Town of Stony Plain

2015 Quarterly Report

Q 2, 2015

Photo submitted by Karie Nothof

Page 2 of 41

Table of Contents

Introduction………………………………………………………………… 3

Office of the CAO

Corporate Communications ………………………………………………….. 4

Economic Development……………………………………………………….. 7

Cultural Development…………………………………………………………... 11

Planning and Infrastructure

Planning and Infrastructure Permit Statistics…………………………… 14

Community and Protective Services

Fire Services……………………………………………………………….. 16

Municipal Enforcement……………………………………………………. 18

Handi-Bus………………………………………………………………….. 25

Adult Programs…………………………………………………………….. 26

Golf Course…………………………………………………………………. 27

Corporate Services

Financial Services………………………………………………………...... 30

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INTRODUCTION

The quarterly report provides a consolidated overview of statistical reports and financial

summaries that move towards the goals and priorities identified by Council through the

budget process. A review of selected performance indicators, and a financial summary

for 2015, Quarter 2 is presented.

OFFICE OF THE CAO

Photo submitted by Tricia Lougheed

Page 4 of 41

Corporate Communications

It’s been a busy 2nd quarter for Corporate Communications. We have formed a strong working relationship with the new Radio Station, 88.1 FM The One.

Marketing & Promotions Communications has been working closely with all departments of the Town. Here are just some of the events Communications has been involved in creating a marketing campaign around….

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Here are some upcoming events Communications is either already promoting or will be

over the coming months in conjunction with other departments…..

Upcoming Public Engagement and Media Training

Final chapter on the Community Engagement with Dialogue Partners- Sept 17th

Two Media Training sessions- Sept 21st and Sept 29th

Online Communication www.stonyplain.com

The Town’s website continues to be a vital tool in getting key messaging out to the residents of Stony Plain. Its popularity is growing tremendously with 61,224 visits this quarter! You’ll notice in the data collected below the numbers of users that have found our website through social media have more than doubled, proving the importance in pushing all platforms.

Social Media

Social Media continues to be a fantastic tool in promoting events and getting key

messaging out to the residents of Stony Plain.

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Twitter Since April 1st Twitter has seen a modest and a consistent increase from 3,427 to 3,631

followers, up 204 followers or 6%. Last quarter we had gained 191 followers, also a 6%

growth.

Facebook Facebook on the other hand continues to see tremendous growth from 1,072 likes to

now 1,512, an increase of 440 likes or 41% since last quarter. The first quarter of 2015

saw 217 more likes or an increase of 25%.

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Economic Development

Target Sector Study & Marketing Plan

Stony Plain is a growing community. There is opportunity for new businesses to offer

more diverse products, services, and employment. The target sector study & marketing

plan will identify the best prospects for commercial & industrial development, and lay out

an effective strategy for recruitment. Place Dynamics been selected to guide Stony

Plain through the process of developing the target sector study & marketing plan to

attract new business and investment to the community. Place Dynamics has committed

to tailoring an approach that will responds to the needs of and vision for Stony Plain. In

April, this project was launched and has included two rounds of key stakeholder

interviews. To date, the project has gathered input from over 50 local businesses,

developers and stakeholders. A summary of that input and a discussion with the Growth

& Commerce Committee regarding the key findings and directions for the study was

completed in June. A final report will be presented to Council in early fall. The outcome

will provide a path to connect with businesses that are best suited to thrive in Stony

Plain.

88.1 The One Launches Local FM Radio On June 4 at 8:00am 88.1 The One flipped the switch begin broadcasting FM radio for

local listeners. The music format is country and more importantly, the content is local.

This represents a tremendous opportunity for Stony Plain, local businesses, musicians

and for the communication of local news and events. The growth of local media

provides a platform to raise the profile of Stony Plain and to enhance community spirit.

Blackgold Broadcasting invested 7 years in planning and applying for the licence to

bring local radio to the tri-municipal region. Finally, it is certainly noteworthy that the

station has been located in Stony Plain on the north end of downtown.

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Business Milestones Acknowledged The Town of Stony Plain and Stony Plain & District Chamber of Commerce annually acknowledge the service and commitment of local businesses with a plaque for milestone anniversaries. On April 15, 2015 we celebrated 19 local business milestone anniversaries with a luncheon at the Stony Plain Golf Course. Congratulations to these outstanding businesses: 5 Years Kountry Whey Ideal Protein C. Schultz Enterprises Sun Life Financial - Henry Barendegt & Ed Thiessen Star Bright Daycare State Farm Insurance Brightpath Kids Corp. Main Street Home Health Pharmacy Infinity Belting Ltd. Kountry Korner Gifts Dan Houcher Financial Ltd. 10 Years Realty Executives Renaissance 15 Years ENS Environmental Services Travelodge Hotel

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20 Years Basile’s 2 For 1 Pizza & Pasta Canadian Automotive Instruments 25 Years All-Star Signs Ltd. 30 Years KC’s Caverna Shear Magic 45 Years Bing's #1 Restaurant Business Statistics

Home Based27%

Retail & Service51%

Contractor20%

Hawker/Peddler2%

Types of Businesses

2015 Business Licences Tri-Municipal

Home Based 204 105

Retail & Service 389 61

Contractor 156 20

Hawker/Peddler 14 0

Totals 763 186

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Year Total Business Licences Jan-June Business Licences

2010 756 645

2011 807 740

2012 911 823

2013 897 830

2014 867 807

2015 766 763

2010 2011 2012 2013 2014 2015

Total Business Licences 756 807 911 897 867 766

Jan-June Business Licences 645 740 823 830 807 763

0

100

200

300

400

500

600

700

800

900

1000

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Cultural Development

Cultural Summit

On April 21, the Cultural

Development Office along with the

Cultural Roundtable hosted the 2nd

annual Cultural Summit: Celebrating

Culture, Commemorating Legacies.

This year’s event was enjoyed by

100 participants and highlighted this

year’s significant anniversaries of the

mural program (25th), the Town’s

twinning with Shikaoi, Japan (30th)

and the Stony Plain Public Library (70th). Attendees took part in many activities

throughout the evening including painting a mural, creating origami treasures and

learning about the history of the Library through conversations with a ‘living library’. The

evening also highlighted the accomplishments of the Cultural Roundtable throughout

2014 via a printed status report and video, both of which can be found at

www.stonyplain.com/culturalsummit

CultureFWD

The 2nd CultureFWD evening was held at the Stony

Plain & Parkland Pioneer Museum on May 12th.

Speakers featured included the host location,

Jennifer Burns-Robinson of Copper Kettle Soap

Co., and Shona Holzer owner of Dragonfly Studio.

The video of the evening can be found on the

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Town’s Youtube Channel or our website. www.stonyplain.com/CultureFWD

Summer Sessions in Stony

The first Summer Sessions in Stony kicked off May 28th with the Command Sisters and

an audience of 70, and will continue throughout the summer on alternating Thursday

evenings. This free music series hosted in Shikaoi Park highlights Alberta talent and

provides the opportunity for a quick family outing including the chance to have a picnic

in the park, or partake in food-truck fare from German Cuisine Catering and Perks

Coffeehouse

May 28 - Command Sisters

June 18 - Gord Schindell

June 25 - Kevin Frey

On June 27th a Special Edition of Summer

Sessions in Stony was held at Heritage Park on

the Blueberry Stage and featured Edmonton

based Royal Tusk with opening act Amber

Haydey of the Tri-Region. Over 125 attendees

enjoyed the event!

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Aboriginal Day Youth Ambassador Program

June 19th marked the 16th annual Aboriginal

Day here in Stony Plain and once again the

Town participated through honouring 15

young people with the distinction of being a

Youth Ambassador. Each youth

participated in the set-up of the events

Tipi’s and Métis tents learning the traditions

of their ancestors. On the day of the event

they were awarded with a ribbon shirt or

dress, an eagle feather and the honour of

participating in the Grand Entry.

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Planning and Infrastructure

Photo submitted by Karie Nothof

Planning

2015 Second Quarter Permit Statistics

Second quarter residential construction comprised a total of 52 housing starts - 24

single detached or semi-detached dwellings, 16 medium density dwelling units and 12

high density dwelling units. This is less than last quarter but consistent with other recent

quarters, except that there are high density dwelling units. The combined estimated

value of these housing starts is more than $10 million.

Permit issuance in the commercial, industrial and institutional sectors is higher than the

past quarter and one of the best in recent years. These permits had an estimated value

of $5.8 million.

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$0

$5

$10

$15

$20

$25

1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

Quarter Quarter Quarter Quarter Quarter Quarter Quarter

2009 2010 2011 2012 2013 2014 2015

Co

nst

ruct

ion

Val

ue

in M

illio

ns

of

Do

llars

Stony Plain Building Permit Construction Value by Land Use

Residential - Low Density Residential - Medium Density Residential - High Density Commercial Industrial Institutional

0

20

40

60

80

100

120

140

160

1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

Quarter Quarter Quarter Quarter Quarter Quarter Quarter

2009 2010 2011 2012 2013 2014 2015

Number of Stony Plain Building Permits by Land Use

Residential - Low Density Residential - Medium Density Residential - High Density Non-Residential

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Community and Protective Services

Fire Services

Stony Plain Fire Department (SPFD) had the busiest first half in the last ten years with

133 responses in Town and 127 in the County for a total of 260.

Muscular Dystrophy has been a charity traditionally supported by Fire Departments

throughout North America. SPFD has joined as a fundraising partner. Members

conducted a “Boot Drive” at Farmer’s Days and in conjunction with Safeway with great

success. SPFD was able to contribute over $7000.00 to the MD Society. There are two

more events planned for 2015.

Our four new Paid On-Call Firefighters have completed their probationary period. They

have successfully completed their required basic training courses. They will still be

paired with a Senior Firefighter until they complete their final testing.

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YTD Calls for Q2

STONY PLAIN PARKLAND COUNTY

Total

April 23 29 52

May 29 31 60

June 19 22 41

Q2 Total 71 82 153

Q1 Total 62 45 107

YTD 133 127 260

Breakdown of FD Calls for Q2

STONY PLAIN PARKLAND COUNTY

TOTAL

Residential Fires 3 2 5

Ind/Commercial Fires 3 0 3

Vehicle Fires 0 4 4

Grass/rubbish Fires 8 24 32

Medical Aid 8 6 14

MVC 12 23 35

Mutual Aid 9 9 18

Utility 2 3 5

Alarms 20 8 28

Citizen Assist 4 2 6

Elevator Rescue 1 0 1

Haz Mat 0 0 0

Q2 Training Stats

Q2 YTD Total In House Training 691 hours 1431 hours

Formal Training 424 hours 1198 hours

Total Training 1115 hours 2629 hours

Q2 Fire Prevention Tours

#of Tours children adults Total Q2 11 279 159 438

Q1 9 163 125 288

YTD 20 442 284 726

Page 18 of 41

Municipal Peace Officers

Bylaw Enforcement The months of April through to the end of June yielded 448 reports generated by either proactive patrols or resident based complaints. The top three complaints stemmed from parking issues, unsightly property matters and dog and cats at large. In this quarter parking matters generated 105 total files. Unsightly property files accounted for 79 files, 43 of those files were directly related to the Treasure Hunt and Large Item Pick Up event. 50 dogs and 15 cats at large accounted for a total of 65 files. Agency Collaboration: This quarter our officers assisted the RCMP with traffic collisions, found bicycles and with an impaired driver. Community Peace Officers participated in Joint Force Operations with members of the RCMP Capital West Integrated Traffic Unit. Enforcements Services also worked with Planning and Development, Public Works and Town Administration. Provincial Statutes Enforcement Traffic complaints continued to be an issue this quarter and resulted in 159 files. Officers reported 229 vehicle stops. These stops resulted in the issuance of 187 violation tickets and 42 warnings. The most commonly issued provincial violations were issued for speeding, failing to wear seat belt, and operating a motor vehicle with equipment not prescribed by regulation. In addition to radar enforcement conducted during routine roaming patrols throughout the shift, Enforcement Services also conducted 8 laser speed enforcement operations in various locations in Town in response to driving complaints and to attempt to slow drivers down with the warner weather. The fine amount reported for the quarter is $29 428.00; however, this number is not complete based on mandatory court appearances for excessive speeds, uninsured vehicles and some bylaw matters for which amounts will be determined at court. Community Service and Education This quarter was busy with community events and our Community Peace Officers were out in the community to assist. Stony Plain Community and Protective Services hosted the annual Family Safety Day event. This event included a bike rodeo complete with bike safety inspections conducted by Revolution Cycle and helmet fitting instruction completed by Alberta Health Services. Also in attendance was Stony Plain Fire Services with a mascot, a laser fire extinguisher and hot stove simulator. Ambulance personnel attended to provide ambulance tours, information and raffled children's bikes. Spruce Grove Enforcement attended with Safety Cities Fatal vision goggles and driving

Page 19 of 41

simulator. Atco, Parkland County Patrol and Fish and Wildlife were also in attendance to provide information to attendees. To further promote bike safety in the community, Officers also assisted Parkland School Division's “Click” program by attending 2 of their sessions to promote helmet safety. Enforcement Services assisted Parkland School Division with the planning process and provided traffic control for the Try-Me Triathlon. Officers were on hand during Farmers Days conducting roaming and foot patrols, assisting with lost and found property, as well as both participating in and providing traffic control for the parade. Enforcement Services also attended Arbor Day and Aboriginal Days. Members of the community and Protective Services team attended Meridian Heights School to assist in the revitalization and rebuild of the school park. Our officers also conducted several foot patrols throughout Town trail systems and at the off leash park. Peace Officer Montgomery completed teaching her first DARE curriculum to students at Meridian Heights School. Finally, Community and Protective Services, in conjunction with the RCMP, Parkland County, and the Youth Center and with the help of many local businesses we were able to re-launched the Positive Ticket Program. Enforcement Services believes ongoing training and development is important and opportunities to attend training courses and conferences were made available to our officers this quarter. During this quarter Peace Officer Wenmann and Peace Officer Anderson volunteered to attend “The Hero's Path to Excellence in Law Enforcement” seminar taught by Brian Willis. Officer Anderson volunteered to attend 2 days of the Annual Alberta Municipal Enforcement Association Conference to attend the “Examination of Law Enforcement Decision Making & Performance” session as well as a session focusing on how social media impacts municipalities today. Officer Wenmann also requested to take Emergency Medical Responder training, of which he successfully completed with honors.

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2

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10

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50

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Animal Control

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COMMUNITYSERVICE:

COMMUNITYSERVICE :

EDUCATION

COMMUNITYSERVICE :TRAFFIC

CONTROL

FOOT PATROL: JOINT FORCEOPERATION

TRAINING

Community

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2

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7Assist

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1

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Public Behavior

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3

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NUISANCE BYLAW: HEDGES/TREE

NUISANCE BYLAW: RV/TRAILER

PARKINGCOMPLAINTS

NUISANCE BYLAW: UNSIGHTLY

NUISANCE BYLAW: UNSIGHTLY :

TREASUREHUNT/LARGEITEM PICKUP

NUISANCE BYLAW: UNSIGHTLY :

UNKEMPTGRASS/WEEDS

10CM+

Nuisance

112

21 30

95

31

159

0

20

40

60

80

100

120

140

160

180 2015 2nd Quarter Incidents

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8 8

16

3 5

1

79

1

7 4

6

2 2

14

1 2

0

10

20

30

40

50

60

70

80

90 Traffic

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Handi Bus

36

26 33

59

36

59

34 42 39

Trips (Stony Plain, Spruce Grove) Group Trips Clients Taken

Unit #94 (Bus)

April May June

188

6

107

167

6

93

134

0

87

Trips (Stony Plain, Spruce Grove,Edmonton)

Groups Trips Clients Taken

Unit #33 (Van)

April May June

404

1348

529.4

1656

588.3

1454

Unit 94 (Bus) Unit 33 (Van)

Kilometers Travelled

April May June

Page 26 of 41

Adult Programs

Ballroom Dance continues to be a popular program, with consistent registration and

many repeat registrants. Each session runs for 6 weeks and includes instruction in

Waltz, Rhumba, Jive and Foxtrot.

12 10

0

Dancers Enrolled

Adult Ballroom Dancing

Winter/Spring Session III Winter/Spring Session IV Session

Page 27 of 41

Stony Plain Golf Course

Rounds of Golf – 2015

Green Fee Rounds 2015

Membership/Pass Rounds 2015

0

100

200

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1000

Ap

ril 1

-7

Ap

ril 8

-14

Ap

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5-2

2

Ap

ril 2

3-3

0

May

1-7

May

8-1

5

May

15

-22

May

23

-31

Jun

e 1

- 7

Jun

e 8

-15

Jun

e 1

6-2

2

Jun

e 2

3-3

0

2015 Green Fee Rounds

Average Green Fee Rounds Prior 3 yearAverage

0

100

200

300

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500

600

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800

900

Ap

ril 1

-7

Ap

ril 8

-14

Ap

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5-2

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May

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Jun

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- 7

Jun

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-15

Jun

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6-2

2

Jun

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3-3

0

2015 Pass Rounds

Average Pass Rounds Prior 3 year Average

Page 28 of 41

Green fee rounds are up approximately 2500 with pass rounds up 1700 total over the previous 3 year average. 14 tournaments have been hosted to end of June with almost 900 rounds to date.

Summer Offerings:

Junior-Junior Golf – The golf course welcomed 130 children aged 4-10 to our popular spring sessions.

Junior Summer Camps – This summer we are offering 4 summer two morning camps. All sessions are close to full at this time.

Beginner/Junior Times – Tuesday and Thursday mornings between 630 am and 730 am we encourage new to golf adults and juniors to utilize these back nine tee times for $16 per adult and $8 for children. This low cost initiative sees up to 24 golfers enjoying a quick morning 9 holes. Early signup is strongly encouraged.

9 and Dine – This program is offered each Friday evening. The format for the dine

portion includes a restaurant voucher rather than specific meal each week. Vouchers

are valid for use anytime throughout the golf season. On average, the golf course hosts

36 guests each Friday evening for this offering.

Family League – Saturday evenings the golf course hosts golfers in a fun, family friendly format. Once again the golf course will provide outdoor movie nights following family league to golfers and residents alike free of charge for 4 Saturdays in August starting August 8.

Healthy Living Initiative – A sponsor partnership with Reid Built Homes (currently developing along holes 2-4 of Stony Plain Golf Course) has been formed. Reid Built Homes are title sponsors the Quality Living Initiative. Every Friday, Saturday and Sunday the golf course offers free apples on the first tee for guests. This is a great way to promote a healthy start.

Junior league - provides juice boxes, water, granola bars, and hot dogs prior to teeing

off free of charge to participants. Partnership with the local A & W has allowed for some

weekly draw prizes for players.

Ladies league - has been well received with the 9 hole element continuing to grow.

Senior league - continues to grow with over 70 players coming out on average each

Wednesday morning. Continued growth within this section is expected.

Men’s league - is averaging 80 + players Thursday evenings in crossover start format.

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Summer Projects:

Storm Water Management

The storm water management program was undertaken as an in-house project for the

2015 season. Re-working cart paths, bridges, culverts and other aspects of the golf

course to facilitate the storm run-off is well underway.

The bulk of the project will be achieved during July and August when the seasonal

labour force is at its peak. In-house methods offer the flexibility to not hinder golfers as

well as capitalize on considerable cost savings.

To date the project is on schedule with the current creek and culverts being completed.

The new overflow trench along 15 Fairway is gearing up to commence over the next few

weeks.

Page 30 of 41

Corporate Services

Photo submitted by Trina Sroka

With assistance from

Communications, Corporate

Services finalized the

Town’s 2014 Annual Report.

This report will be submitted

to the Government Finance

Officers Association for

review and award

determination. The Town

has won an award for its

annual reports in 2011, 2012

and 2013.

Page 31 of 41

Financial Services

Budget Position

Municipal Operating Budget

The Budget & Long Term Planning Policy C-FS-004 requires quarterly reporting on

operating and capital budgets to Council.

Operating Revenue recognized as of June 30th, 2015 is 84.74% of the budgeted

revenue; this does not include environmental services or FCSS. There are still

revenues from user and franchise fees to be earned in the 3rd and 4th quarters.

Operating Expenses recognized as of June 30th, 2015 are 45.90% of budget.

The revenue is collected mainly through taxation, while expenses are throughout the

year. The Golf Course has been included in this section. Presently the Golf Course is

showing 51.87% of the budgeted revenue and 40.93% of the budgeted expenses.

Environmental Services Operating Budget

Operating revenues recognized as of June 30th, 2015 are at 48.40% of the budgeted

revenue in Water. The operating revenue in Waste Water is recognized at 49.14% as

of June 30th, 2015. In Waste Management revenue is recognized at 42.54% as of June

30th, 2015.

The operating expenses recognized as of June 30th, 2015 are: 53.12% Water, 57.45%,

Wastewater, and 40.28% of Waste Management. The recycling is showing 90.53% of

the budgeted revenue and 34.55% of the budgeted expenses.

Municipal Capital Budget

There are 29 municipal capital projects in progress for the 2015 fiscal year.

$1,242,832.68 has been spent of the budgeted $18,370,160 (6.77%) Of the 29 projects

7 are complete. The new Community Centre represents 57% of the capital budget.

Reserves

As per Policy C-FS-005 Appropriated Surplus (Reserves) the Town of Stony Plain

recognizes that reserves are vital to the municipal financial health. Healthy levels of

reserves enable the Town of Stony Plain to:

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Plan for the future operating and capital needs to the municipality

Plan for contingencies

Help to avoid interest expense for debt

Generate investment income

Deal with the ebb and flow of cash management throughout the fiscal year.

The Town currently maintains 43 reserves for capital, operating and utility purposes.

The policy requires a quarterly reporting of reserve balances, the year projected

balance as of the end of March which includes operating commitments is $19,726,883

including outstanding receivables.

Investments

The Town is maintaining an investment portfolio that is a mixture of long term and short

term maturities; permitting the Town to earn a rate of return while ensuring adequate

cash flow, as per Policy C-FS-001, Cash Management & Investments. $8,000,000 is

invested in short term investments up to and including one year; $14,624,410.70 is the

book value of the long term bond investments (fixed income), Mutual funds, Principal

Protected Notes. The long term bond investments are a mixture of A (high and low)

rated and AA (low) rated. Recently the investment rate for short term has declined with

the announcement of the Bank of Canada lowering their interest rate. Administration is

working with our investment advisor to find solutions to maximize the town’s

investments while still maintaining an available cash flow. Interest rates are still very

low, and are being influenced by provincial and global factors.

Debt

The Town of Stony Plain’s Debt Management Policy C-FS-002, outlines the types of

debt and financing the Town may undertake. Under the Municipal Government Act,

Alberta Regulation 255/2000, the debt limit for the Town is calculated at 1.5 times its

revenue, and the debt service limit is calculated at 0.25 times such revenue. The

Policy C-FS-002 stipulates that the Town will adhere to the debt limit set by the MGA.

The Town Manager or designate shall report quarterly to council regarding the Town’s

compliance with this policy. The current debt outstanding as of June30th, 2015 is

$9,310,964.54. The outstanding debt is 17.81% of the debt limit determined as of

December 31st, 2014. The debenture for the Community Centre is not included until

the funds are accessed through ACFA.

Conclusion

Administration continues to operate and provide municipal services within the operating

and capital budgets. The Town of Stony Plain maintains a healthy financial position.

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The Town is continuing to maintain and grow a healthy reserve balance, responsible

investment of the Town’s liquid assets, and a low debt limit.

DEPARTMENT 2015 BUDGET YTD ACTUAL VARIANCE %

General

Government (16,540,502) (18,520,428) 1,979,926 111.97%

Council 462,310 198,502 263,808 42.94%

Office of the CAO 1,226,398 612,329 614,069 49.93%

Corporate

Services 2,615,119 1,361,444 1,253,675 52.06%

Protective

Services 3,720,695 1,140,663 2,580,032 30.66%

Transportation 2,977,715 1,350,297 1,627,418 45.35%

Environmental

Treatment

Services - 344,139 (344,139) 0.00%

Rec / Parks 2,096,927 901,396 1,195,531 42.99%

Municipal Planning

/Zoning/Dev 826,238 (11,833) 838,071 -1.43%

Community

Services 1,853,066 896,363 956,703 48.37%

Cultural Facilities 707,387 295,020 412,367 41.71%

Golf Course 54,647 (164,791) 219,438 -301.56%

SURPLUS/DEFICIT - (11,596,899) 11,596,899

TOWN OF STONY PLAIN

OPERATING BUDGET SUMMARY REPORT

June 30, 2015

***Does not include Environmental Services or FCSS.

Page 34 of 41

2nd Quarter Operating Report Summary by Area as of June 30/15

June 2014

Actuals

June 2015

Actuals

2015

Annual Budget Variance

% of

Actuals to

Budget

Council Revenue -$ 15,281-$ 6,500-$ 8,781$ 0.00%

Expenses 166,401.29 213,783$ 468,810$ 255,027$ 45.60%

Total 166,401$ 198,502$ 462,310$ 263,808$ 42.94%

Office of the CAO Revenue 331,886-$ 43,036-$ 119,500-$ 76,464-$ 36.01%

Expenses 613,510$ 655,365$ 1,345,898$ 690,533$ 48.69%

Total 281,625$ 612,329$ 1,226,398$ 614,069$ 49.93%

Corporate

Services Revenue 17,484-$ 161,397-$ 646,580-$ 485,183-$ 24.96%

Expenses 1,176,030$ 1,522,841$ 3,261,699$ 1,738,858$ 46.69%

Total 1,158,546$ 1,361,444$ 2,615,119$ 1,253,675$ 52.06%

Protective

Services Revenue 1,207,292-$ 937,150-$ 2,955,811-$ 2,018,661-$ 31.71%

Expenses 2,126,260$ 2,077,813$ 6,676,506$ 4,598,693$ 31.12%

Total 918,968$ 1,140,663$ 3,720,695$ 2,580,032$ 30.66%

Transportation Revenue 259,088-$ 243,950-$ 533,919-$ 289,969-$ 45.69%

Expenses 1,855,990$ 1,594,247$ 3,511,634$ 1,917,387$ 45.40%

Total 1,596,902$ 1,350,297$ 2,977,715$ 1,627,418$ 45.35%

Recreation/ Parks Revenue 126,759-$ 165,298-$ 468,700-$ 303,402-$ 35.27%

Expenses 1,033,946$ 1,066,694$ 2,565,627$ 1,498,933$ 41.58%

Total 907,187$ 901,396$ 2,096,927$ 1,195,531$ 42.99%

Municipal Planning

/Zoning/Dev Revenue 464,737-$ 652,448-$ 996,316-$ 343,868-$ 65.49%

Expenses 584,232$ 640,615$ 1,822,554$ 1,181,939$ 35.15%

Total 119,495$ 11,833-$ 826,238$ 838,071$ -1.43%

Community

Services Revenue 144,214-$ 227,914-$ 385,000-$ 157,086-$ 59.20%

Expenses 995,712$ 1,124,277$ 2,238,066$ 1,113,790$ 50.23%

Total 851,499$ 896,363$ 1,853,066$ 956,704$ 48.37%

Facilities Revenue 296,121-$ 131,533-$ 290,880-$ 159,347-$ 45.22%

Expenses 769,345$ 426,553$ 998,267$ 571,714$ 42.73%

Total 473,224$ 295,020$ 707,387$ 412,367$ 41.71%

Golf Course Revenue 804,144-$ 886,913-$ 1,709,771-$ 822,858-$ 51.87%

Expenses 726,054$ 722,122$ 1,764,418$ 1,042,296$ 40.93%

Total 78,090-$ 164,791-$ 54,647$ 219,438$ -301.56%

General

Government Revenue 21,286,324-$ 22,533,710-$ 24,275,765-$ 1,742,055-$ 92.82%

Expenses 3,992,738$ 4,013,281$ 7,735,263$ 3,721,982$ 51.88%

Total 17,293,586-$ 18,520,429-$ 16,540,502-$ 1,979,927$ 111.97%

Municipal

Operations Revenue 24,938,048-$ 25,998,630-$ 32,388,742-$ 6,390,112-$ 80.27%

Expenses 14,040,219$ 14,057,591$ 32,388,742$ 18,331,152$ 43.40%

Total 10,897,828-$ 11,941,039-$ -$ 11,941,040$ 0.00%

Page 35 of 41

Environmental Services

June 2014

Actuals

June 2015

Actuals

Annual

Budget Variance

% of

Actuals

to

Budget

Water Revenue 1,751,842-$ 1,978,530-$ 4,087,636-$ 2,109,106-$ 48.40%

Expenses 1,970,629$ 2,171,438$ 4,087,636$ 1,916,198$ 53.12%

Total 218,786$ 192,908$ -$ 192,908-$ 0.00%

WasteWater Revenue 1,543,342-$ 1,469,326-$ 2,990,029-$ 1,520,703-$ 49.14%

Including Storm Expenses 1,663,637$ 1,717,871$ 2,990,029$ 1,272,158$ 57.45%

Total 120,296$ 248,545$ -$ 248,545-$ 0.00%

Solid Waste

Mgmt Revenue 548,670-$ 627,934-$ 1,476,238-$ 848,304-$ 42.54%

Expenses 417,401$ 474,755$ 1,178,746$ 703,991$ 40.28%

Total 131,269-$ 153,179-$ 297,492-$ 144,313-$ 51.49%

Recycling Revenue 5,309-$ 75,896-$ 83,831-$ 7,935-$ 90.53%

Expenses 109,442$ 131,761$ 381,323$ 249,562$ 34.55%

Total 104,133$ 55,864$ 297,492$ 241,628$ 18.78% Environmental

Services Total 311,946$ 344,139$ -$ 344,139-$ -$

Page 36 of 41

2015 Capital Projects

June 30/15

Capital Projects Budget Expenditures Status

Golf Course Maintenance Compound 99,984.00$ -$

Pool Life Cycle Upgrades 266,963.00$ -$

Community Centre 10,500,000.00$ 46,407.80$ In progress

North Pk Dr 16A to Boulder Blvd 610,049.00$ 45,459.43$ In progress

Arena Insulate/Exterior Cladding 550,000.00$ 167,173.50$ In progress

Arena Roof Replacement 600,000.00$ 167,433.50$ In progress

Upgrade to Sportsfields 50,000.00$

Memorial High School Trail 45,816.00$

Westerra Park 250,000.00$ 123,682.00$ In progress

South Park Drive (44th Ave to Hwy 16A) 660,223.00$ 193,518.25$ In progress

43rd Ave Sidewalk 205,000.00$ -$

Briarwood Way 950,000.00$ 12,414.60$ In progress

Golf Storm Management 397,724.00$ 1,135.00$ In progress

Pool Basin 250,000.00$

FCSS Reloacation 150,000.00$ 1,920.00$ In progress

Trailer 12,000.00$ 11,416.00$ Complete

Heritage PK Tables & Portable Stage 30,000.00$ 29,605.58$ Complete

Arena Sound System 16,000.00$ 20,120.46$ Complete

Score Clock (Premiere Field) 15,000.00$ 18,423.00$ Complete

2 72" Riding Mowers 90,000.00$ 79,721.46$ Complete

Articulating Compact Tractor w/ Attachments 120,000.00$ 117,339.00$ Complete

Telephone System 100,000.00$ -$

Hwy 779 Sidewalks 827,101.00$ -$

2015 SIP 1,021,800.00$ 50,492.04$ In progress

Fleet Replacement 145,000.00$ 153,243.15$ Complete

Replace Unit 19 - 3 Ton 165,000.00$ -$

Replacement of Squad 3 156,000.00$ 827.91$ In progress

Fire Unit 19-021 11,500.00$ 2,500.00$ In progress

Meridian Heights Retaining Wall 75,000.00$ -$

Total 18,370,160.00$ 1,242,832.68$ 6.77%

Page 37 of 41

Q1 April May June

2015 Interest 35,603.24 $2,554.62 $2,496.86 313,239.60

2014 Interest 51,061.63 3,316.60 2,808.73 204,875.77

-

50,000.00

100,000.00

150,000.00

200,000.00

250,000.00

300,000.00

350,000.00

Interest Comparison Q2 2015/2014

Investments are presented for comparison at book value

Q1 April May June

2015 Interest 35,603.24 $2,554.62 $2,496.86 313,239.60

2014 Interest 51,061.63 3,316.60 2,808.73 204,875.77

-

50,000.00

100,000.00

150,000.00

200,000.00

250,000.00

300,000.00

350,000.00

Interest Comparison Q2 2015/2014

Page 38 of 41

RESERVES FOR THE

PERIOD ENDING

June 30, 2015

CAPITAL Q1 April May June

Approved

Funding and

Transfers

Y/E Projected

Balance

OFFSITE AND DEVELOPER CONTRIBUTION

Offsite Roads 6,503,160.14$ 6,605,522.65$ 6,635,211.65$ 7,102,790.84$ -$ 7,102,790.84$

Offsite Storm Sew er 782,218.08$ 793,308.46$ 796,531.38$ 847,149.09$ -$ 847,149.09$

Offsite Water 960,927.87$ 969,187.55$ 975,344.73$ 1,636,352.33$ -$ 1,636,352.33$

Offsite Sew er 1,804,570.62$ 1,816,381.77$ 1,830,643.71$ 1,879,862.10$ -$ 1,879,862.10$

Developer Cont - Recreation 795,041.24$ 816,650.63$ 756,125.07$ 810,900.07$ 332,889.00$ 478,011.07$

LIFE CYCLE RESERVES -$

Life Cycle - Common Services 31,528.03$ 31,528.03$ 31,528.03$ 56,528.03$ -$ 56,528.03$

Life Cycle - Arena 313,246.70$ 313,246.70$ 299,126.24$ 299,126.24$ 166,500.00$ 132,626.24$

Life Cycle - Pool 141,801.08$ 141,801.08$ 141,801.08$ 166,801.08$ 107,181.00$ 59,620.08$

Life Cycle - Community Center 174,101.87$ 174,101.87$ 174,101.87$ 174,101.87$ -$ 174,101.87$

Life Cycle -Heritage Park 47,316.27$ 47,316.27$ 33,015.27$ 48,015.27$ -$ 48,015.27$

Life Cycle - Parkland Building 99,737.79$ 99,737.79$ 99,737.79$ 104,737.79$ -$ 104,737.79$

Life Cycle - Library 110,093.35$ 110,093.35$ 110,093.35$ 150,093.35$ -$ 150,093.35$

Life Cycle - Tow n Admin Blding 333,940.45$ 333,940.45$ 333,940.45$ 358,940.45$ -$ 358,940.45$

Life Cycle- Firehall 158,555.98$ 158,555.98$ 158,555.98$ 178,555.98$ -$ 178,555.98$

Life Cycle- Youth Centre 50,409.38$ 50,409.38$ 50,409.38$ 60,409.38$ -$ 60,409.38$

Life Cycle- Outdoor Rec 70,223.22$ 70,223.22$ 70,223.22$ 76,583.22$ 50,000.00$ 26,583.22$

Life Cycle- Forest Green Plaza -$ -$ -$ 5,000.00$ -$ 5,000.00$

Life Cycle- Club House -$ -$ -$ 5,000.00$ -$ 5,000.00$

Life Cycle- Golf Course Mtce Shop -$ -$ -$ 10,000.00$ -$ 10,000.00$

CAPITAL EQUIPMENT REPLACEMENT

Fire Truck Replacement 29,091.27$ 28,401.32$ 28,263.36$ 166,896.36$ 77,172.00$ 89,724.36$

Fire Equip Replacement 69,025.40$ 69,025.40$ 68,597.90$ 104,698.12$ 36,509.00$ 68,189.12$

Handi Bus Replacement 98,419.88$ 98,419.88$ 98,419.88$ 113,419.88$ -$ 113,419.88$

Capital Equipment Replacement 129,604.02$ 49,882.56$ 47,382.56$ 297,543.56$ 258,000.00$ 39,543.56$

GENERAL CAPITAL RESERVES

Capital Reserve - Gen Gov't 168,427.51$ 168,427.51$ 168,427.51$ 208,427.51$ 100,000.00$ 108,427.51$

Capital Reserve - Roads 345,404.29$ 345,404.29$ 345,404.29$ 520,404.29$ 449,988.00$ 70,416.29$

Capital Reserve - Water 1,071,897.19$ 1,072,022.48$ 1,072,145.05$ 1,072,145.05$ 214,500.00$ 857,645.05$

Capital Reserve - Sew er 618,644.89$ 618,717.19$ 618,787.93$ 1,074,472.93$ 396,589.00$ 677,883.93$

Capital Reserve - Waste Mgmt 54,268.77$ 54,275.11$ 54,281.32$ 54,281.32$ -$ 54,281.32$

OTHER RESERVES

Arena Ice Slab Overborrow Resv 82,721.66$ 82,721.66$ 82,721.66$ 82,721.66$ 83,000.00$ 278.34-$

Trails Reserve 129,863.20$ 129,863.20$ 129,863.20$ 154,863.20$ 45,816.00$ 109,047.20$

Highw ay 16A Safe Crossing 43,175.58$ 43,175.58$ 43,175.58$ 43,175.58$ -$ 43,175.58$

Public 198,898.30$ 198,921.54$ 198,944.29$ 198,944.29$ -$ 198,944.29$

General Purpose 1,380,282.22$ 1,383,996.72$ 1,387,711.22$ 1,385,256.72$ 230,609.00$ 1,154,647.72$

Golf Course 87,549.77$ 87,549.77$ 87,549.77$ 97,549.77$ -$ 97,549.77$

CAPITAL RESERVES TOTAL 16,884,146.02$ 16,962,809.39$ 16,928,064.72$ 19,545,747.33$ 2,548,753.00$ 16,996,994.33$

Page 39 of 41

Operating Reserves

Mural Preservation 74,874.68$ 47,844.68$ 47,844.68$ 57,844.68$ 12,390.00$ 45,454.68$

Tax Levy Stabilization 993,223.30$ 991,470.30$ 983,512.98$ 906,646.75$ 455,934.00$ 450,712.75$

UT Rate Stabilization 597,822.04$ 596,815.49$ 596,883.73$ 582,157.33$ 335,216.00$ 246,941.33$

Family Fest -$ -$ -$ -$ -$ -$

Snow Removal 136,460.54$ 136,460.54$ 136,460.54$ 136,460.54$ -$ 136,460.54$

Japanese Tw inning Program 5,136.80$ 5,137.40$ 5,137.99$ 5,137.99$ -$ 5,137.99$

Safety Rebate Reserve 100,134.08$ 93,414.46$ 123,299.09$ 122,361.01$ 30,313.00$ 92,048.01$

Public Art Reserve 21,721.66$ 21,721.66$ 21,721.66$ 21,721.66$ -$ 21,721.66$

Policing and Public Safety Reserve 2,297,179.88$ 2,297,448.37$ 2,295,790.83$ 2,382,157.83$ 589,913.00$ 1,792,244.83$

Legislative Reserve 15,500.00$ 15,500.00$ 15,500.00$ 41,583.00$ -$ 41,583.00$

Legacy Reserve 616,711.39$ 616,783.47$ 616,853.99$ 666,853.99$ 7,500.00$ 659,353.99$

Technology Capital 69,229.35$ 69,229.35$ 69,229.35$ 99,229.35$ 30,000.00$ 69,229.35$

OPERATING RESERVES TOTAL 4,927,993.72$ 4,891,825.72$ 4,912,234.84$ 5,022,154.13$ 1,461,266.00$ 3,560,888.13$

TOTAL RESERVES 21,812,139.74$ 21,854,635.11$ 21,840,299.56$ 24,567,901.46$ 4,010,019.00$ 20,557,882.46$

Outstanding Receivables 637,558.00$ 667,307.67$ 664,682.67$ 608,993.00$ -$ 608,993.00$

NET RESERVES 21,174,581.74$ 21,187,327.44$ 21,175,616.89$ 23,958,908.46$ 4,010,019.00$ 19,948,889.46$

Q1 April May June

ApprovedFunding and

Transfers

Y/E ProjectedBalance

TOTAL RESERVES $21,812,139.74 $21,854,635.11 $21,840,299.56 $24,567,901.46 $4,010,019.00 $20,557,882.46

CAPITAL RESERVES TOTAL $16,884,146.02 $16,962,809.39 $16,928,064.72 $19,545,747.33 $2,548,753.00 $16,996,994.33

OPERATING RESERVES TOTAL $4,927,993.72 $4,891,825.72 $4,912,234.84 $5,022,154.13 $1,461,266.00 $3,560,888.13

$-

$5,000,000.00

$10,000,000.00

$15,000,000.00

$20,000,000.00

$25,000,000.00

$30,000,000.00

Reserve Balances for the Period Ending June 2015

Page 40 of 41

Municipal Debt Limits Based on 2014 Year End

2014 2013

Outstanding Debt $9,792,180 $10,806,481

Total Debt Limits available $42,486,815 $35,543,371

Municipal Debt Limits $52,278,995 $46,349,852

$-

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

Municipal Debt Limit Versus Outstanding Debt

2014 2013

Debt Service $1,440,235 $1,440,235

Service on Debt Limit available $7,272,931 $6,284,740

Municipal Debt Service Limit $8,713,166 $7,724,975

$-

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

Municipal Debt Service Limit Versus Debt Service

Page 41 of 41

$-

$1,000,000.00

$2,000,000.00

$3,000,000.00

$4,000,000.00

$5,000,000.00

$6,000,000.00

$7,000,000.00

$8,000,000.00

$9,000,000.00

$10,000,000.00

2015

2016

2017

2018

2019

2020

2021

2022

2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

2033

Debentures

Debenture Remaining

$-

$200,000.00

$400,000.00

$600,000.00

$800,000.00

$1,000,000.00

$1,200,000.00

$1,400,000.00

$1,600,000.00

20

15

20

16

20

17

20

18

20

19

20

20

20

21

20

22

20

23

20

24

20

25

20

26

20

27

20

28

20

29

20

30

20

31

20

32

20

33

Schedule of Debt Payments

DEBENTURE Payments