TOOL SELECTION ACTIVITYPOSTED ON D2L FOR

STUDENTS

PM 440 – Project A

Mayowa Teriba

Anusha Ravulapati

Aileen Laughlin

Welcome Virtual Teams

Activity:It’s your first day on the job and your managers have asked you to participate in the selection of a virtual collaboration tool. They have two candidate tools, Basecamp and Wiggio. Visit the two candidate tool websites to see what they are about and what features they offer.

Basecamp Demo by Anusha

Basecamp http://basecamphq.com/

Features Message Boards, Comments, Daily Digest,

Email Notification File Sharing, File Types, Previews, Version

Tracking Attach files, pictures, messages, comments,

milestones, to-dos To-Do lists, Time Tracking, Project Templates White Boards, Group Chat

Wiggio Demo by Mayowa Teriba Wiggio http://wiggio.com/

Features Private List Server and Web Address Web Meetings, Conference Calls, Chatrooms Event Manager, Shared Calendar Upload, Create, Manage Files, Shared Folder To-Do Lists, Task Assignment Email, Text, Voice Messages Group Polls

Assignment

20 minutes Review the remaining slides in this presentation

and develop a recommendation for each of the two teams (Watchez Inc. and Oxford Writing Experts).

Your recommendation must be based off the two team scenarios and tool selection criteria found in the presentation. Use the screenshots to jog your memory of the tools.

There is no right or wrong answer but the managers do expect a logical explanation for your recommendation.

Team Descriptions

WATCHEZ INC.

Oxford Writing Experts

Image Credits:http://pichaus.com/oled-slyde-touchscreen-watch-@daef95696eb5cf97b6531b76f93a6969/http://www.essaywin.com/pic/team2.png

Watchez Inc.

Watchez Inc. has been in the watch business for over 20 years. Our cutting edge watch designs are

big hit in Japan and so you will be working closely with an English speaking satellite office there to

come up with a new watch design.

Your team consists of the following members: 1 Project Manager 1 Cost Accountant 3 Industrial Designers (1 in Chicago, 2 in Tokyo) 3 Engineers (2 in Chicago, 1 in Tokyo)

Your deliverable is due 6 months from today and it will be a design package which consists of a

prototype of the new watch and accompanying research to show proof of concept. To ensure the quality

associated with Watchez, we expect the team to follow our processes.

Current technology: Laptops/Desktops (Linux and Windows OS) Video Teleconferencing Telephones IBM Lotus Notes for Email/Sametime Collaboration

Oxford Writing ExpertsAs part of a team at Oxford Writing Experts, you have been assigned to rewrite

technical manuals for an air-conditioning company. The are two separate manuals now, one for

consumers and the other for repairmen. The client has asked that you consolidate the two manuals into one

that is far easier to digest. The graphics will remain as is, so it’s only the text that we will be revising.

Your team consists of: 1 Sr. Editor 3 Technical Writers 2 Jr. Editors 1 Subject Matter Expert (client-supplied but works at our site)

Your deliverable is due 3 months from today and the client has asked that we deliver an electronic copy.

Current technology: Laptops/Desktops (Windows OS) Fax/Printer/Scanner/Telephones Email Team Wiki

TOOL SELECTION CRITERIA

Tool Selection Criteria

Team Requirements ( Four Ps) Purpose, Place, People, Process

Current Technology and Resources Features and Compatibility Reviews and Ratings Usability and Accessibility Cost and Budget Support and Maintenance Security

Understand the Team: Purpose What is the team purpose or goal?

Solve problems or generate solutions Develop a new product, artifact, system or process etc Consult on existing products, processes, or approaches Improve existing products, systems or processes Provide services or data Manage work or personnel

What are the types of tasks required to meet that purpose or goal? Meetings & Scheduling Communication & Messaging Share Information & Data Collaborative Work (Documents, Designs, etc.) File Creation, Sharing and Storage Program Management

Understand the Team: Place

When (time) and where (place) will the work be performed? Synchronous Asynchronous Time and Place

same time, same place (e.g., face-to-face meetings)

same time, different place (e.g., teleconference) different time, same place (e.g., discussion

board) different time, different place (e.g., email)

Understand the Team: People Who will be performing the work?

Member’s Affiliation Same organization? Different organization?

Member Role Function, expertise and role on this team What will their tasks be?

Skill-set Tech savy or Tech averse?

Language English or Other?

Understand the Team: Process How will the work be performed?

Existing processes How will that guide the work?

Requirements Engineering Cost Estimates/Procurement Team Charters Project Planning Documentation/Reporting Controlling

Non-Existent processes Will you need to create processes?

Additional Considerations

Current Technology and Resources What is in place now? Can it support new

tool? Features and Compatibility

Do the features meet team requirements? Is it compatible with current technology?

Reviews and Ratings What have other users said?

Usability and Accessibility Is the tool easy to use? Can everyone access the tool whenever,

where ever?

Additional Considerations

Cost and Budget What does it cost? To acquire and keep for

the life of the project? Is it within the budget?

Support and Maintenance Is tech support available? When? Who performs the maintenance? How often? Updates?

Security Who keeps the data secure? Is it reliable?

CANDIDATE TOOL SCREENSHOTS

Program Management

BASECAMP WIGGIO

Document Sharing

BASECAMP WIGGIO

Scheduling and Meetings

BASECAMP WIGGIO

Communication

BASECAMP WIGGIO

Information Sharing & Collaboration

BASECAMP WIGGIO

Templates

BASECAMP WIGGIO

Accessibility & Ease of Use

BASECAMP WIGGIO

Support, Maintenance & Security

BASECAMP WIGGIO

Pricing

BASECAMP WIGGIO