstanding debt is 44.89% of the debt limit determined

as of December 31st, 2017.

32

Municipal Debt Limits Based on 2017 Year End

Boundary Road debenture was accessed at $5,121,201, Boundary Road is approved for $6,180,000. The

remaining debt limit available is $30,485,104 (55.11%).

DEBT LIMIT 2018 2017

Municipal Debt Limits 55,317,164$ 55,317,164$

Outstanding Debt 24,832,056$ 20,249,512$

Total Debt Limits available 30,485,108$ 35,067,652$

Municipal Debt Service Limit 9,219,527$ 9,219,527$

Current Debt Service Level 1,986,444$ 1,813,565$

Service on Debt Limit

Available 7,233,083$ 7,405,962$

33

Debentures

Conclusion

Administration continues to operate and provide municipal services within the operating and capital

budgets. The Town of Stony Plain maintains a healthy financial position. The Town draws on reserve

balances and debt to fund capital projects for the benefit of the community.

34

Human Resources RECRUITMENT:

The majority of our seasonal recruitment was completed by the second quarter; however, recruitment

was consistent during this time.

Recruitment

OCAO Corp

Services CAPS P & I FCSS Total

# of positions posted RCMP Watch Clerk 1 1

FCSS Special Initiatives Clerk 1 1

FCSS Youth Mentor 1 1

Utility Tech I 1 1

Casual Facility Attendant 1 1

Casual Clerical Support Clerk 1 1

RCMP Watch Clerk 1 1

Seasonal Parks 4 4

Total 0 0 4 5 2 11

# of hours spent on interviews

OCAO Corp

Services CAPS P & I FCSS Total

Watch Clerk 12 12

Public Works Turf Seasonal 2 2

Youth Mentor 9 9

Facility Attendant casual 5 5

Casual Support Clerk 20 20

Seasonal Parks 4 4

Total 0 0 37 6 9 52

35

TRAINING: SAFETY TRAINING:

Safety Training completed OCAO Corp

Services CAPS P & I FCSS Total

Equip - Wheel Loader

7

7

Equip - Backhoe

1 3

4

Line Locating Course

2 12

14

Confined Spaces Rescue Drill

4

4

Equip - Skidsteer

11

11

Ergonomic Assessment

2

2

Emergency First Aid

6

6

Dealing with Difficult Customers - Audit

1

1

Ammonia Safety Training - 2 Day Workshop

1 3

4

Naloxone Training for Peace Officers

6

6

Fire Extinguisher Training 1 2 9 2

14

Scaffolding Training

3

3

Seasonal Orientations

2 53 38 1 94

Total 1 6 77 85 1 170

SAFETY INCIDENTS:

Occupational Health and Safety OCAO Corp

Services CAPS P & I FCSS Total

Incidents Property Damage

4

4

Notice First Aid

1

1

Near Miss

3

3

Medical Aid

1 2 3

6

WCB Claims

1 2 3

6

Lost time claims 0 0 0 0 0 0

36

Demographics:

0

5

10

15

20

25

30

35

40

45

Less than 30 30 - 39 40 - 49 50 - 59 over 60

Employee AgeIncludes all permanent, temporary, casual

and seasonal

OCAO

Corporate Services

Caps

P & I

FCSS

0

5

10

15

20

25

30

OCAO CorporateServices

CAPS P & I FCSS

Length of Employee Service(Not including seasonal)

less than 1 year

1 - 4 years

5 - 9 years

10 - 14 years

15 - 19 years

20 - 24 years

25+ years

37

Legislative Services

25 2629

43

48

23

0

10

20

30

40

50

60

Annual FOIP Files

2013

2014

2015

2016

2017

2018

38

Procurement Services

In quarter two of 2018, the Town awarded over $440,000 of work through procurement competitions

totalling over $1 million processed year to date. Over 18,000 pages of paper have been saved through

digital proposal submissions further supporting the Town’s value of innovation and environmentally

sustainable practices.

39