Time Management by Dr Sikandar Ali Khan

8/6/2019 Time Management by Dr Sikandar Ali Khan

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Time ManagementTime Management

psychiatristpsychiatrist

Dr Sikandar Ali Khan



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Why Time Management?Why Time Management?

Improves work-life balanceImproves work-life balance

Leads to increased productivityLeads to increased productivity

Lowers stress levelsLowers stress levelsCreates more time for the importantCreates more time for the important

Develops delegation andDevelops delegation and

organizational skillsorganizational skills Enables goal achievementEnables goal achievement



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To Manage Time Is To…To Manage Time Is To…

Use time effectively to achieveUse time effectively to achieve

desired results.desired results.

Understand how we spend our time.Understand how we spend our time.

Use tools and processes for efficiencyUse tools and processes for efficiencyand productivity.and productivity.



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STARTLING STATISTICSSTARTLING STATISTICS

Over lifetime of 50 yearsOver lifetime of 50 years

2.5 years driving a car2.5 years driving a car

6 months waiting at red light6 months waiting at red light

5 years waiting in line5 years waiting in line

6 years eating6 years eating

2 years trying to return phone calls2 years trying to return phone calls

1 year looking for misplaced objects1 year looking for misplaced objects 23 years in bed23 years in bed

7 years in bathroom7 years in bathroom

8 months opening junk mail8 months opening junk mail



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MYTHS ABOUT TIMEMYTHS ABOUT TIME

Time can be managed.Time can be managed.

The longer or harder you work the more youThe longer or harder you work the more youaccomplish.accomplish.

If you want something done right, do it yourself.If you want something done right, do it yourself.

You aren’t supposed to enjoy work.You aren’t supposed to enjoy work.

We should take pride in working hard.We should take pride in working hard.



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MYTHS ABOUT TIMEMYTHS ABOUT TIME

You should try to do the most in the least amount of You should try to do the most in the least amount of

time.time. Technology will help you do it better, faster.Technology will help you do it better, faster.

Do one thing at a time.Do one thing at a time.

Handle paper only once.Handle paper only once.

Get more done and you’ll be happier.Get more done and you’ll be happier.



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Two types of tasksTwo types of tasks

Maintenance tasksMaintenance tasks

(maintain value – they help ensure you “survive”)(maintain value – they help ensure you “survive”)

ImprovementImprovement taskstasks

(add value – they help ensure you “thrive” )(add value – they help ensure you “thrive” )



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Common Time WastersCommon Time Wasters

ProcrastinationProcrastination

Unnecessary meetingsUnnecessary meetings

InterruptionsInterruptions Internet surfingInternet surfing

Trivial emailsTrivial emails

PaperworkPaperwork



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SELF INFLICTED DELAYSSELF INFLICTED DELAYS

Delaying decisionsDelaying decisions

Failing to handle distractionsFailing to handle distractions Leaving tasks unfinishedLeaving tasks unfinished

Doing easy or trivial first – postponing the difficultDoing easy or trivial first – postponing the difficult

ProcrastinationsProcrastinations



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WHY DO WE PROCRASTINATE?WHY DO WE PROCRASTINATE?

Don’t know where to start.Don’t know where to start. To avoid an unpleasant task.To avoid an unpleasant task. We’re afraid to fail.We’re afraid to fail. Waiting for more information.Waiting for more information. if you put it off someone else will do it.if you put it off someone else will do it. You’re over-committed.You’re over-committed.





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Time Management PrinciplesTime Management Principles

Focus on importance, not urgency.Focus on importance, not urgency.

Make conscious choices about what to do when.Make conscious choices about what to do when.

Learn to say “no.” Learn to say “no.”

Develop a personalized system for managingDevelop a personalized system for managing

time.time.





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Steps to Time ManagementSteps to Time Management

PrioritizingPrioritizing

AnalyzingAnalyzing

FilteringFilteringSchedulingScheduling

ExecutingExecuting



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Important task rarely must be done today orImportant task rarely must be done today or

even this weekeven this week

The urgent task calls for instant actionThe urgent task calls for instant action Important task don’t tend to act upon us or pressImportant task don’t tend to act upon us or press

us because they are notus because they are not “urgent” “urgent” they are thethey are the

things that we must act uponthings that we must act upon

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Time Management by Dr Sikandar Ali Khan